## **Trustees’ Annual Report for the period** **From 1 April 2022 To 31 March 2023** **Charity name: 1[st] Tarporley Scout Group** ## **Charity registration number: 520259** ## **Objectives and Activities** **----- Start of picture text -----**
SORP reference
Summary of the purposes of Para 1.17 Scouting in the UK is organised through
the charity as set out in its The Scout Association. The Scout
governing document Association has a clear purpose: ‘Scouting
exists to actively engage and support
young people in their personal
development, empowering them to make a
positive contribution to society.’
The Scout Association’s method of meeting
the purpose of Scouting is through a
balanced programme.
1 [st] Tarporley Scout Group is an
autonomous organisation holding its
property and equipment and admitting
young people to membership of 1 [st]
Tarporley Scout Group subject to the policy
and rules of The Scout Association.
The aim of 1 [st] Tarporley Scout Group is to
providing Scouting to boys and girls aged 4
to 14 years in the proximity of Tarporley.
1 [st] Tarporley Scout Group also actively
supports Maverick Explorers in providing
Scouting to their young members aged 14
to 18 years.
Summary of the main Para 1.17 and Scouting takes place when young people,
1.19
activities in relation to those in partnership with adults, work together
purposes for the public based on the values of Scouting and:
benefit, in particular, the • enjoy what they are doing and have fun
activities, projects or • take part in activities indoors and
services identified in the outdoors
accounts. • learn by doing
• share in spiritual reflection
• take responsibility and make choices
• undertake new and challenging activities
• make and live by their Promise
Statement confirming Para 1.18 The Trustees have considered the
whether the trustees have guidance in the Charities SORP (FRS 102,
had regard to the guidance 2nd Edition, October 2019), and the Public
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|issued by the Charity
Commission on public
benefit||Benefit Requirements (PB1, September
2013). Public benefit entity is defined in
FRS 102 as: ‘an entity whose primary
objective is to provide goods or services for
the general public, community or social
benefit and where any equity is provided
with a view to supporting the entity’s
primary objectives rather than with a view
to providing a financial return to equity
providers, shareholders or members’.
The aim and activities of 1stTarporley
Scout Group are for public benefit. There
are currently approximately 130 young
people benefitting from the activities of 1st
Tarporley Scout Group on a regular basis.
As well as benefitting members of the scout
group directly, the group also benefits the
wider community by activities such as
volunteering for local food bank, litter
picking and organising community events
such as fireworks night.| |---|---|---| **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
SORP reference
Policy on grant making Para 1.38 N/A
Policy on social investment Para 1.38 N/A
including program related
investment
Contribution made by Para 1.38 The Group Trustees Board is a team of
volunteers volunteers who work together, as charity
Trustees, to make sure the Scout Group is
run safely and legally. At the heart of their
role is a focus on strategy, performance
and assurance.
Effective Trustee support helps other
volunteers run the Scout programme that
gives young people skills for life.
Members of the Group Trustees Board
must act collectively as charity trustees of
their charity, and in the best interests of the
charity’s members.
In addition to the Trustees, all activity of 1 [st]
Tarporley Scout Group is delivered through
volunteers including the Group Scout
Leader, Section Leaders, Assistant Section
Leaders, Section Assistants, and Group
Advisors.
Other
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## **Achievements and Performance** **----- Start of picture text -----**
SORP reference
Summary of the main Para 1.20 The broad range of Scouting activities
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||SORP reference|| |---|---|---| |Summary of the main|Para 1.20|The broad range of Scouting activities| |achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.||undertaken for the benefit of the young
people are reported to the Group Scout
Council at the Annual General Meeting by
the Group Scout Leader and Section
Leaders. The sections all meet weekly
during school term times, and additionally
undertake some weekend and holiday time
activities such as camps, parades and
inter-group competitions.
The Trustees do not want subs to be a
barrier to any Beaver, Cub, Scout, or
Explorer being a member, and Subs are
waived (confidentially) in such cases.
A full report of the achievements over the
year is available in the minutes of the AGM.| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** **----- Start of picture text -----**
Review of the charity’s Para 1.21 The charity was in a strong financial
financial position at the end position at the end of the financial year,
of the period with monetary assets of £37,570, an
increase of £4,355 over the year.
Statement explaining the Para 1.22 The current account is used for normal
policy for holding reserves running expenses and typical holds
stating why they are held £10,000 - £15,000.
A minimum of £18,000 is held in an
Investment account to cover emergency
expenses, e.g. minibus, new roof, heating
system.
Amount of reserves held Para 1.22 Monetary assets as of 31/3/2023:
Current account £10,296
Investment account £26,184
Subs account £1090
Total monetary assets £37,570
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially in Para 1.24 N/A
deficit
Explanation of any Para 1.23 N/A
uncertainties about the
charity continuing as a going
concern
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## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The principal sources of funding over the
year have been:

Subscriptions (“subs”) paid termly
by Beavers, Cubs, Scouts and
Explorers

Sale of bedding plants

Bonfire and fireworks night| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|N/A| |A description of the principal
risks facing the charity|Para 1.46|The primary long term risk for any group
which is reliant on volunteers for delivery of
its activities, is a shortage of volunteers in
leadership and delivery positions. 1st
Tarporley Scout Group continues to work to
develop its existing volunteers with training,
and to seek to recruit new volunteers.| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document|Para 1.25|**Constitution**
A new Constitution following the Scouts
Association guidance was adopted at the
AGM in September 2023.| |How is the charity
constituted?|Para 1.25|Unincorporated association| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The new constitution sets out the election
process| **Additional information (optional)** You may choose to include further statements where relevant about: Policies and procedures Para 1.51 adopted for the induction and training of trustees The charity’s organisational Para 1.51 structure and any wider network with which the charity works Relationship with any related Para 1.51 parties Other ## **Reference and Administrative details** |Charity name|1stTarporley Scout Group| |---|---| |Other name the charity uses|-| |Registered charity number|520259| |Charity’s principal address|c/o Kate Riley
The Cottage
High Street
Clotton
CW6 0EG| ## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Nick Oates Group Scout Leader Group Scout Council
2 John Egan Chair Group Scout Council
3 Kate Riley Treasurer Group Scout Council
4 Jane Read Secretary 01/04/2022 – 28/03/2023 Group Scout Council
5 Lynda Briody Secretary From 29/03/2023 Group Scout Council
6 Kevin Strek Communications From 29/03/2023 Group Scout Council
Penny Watson Deputy Group Scout Group Scout Council
7
Leader
8
9
10
11
12
13
14
15
16
17
18
19
20
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– Corporate trustees names of the directors at the date the report was approved **Director name N/A** Name of trustees holding title to property belonging to the charity **----- Start of picture text -----**
Trustee name Dates acted if not for whole year
N/A
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## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets **Additional information (optional) Names and addresses of advisers (Optional information) Type of Name Address adviser** **N/A** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees Signature(s) Full name(s)** John Egan **Position (e.g. Secretary,** Chair of Trustees **Chair, etc) Date** 22 December 2023 ## **Income Statement Year Ending 31st March 2023** |**Receipts**|**2022/23**||**2022/23**|**2021/22**|**2021/22**|**Expenditures**
**2022/23**|**2022/23**|**2021/22**|**2021/22**| |---|---|---|---|---|---|---|---|---|---| |**Membership income**|**£**||**£**|**£**|**£**|**£**
**Premises**|**£**|**£**|**£**| |Membership Subscriptions|18,135|||17,167||Gas and electricity
1,358||1,038|| |Less Capitation fee|(7,260)|||(6,254)||Water and sewerage
558||400|| ||||10,875||10,913|Internet
28
Insurance
2,630
Repairs
1,131
Cleaning
769
OSM & commission
0||2,461
2,447
867
14|| |||||||Vehicle Costs
2,076|6,474|1,767|7,228| |**Investment income**|||||||2,076||1,767| |Nat West Bank||0||0|||||| |The Scout Assoc Short Term Inv A/c|224|||31|||||| |**Donations / Grants**|||224||31||||| |Use of Equipment Grants (hall & Buses)|2,611|||2,448|||||| |Use of Equipment Explorers|150|||16||Use of Equipment Explorers
0||0|| |Income from Gift Aid|2,863|||707|||||| |Other Grants/ Donations|450|||250||Donations /Grants
0||66|| |**Activities**|||6,074||3,421|**Activities expenses**|0||66| |Gang Show||0||0||Gang Show
0||0|| |Scout Camp||0||0||Scout Camp
0||0|| |Other Camps||0||0||Other Camps
0||0|| |Beavers||0||0||Expenditures by Packs
8,291||6,189|| |Cubs||0||0|||||| |Scouts||0||0|||||| |**Fundraising**|||0||0|**Fundraising Expenses**|8,291||6,189| |Plants|2,284|||3,062||Plants
1,641||1,740|| |Fireworks|9,758|||0||Fireworks
4,251||0|| |Other||0||0||Other
0||0|| |**Sale of Equipment**|||12,042||3,062|**Purchase of Equipment**|5,892||1,740| |Small camp cooker||27||0||Huxley cubs flag, benches
376||200|| |**Other income**|||27||0|**Other expenses**|376||200| |Uniform/badges|99.00|||||Training
276
Uniform/Badges
797||440|| |Sundry||47||114||Sundry Payments|||| ||||146||114|Sundry
851||430|| ||||||||1,924||870| |**Total Income**|||**29,388**||**17,541**|**Total Expenditure**|**25,033**||**18,060**| |Excess of Income over Expenditure|||4,355||(519)||||| ## **FIRST TARPORLEY SCOUT GROUP** ## **STATEMENT OF ASSETS AND LIABILITIES** ## **FOR YEAR ENDING 31ST MARCH 2023** **----- Start of picture text -----**
MONETARY ASSETS 31ST MARCH 31ST MARCH
2023 2022
2 CURRENT BANK ACCOUNT 10,296 2,373
SCOUT ASSOCIATION SHORT TERM INVESTMENT ACCOUNT 26,184 25,960
Subs Account 1,090 4,882
CASH 0 0
TOTAL MONETARY ASSETS 37,570 33,215
NON-MONETARY ASSETS
3 LAND AND BUILDINGS 350,865 350,865
MOTOR VEHICLES 5,600 5,600
OTHER EQUIPMENT 39,121 39,121
TOTAL NON-MONETARY ASSETS 395,586 395,586
NOTE All assets are stated at Insured value
TOTAL NET ASSETS 433,156 428,801
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## **FOR YEAR ENDING 31ST MARCH 2023** |**CASH AND BANK BALANCES BROUGHT FORWARD**
**TOTAL RECEIPTS FOR THE YEAR**
**NET PAYMENTS FOR THE YEAR**
**EXCESS/(SHORTFALL) OF INCOME OVER EXPENDITURE**
**CASH AND BANK BALANCES CARRIED FORWARD**
_Check P&L_
_Difference_||**2022/23**
**£**
**33,215**
**40,439**
**36,084**
**4,355**
**37,570**
**0**
_4,355_
_0_|**2021/22**
**£**
**33,735**
**23,795**
**24,315**
**(520)**
**33,215**| |---|---|---|---| ## **Notes to the accounts for the Year Ending 31st March 2023** The Accounts are on a cash received / cash paid basis ## **Asset Statement** ## _**Current Assets**_ The current account is held at NatWest, Nantwich The investment account is held at the Scout Association Investment account - this is an interest bearing account A statement of investment account balance and interest was received 2/5/23. Investment account balance at 31/3/23 was used. Balance from subs account was not transferred to current account, therefore this has been added as a separate line to the Accounts to enable to Balance Sheet to balance. ## _**Fixed Assets**_ The fixed asset are represented at the insurance valuation An Asset valuation exercise was undertaken in 2018, thus the value has increased however the premium has reduced due security improvements ## **Income Statement** _**Membership Subscriptions**_ are the gross amount of subs collected from individuals. These are collected 3 times per year via OSM and GoCardless _**Capitation**_ is the amount paid to Cheshire Scouts a proportion of which is paid to Scouts HQ. Capitation is paid in arrears, i.e. the payment made in March 2023 covered 2022/23 membership. ## _**Donations**_ The group receive donations from individuals and other scout groups for the use of the Hut & Minibus. ## _**Subs**_ ## _Beavers, Cubs, Scouts Subs:_ Subs are collected via OSM. 1/3 of the subs is passed to each group to spend on individual activities. ## _Explorers Subs:_ Explorers are part of Chester & Discounts Explorer group but are hosted in Tarporley as such they contribute to the upkeep of the hut and equipment 25% of their subs collected is donated to the group Tarporley group assist with the collection of the subs via OSM, as Explorers are a much valued part of our community and contribute to fundraising the group cover the cost of OSM _**Other Grants**_ A grant of £450 was received from the Arthur Meredith Memorial Charity. This will be used to install and fund Broadband at the scout hut. £500 was given by Lloyds Bank Foundation Matched Giving Scheme to Explorers. _**Gift Aid**_ - £2863 was collected this year via gift aid as we are a registered charity. OSM also facilitates this task ## _**Activities**_ The Group did not hold activities such as gang show and camps. ## _**Fundraising**_ The plant sale raised a surplus of £643. Bonfire and fireworks night raised £5506 ## _**Sundry**_ Sundry costs included: - Wreaths for remembrance Sunday (£75) - Tree and plaque in commemoration of platinum jubilee (£68) - Gifts to celebrate the 80th birthdays of two of our long-standing volunteers. - Set-up costs for new Huxley cub pack (£300) - General expenses for scout hit, e.g. cleaning materials, first aid supplies - Website Training costs were for Hill walking course for 2 leaders, and contribution to Young Leaders training weekend Uniform/badges incudes uniforms for new Huxley cub leaders, badges and neckers. _**Equipment**_ This includes a flag for the new Huxley cubs pack, and two stacking benches for the scout hut. _**Payroll**_ Every person involved in the group is a volunteer thus there are no payroll costs _**Subsequent Events**_ ndent Examiner's Re rt to the Trnst I" Tar orle Scout Grou I report on the accounts of th¢ Group forthe Year •th131st Marth 2023 showing moneory assets of £37.570 Re4pe¢iive r*s￿￿1b111l*l oftrwttu As the charities trustees you ￿¢ resFonsible for the prepaTJtion ofthe accounts: you consider that the audit requirement of Sethion 43{21 of th¢ ChJn"tsts Act 1993 (the Act) not aN)ly It is my responsibility to Commisstoners under knion 43(7Xb) of the Ac( parncular matm have com¢ io my atténtion. B•sii of Ellmither'i report My examinatton was carried out in 4￿rdIn￿ with the CrtnerA] Directsons giv￿ by th¢ Chan"ry Commissioner's. An eXamin￿10n includes a r¢view of the aceountmg I￿rdS kept by the th￿ty and a WII1W*b￿b vf b*AMdb. li I)r￿]Y items of disclosureg In the aCC4Mtnts. jnd 5eekin8 explan￿lOn$ ffom you ls coDcemin8 any sueh mitters The PToceduTes ufTrdenaken do not pmvide all the evidence ihai wvuld ￿ TWIIiTf31 In an iudii ind ¢ons¢quentiy I do not express An I￿1]t opinion on th¢ by the arKA)unts. Independent ExamiDtrf• ￿•¢¢￿¢￿1 In connection with my ¢xwnirt&tion. no rnAller hu come io my attention. which giv¢s me re&40nable to i￿lIeve thai in any mitrrial res￿ the rtquirwnenfs . to keep accouniing records In a￿[danc￿ with S¢¢tim 41 of the Act and . to prepare Kcounts %thi¢h accord th¢ ac