From
To
Trustees' Annual Report for the period
Period start date Period end date 01 04 2020 31 03 2021
Section A Reference and administration details
Charity name 1[st] High Lane Scout Group
Other names charity is known by Registered charity number (if any) 520228
Charity's principal address Windlehurst Road High Lane Stockport Postcode SK6 8AB
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Peter Barke | GSL | |||
| Jean Wilkinson | SL | |||
| Andrew Reed | ESL | |||
| Sarah Fenteman | BSL | |||
| Caroline Parker | Treasurer | |||
| Amanda Johnson | ||||
| David Parker | ||||
| Claire Doust | ||||
| Lisa Robinson-Hall | ||||
| Helen Whitehead | Secretary | |||
| Neil Boardman | ||||
| Darren Scarr | ||||
| Chloe Johnson | CSL | |||
| Jacqueline Hand | ||||
| Adam Desforges | ||||
| Lee Wilson | AGSL | |||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Not Applicable | ||
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
The Group’s governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the byelaws of the Association and the Policy, Organisation and Rules of The Scout Association
Type of governing document They consist of a Royal Charter, which in turn gives authority to the bye(eg. trust deed, constitution) laws of the Association and the Policy, Organisation and Rules of The Scout Association The Group is a trust under its rules, which are common to all Scouts. How the charity is constituted
- (eg. trust, association, company)
The trustees are appointed in accordance with the Policy, Organisation Trustee selection methods and rules of the Scout Association.
- (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
The Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group, which is an educational charity, manages the Group. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
The Committee ideally consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leader, individual section leaders and parents' representation and meets a minimum of once a school term.
This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for:
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The maintenance of Group property
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The raising of funds and the administration of Group finance
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The insurance of persons, property and equipment
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Group public occasions
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Assisting on the recruitment of leaders and other adult support
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Appointing any sub committees that may be required
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Appointing Group Administrators and Advisors other than those who are elected
Risk and Internal Control
The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are:
Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations.
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The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Association's national accident insurance policy. The Group also has a specific insurance policy to cover helpers. Risk Assessments are undertaken before all activities.
Reduced income from fund raising.
The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently.
Reduction or loss of leaders.
The group is totally reliant upon volunteers to run and administer the activities of the group. If there were a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.
Reduction or loss of members.
The Group provides activities for all young people aged 6 to 18. If there were a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.
The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss; these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered.
All adult leaders are required to and have carried out specific GDPR training as provided by The Scout Association through local training managers in the Greater Manchester East County.
Section C Objectives and activities
The objectives of the group are as a unit of the Scout Association.
Summary of the objects of the charity set out in its governing document
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The Aim of The Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
The main activities undertaken to meet the objectives of the charity are based around the Balanced Programme as outlined in section programme material, with an emphasis on outdoors and adventure – and for cub section upwards, centred on preparing for and undertaking residential camping experiences.
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
The contribution of volunteers to 1[st] High Lane Scout Group is explicitly recognised as our most valuable resource since the Group would not exist without voluntary work, whether as uniformed member or nonmember support. To this end, regular volunteers (leaders and regular parental helpers) are given half price membership subscriptions. Parents who feel unable to support the Group with time are given the option of making a voluntary higher membership subscription. The Group further recognises the need for volunteer support and undertakes to provide personalised training, following the Association’s adult training scheme and rapid reimbursement of all reasonable expenses undertaken on behalf of the Group.
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
Our group has been considerably affected by the COVID-19 pandemic with our membership cut by about a half. During the pandemic, our meetings were moved to the Zoom online meeting platform where we made the decision to suspend subscriptions until we could resume face to face meetings. Our subscription receipts for 1[st] April 2020 to 31[st] March 2021 were down considerably to £2,324 (to 2020: £12,047)
With our annual plant sale at the beginning of our financial year, our funds were boosted by sales which raised £3,002 (to 2020: £5,271). Our plant sale was unable to run in 2020 due to the COVID-19 pandemic which affected our overall income from fundraising activities.
Local council grants were available to us due to the pandemic with a total of £21,592
This has resulted in us being able to suspend our subscription rates during the online meetings through the pandemic.
Our opening bank balances on 1[st] April 2020 were £22,046 inclusive of the reserve account balance and our closing balances at 31[st] March 2021 were £45,303.
We maintain a dedicated fundraising sub-committee to raise additional funds and community awareness.
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Section E Financial review
The Group’s policy on reserves is to hold sufficient resources to continue Brief statement of the the charitable activities of the Group should income and fundraising charity’s policy on reserves activities fall short. The Group Executive Committee considers that the Group should hold a sum equivalent to six months running costs, circa £3,000. The Group held reserves of approximately £9,942 against this at the year end due to the unusual financial situation due to the pandemic. Details of any funds materially There are no funds in particular deficit in deficit
Further financial review details (Optional information)
Investment Policy:
You may choose to include The Group does not have sufficient funds to invest in longer term additional information, where investments; The Group has therefore adopted a risk adverse strategy to relevant about: the investment of its funds. All funds are held in cash using only • the charity’s principal mainstream banks. sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) David Parker Full name(s) Peter Barke Position (eg Secretary, Chair, GSL Chairman etc) Date 24/09/2021
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| lncome | 2020121 | 20L9120 |
|---|---|---|
| Activity | f0 | f1,,265 |
| Camp | f0 | f2,522 |
| Donations | fL,525 | f2,469 |
| GiftAid | f0 | f_2,36I |
| Grants | fzL,5g2 | t0 |
| Banklnterest | f7 | E1.6 |
| PlantSale | f3,oo2 | f5,271, |
| RoofFund | f0 | f434 |
| Subscriptions | f2,324 | f12,047 |
| Uniform | f30 | €38 |
| Utilities | f86 | f0 |
| Total lncome | f28,566 | f26,422 |
| Expenditure | ||
| Activity | f182 | f 3,498 |
| Badges | f.64 | f402 |
| Camp | f0 | f2,437 |
| Capitation | f1,639 | f2,876 |
| Cleaning | 81.84 | fL,067 |
| Consumables | f0 | f0 |
| Donations | f0 | f24 |
| Equipment | f0 | f_'J,,206 |
| Insurance | fL,742 | f1,691 |
| Maintenance | f522 | f 5,590 |
| Miscellaneous | f.57 | f224 |
| PlantSale | f101 | f2,473 |
| Printing, Postage,Stationery | f46 | f15 |
| RoofFund | f0 | f0 |
| Subscriptions(Explorers) | €96 | f1,,532 |
| Training | f0 | f22 |
| Uniform | f0 | f1_00 |
| Utilities | f579 | fL,4g1, |
| Total Expenditure | f5,309 | f24,629 |
| Netlncome/(Expenditure) | 123,257 | f.t,794 |
| BankAccounts | 202012t | 20t9120 |
|---|---|---|
| CurrentRBS | t0 | f10 |
| CurrentCoop | f34,957 | f0 |
| SubscriptionsRBS | f0 | f1_8,906 |
| Paypal | f404 | f0 |
| ReserveRBS | f0 | f3,131- |
| Savings Coop | f9,942 | f0 |
| Total | 845,303 | f22,046 |
| Reserves | ||
| BankAccountsUa/20 | 822,046 | 820,252 |
| Net lncome | f23,257 | f1,,794 |
| BankAccounts31,/3/21. | f 45,303 | f22,046 |
| lncome | 2020121 | 20L9120 |
|---|---|---|
| Activity | f0 | f1,,265 |
| Camp | f0 | f2,522 |
| Donations | fL,525 | f2,469 |
| GiftAid | f0 | f_2,36I |
| Grants | fzL,5g2 | t0 |
| Banklnterest | f7 | E1.6 |
| PlantSale | f3,oo2 | f5,271, |
| RoofFund | f0 | f434 |
| Subscriptions | f2,324 | f12,047 |
| Uniform | f30 | €38 |
| Utilities | f86 | f0 |
| Total lncome | f28,566 | f26,422 |
| Expenditure | ||
| Activity | f182 | f 3,498 |
| Badges | f.64 | f402 |
| Camp | f0 | f2,437 |
| Capitation | f1,639 | f2,876 |
| Cleaning | 81.84 | fL,067 |
| Consumables | f0 | f0 |
| Donations | f0 | f24 |
| Equipment | f0 | f_'J,,206 |
| Insurance | fL,742 | f1,691 |
| Maintenance | f522 | f 5,590 |
| Miscellaneous | f.57 | f224 |
| PlantSale | f101 | f2,473 |
| Printing, Postage,Stationery | f46 | f15 |
| RoofFund | f0 | f0 |
| Subscriptions(Explorers) | €96 | f1,,532 |
| Training | f0 | f22 |
| Uniform | f0 | f1_00 |
| Utilities | f579 | fL,4g1, |
| Total Expenditure | f5,309 | f24,629 |
| Netlncome/(Expenditure) | 123,257 | f.t,794 |
| BankAccounts | 202012t | 20t9120 |
|---|---|---|
| CurrentRBS | t0 | f10 |
| CurrentCoop | f34,957 | f0 |
| SubscriptionsRBS | f0 | f1_8,906 |
| Paypal | f404 | f0 |
| ReserveRBS | f0 | f3,131- |
| Savings Coop | f9,942 | f0 |
| Total | 845,303 | f22,046 |
| Reserves | ||
| BankAccountsUa/20 | 822,046 | 820,252 |
| Net lncome | f23,257 | f1,,794 |
| BankAccounts31,/3/21. | f 45,303 | f22,046 |