**Macclesfield and Congleton District Scout Council**
## **Trustees’ Annual Report for the year ended 31[st] December 2021**
**Registered Charity Number 520227 Scout HQ Registration Number 10001860**
## **Principal Address: 32 West Bond Street, Macclesfield, SK11 8EQ**
## **The trustees who manage the charity were:-**
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Trustee Name Office (if any) Dates acted if not for whole
year
Mark Russell Eden 24 [th] June 2021 to 31 [st] December
2021
Steven Blackburn
Neil Vinod Raval
Caroline Mhairi Helen Secretary
Robinson
Jane Blackburn
Martin Edward Taylor
William David Jones Treasurer
Rebecca Furness
Steven Kenneth Shaw 1 [st] January 2021 to 22 [nd]
November 2021
Alexander James Fletcher Chair
Ann Eden
Stephen Andrew Richmond
David Ernest Giles 1 [st] January 2021 to 22 [nd]
November 2021
Ian Richard MacKintosh
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The District's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and the Policy, Organisation and Rules of the Scout Association.
The District is a trust established under it’s rules, which are common to all Scouts.
The trustees are appointed in accordance with the Policy, Organisation and Rules of the Scout Association.
The District is managed by the District Executive Committee, the members of which are the Charity Trustees of the Scout District, which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
The District Executive Committee exists to support the District Commissioner in meeting the responsibilities of his appointment and is responsible for the maintenance of District property, the raising of funds and the administration of District finance, the insurance of persons, property and equipment, District public occasions, assisting in the recruitment of leaders and other adult support, appointing any sub committees that may be required, and appointing District Administrators and Advisors, other than those who are elected.
## **Risk and Internal Control**
The District Executive Committee has identified the major risks to which they believe the District is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are:
**Damage to the buildings, property and equipment** :- The District would request the use of buildings, property and equipment from neighbouring organisations such as churches, community
centres and Scout Groups. The District has sufficient buildings and contents insurance in place to mitigate against permanent loss.
**Injury to leaders, helpers, supporters and members:** - The District, through the annual membership subscriptions, is covered by The Scout Association's national accident insurance policy. Risk Assessments are undertaken before all activities.
**Reduced income** :- The District is primarily reliant upon income from subscriptions and scouting activities. The District holds a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the District on an ongoing basis, either temporarily or permanently.
**Reduction or loss of leaders:-** The District is totally reliant upon volunteers to run and administer the activities of the District. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the District as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the District.
**Reduction or loss of members:-** The District provides scouting activities for young people aged 6 to 18. If there were a reduction in membership in a particular section or the District as whole then there would have to be a contraction, consolidation or closure of a section, or in the worst case scenario the complete closure of the District.
## **Objectives and activities**
## **The Purpose of Scouting**
Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.
## **The Values of Scouting**
As Scouts we are guided by these values:
**Integrity** - We act with integrity; we are honest, trustworthy and loyal.
**Respect** - We have self-respect and respect for others.
**Care** - We support others and take care of the world in which we live.
**Belief** - We explore our faiths, beliefs and attitudes.
**Co-operation** - We make a positive difference; we co-operate with others and make friends.
## **The Scout Method**
Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make, and live by, the Scout Promise.
The District meets the Charity Commission's public benefit criteria under the advancement of education and the advancement of citizenship and community development headings.
The trustees declare that they have approved the trustees’ report above.
Signed by Alexander Fletcher (Chair) and Caroline Robinson (Secretary) on 24[th] June 2022
## **Macclesfield & Congleton District Scout Council Income and Expenditure Account**
## **For the Year Ended 31st December 2021**
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Income 2021 2020
Unrestricted
Total funds
funds
£ £
Donations, legacies and similar
income
Membership subscriptions received 60,034 66,969
Less: Membership subscriptions paid
(44,195) (50,209)
on
Net membership subscriptions
15,839 16,760
retained
Donations 1,579 380
Legacies 0 5,000
Gift Aid 6,219 0
Sundry Income 2,914 1,243
Rent of HQ Building 480 0
1st Aid Training Fees Received 780 0
Income from Scouting Activities 28,325 9,489
Sub total 56,136 32,872
Grants
Covid-19 Grants 34,171 22,668
Sub total 34,171 22,668
Fundraising (gross)
Various Fundraising activities 50 1,207
Shop Sales 10,290 7,017
Sub total 10,340 8,224
Investment income
Bank interest 28 125
The Scout Association Short Term
0 120
Investment Service Interest
Sub total 28 246
Total Gross Income 100,675 64,009
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1 LT700003
## **Macclesfield & Congleton District Scout Council Income and Expenditure Account**
## **For the Year Ended 31st December 2021**
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Expenditure 2021 2020
Total funds Total funds
£ £
Charitable Payments
Youth programme and activities 28,802 12,849
Grants Made 2,200
Jamborees- World & Eurojam 0 4,120
Barnswood Major Refurbishment 0 60,245
Water 353 373
Electricity and Gas 5,286 6,270
Insurance 3,509 3,442
Repairs and Renewals 18,032 5,168
Waste Disposal 330 288
Cleaning 2,031 403
Telephone 427 1,017
District Administration 2,694 3,838
New Booking System 0 0
Bank Charges 216 240
Group Safety Audits 0 2,700
AGM and trustee expenses 0 (500)
Depreciation of Equipment 11,606 7,611
Sundry Expenses 5,846 828
Sub total 81,332 108,891
Fundraising expenses
Shop Purchases 7,640 4,899
Sub total 7,640 4,899
Total Gross Expenditure 88,972 113,790
Net of receipts/(payments) 11,704 (49,781)
Transfers between funds 0 0
Total funds last year end 461,527 511,308
Total funds this year end 473,231 461,527
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2 LT700003
**Statement of assets and liabilities at the end of the year**
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31-Dec-21 31-Dec-20
Assets Total funds Total funds
£ £
Cash funds
Bank current accounts 69,310 82,840
Natwest Bank/Shawbrook Accounts 65,012 60,050
Shop Bank Account & Cash 3,257 1,591
Cash 214 351
Total cash funds 137,793 144,832
Other monetary assets
Debtors and Prepayments 7,473 4,317
Sub total 7,473 4,317
Non monetary assets for
charity's own use
Shop stock 6,000 6,000
Other stock 1,611 0
Land and buildings 308,914 310,063
Scouting equipment, furniture etc 25,793 16,275
Sub total 342,318 332,338
Total Assets 487,584 481,486
Liabilities
Accounts not yet paid 4,365 3,340
Other liabilities- Eurojam 9,991 16,618
Sub total 14,356 19,958
Net Assets 473,229 461,528
The funds of the charity:
Unrestricted funds 0
General funds 473,230 461,528
Total charity funds 473,230 461,528
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**The above Income and Expenditure Account and Statement of assets and liabilities were approved by the Trustees on 23rd May 2022 and signed on their behalf by William David Jones (Treasurer) and Alexander James Fletcher (Chair).**
3 LT700003
**MACCLESFIELD AND CONGLETON DISTRICT SCOUT COUNCIL**
## **Independent Examiner’s Report to the Council For the Year Ended 31 December 2021**
I report to the trustees on my examination of the accounts of the Macclesfield and Congleton District Scout Council (“the Charity”) for the year ended 31 December 2021.
## **Responsibilities and basis of report**
As the Charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commissioners under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. Accounting records were not kept in respect of the Charity as required by section 130 of the Act; or
2. The accounts do not accord with those records; or
3. The accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 1008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Heather Self Chartered Accountant and Chartered Tax Adviser Fernlee Meg Lane Sutton Macclesfield SK11 0LY
25[th] April 2022