Scouts st l Hartford Scouts Group Registered Charity Number 520202 Annual Report and Accounts Year ending 31 March 2025
I" Hartford Scout Group Registered Charity 520202 Annual Report and Accounts Year ended 31 March 2025 Contents l Hartford Scouts Group...................................................................................................................... Trustees, Report..................................................................................................................................... Reference and Administration Information...................................................................................... Structure. Governance and Management......................................................................................... Objectives and Activities.................................................................................................................... Achievements and Performance........................................................................................................ Financial Review................................................................................................................................. Declaration ......................................................................................................................................... Receipts and Payments Accounts.......................................................................................................... Receipts and Payments Summary..................................................................................................... Statement of Assets and Liabilities.................................................................................................... Receipts for the year.......................................................................................................................... Payments for the year........................................................................................................................ Independent Examinerfs Report............................................................................................................
I" Hartford Scout Group Registered Charity 520202 Annual Report and Accounts Year ended 31 March 2025 Trustees, Report Reference and Administration Information Registered charity address: 19 Armstrong Close, Hartford, CW8 IGN I" Hartford Scout Hut, Bradburns Lane, Hartford Operating premises: Names of the Charity Trustees who manage the Charity: Jon Flatman- Chairman Danny Clarke- GSL Rory Innes- Membership Caroline Weeks- Treasurer Kate Harford- Secretary Structure, Governance and Management The Group's governing documents arethose of The Scout Association. They consist of a Royal Charter. which in turn gives authority to the Bye Laws of the Association and The Policy. Organisation and Rules of The Scout Association. The Group is a Trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with The Policy. Organisation and Rules of The Scout Association. The Group is managed by the Group Trustee Board. the members of which are the 'Charity Trustees, of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Group Trustee Board consists of the Chair, Treasurer and 3 Trustees and typically meets every 3 months. It exists to make sure the charity is well-managed. risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high-quality and safe programmes that gives young people skills for life. The Group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss. These include dual authorisation for online bank payments and comprehensive insurance policies to ensure that insurable risks are covered. Objectives and Activities The Purpose of Scouting Scouting exists to actively engage and sUPPOrt young people in their personal development, empowering them to make a positive contribution to society.
I" Hartford Scout Group Registered Charity 520202 Annual Report and Accounts Year ended 31 March 2025 The Values of Scouting As Scouts we are guided by these values". Integrity- We act with integrity- we are honest, trustworthy and loyal. Respect- We have self-respect and respect for others. Care- We support others and take care of the world in which we live. Belief - We explore our faiths, beliefs and attitudes. Co-operation - We make a positive difference; we co-operate with others and make friends. The Scout Method Scouting takes place when young people. in partnership with adults, work together based on the values of Scouting and- enjoy what they are doing and have fun take part in activities indoors and outdoors learn by doing share in spiritual reflection take responsibility and make choices undertake new and challenging activities make and live by their Promise. The main activities include: Outdoor Adventures (Camping, Hiking, Survival Skills) Community Service Projects Leadership Training and Patrol System Merit Badge Programs and Skill Development Physical Activities and Challenges (Sports, Obstacle Courses) Ceremonie5 and Traditions Ilnvestiture. Awards) The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. Achievements and Performance The Group consists of a Squirrels settion. two Beavers sections, two Cubs sections and a Scouts section, and in early 2025 the Group welcomed an Explorers section, which was previously affiliated with District. During the year, membership continued to be strong, with the leaders and volunteers delivering a full and engaging programme. Our youngest section, Squirrels, particularly enjoyed their vistt to the local allotments and a fire station, as well as doing a mini hike and lots of craft activities and games. Our Beavers sections have been busy learning basic climbing techniques and sailing. They have also been supporting the community by collecting supplies for a local cat shelter and had interactive evenings with the local police and Merseyside fire and rescue.
I" Hartford Scout Group Registered Charity 520202 Annual Report and Accounts Year ended 31 March 2025 Our Cubs sections have particularly enjoyed their annual Christmas sleepover and Pantomime, as well as a summer trip to Wildshore water park. They have also been busy completing numerous hikes, playing board games, learning to map read and doing lots of badge work. Our Scouts section have had 12 nights away opportunities leading to 563 nights away,. completed 2 expeditions and have been represented at every District and County event run for Scouts in the last year. Six Scouts have also completed their Gold Award. which is a great achievement. Our Explorers section has enjoyed lots of activities in the year including Via Ferrata, climbing, the Cheshire Hike, cooking and laser quest. as well as sUPPOrting community projects such as helping to maintain the paths at Marbury Park. 46 of our young people made the trip to Kandersteg International Scout Centre in July 2025. and so they were incredibly busy fundraising through various events such as wreath making, raffles, Ceilidhs etc. During the year they raised approximately £30,000 {including some matched funding). All of our sections came together for a Group Camp in May 2024, which was a fantastic weekend full of activities and camping experiences. The Group has plans to extend and modernise its building. To help fund this, the Group has also been busy fundraisin& with another successful Bedding Plant sale and matched funding. Financial Review Financial Review The Group made a surplus of £47,78212024.' deficit of £1321 which increased ourtotal funds to £138,062 {2024: £90,280). The m05t significant element of this being an increase in restricted funds of £44,216 as the Group fundraised for Scouts to attend Kandersteg International Camp injuly 2025. Finantial Highlights 2024-25 Receipts in year: Payments in year- Total Funds 31 Mar 25.. £103,357 £55,575 £138,062 £83,682 £54,380 o Unrestricted: Restricted- The full accounts are presented on pages 6 to 8 below. Subscriptions. fundraisin& grants and donations The Group is dependent upon membership subscriptions to fund its core activities. and additional sources of income to SUPPOrt the programme and for the maintenance, renovation, refurbishment and replacement of buildings and equipment. Net membership subscriptions retained after capitation totalled £9,084. All parents and supporters are encouraged to subscribe to Gift Aid to maximise the tax relief on subscriptions and donations we can obtain through HM Revenue & Customs. During the year. the Group submitted a Gift Aid claim in respect of 2021-22 and 2022-23. with £1.975 being received after
l Hartford Scout Group Registered Charlty 520202 Annual Report and Accounts Year ended 31 March 2025 Receipts and Payments Accounts Receipts and Payments Summary 202425 202425 2024-25 Total 202>24 Unrestricted Restricted Funds Fund5 Total Fund5 Funds Total receipts for the year {page 7) Total payments for the year {page 8) 44,545 58,812 103,357 (40.979) (14,596) (55,575) 59.653 (59,7851 Net surplus/(deficit) for the year 3,566 44.216 47,782 (132) Balance brought forward at l April 80.116 10.164 90,280 90,412 Balan carried forward at 31 Vorth 83,682 54380 138,062 90,280 Statement of Assets and Liabilities 2024-25 2024-25 Unrestrfcted Restricted 2024-25 202>24 Total Totsl Monetsryassets Group current account Group interest account 11,3( 72.377 11,305 126,757 40.584 49.696 54.380 Total cash funds 83.682 54.380 138,062 90.280 Non-monetary assets Land and buildings Equipment and other assets 388,263 110,875 388,263 110,875 369,775 102,455 Total non-monetary assets 499,138 499.138 471230 Restricted Funds Group restricted funds comprised of money raised in respect of international camps, primarily Kandersteg, Switzertand in July 2025. The above reIpts and payments account and statement of assets and liabilities were approved Ey the Trustee5 on 06 October 2025 and signed on their behalf by Caroline Weeks Group Treasurer
1st Hartford Scout Group Registered Charity 520202 Annual Report and Accounts Year ended 31 March 2025 year end. The Group has not yet submitted the daim for 2023-24 and 2024-25 although claims may be backdated 50 there is no overall dEtriment to our financial position. The Group did not Teceive any donations from unknown sources or have any unusual artivity. The Group did not receive any non-UK income. The Trustees did not receive any payments other than reimbursement of expenses. Ass and liabilities In addition to the monetaryassets shown in the balance sheet representing bank balances, the Group has non-monetary assets representing land, buildings and equipment, as well as three trailers. These non-monetary assets have been recorded in the statement of assets and liabilities at their insured value as at the most recent insurance renewal in March 2025. Reserves Poli The Group'5 policy on reserves is to hold suffiaent resources to continue the charitable artivities of the Group should income and fursdraising activitiesfall short. The Group Trustee Board considers that the Group should hold a sum equivalent to 12 months running costs, approximately £10,000. The Group held unrestricted reserves of £83,682 at year end. This is above the level required for operating expenses, as the fijnds will be used to extend and modernise the building in the coming years. Declaration The Trustees declare that they approved the Trustees, report above. Si8ned on behalf of the charitys Trustees Caroline Weeks Group Treasurer Date: C6 October 2025
I" Hartford Scout Group Registered Charity 520202 Annual Report and Accounts Year ended 31 March 2025 Receipts for the year 2024-25 2024-25 Unrestricted Restricted 2024-25 Total 2023-24 Total Funds Funds Funds Funds Membership subscriptions Membership subscriptions 18.074 18.074 18.074 18,074 16.702 16.702 Donations, legacies and gift aid Donations 581 3.000 3,581 2,698 5,000 7,698 Grant 581 3,581 Fundraising income Bedding Plant Sale Matched funding Easter Raffle Wreath making Ceilidh Cheshire Hike Stalls Other fundraising 3,858 3,858 3.000 2,728 2,583 2,575 1.680 14.486 30,910 3,375 2,750 3.000 2.728 2.583 2,575 1.680 14.316 26,882 2,264 170 4,851 13,240 4,028 Activities and events Section activity income Group camp 15,21)8 3,925 19.133 28,930 44,138 3,925 48.063 21,909 28,930 21.909 Investment and property income Other income Interest received 140 2,589 2.729 140 2,589 2,729 104 104 Total receipts for the year 44.545 58,812 103,357 59.653
I" Hartford Scout Group Registered Charity 520202 Annual Report and Accounts Year ended 31 March 2025 Payments for the year 2024-25 2024-25 Unrestricted Restricted 2024-25 Total 2023-24 Total Funds Funds Funds Funds Membership Fees Capitation paid to District {8.990} (8.990) 18,990} (8,990) 118,8901 (18,8901 Youth programme and artivities Core meetings and activity expenses Group camp 112.5671 12,7551 115.322) 15.8551 118,4221 12,755) 15.855) (21,177) 117,9641 (17,9641 Badges, uniform and training Badges and uniform Kit bags Training 12,196) (688) 12.5601 12,884} 12.560} 1328} (5,772) 12,5871 (328) (2,524) 11501 (2,737) 13,248) Buildings and equipment Building project costs Activity equipment 13,0961 19971 14.093} 11,469) (1.469) 11,469} (1.4691 Runnin8 Costs Insurance 12.551) 11.925) 11,0021 13,4061 {1.352) 1601 110,296) 12.4391 14.990} 11,925} 11,002) 13,406) 11.352} {251 1851 12,464) (12,760) 12,5531 14,4821 11,0601 13,4021 11,4301 11041 (13,0311 Venue maintenance Cleaning Utilities Iwater, gas and electricity) Other (broadband, accountancy fees) Bank fees Fundraising expenses Bedding Plant Sale Easter Raffle Wreath making Ceilidh {2,051) 12,051} 1178} 1223} 1829} 12,126) (5,407 12,1891 (178) (223) (829) 11,7991 13.029) 17061 Other fundraising (327) (2.378) 11751 (3,070) Total payments for the year (40,979) 114.596) (55,575 (59,7851
I" Hartford Scout Group Registered Charity 520202 Annual Report and Accounts Year ended 31 March 2025 Independent Examiner's Report lounds&co Charter¢a kcountants Tr. W513599454 Ill Harrford Sc¢yJt Group Hnanthl Actnts lor the Yw to 31 Marth 2025 Testiryd w•5 urrd out ¢)n • s•mple 0155 v•ns•cts Irom the IrK(ffie •nd Éxpendttufe A((ount EX41¢1$ •rxl ¥Idee ol tht ol bartl( Pn¢nts was fef¢lv¢d thecked & ttr openh)8 •nd ch)siw b• b•l•Ke5 PEr ayetd bKk to tlx attual Bank A[an1 Ststementk Hndlrys I can confirm ihai ihe iesiin8 IdeNi14 no differe$ beTh¥een ihe sowce d0CwtnIs •rrfl rhe Accounts & ih•i ihe b•nk pwnents appear to be •utlwtsed the approwiate p•rtbes. A5 always wrth these type of IneSSes, 11 Is knp)sslbbe io OnIM wlih l(M)X assurance th•t all of [he IrKomt gertraied at e¥tnts was paid into tiness, bank Kcount as Ilve are no sales invoK¢$ st•le fw t•(h •nd e¥try tr•wcthx•. off l (an confirn) that the 4nformatM)n contained in the monthty summarles for the year to 31 Mafth 202S art In lir wilh ihe underlyine transart1t and that th@¥ fairly rprwnt th@ data that is available to re¥*w. Sicnature: Name: ICAEW CMARTERED ACCOUNTANTS