## **1[st] Hartford Scout Group Charity Number 520202**
**Registered Address** : 4 St James Way, Hartford, Northwich, CW8 1GR
## **Registered Trustees** :
John Bebbington – Treasurer
Michelle Bebbington – Chair
Sian Lewis
Gareth Lewis
Graham Wallace
Su Smith
## **Highlights for the year**
The financial situation of the group improved over the reporting year due to the various Covid-19 grants received from Chester West and Chester (CWAC) Borough Council. Without these grants, the financial situation would have been of great concern as all the planned annual fund raiser activities were cancelled due to lockdown, while operating overheads increased. Despite lockdown, membership numbers and subsequent annual subscription payments remained stable. This is thanks to the dedication of all the sections leaders who managed to continue with weekly activities via online Zoom meetings.
## **Financials**
Opening bank balance on 1st April 2020 was £9,946
Incomings Total raised £31,222
Outgoings Total £15,846
Closing bank balance on 31st March 2021 £25,322
## **Accounts verification**
The accounts for 1[st] Hartford Scout Group have been verified by Paul Lounds of Lounds & Co. This included an analysis of bank transactions supplied reconciled to the bank balance for the period 01/04/20 to 31/03/21. All payments out of the bank account were checked against supporting documentation. He confirmed that the money spent through the bank account, is fully supported by invoices & / or authorisation documents. The administration improvements he recommended be put in place regarding administration procedures and policies from the previous year’s audit have now been reviewed and implemented.
## **Special notes**
We received grants from local government of £21,275. We did not receive any donations from unknown sources or have any unusual activity. We did not receive any non-UK income. The trustees
did not receive any payments other than reimbursement of expenses. The trustees for this period are listed above and no changes were made during the year.
## **Declaration**
Signed on behalf of the charity’s trustees
Signature: Full name: John Bebbington Position: Treasurer Date: 28[th] January 2022
|**1st Hartford Scout Group**|**1st Hartford Scout Group**||**520202**|||
|---|---|---|---|---|---|
|**Receipts andpayments accounts**|||||**CC16a**|
|**For the period**
**from**|01/04/2020|**To**|31/03/2021|||
|**Section A Receipts and payments**|**Section A Receipts and payments**||||||
|---|---|---|---|---|---|---|
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**31,222**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**31,222**
**-**
**-**
**-**
**31,222**
**15,846**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**15,846**
**-**
**-**
**-**
**15,846**
**15,376**
**-**
**9,946**
**25,322**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**31,222**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**31,222**
**-**
**-**
**-**
**31,222**
**15,846**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**15,846**
**-**
**-**
**-**
**15,846**
**15,376**||**Last year**
**to the nearest £**|
|Total income|**31,222**|||||**25,525**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|**31,222**|||||**25,525**|
||||||||
|**A2 Asset and investment sales,**
**(see table).**|||||||
||**-**||||||
||**-**|||||**-**|
|**_Sub total_**|**-**|||||**-**|
|**_Total receipts_**
**A3 Payments**|||||||
|||||||**25,525**|
||||||||
|Total expenses|**15,846**|||||**26,879**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
|**_Sub total_ **|**15,846**|||||**26,879**|
||||||||
|**A4 Asset and investment**
**purchases, (see table)**|||||||
||**-**||||||
||**-**||||||
|**_Sub total_ **|**-**|||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||
|||||||**26,879**|
||||||||
||**15,376**|**-**|**-**|**15,376**||**- 1,354**|
||**-**|**-**|**-**|**-**||**-**|
||**9,946**|**-**|**-**|**9,946**||**11,300**|
||**25,322**|**-**|**-**|**25,322**||**9,946**|
CCXX R1 accounts (SS)
31/01/2022
1
|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**||
|---|---|---|---|
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Bank account
**Details**
**Details**
**Details**
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**25,322**
**-**
**-**
**-**
**-**
**-**
**25,322**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
John Bebbington|**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
|||John Bebbington|28thJanuary2022|
|||||
CCXX R2 accounts (SS)
31/01/2022
2
l Hartford Scout Group Financial Accounts for the Year to 31 March 2021
Independent verifiration
Testing was carried out on a sample of 50 transactions from the Income and Expenditure Accounts,
The transactions were either agreed back to the source documents or from the source document
back to the Income and Expenditure Accounts.
Testing was also carried out to Identify whethereach month's summary had been signed off bythe
Treasurer and Deputy Treasurer & that the opening and c105ing bank balances per the Accounts
agreed back to the actual Bank Account Statements.
Findlngs
I can confirm that the testing identified no differences between the source documents and the
Accounts & that each of the monthly summaries had been signed off by the appropriate parties.
As always with these type of businesses. it is impossible to confirm with 100% assurance that all of
the income generated at events was paid into the business. bank account as there are no sales
invoices generated for each and every transaction.
Recommendations
l-Reviews & signatures by the Chairperson on each of the monthly summaries in addition to the
Treasurer are carried out in a timely manner leg within 15 days of the month endl so that any issues
are identified at the time.
2-The monthly summary indicates what the Treasurer & Deputy Treasurer and the Chairperson are
actually 'signing off each month eg that the summary represents a true and fair view of the
underlying transattions & bank account. and that it has been reviewed and accepted by the business
as a whole.
Sign off
I can confirm that the information contained in the monthly summaries for the year to 31 March
2021 are in line with the underlying transattions and that they fairly represent the data that is
available to review.
Signature:
Date:
ZOZL
Name..
Paul Lounds, FCA