2022-03-31-accounts

Trustees' Annual Report

For the period

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From (start date) 0 1 0 4 2 1 to end date 3 1 0 3 2 2
Section A Reference and administration details
Charity name 1st Hale Barns Scout Group
Other names the charity is known by
Registered charity number (if any) 5 2 0 1 9 9
HQ registration number
Charity’s principal address The Scout Hut
Shay Lane
Hale Barns, Altrincham.
Postcode W A 1 5 8 N Z
Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
Dates acted if not
Trustee Name Office (if any)
for whole year
1 Roy Conchie Chairman
2 Andrew Thompson Treasurer
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Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)

Type of advisor Name Address

1 LT700001 (3rd December 2018)

Section B Structure, governance and management

Description of the charity’s trusts Type of governing document The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. (e.g. trust, association, company) Trustee selection methods The Trustees are appointed in accordance with the Policy, (e.g. appointed by, elected by) Organisation and Rules of The Scout Association.

Additional governance issues (optional information but encouraged as best practice)

You may choose to include additional information, where relevant, about: Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them

The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets every 3 months. Members of the Executive Committee complete_'Essential_ _Information for Executive Committee'_training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.

2 LT700001 (3rd December 2018)

Section B

Structure, governance and management (continued)

Risk and Internal Control (Specimen 1) The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Risk and Internal Control (Specimen 2) The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.

3 LT700001 (3rd December 2018)

Section C

Objectives and activities

Summary of the objects of the charity set out in its governing document

The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.

Summary of the main activities in relation to these objects

Additional details of the objectives and activities (optional information but encouraged as best practice)

Youmay chooseto include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement	Recruiting and keeping volunteers is becoming more difficult because of burdensome and over-cautious rules and risk assessment requirements which sometimes over- ride the vast experience of long serving leaders and in doing so limits the scope for providing adventure. In some rulings, the infrastructure for renewal of qualifications doesn't exist and therefore curtails the delivery of learning and training programmes.
	The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

4 LT700001 (3rd December 2018)

Section D	Achievements and performance
Summary of the main achievements of the charity during the year
	The Scout Group has done extremely well in the period to keep the existing members engaged and 'onboard' during the difficult period of extended COVID limitations. We have successfully liaised with local government in obtaining grants to ensure our financial survival going forward where it has been difficult to recruit new members and inappropriate to charge existing members any substantive membership subscription.

Section E	Financial Review
Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Brief statement of the charity’s policy on reserves	The Group held reserves of approximately £60,000 against this at year end. This is above the level required for operating expenses. Sums are taking regard of probable running costs and overheads over a 36 month period. Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 36 months running costs, circa £15,000
	Reduced subscription levels due to COVID legacy. We initiated a plan to restart the lapsed Beaver Section of the group as well as taking steps to recruit new members at all levels.

5 LT700001 (3rd December 2018)

Youmay chooseto include additional information, where relevant, about: • how expenditure has supported the key objectives of the charity; • investment policy and objectives; • the charity’s principal sources of funds (including any fundraising);

The Group Executive regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements. Investment Policy The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service.

Section F Other Optional Information

Plans for future periods (details of any Recruitment of new members will be our main focus going significant activities planned to achieve forward. them)

Section G Declaration

The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Date Position (eg Secretary, Chair)
	RoyJohnstone Conchie
	Chairman
	3 1 0 1 2 3
	3	1	0	1	2	3

6 LT700001 (3rd December 2018)

1st Hale Barns Scout Group

Registered Charity No. 520199

Receipts and Payments Account

		Year start date	Year start date	Year end date
	For the year from	1st April 2021	To	31st March 2022
Receipts and payments
Receipts		2021/22 £ 1,520 (1,583) (63) 0 24,920 995 25,853 28 (142) (114) 0 792 792 57 0 57 410 1,172 500 1,091 130 110 3,413 0 25 0 25 30,026 0 30,026		2020/21 £
Donations, subscriptions and similar income
Membership subscriptions		1,520		95
Less:Membership subscriptions paid on (National/County/Area/District)		(1,583)		(989)
NET membership subscriptions retained		(63)		(894)
Donations		0		0
Grants Received (Trafford Council Covid Relief)		24,920		10,000
Gift Aid		995		0
Sub total		25,853		9,106
Bank receipts on behalf of Cub/Scout Sections
Receipts		28		0
Less: Payments to Sections		(142)		0
Sub total		(114)		0
Section Activities
Cubs - Camp & Activity Fees Received		0		0
Scouts - Camp & Activity Fees Received		792		0
Sub total		792		0
Fundraising (gross)
Jumble Sales		57		120
Other fundraising activities		0		0
Sub total		57		120
Venue Rental
Venue Rental - Photographer		410		0
Venue Rental - Diddikicks		1,172		192
Venue Rental - Table Tennis		500		0
Venue Rental - Hartbeeps/Dance Like A Mother		1,091		604
Venue Rental - Brownies		130		0
Venue Rental - Parties/Misc		110		80
Sub total		3,413		876
Investment income
Bank interest		0		0
The Scout Association Short Term Investment Service		25		108
Other investment income		0		0
Sub total		25		108
Total Gross Receipts Asset and investment sales, etc. Total Receipts
				10,210
				0
		30,026		10,210

Page 1 of 3

1st Hale Barns Scout Group

Registered Charity No. 520199

Receipts and Payments Account

		Year start date	Year start date	Year end date
	For the year from	1st April 2021	To	31st March 2022
Receipts and payments
Payments		2021/22 £		2020/21 £
Section Activities
Cubs
Camps		0		0
Activities		11		0
Scouts
Camps		872		0
Activities		66		0
Sub total		949		0
Charitable Operations
Rent		13		13
Water and Sewerage		338		**302 **
Electricity		671		1,411
Building Insurance		530		**484 **
Repairs and Renewals		2,493		0
Minibus - Road Tax & Insurance		796		695
Minibus - Service, Maintenance & Fuel		469		221
Materials, Sundries, Equipment & Badges		2,185		275
AGM and trustee expenses		0		0
Training		0		0
Sub total		7,495		3,401
Fundraising expenses
Jumble Sale Costs		0		0
Other fundraising costs		0		0
Sub total		0		0
Total Gross Expenditure Asset and investment purchases, etc. Total payments Net of receipts/(payments) Cash funds last year end Cash funds this year end
				3,401
				0
				3,401
		21,582		6,809
		38,623		31,814
		60,205		38,623

Page 2 of 3

1st Hale Barns Scout Group

Registered Charity No. 520199 Receipts and Payments Account

Statement of assets and liabilities at the end of the year

31st March 2022 £ Cash funds Bank current account 38,862 The Scout Association Short Term Investment Service 20,605 Cash on Hand - Group 365 Cash on Hand - Cubs 345 Cash on Hand - Scouts 28 Total cash funds 60,205 Non monetary assets for charity's own use Leasehold and buildings 230,000 Minibus 1,000 Scouting equipment, tents, furniture etc 4,000 Trailer 1,000 Canoes 1,000 Sub total 237,000 Liabilities Accounts not yet paid - Cubs Go Ape Balance Owed - Expenses incurred but not invoiced - Subscriptions not yet paid - Loan - detail - Other liabilities - Sub total -	31st March 2022 £ Cash funds Bank current account 38,862 The Scout Association Short Term Investment Service 20,605 Cash on Hand - Group 365 Cash on Hand - Cubs 345 Cash on Hand - Scouts 28 Total cash funds 60,205 Non monetary assets for charity's own use Leasehold and buildings 230,000 Minibus 1,000 Scouting equipment, tents, furniture etc 4,000 Trailer 1,000 Canoes 1,000 Sub total 237,000 Liabilities Accounts not yet paid - Cubs Go Ape Balance Owed - Expenses incurred but not invoiced - Subscriptions not yet paid - Loan - detail - Other liabilities - Sub total -	31st March 2021 £
Cash funds
Bank current account	38,862	17,679
The Scout Association Short Term Investment Service	20,605	20,579
Cash on Hand - Group	365	-
Cash on Hand - Cubs	345	311
Cash on Hand - Scouts	28	54
Total cash funds	60,205	38,623
Non monetary assets for charity's own use
Leasehold and buildings	230,000	230,000
Minibus	1,000	1,000
Scouting equipment, tents, furniture etc	4,000	4,000
Trailer	1,000	1,000
Canoes	1,000	1,000
Sub total	237,000	237,000
Liabilities
Accounts not yet paid - Cubs Go Ape Balance Owed	-	245
Expenses incurred but not invoiced	-	-
Subscriptions not yet paid	-	-
Loan - detail	-	-
Other liabilities	-	-
Sub total	-	245

Contingent liabilities and future obligations: Ground Rent due to Trafford Council set to increase to £570/year from 2022 and increase every (5) years in line with RPI for (25) years.

The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 5th December 2022 and signed on their behalf by

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Signature Print Name
R. Conchie Chair
A. Thompson Treasurer
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Page 3 of 3

Independent examiner’s report to the trustees of First Hale Barns Scout Council

I report to the trustees on my examination of the accounts of the First Hale Barns for the year ended 31 March 2022.

Responsibilities and basis of report

As the charity trustees of the First Hale Barns you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the First Hale Barns accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in

connection with the examination giving me cause to believe that in any material respect:

1. accounting records were not kept in respect of the First Hale Barns as required by section 130 of the Act; or

2. the accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

S Weighell Signed: S Weighell (Dec 26, 2022 11:11 GMT)

Name: Susan Weighell FCA

Relevant professional qualification or membership of professional bodies (if any): ICAEW

Address: 3 Wellgreen Close, Hale, Altrincham, WA15 8PT

Date: Dec 26, 2022

Independent examination report

Final Audit Report

2022-12-26

Created: 2022-12-26 By: Sue Weighell ([e-mail]) Status: Signed Transaction ID: CBJCHBCAABAA2tZeQlSJWrlvxAl77Kcxg5FcOSity_CY

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