**CHARITY NUMBER: 520197**
## **1st Great Sutton Scout Group**
## **ACCOUNTS**
**For the period 1st April 2021 to 31st March 2022**
**Registered Charity No. 520197**
## **1st Great Sutton Scout Group**
## **GENERAL INFORMATION**
## **For the year ended 31st March 2022**
## **Charity Number:**
520197
## **Trustees and Members of the Committee during the year**
## **Trustee Name**
Mr P Bowers - _Chair_ Mrs H France - _Treasurer_ Mrs B Holliday - _Honorary Secretary_ Mr P N Wainwright – Deputy Chair Mrs H Chambers Mr D France Mr J Evans Mrs S Riverol Mrs C Powell Mr L Holliday Mr C J Marchant Mr P Adamson Mr C J Reddy Ms C M Worthington Mrs A J S Roscoe Ms J L McGhee Mrs C Reid
## **Official Address:**
2 Blackdown Close Ledsham Park Little Sutton South Wirral CH66 4YE
## **Bankers:**
National Westminster Bank Plc. 86 Whitby Road Ellesmere Port South Wirral CH65 0AT
## **Auditor:**
Mr D Kimpton 1 Berry Close Great Sutton South Wirral CH66 4XQ
**- 1 -**
## **1st Great Sutton Scout Group**
## **COMMITTEE’S REPORT**
## **For the year ended 31st March 2022**
The Committee present their report and accounts for the year ended 31st March 2022.
## **Committee**
The members of the Executive Committee named on page 1 have served during the year.
## **Structure, Governance and Management**
The Group’s governing documents are those of The Scout Association.
The Group is a separate registered charity, registered with the Charity Commission.
The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity Trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for:
- The maintenance of Group property;
- The raising of funds and the administration of Group finance;
- The insurance of persons, property and equipment;
- Group public occasions;
- Assisting in the recruitment of leaders and other adult support; and
- - Appointing any sub-committees that may be required.
## _**Risk and Internal Control**_
The Group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered.
## **Objectives and Activities**
## _**- The Purpose of Scouting**_
Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.
## _**- The Values of Scouting**_
As scouts we are guided by these values:
**Integrity** - We act with integrity; we are honest, trustworthy and loyal.
**Respect** - We have self-respect and respect for others.
**Care** - We support others and take care of the world in which we live.
**Belief** - We explore our faiths, beliefs and attitudes.
**Co-operation** - We make a positive difference; we co-operate with others and make friends.
**- 2 -**
## **1st Great Sutton Scout Group**
## **COMMITTEE’S REPORT**
## **For the year ended 31st March 2022 (Continued)**
## **Objectives and Activities (Continued)**
## _**- The Scout Method**_
Scouting takes place when young people, in partnership with adults, work together based on the values of scouting and:
- enjoy what they are doing and have fun;
- take part in activities indoors and outdoors;
- learn by doing;
- share in spiritual reflection;
- take responsibility and make choices;
- undertake new and challenging activities;
- make and live by their Promise.
The Group meets the Charity Commission’s public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
The Committee continues to provide facilities for over 100 children to undertake activities in their various, Beaver, Cub, Rainbow and Scout groups as well as other organisations.
The Young Leaders continue to be a success story and demonstrate their enthusiasm week in week out by assisting at section meetings, supporting district events, organising camps and generally being on call where they can.
The Group publishes a Newsletter providing an insight as to what scouting is all about both locally and nationally. The Group also hosts a Facebook page to provide information to a wider audience and is has been developing a web site to allow greater passage of information and flexibility.
The Group and the Village Hall have continued to work with the local G.P. practice with a view to them building a new surgery on our site and also providing the Group with a new headquarters facility. Following the Covid issues and restrictions on activities within the group the year to 31.03.2022 saw a return to regular meetings which can be seen in the figures for the year.
The Group has continued discussions in the year to complete the necessary legal matters to establish the new lease and allow work to commence on the new headquarters which now looks as though work may commence in late 2022.
Following the move out of the old building the Group continue to meet in the GP surgery building. The Group has continued to follow Government guidelines and also those issued by the Scout Association to ensure the safety of all of our leaders and children within the group.
## **Reserves policy**
The Group’s policy on reserves is to hold sufficient resources to continue the charitable activities of the Group should income and fundraising activities fall short. The Group Executive Committee considers that the Group should hold a sum equivalent to 12 months running costs, circa £40K. The figures reflect a temporary increase in the reserves held with reserves of approximately £???as funds are being kept for use once the Group take occupation of the new headquarters when funds will be needed to fit the building out.
**- 3 -**
## **1st Great Sutton Scout Group**
## **COMMITTEE’S REPORT**
## **For the year ended 31st March 2022 (Continued)**
## **Investment Policy**
The Group’s Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.
## **Statement of Committee’s Responsibilities**
The Committee members are required to prepare accounts for each financial year which give a true and fair view of the state of affairs of the Charity and of its incoming resources and resources expended for the financial year. In preparing those financial statements the Committee members are required to:
- (a) select suitable accounting policies and apply them consistently;
- (b) make judgements and estimates that are reasonable and prudent;
- (c) prepare the financial statements on a going concern basis unless it is inappropriate to assume that the Charity will continue in business.
The Committee members are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Charity and to enable them to ensure that the accounts comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
## **Declaration**
The Trustees declare that they have approved the Trustees’ Report above.
**Signed on behalf of the Charity’s Trustees**
## **P BOWERS** _**(Chairman)**_
## **09 September 2022**
**- 4 -**
## **INDEPENDENT EXAMINER'S REPORT**
## **TO THE TRUSTEES OF THE COMMITTEE OF**
## **1st Great Sutton Scout Group**
## **YEAR ENDED 31ST MARCH 2022**
I report to the charity trustees on my examination of accounts of the charity for the year ended 31st March 2022 set out on pages 6 to 11.
## **Responsibilities and Basis of Report**
As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (the ‘Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent Examiner's Statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or
2. the accounts do not with accord those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a “true and fair view” which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
**D KIMPTON** _**Independent Examiner**_
**1 Berry Close Great Sutton South Wirral CH66 4XQ**
## **09 September 2022**
**- 5 -**
## **1st Great Sutton Scout Group**
## **STATEMENT OF FINANCIAL ACTIVITIES**
## **For the year from 1st April 2021 to 31st March 2022**
|**RECEIPTS AND PAYMENTS**
**Notes**
**Unrestricted**
**Funds**
**Receipts**
**£**
**Donations, legacies and**
**similar income**
Cheshire West - Pandemic
-
Membership subscriptions
6,861.00
Donations
1,390.00
The Giving Machine
15.55
Camps/Trips
8,170.41
Gift Aid
1,402.59
Capitation
2,853.00
Training
36.00
Fireworks
-
RAW income
51.00
Recce income
-
Insurance refund
44.48
Sponsorship
-
Uniform sales
-
Scottish Power refund
142.76
Other income
50.34
21,017.13
**Fundraising**
Summer fair/raffle
-
Bingo
236.00
London Marathon
3,020.59
Cheshire hike
250.00
CuBe
-
Duck race
-
Race night
-
Yuletide
1,506.00
Other fundraising activities
4.40
5,016.99
**Investment income**
**2**
Bank interest
10.30
Property rent income
2,715.00
2,725.30
---
**Total gross income**
28,759.42
|**Restricted**
**Funds**
**£**
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
|**Total**
**Funds**
**31/03/22**
**£**
-
6,861.00
1,390.00
15.55
8,170.41
1,402.59
2,853.00
36.00
-
51.00
-
44.48
-
-
142.76
50.34
21,017.13
-
236.00
3,020.59
250.00
-
-
-
1,506.00
4.40
5,016.99
10.30
2,715.00
2,725.30
28,759.42
|Total
Funds
31/03/21
£
21,275.00
5,647.00
-
16.41
842.88
4,328.50
5,223.75
-
-
20.00
-
-
201.14
61.75
-
-
37,615.93
-
-
-
-
-
50.00
57.00
-
90.00
197.00
17.20
2,860.00
2,877.20
40,690.13
|
|---|---|---|---|
|||||
|||||
|||||
|||||
|||||
**- 6 -**
## **1st Great Sutton Scout Group**
## **STATEMENT OF FINANCIAL ACTIVITIES**
## **For the year from 1st April 2021 to 31st March 2022**
|**RECEIPTS AND PAYMENTS**
**Notes**
**Unrestricted**
**Funds**
**£**
**Total receipts**
28,759.42
**Payments**
**Charitable payments**
Youth programme and activities
2,576.64
Adult support and training
74.80
Water and sewerage
133.00
Electricity and gas
398.00
Insurance
508.72
Repairs and renewals
707.32
Materials and equipment
2,371.59
Food & drinks
274.06
Camp costs & trips
8,187.11
Uniforms/badges/shirts/awards
1,909.06
Capitation
6,517.00
Subscriptions
174.94
Donation
60.00
RAW expenses
66.45
Rest a while expenses
-
Leader leaving present
90.00
Banner
109.50
Other expenses
31.32
Telephone & postage
99.60
24,289.11
**Fundraising expenses**
Bingo
101.00
Cheshire hike
452.68
Marathon entry fee
444.00
Race night
-
Summer fair
-
Yuletide
284.64
-1,282.32
**Total gross expenditure**
25,571.43
Assets and investment purchases etc
-
**Total payments**
25,571.43
|**Restricted**
**Funds**
**£**
-
-
-
-
-
-
-
475.30
-
-
-
-
-
-
-
-
-
-
-
-
475.30
-
-
-
-
-
-
-
475.30
-
475.30
|**Total**
**Funds**
**31/03/22**
**£**
28,759.42
2,576.64
74.80
133.00
398.00
508.72
707.32
2,846.89
274.06
8,187.11
1,909.06
6,517.00
174.94
60.00
66.45
-
90.00
109.50
31.32
99.60
24,764.41
101.00
452.68
444.00
-
-
284.64
1,282.32
26,046.73
-
26,046.73
|Total
Funds
31/03/21
£
40,690.13
1,522.28
111.15
87.53
1,480.00
-
77.00
1,431.87
-
-
1,445.31
6,962.50
-
-
-
-
-
-
111.22
-
13,228.86
-
-
-
-
-
-
-
13,228.86
-
13,228.86
|
|---|---|---|---|
**- 7 -**
## **1st Great Sutton Scout Group**
## **STATEMENT OF FINANCIAL ACTIVITIES**
**For the year from 1st April 2021 to 31st March 2022 (Continued)**
|**RECEIPTS AND PAYMENTS**
**Notes**
**Unrestricted**
**Funds**
**£**
**Net of receipts/(payments)**
3,187.99
Fund balances brought forward
at 1st April 2021
56,310.45
**Fund balances carried forward**
**at 31st March 2022**
59,498.44
|**Restricted**
**Funds**
**£**
(475.30)
475.30
-
|**Total**
**Funds**
**31/03/22**
**£**
2,712.69
56,785.75
59,498.44
|Total
Funds
31/03/21
£
27,461.27
29324.48
56,785.75
|
|---|---|---|---|
**- 8 -**
## **1st Great Sutton Scout Group**
## **STATEMENT OF ASSETS AND LIABILITIES**
## **At 31st March 2022**
|**Notes**
**Cash funds**
Cash at bank and in hand
**Capital and reserves**
**_Unrestricted_**
Unrestricted funds
4
Restricted funds
5
**Total funds**|**2022**
**£**
59,498.44
59,498.44
-
59,498.44
|2021
£
56,785.75
56,310.45
475.30
56,785.75
|
|---|---|---|
**Approved by the Executive Committee on 09 September 2022 and signed on its behalf by:**
**H FRANCE** _**(Treasurer)**_
**P BOWERS** _**(Chair)**_
**- 9 -**
## **1st Great Sutton Scout Group**
## **NOTES TO THE ACCOUNTS**
## **For the year ended 31st March 2022**
## **1. ACCOUNTING POLICIES**
## **(a) Accounting Convention**
The accounts have been prepared under the historical cost convention and include the results of the charity’s operations which are described in the Committee’s report, all of which are continuing.
The accounts for the year ended 31st March 2022 include the activities of the Executive Committee plus the various group's details being two beaver groups, two cub groups and one scout group.
## **(b) Capitalisation**
All expenditure on the acquisition of fixed assets has been written off in the Income and Expenditure Account due to their short life expectancy.
## **(c) Income**
Donations are accounted for as received by the charity
Income from investments is accounted for on a received basis.
## **(d) Investments**
Investments are stated in the Balance Sheet at cost.
## **(e) Funds**
The Group funds consist of unrestricted and restricted amounts. The Group can use unrestricted amounts at its discretion. Restricted funds represent income contributions which are restricted to a particular purpose, in accordance with the donors wishes or as a condition of receiving the grant.
## **(f) Tax**
The charity is an exempt charity within the meaning of schedule 3 of the Charities Act 2011 and is considered to pass the tests set out in Paragraph 1 Schedule 6 Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes.
## **(g) Going concern**
The financial statements have been prepared on a going concern basis as the trustees believe that no material uncertainties exist. The trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements in particular taking account of the issues around the Covid pandemic and the restrictions this has had on income levels. The budgeted income and expenditure is sufficient with the level of reserves for the charity to be able to continue as a going concern.
**- 10 -**
## **1st Great Sutton Scout Group**
## **NOTES TO THE ACCOUNTS**
## **For the year ended 31st March 2022**
|**2.**
**INVESTMENT INCOME**
**2022**
**£**
Interest receivable on cash deposits
10.30
**3.**
**REMUNERATION OF THE COMMITTEE**
No remuneration was paid to members of the Committee in the year, nor were any
members expenses reimbursed.
**4.**
**UNRESTRICTED FUNDS**
**2022**
**£**
**General fund**
At 1st April 2021
56,310.45
Net movement in funds
3,187.99
At 31st March 2022
59,498.44
**5.**
**RESTRICTED FUNDS**
**2022**
**£**
At 1st April 2021
475.30
Net movement in funds
(475.30)
At 31st March 2022
-
|2021
£
17.20
Committee
2021
£
28,849.18
27,461.27
56,310.45
2021
£
475.30
-
475.30
|
|---|---|
No remuneration was paid to members of the Committee in the year, nor were any Committee members expenses reimbursed.
The restricted fund represents amounts donated for use on maintaining and developing the headquarters and for expenditure on equipment.
## **6. STAFF COSTS AND EMPLOYEE BENEFITS**
The Charity does not employ any staff, including any key management personnel.
**- 11 -**