Our Thanks A spedal thanks 8oes to those Mentkjned hert: Greater Manthester East County Scout Council stockport Metropolitan Borou8h Councll for their Contlnued supw)rt durin8t curre￿ health pandemlG Trustees Declaration The Tnjstees dedare thatthLry have approved the Trustee's Report above. Signed on behalf of the Charfs Trnstees: J ￿lL￿E1 3010912022 Dlstrkt Chalr 3010912022 ## **MINUTES OF THE 72nd ANNUAL GENERAL MEETING** ## **1. Welcome by the District Chairman** - Andrew welcomed everyone to this 72nd Annual General Meeting . He thanked everyone for attending. ## **2. Apologies for Absence** There were 14 attendees present. Apologies were received from Phil Horton, Mike Fields, Julie Bamber, Adam Morgan, John King, Rowena Bolton, Kay Baxter, Margaret Brookes. ## **3. Minutes of the 71st Annual General Meeting** Andrew asked that everyone had picked up their copy of the booklet where the minutes of the last meeting were displayed. He asked if they had chance to look at the minutes of the 71[st] AGM and were happy with the contents. All were accepted. **4. Report of the District Chairman** Andrew referred to his report on page 6 of the booklet. Andrew wished to thank all the Leaders and Adults who work in Scouting in this District without you volunteering, we would not exist. Keep up the good work we are doing very well. **5. Report of the District Commissioner.** - Neil referred to his report on page 7 of the booklet. Neil wanted to say that we are up 16% on last years census, with a current membership of 790. We have seen an increase in young people and adults. **6. Report of District Treasurer and the Fixing of Subscriptions.** Bob referred to the Accounts on page 9 of the booklet. He said that everything is fine and the Accounts are healthy. We have changed Banks and everything can now be done on line with dual authorisation. No cheques have been written in the last 12 months. Water supplier has been changed to Everflow which is cheaper. He is hoping within the next 2 years to try and reduce the amount of electric we use. We now have a new renter, Acorn Gymnastics who use the building every Monday morning. 6[th] Cheadle Hulme folded and their monies came into District along with their assets. We used the funds to put a standing down the side of the building, a storage unit is also going to be put down the side for the equipment so that everything is on site. Their assets just covered their capitation for the last 2 years. It was proposed that the District Capitation fee for next year should just go up by £1 which will mean £50 per head. ## **7. Statement of Accounts.** The Accounts were approved as correct nem con. ## **8. Report of District Secretary** Jeanette referred to page 18 of the booklet . ## **9. Election of District Treasurer** Robert Caffrey has agreed to stay on as District Treasurer for the next 12 months **10. Election of Members of the Executive.** Everybody who has been asked have agreed to remain on the District Exec for the next 12 months. No new nominations received. **11. Approval of the District Commissioners Nominations for members of the Executive.** - No new nominations received. **12. Election of one Group Scouter to the County Scout Council** - Mr. Peter Metcalfe has agreed to remain in the role for the next 12 months. **13. Election of the District Representative to the County Executive** - Mr. Peter Metcalfe has agreed to remain in the role for the next 12 months. **14. Election of District Representative to Abney Scout and Guide Training Centre** - Stuart Dyall, Margaret Brookes, Andrew Hughes, present representatives have agreed to remain in the role. We have - One nomination, Mr. Stuart Cox, approved nem con. **15. Appointment of Independent Examiner and Solicitor** - Auditor – Mr. Chris Barton has agreed to continue for the next 12 months. - Solicitor – Mr. Clive Roberts of Minahan Hirst and Co. – nominated by Mrs Jeanette Sumner. - Both appointments were approved nem con. ## **16.** County **Commissioner** - There was no County Commissioner present at tonight’s meeting. ## **17. Presentation of Awards** Neil has a number of awards, the vast majority were not present at the meeting. However, Neil presented Jim Hollingshead with his Wood Badge, for Assistant Section Leader, Cub Scouts April 2022. ## **18. Any other business of which notice has been received** Andrew thanked everyone for attending tonight and the meeting ended at 7.40 p.m. RECEIPTS FOR THE YEAR ENDED 31TH MARCH 2022 Unrestricted Funds YE 31.3.22 YE 31.3.21 Mernbershlp Sub5crlptlon$ Collected IN Paid OUT 26820 25032 1788 29347 27926 1421 Property Rental Income Base Camp, Oak Avenue Covid Local authority grants 5594 8000 13S94 1127 19669 20796 Investment Income Retefved COIF Investment Interest 23 Actlvlty In¢ome Nomads Distritt 1255 320 1255 320 Sundry Recelpts Badge Receipts 2nd Cheadle Loan Repayrnent 2nd Heald Green Loan Repayment 2499 2000 iooo 1319 5499 3319 6th Cheadle Hulme 4486 TOTAL RECEIPTS 26631 25879 PAYMENTS FOR THE YEAR ENDED 31fH MARCH 2022 LlnrestrJrtÈd Ftsnd5 YE 31.3.22 Premlses E¥peTrditure Rent & Rate5 ght. FtÈat & Water Insurance & Professional Fee5 Cleaning and maintenancÈ Repairs & Renewals YE 31.3.21 645 3125 2754 2731 4373 13628 420 3836 3368 2785 780 11189 Artlvity E¥pendltute Nomads Jamboree 2019 Dlstrict 1800 Admlrb/Establishment Expenses Insurance TralninE Distrlct 1800 145 369 582 727 Trustees Expenses P05ta8e & stationery Internet & Telephone 771 1140 240 439 679 524 518 1042 Sundry Payments Loan5 to Groups Badge Purchases Bank charges 3146 36 3182 687 TOTAL PAYMENT5 687 18216 15858 io Notes.. Nornads Closed on 3L5fJanuary 2012 Total Funds pald Into Oistritt8ank Less.. 2020 Capitation 2021Caprtation 1875 109Z 731 Balanre Thi5 balance E52 taken by Dittrirtfortheir olBasE¢amp 52 25879 15858 l(K>21 6th Cheadle Hulme Groupclosed March 2021 All a$5etstaken OverbyDistrlct Monty recefved on c105urè Sale of Ri&boatto Isteramhall 7647 3668.90 )0520 Less.. Capltation 2020 Badges8lven to membèrs as owed Insurance reequipmènt ID5uiance re equipment WhEel damp+ padlock for 1274.( 8167 2021 2022 144.95 144.95 L7856 >0545 164. 401 Balance 17.47 This balaTrce1sto be rin8-fenced for.. li ro store theeqtslpmeniatea5ecamp 21 Fvlure rtsopenlnl of the Bmup 12022 li 12 RECEIPTS & PAYMÉNT5 SUMMARY FOR THE YEAR ENDED 31 MARCH 2021 Unre$tricted Funds YE 31.03.22 YE 31.03.21 Total Receipts for the Year Total Payrnents lor the Year 26631 25879 18216 15858 10021 8415 Bank brou8ht forward COIF brought forward Total Funds brought lorward 17856 7647 20545 20520 38401 28167 Bank carried forward COIF carrled forward Total Funds carried forward 26263 20554 17856 20545 46817 38401 The 3bove reteipts and payrnents accounts plus a¢companying statements of assets and Ilabilitle5 were approved bythe trustees on the 2022 and signed on their behalf by.. 0810912022 Signature Name 015trlrtChalr A. Hughes A P Hu8hes Distrirt rreasurer R.Caffrey R Caffrty 12 tatemen of Assets and Llabllltles for Èar ended 31 March 2021 Unfemrlrted Funds YE 31. 3.22 YE 31.03.ZI Monetary Assets Bank Accounts 26263 17644 Other MonetaryA$5ets Debts due to District.. Badges Debts due to District Base Camp Debts due to 2020 Capitstion 6 CH & Nomads Loan to 2nd Cheadle Loan to 2nd Heald Green 475 50) 2366 8000 6475 11866 Investment Assets COIF Investment 20554 20544 Non.MonetaryA15ets Badge Stotk Scout Equipment Cornputer Equlpment Specialised andlor 35C¥) 3556 450 450 35fy) 2300 35C 23 Fixtures & Fittlngs 10750 10806 TOTAL ASSETS 64041 60860 TOTAL UABILrriES NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31TH MARCH 2022 Contln efit Llabilltles and Future Obll aiion5 The Scout Council has a 50% share in the running of Abney kout and Gulde RÈ5idential Centre. Should the Centre incur losses. the Councll may be called Ltpon to contrlbute tt)ward5 these losses. The Scout Council ha5 an obligat5on for rent pay8ble in thÈ future to Stockport Metropolitan 8orough Councll of £420 (Four hundred and twenty Poundsl per annism. subject to review. for the remainder of the lease l.e., 13 year5. Reserves The District's policy on general reserves Is to hold the following.. £10,000 to enable it to help Groups in èn emerEenty. E5,000 to ¢over replacernent/renewal of Base Camp facSlltie5. £IO.000 to meet POS5iblÈ development of Base Camp headquèrter5. £10,000 to meet the anticlpated costs of the Districys future activities. £5,000 to contribute to Abney Scout & Guide Centre if losses should be incurred. £3CIXI rSng-lenced a5 spetilied on page three Pro -Base Camp- Is occupied under a 21year lease from the Metropolitan 8orough Council of Stockport which tommenced Ory 21° October 2013. Non-moneta Assets These are shown at the lower of Estlmated Market Value or Insured Value. Accountln Pollcles These accounts have been prepared In atcordance with applitable accountlng srandards and followthe recommendations In the 5taremeat ofRecomTh*nded Practice "Accounting for Charities.. Unrestrirted funds are donation5 and other Income received or generated for the object5 of the charity without further5pecified purpose and are available as general funds. 14 CHARITY COMMISSION FOR ENGIAND AND WAIES Indep&nd9nt examlneWs r8POrt on the accounts Reportto th• tw¥teqs rn¥mb•r* of Ch8adlB & J 5:_..' SCoUt¢￿n￿l On •￿ty tlo 8et•UlaTr pag•• i to 6 'pll.'r.5'.eg$ M Trv&XAm￿7Xti￿ of accounig ¢f:. rortheyear gndÈd R•$p￿lIbIl1dls and biFIg of Tqport '.999, YQU aQ respon1￿@ fOrthep￿p8rjl10r- SIC*wlln Ch￿￿e5Act 2011 ftheAct-i. '.fftyexyrninabon ollhe Trvs¥9 sccounLs c4nf8d out 4tth8 2ft11 Aci andln Carryhg out myfjxaminalion. I J ￿￿on3 Given by lh& Gharity Intt•p•nd•nt •xaminer's st•tem•nl ¢:_:-:_ '￿31 no mat•nal maKets Oave orth• Act.. oi the aCCOunt5 Ihe aCCOuols c- '.Tri'.h act¢uffliin9 rncords., tsr TQ4. h¥itTh the appllcablo requiremènrs Acem￿l9 ths':_ 47y ¢Jntentof 8c¢ountS S&t Oulin ChanbE3 thot accoL-: -.51 R&Gulaton92008 other ihan any requirement tong￿•re0 as= a.le t3ir' ¥J8Ww￿¢h Is nui a matt 3- 1xam￿atIOn. I have nD contremj a-:": Ine exafflhiatian oidef toen&We s prc-_ ' Pl?èse deletslh$ h%.-""_ l=fSJ noolhermattBrs in COnnEcts Should bedra%vnln th19 fgFry)rt il ¢ ofth8 k>be rèach￿. ?=￿{rI r.'tleyd0notap￿y. Dat•.' O J Slgn•d.. Name.. Relov4ntpwfv$$lon&l /￿-. guillflr•¥onls1 orbody {If anyl-' Address.. IER 15 •X8ThnÉrs1. oh• her•d•t¥llB of Iny ltsm• tha¢th• •Ximln w&•h•¥ tsdls¢hs• IER Octec*r £ Jl:- 16