MINUTES OF THE 71st ANNUAL GENERAL MEEfiNG WelGome bythe Distrfrt Commlssloner Neil welcomed everyone to thi5 71° Annual General Meetlt)8 In the absence of a District Chalmian. He thanked everyone for attendinB on such a wet evening. l Apologles forAbsen There were twenty-two attendees present. Apolo8les were from PhN Horton and Ben Cottrell. Mlnutos of the 70th Annual Generdl MeetlnB Nell asked that everyone had plcked up their copy of the booklet where the minutes of the last meetln8 which were held ovèrzoorn. He asked Ifthey had Chan￿t0 lookat the minute5 of the70 AGM and were happywtth thetontents. All were accepted. Ele£tlon tsf the Dlstrlrt thalrnian Neil has f￿1Ved one nomination for thls posltion whl¢h Is Mr. Andrew Hughes Mr A Sumner seconded thls. Mr Hu8hes was approved nem con. Report of stsnd In Olstrlct Trea>ityerand Flxlnsof Substylpdon& Bob 8ave an oveThEthv of the current flnancial status whlth he referred to pa8e 8 of the bookiet Lastyear base Camp wa5 more or less closed due to the pandem1¢ therewere occaslonal rentsls from someoutslde users when lockdown was eased, we were lucky that the busines5 rates were frozen for the year and we recelved 8rants to the value of £19.669 whlch offset the loss from rentals. whlth helped vs have a wrplus at theend of the year. Durlng lockdown the now that of badBes purchased were less than usual. These accounts We￿ prepared by Mr Chrrs Jeffrle5 who for the last 2K to 3 years had tsken over the accounts and had done a splendld job. Bob formally thanked Mrjeffrles. Bobthen asked If anyone had any questlons regardlngthe accounts, hewould be happytoanswerthem, no questlons were forthcomlnq. The Accounts were approved as correct nem ￿n. To help wlth the Broups post pandemlc Bob proposed that the Olstrlct Levy Is held at E3.C(I per head. He asked for someone to second the motion and Mr Stuart Cox conflrmed. Subscrlptlons were approved nem.con. Nell feltthatthe£3.fy) wasthe rlght thlngtodo movlngforward to help the Group5. He said that thlswlll be revlewed agaln next year. Report of Dlstrfrt Commlsslty NeTrl referred to hls report on pa8e 6 of booklet. He thanked all le&Jers an(J members of the (￿e0dle Distrkt who had kept scoutin88olng overthe last 12-18 month> The contentsof thls booklet area testamentastowhat was 8oln8 on wilh a number of fantast*¢ 5torfes emerging from nrt only the Groups but a150 wlth the young people workln8 wlthin the communMe5. You wlll see at the back of the l)ooklet there are Ilst of awards, wlth some ueatlve awards which we havè doneto award our youn8 peopleforthe work they ha¥t done wlthin the communitles. Nell wlshed to give a big thank you to everyofte Indudlng the DFstrltt Executfve for supportlng him over the last 1¥18 months. Beartn8 In mlnd that wewere locked down for 12118 month5 there are a number offantastlc awards at all leve15. Due to loc*down Nell was not ableto get round the Grtyjps to present the awards and wlll 8fvetheseto the GSLS for them to presert. He will 8et theseall out now that we are back in Green. He thanked everyone for their time and effort and emphaslsed that is why Cheadle Is In such a sirong positlon. He mentioned that the Youth Membership was *Jown 25%, the Census the start of this year. The amount of joinln8 enqu5rfes we are now gettinB Is phenomenal and most Grou￿ are now getting a capaoty poln¢ he asked that they manage their wa5tin8 Ilst as best they can and offer places at other Groups where posslble now that S￿UtIng Is back on again. . Elertlon of Distrxt Secretary As there are no other nominations forthis role Jeanette has a￿eed to contlnuè for the next 12 morths. Duty elected nem con. Ele¢tion of Appolntments Secretary Due to no other nominations re￿Ned. Colln Ranknn has agreed to continue for the next 12 mortths. Duty elect nem.con Election of DistrirtTreasurer We have nominatSon. Mr. Robert Caffrey whlch has been approved and duly elected nem con. 10. Electlon of Member5 of the Exè¢uti¥e. All exlstinB executwe member5 have agreed to stay on forthe next 12 months. IL Approval of the Dlstrlct CommlssSoner5 Nomination5for members of the ExeC￿l¥e. Nell has one nomination, Mr. John Kln8for joining the District Exe¢utive. Mr Stuart Cox seconded thls. Mr Klngwas duly elected nem con. 11 Elertknn of one Group S¢outerto the County S¢￿t Coundl No other nominations. Mr. Peter Metcalfe has a8reed to contlnue In this role for the next 12 months. Approved and Duly elected nem con. 13. Electlon of the Dl￿rfrt Ilepresentatlve to the County ExecutTrve No other nomlnations, Mr. Peter Met¢atfe has agreed to contlnue forthe next 12 Mont￿ Approved and du￿ elected nem con. IQ Electton at D15trkt Represent#tlve to AbneyScou¢ and Gulde TralnlngC¢ntre Noother norninations, Stuart Dyall has a8reed to ¢ontlnue alongwith Andrew Hu8he5. Acommentwa5 howeverralsed by Mrs Mar8aret Brookes that due to Mr. Andrew Hughes belng elected as Dlstrl¢t Chalrman, he automatically has seat on ihe Abney EKecutlvÈ. A further representa￿Ve wlll now be required for Abney. Neil asked If anyone wants to putthemselve5 fo￿ard forthlsrole, nobodywasforthcomln& Nell hassald thatwewlll clrculatethis roundthe dlstr5¢t for a further rep￿entatIVe. Mr Stuart Dyall was duly ele¢ted nem ¢on. 15. Appolntment of Independent Examlner and Solldtgr Audltor- Mr. Chr5s Barton has agreed to contlnue for the next 12 months. Sollcltor~ Mr. Cllve Roberts of Mlnahan Hir5t and Co.- nomlnated by Mr5 Jeanette Sumner. Both appolntments were approved nem con. 16. County Comrnlssloner There was no County Commlssloner present at tontghys meetln& 17. Presert*lon ofAwards Nell has a number of awards In his possession but dueto lockdown he has been unable to presentthem sorne of the wards were dated 2111 May 2021. Mrsjeanette Sumner wa5 presented wlth her 15wear servlo award. nd An award of Wood Beads was presented to Mr Stuart Cox of 2 Cheadle. Mrs Kay Baxterwas presentefl with her 30-year servlce award toBètherwlth a 5peclal award from the Cheadle dlstrict for outstandingseThlceto scouting. Kay has been basec?mp managerfor a numberof years and is nowsteppin8d¢)wn from the role. However. we are not losln8 all thls experleno Kay has agreed to Stay on the Appointments Commlttee. Lydia McDowell of 3 Heald Green made a spedal presentatron to Jeanette and Tony for thelr serylce t(J the Group over the last 15 years. 18. Any other buslness of whlth notlce has been recelved. Any correspondeno relatlngto Base Camp has been glven to the Treasurer. Pete Metcalfe announced that the nominations fr)r the World Scoutjamboree c105es at midnlght tonFght, nlntrnlne application5 had been recelved so far with another thlrty in draft which Just need to be completed. A 5electlon weekend will be held overthe 5 to 7, of November. Nell thanked everyone for attendingtonFght and the meeting ended at 7.30 p.m. OurThanks A special thanks goes to those Mentioned here: Greater Manchester East County Scout Council Stod(port Metropolitaft Borough Council for thelr Continued support during the Current health pandemlc. Trustees Declaration The Trustees declare that they have approved the Trustee's Report above. Slgned on behalf of the Charl￿S Trustees: J fyilLkd Andrew Hughes District Chalr Date 30/9/2021 Nell Kldd Dlstrlrt Commlssioner Date 301912021 Accounts CHEADLE & DISTRicf SCOUT COUNCIL Registered Charity No. 520177 RECEIPTS FOR THE YEAR ENDED 31 MARCH 202 Unrestrirted Funds YE 31. YE 31.03.20 Membershlp Subscrlptlons Collerted IN Paid OUT 29347 27926 1421 30884 27219 3665 Property Rentsl Income Base Camp, Oak Avenue Covid Local authorlty grants 1127 19669 20796 "9980 9980 Investment Income Recelvèd COIF Investment Inte￿$t 23 145 Actlvlty Income Network Sectlon Dlstrict 320 310 3950 4260 320 Sundry Re¢elpts Badge Recelpts 3Nd Cheadle Hulme Loan Repayment 2nd Cheadle Loan Repayment 1319 3012 iooo 20 3319 4012 TOTAL RECEIPTS 25879 22062 CHEADLE & DISTRicf SCOUT COUNCIL Registered Charity No. 520177 PAYMENTS FOR THE YEAR ENDED 31 MARCH 2021 Unre5trirted Funds YE 31.03.21 YE 31.03.1 Premlses Expendlture Rent & Rates Light, Heat & Water Insurance & Professional Fees Cleaning and maintenance Repairs & Renewals 420 3836 3368 2785 780 11189 1320 5381 2642 2656 1924 13923 Actlvlty Expendlture Network Section Jamboree 2019 Distrlrt 71 80 2550 2701 1800 Admln/Establlshment Expenses Insurance Tralning Distrlrt 369 608 59 967 1634 771 1140 TTUStees Expenses Postage & Stationery Intemet & Telephone 524 518 1042 389 397 786 Sundry Payments Loans to Groups Badge Purchases Other IiO(Kl 4331 15331 TOTAL PAYMENTS 15858 34375 CHEADLE & DISTRICT SCOUT COUNCIL Registered Charity No. 520177 RECEIPTS & PAYMENTS SUMMARY FOR THE YEAR ENDED 31 MARCH 2021 Unrestricted Funds YE 31.03.21 YE 31.03.20 Total Recelpts forthe Year Total Payments forthe Year 25879 15858 IIJ021 22062 34375 -12313 Bank brought fO￿ard COIF brought forward Totsl Funds brought foThvard 7647 20520 28167 15105 25375 40480 Bank carrled forward COIF carried forward Total Funds carried forward 17644 20544 38188 7647 20520 28167 The above recelpts and payments account and accompanyln8 Statements of a55ets and Ilabilltles were approved by the trustees on the 24th June and sl8ned on thelr beha￿ by: Sl8natu Name District Comn)issioner. D.N.Kidd DistrACt Treasurer R.Caffrey io CHEADiE & DISTRicf SCOUT COUNCIL Registered Charity No. 520177 Ststement A$5ets and Uabllltles for r ended 31 March 202 Un Icted Funds YE 31.0 YE 31.03.21 ￿20 Monetary Assets Bank Accounts 17644 7647 Other Monetsry Assets Debts due to Dlstrlct: Badges Debts due to Dlstrirt Base Camp Debts due to 2020 Capltation 6 CH & Nomads Loan to 2nd Cheadle Loan to 3rd Heald Green 500 1050 733 2366 1008 1008 11874 12791 Investment Assets COIF Investment 20544 20520 Non Monetary Assets Badge Stock Scout Equipment Computer Equlpment Specialised andlor Electrlcal Flxtures & Fittlngs 3556 3660 450 3500 2300 10806 450 3500 23 10910 TOTAL ASSErs 60868 51868 TOTAL UABILrfiE5 li CHEADLE & DISTRICT SCOUT COUNCIL Registered Charity No. 520177 NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021 . Contln nt iiabilitles and Future Obli tlons The Scout Councll has a 50% share in the running of Abney Scout and Gulde Resldential Centre. Should the Centre incur10$5e5, the Councll may be called upon to contrSbute towards these losses. The Scout Council has an obllgation for rent payable In the future to Stockport Metropolitan Borough Council of £600 {six hundred pounds I per annum, subject to revlew. forthe remainder of the lease i.e. 13 years. Reserves The Districys pollry on general reserves Is to hold the followln8: £10.0￿ to enable it to help Groups In an emer8ency. £5,000 to cover replaCemenvrene￿￿l of Base Camp facllities. £10,0￿ to meet posslble development ol Base Camp headquarters. £IO,LKK) to meet the antlcipated costs of the D5stricVs future actlvities. £5,000 to contribute to Abney Scout & Guide Centre If105ses should be Incurred. "Base Camp" is occupled under a 21 year lease from the Metropolltan Borough Council of Stockport whlch commenced on 21" October 2013. Nt)n Moneta These are shown at the lower of Estlmated Market Value or Insured Value. ntln Policles These accounts have been prep8r¢d in accordance with applicabl¢ Accountillg standards and following the recommendatio￿$ in th¢ ststement Of Tecommended prnctice"Accouoting for Ch8Tities). Unrestricted funds are donatlons and other income received or generated forthe objects of the charity wlthout further specified purpose and are available as general funds. 12 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs raport on the accounts Section A Independent Exatniner's Report Report t¢th• tru8ts9 rn•rnbw• oe Oft •ceounts ft+rth• y••r ondod I I nrti76rf ?6'Jl ¢h4rlty no Ilf any) 8•t out on pag I report to thè tru8t•98 on my èxaminatlon of Ihe accounts ol tho ebov ¢h&rtty Iyhg Tru8VI forth8 y88r ended R￿POnSIbIlItI•* •nd A8 tho ¢harltytru8t8è1Tr YOII ere r•uponslbl• for the PTepgretlon of th• blah of r•port occovnts In •c￿d￿nc0 wlth thg ChaNll•s ACE 20111'th• A¢ri. I r•port ift MBpa¢¢ of my ￿mIna￿on oftho TNsl'8 accounts carrfad out undar 8ecdon 146 of th? 2011 Act ard In carylng out my •xgmlnatk)n, I have fdlowed 811 thg apF41cablg Dlr•ctlon8 9lven by tho Charlty Cornml88lon under 8ectlon 14515llbl of th• Art Inde￿ndant rrhe charftys 9ros6 Ineorna 8xce8dthY £2SO,000 and l am qualffl8d tt> •xamln•f¥ Btatornem undertake lho examlnauon by belng a qu#lMed memb•rof1Sns rt namè of apF4lea￿oII8t8d body]]. Dth11 ffn0t8pp￿C&bl•. I C￿mF40t¢d my 8xamln8llon. l eonflryn that no matortal matter8 havo pJm8 to my attgnth)n (Oll￿rthe￿ that dl&d088d bobw'l In ￿nn•Cl10n wlth th• oxamlnalknn vthlch 9￿3 mè ¢ouu to bellwe t￿t In, ony m•twlal the accounUYYJ recor