## **2[nd] Bollington Scout Group** ## **Trustees Annual Report for the Period 1[st] April 2021-31 March 2022** ## **1. Reference and Administration Details** **Charity Name** : 2[nd] Bollington Scout Group Registered Charity Number: 520170 Scout Group Registered Number: 23791 Management of the Charity ## **Charity Trustees for the Period** Mike Garrity Chesney Orme Steven Jackson **Ex Officio Trustees – Group Executive Committee** Tim Neale – Group Scout Leader June Golder- Group Chairperson Lorraine Sidaway-Group Treasurer Linton Foat – Scout Leader Representative **2. Structure, Governance and Management** ## **Governing Document** The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. ## **Constitution** The Group is a trust established under its rules which are common to all Scouts. ## **Trustee Selection** The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. ## **Additional Governance Details** The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets monthly. Page | 1 Members of the Executive Committee complete 'Essential Information for Executive Committee' training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: - The maintenance of Group property - The raising of funds and the administration of Group finance - The insurance of persons, property and equipment - Group public occasions - Assisting in the recruitment of leaders and other adult support - Appointing any sub committees that may be required - Appointing Group Administrators and Advisors other than those who are elected ## **Risk and Internal Control** The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is reliant upon income from subscriptions and fundraising. The group holds reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group then there would have to be a contraction, consolidation or closure of a section. In the worst case the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case the complete closure of the Group. The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered. **3. Objectives and Activities** **The Purpose of Scouting** Page | 2 Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. ## **The Values of Scouting** As Scouts we are guided by these values: - Integrity - We act with integrity; we are honest, trustworthy and loyal - Respect - We have self-respect and respect for others - Care - We support others and take care of the world in which we live - Belief - We explore our faiths, beliefs and attitudes - Co-operation - We make a positive difference; we co-operate with others and make friends ## **The Scout Method** Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. 2nd Bollington Scout Group is at the heart of the local community and its facilities not only provide for the needs of its members but also the local area, with its building and facilities being used by many local groups when not in use for scouting activities. This not only helps to support the community but also brings in welcome funds for the group. **4. Achievements, Performance** These are detailed in the separate AGM reports for each of the sections - Scouts, Cubs and Beavers. **5. Financial Review** This is detailed in the separate AGM report - Treasures report and accounts. **6. Plans for Future Periods** These are detailed in the AGM report, ## **Declaration** The trustees declare that they have approved the Trustees report, above. Signed on behalf of the charity’s trustees Signature .................................................................. Full Name .......Timothy Neale......................................................... Date ………23 January 2023……………………………… Page | 3 Page14 ## 2nd Bollington Scout Group ## Receipts and Payments Account for the year to 31 March 2022 Charity Registration No. 520170 Group Registration No. 23791 **----- Start of picture text -----**
Year start date Year end date
For the year
1 April 2021 To 31 March 2022
from
Receipts and payments
This Year Previous year
Unrestricted funds Unrestricted funds
£ £
Receipts
Donations, legacies and similar income
Membership subscriptions 9964.52 7729.51
Less:Membership subscriptions paid on District Capitation fees -5252.00 -4974.25
Net membership subscriptions retained 4712.52 2755.26
Membership activities - gross income 5556.08 679.00
Donations
74.71 0.00
Gift Aid
3290.49 1624.22
Sub total 13633.80 5058.48
Grants
Cheshire East Business Support Grant 10667.00 19669.21
Co-op Community Fund 0.00 4705.42
Sub total 10667.00 24374.63
Fundraising (gross)
Quiz night 0.00 0.00
Beer Festival
0.00 0.00
Other fundraising activities 0.00 0.00
Sub total 0.00 0.00
Investment income
Bank interest
4.08 8.34
Property Rent income 3194.00 1114.25
Sub total 3198.08 1122.59
Total Gross Income 27498.88 30555.70
Asset and investment sales, etc. 0.00 0.00
Total receipts 27498.88 30555.70
**----- End of picture text -----**
## 2nd Bollington Scout Group ## Receipts and Payments Account for the year to 31 March 2022 Charity Registration No. 520170 ## Group Registration No. 23791 |||Year start date||Year end date| |---|---|---|---|---| |For|the year
from|1 April 2021|To|31 March 2022| ## Receipts and payments **----- Start of picture text -----**
This year Previous year
Unrestricted funds Unrestricted funds
£ £
Payments
Charitable Payments
Membership activities (including camp costs) 7163.77 1053.73
Water and Sewerage
216.65 111.31
Electricity - light and heat
1133.00 602.00
Insurance
944.39 854.70
Repairs and Renewals
840.00 7387.57
Hut cleaning
1775.00 647.75
Materials and equipment
616.99 143.15
AGM and trustee expenses
0.00 0.00
Admin/establishment expenses
1598.46 839.25
Badges and neckers (includes Scout hoodies of £1420)
2482.36 639.76
Sub total
16770.62 12279.22
Fundraising expenses
Quiz night 0.00 0.00
Beer Festival
0.00 0.00
Other fundraising costs
0.00 0.00
Sub total
0.00 0.00
Total Gross Expenditure 16770.62 12279.22
Asset and investment purchases, etc.
0.00 0.00
Total payments 16770.62 12279.22
Net of receipts/(payments) 10728.26 18276.48
Cash funds last year end 45600.78 27324.30
Net funds this year end 56329.04 45600.78
**----- End of picture text -----**
## 2nd Bollington Scout Group ## Statement of assets and liabilities as at 31 March 2022 **----- Start of picture text -----**
31 March 2022 31 March 2021
Unrestricted funds Unrestricted funds
£ £
Cash funds
Bank current account
10776.78 15224.85
Bank deposit account 45022.84 30018.76
Cash/Floats
529.42 357.17
Total cash funds 56329.04 45600.78
Other monetary assets
Debts due from Explorers (paid post year end) 0.00 0.00
Debts due from property rents (received post year end) 0.00 0.00
Sub total 0.00 0.00
Investment assets
Investment property - detail 0.00 0.00
Quoted investments 0.00 0.00
Other investments - detail 0.00 0.00
Sub total 0.00 0.00
Non monetary assets for charity's own use*Note 1
Badge stock 0.00 0.00
Shop stock 0.00 0.00
Land and buildings 0.00 0.00
Motor vehicles 0.00 0.00
Scouting equipment, furniture etc 0.00 0.00
Sub total 0.00 0.00
Liabilities
Electricity accrual (paid post year end) 0.00 0.00
Expenses incurred but not invoiced 0.00 0.00
Subscriptions not yet paid 0.00 0.00
Loan - detail 0.00 0.00
Sub total 0.00 0.00
Net Funds 56329.04 45600.78
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Contingent liabilities and future obligations - None to report as at the date of the report *Note 1 Although not formally accounted for, the Group attaches a notional value of £100,000 to its Land & Buildings and £8,500 to Scouting Equipment & Furniture. No change from the previous year. The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on Xth X 200X (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by |Signature|Print Name
JUNE GILDER Chair
LORRAINE SIDAWAY Treasurer| |---|---| CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to tho tru8teo81 membern of 2nd Bollington Scout Group On accounts for tho year •ndod 31W March 2022 Charlty no (if any) Sot out on page• l Teport to the trustees on my examination of the accounts of the above charity ('the Trusf) for the year ended 3110312022. R08pon•ibi111108 and ba818 of roport As the charWs trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 {-Ihe Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed all the applicable Diredions given by the Charity Commission under seCt￿n 145(5){b) of the Act. Independent examlnerf8 statement app￿￿ Debt& l ] rfnot 8ppIic8bl8. I have completed my examination. I confirm that no material matters have come to my attention in connection wrth the examination (other than that disclosed below ') which gives me cause to believe that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charitw Act. or the accounts did not accord with the accounting records,. or the accounts dKI not compty with the applicable requirement8 oncerning the fomi and content of accounts set out in the Charitie$ (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'trne and fair, view which is not a matter considered as part of an independent examinatwJn. I have no concems and have come across no other matters in ¢onnectK)n with the examination to which attention should be drawn in this report in order to 8nable a proper understanding of the accounts to be reached. ' Please delete the wolds in the brnckets rf they do not apply. SIgn￿. Dats: 22 Name: Andrew D Brereton Relevant professional qualification(s) or body ACMA IER Oct 2018 (if any}: Address: 24 Ingersley Vale Bollington Macclesfield , Cheshire, SK10 5BP Soction B Disclosure Only complete If the examiner needs lo highlight material matters ol concern (S￿ CC32. Independent examination of charity accounts.. directions and guidance for examiners). Glve haro brlof dolall• of any items that tho examiner wl•hu to di8cIo•o. IER Oct 2018