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2021-03-31-accounts

2[nd] Bollington Scout Group Trustees Annual Report for the Period 1[st] April 2 020 – 31[st] March 202 1

1. Reference and Administration Details

Charity Name: 2[nd] Bollington Scout Group Registered Charity Number: 520170

Scout Group Reg. Number: 23791

Part of the Macclesfield and Congleton Scout District

Address: Albert Road, Lowerhouse, Bollington, Macclesfield, Cheshire, SK10 5HS

Management of the Charity

Ex-officio members: Tim Neale Group Scout Leader June Gilder Group Chair Lorraine Sidaway Group Treasurer Linton Foat Secretary Mike Eastgate Scouts Section Leader Alan Firth Cubs Section Leader James Sidaway Cub Leader Ken Whylie Beavers Leader Ches Orme Trustee Mike Garritty Trustee Steve Jackson Trustee

2. Structure, Governance and Management

Governing Document:

The Group’s governing documents are those of The Scout Association conveyance dated 2[nd] March 1965 upon trusts of the Boy Scouts Association, Deed of Trust dated 1955 and consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.

Constitution:

The Group is a trust established under its rules which are common to all Scouts.

Trustee Selection:

The trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.

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Additional Governance Details

The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As Charity Trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate, as well as implementing policy, guidance and reporting measures where required.

The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leader and individual section leaders. Additional members are co-opted onto the Committee as required. The Committee meets at least once every 4-6 weeks.

The Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for:

Risk and Internal Control

Over and above the risks posed by the continuing Covid 19 emergency, for which the Scout Group is following all national, regional and Scout Association advice and guidance, t he Group Committee has identified the major risks to which they believe the Group is exposed which are:

• Damage to the building, property and equipment

The Group would request the use of buildings, property and equipment from neighbouring organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss.

• Injury to leaders, helpers, supporters or members

The Group, through capitation fees, contributes to the Scout Association's national accident insurance policy.

• Reduced income from fund raising

The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The committee could also raise the value of subscriptions to increase the Group income either temporarily or permanently.

• Reduction or loss of leaders

The Group is totally reliant upon volunteers to run and administer the activities of the Group. If there were a reduction in the number of leaders to an unacceptable level in a particular section, or the Group as a whole, then there would have to be a contraction, consolidation or closure of a section or, in the worst case, the closure of the Group.

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• Reduction or loss of members

If there were a reduction in membership of a particular section or the Group as a whole then here would have to be a contraction, consolidation or closure of a section or, in the worst case, the closure of the Group.

3. Objectives and Activities

The Purpose of Scouting

Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.

The Values of Scouting

As Scouts we are guided by these values:

The Scout Method

Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and:

The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

2[nd] Bollington Scout Group is at the heart of the local community and its facilities not only provide for the needs of its members but also the local area, with its building and facilities being used by many local groups when not in use for scouting activities. This not only helps to support the community but also brings in welcome funds for the group.

4. Achievements, Performance

These are detailed in the separate AGM reports for each of the sections - Scouts, Cubs and Beavers (see pages 6-10).

5. Financial Review

This is detailed in the separate AGM report - Treasures report and accounts. (see page 8 & pages 10-17).

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6. Plans for Future Periods

These are detailed in the AGM report (see pages 6-7).

Declaration:

The trustees declare that they have approved the Trustees report, above.

Signed on behalf of the charity’s trustees

Signature ..............................................................................................................

Full Michael Ian Garritty Name .................................................................................................................

18th Dec 2021 Date ...........................................................

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2[nd] Bollington Scout Unit

Annual General Meeting

7[th ] JUNE 2021

Virtual meeting held online.

Agenda

1. Acceptance of 2020 Minutes

2. Chairman’s Report

3. GSL Report

4. Treasurer’s Report

5. Section Reports

6. Election of executive committee officers

7. AOB

8. Close

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1. Acceptance of the 2020 AGM Minutes

See Annex A - Minutes of 2020 AGM, held 8[th] December 2020 (Page 11)

2. CHAIRPERSON’S REPORT – June Gilder

Good evening to you all, it doesn’t seem five minutes since we did the last AGM. The last year has not been memorable in terms of the use of the hut, but Covid 19 has certainly made us all aware of how precious getting together is, whether you’re a child or an adult, that lack of human contact during the last year has certainly made everyone appreciate a place such as the Scout Hut.

Not very much happened after the 23[rd] March 2020 when the pandemic began and I think the use of the hut itself was 12 weeks out of 12 months, that was sporadic and minimal. With no parties, no real hirers, no parties and of course no indoor use for Scouting for long periods of time, it felt very strange indeed. Going back inside in August, was controlled and the Covid rules have meant we all have to sanitise the hut constantly and be aware of areas of use, no real noise has gone on in the hut for so long it certainly has been quiet.

We did however manage to arrange for some internal and external works to the hut, painting inside, tarmac outside and electrical works. All these things were done during Lockdown 1 so no interruption and all to help improve the space for all users.

The leaders have done a fabulous job on Zoom and a few inside/outside sessions, but nothing like the olden days when children were running around and having a great time and leaders couldn’t hear themselves above the noise!

GROUP SCOUT LEADER’S REPORT – Tim Neale

Despite the difficulties of the past year 2[nd] Bollington has, up to a point, continued to thrive. We won a commendation from the Scout Association for being one of the few groups to have managed to increase our numbers over the year to April ’21. Our financial position is also very healthy due to a number of Covid related factors that will be mentioned in Lorraine’s financial report.

Throughout the year we were able to run a varied programme via ‘ZOOM’ and when restrictions allowed all our sections conducted face to face meetings. This has been challenging for leaders and I would like to thank them all for their efforts. To arrange meetings safely and keep to guidance and protect everyone is not easy.

Soon we hope that all restrictions will be lifted. It would be great to be able to drive a full programme, particularly with some camping which I know we have all missed. We will continue to be guided by the excellent resources and guidance from the National, County and District Scout Association.

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Our ability to do anything in the hall in the past year is largely due to the efforts of the exec committee, leaders and particularly June Gilder. They all made sure the hall complied with endless risk assessments and changes in the rules.

We have also taken the opportunity during the slack times on refreshing our safety policies, things like fire action plans and building security. Safety has to be considered as a cornerstone of all our activities. This applies to all adults who are involved as well, of course, as the youngsters.

Our key drivers this year will be to keep doing as much as we can when we can and to do it outdoors as much as possible.

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3. TREASURER’S REPORT – Lorraine Sidaway

Despite being a very unusual period, the year to 31 March 2021 was a strong financial year for 2[nd] Bollington Scout Group with net receipts for the year of £18,276 compared to £7,986 in the previous year. This bolstered the Group’s net funds further to £45,600 at the year end (2020: £27,324).

This increase was largely as a result of Cheshire East Business Covid Support Grant income received of £19,669. As advised by the District, the Group applied for available funding for Scout Groups in order to provide some financial resilience for the future and compensate for the fall in property rent income (decrease of £5,680) and lack of fundraising (net decrease of £4,094). The Group also received the final payment from the Co-op Community Fund of £4,705 (2020: £6,197).

Despite some downturn in member attendance during virtual meetings, there was a very generous response from parents enabling members subscriptions of £7,729 to be collected for 2021, comparing to £7,879 in 2020.

Expenditure was reduced in line with the fall in activity and period of Hut closure, with savings in particular being made on electricity of £3,289. This also reflected the resolution of problems with storage heater costs in the prior year which has now been resolved. The Group took the opportunity during the lockdown to undertake some planned tarmac resurfacing work in the Hut car park, contributing to the increase in repairs and renewals costs of £6,239.

The Group continues to be dependent on fundraising to support the maintenance and ongoing improvement program of the Hut. Funds are being built up in the Business Reserve account for this purpose, balance as at 31[st] March 2021 is £30,018.76 (2020: £20,010.42).

Thank you all for your continued financial support to 2[nd] Bollington Scout Group.

4. SECTION LEADERS’ REPORTS

SCOUT SECTION REPORT – SL: MIKE EASTGATE

Current scout leaders are Mike Eastgate, Linton Foat, Dave Gray & Rachel Hunter (Occasional helper). Scout numbers remain high at 40 scouts.

Toby continues to volunteer as a Young Leader and is an invaluable resource to support our activities.

As we reduce the special measures for Covid-19 we have started the regular two evenings of Scouting. We continue to welcome Scouts from Rainow.

Activities during the last year continue to be focused on challenge and activity badges.

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We did our best during Covid-19 with the digital citizen award, a virtual scouting woggle, Camp at Home, and the Indoors Hike to the moon.

A highlight of lockdown was the comic book artist who drew some pictures and explained about using modern drawing software.

Covid impact.

We recognise that with Zoom meetings for school, it has been difficult for parents and young people to join online Scouting.

We offered a number of badges for completing at home.

And when we were allowed to meet we were restricted to 15 scouts at a time.

A highlight has been remote cooking events.

Camps & Nights away

Not possible during lockdown, and we shall try to find opportunities within Scouting rules to do hikes and camps.

In future we will continue to provide a mix of indoor and outdoor activities, and a mix of games, activities and learning. The leaders will try to take direction from the scouts and be steered by their interests. We want Scouting to be ‘youth led’ where the scouts influence what we do.

This summer we shall maximise our outdoor & off-site activities, and subsidise costs so activities are all party funded from our ‘savings’

Well done Andrew Stewart, Iolo Foat and Joe Wainwright who gained the Chief Scouts Gold award since our last report.

CUB SECTION REPORT - CSL: ALAN FIRTH

Since the last cub report in December 2020, 2[nd] Bollington cubs have been continuing to respond to the challenge posed by the pandemic and have continued to grow.

The section is still extremely popular and cub numbers have remained very high at 38 registered cubs.

James Sidaway Colin Wright Helen Barclay, Chris Bush, Kevin Good and Richard Mott along with myself have all continued to remain as leaders.

The diverse set of skills which this number of leaders bring to the cubs is beginning to pay off.

However, help from parents is always very welcome, particularly as we have a large pack. If any parent is interested in giving support, please contact one of the leaders.

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During the winter term lockdown, we continued to hold zoom meetings on a weekly basis. Each leader contributed at different meetings towards badgework or games and a good number of the pack attended. When lock down eased in April we went back to outdoor face to face meetings.

The activities we have done have included canoeing on the canal, orienteering at Tegg’s Nose country park, bike riding on the Middlewood way and athletics badge work on Dean Valley school playing field.

We are hoping that national restrictions will continue to ease, to enable the pack to go camping again very soon.

Thanks are due to Tim Neale the Group Scout leader and to all the cub leaders who have contributed to the cub scouting activities during the year.

Thank you also to all parents and friends for your help and support

BEAVER SECTION REPORT - BSL: Tim Neale on behalf of Ken Whylie

The Beaver section kept going through ZOOM sessions throughout lockdown and numbers have remained high and we have a healthy waiting list. As soon as the restrictions were lifted Beavers were able to do some outdoor activities and now it is great to see the kids running about the hall again having fun. Hopefully soon we will be able to open up further and organise a full programme.

5. Election of Officers

Election of Chairperson, treasurer, and secretary.

6. AOB

7. Close of Meeting

Page 10

ANNEX A Minutes of 2020 AGM 8[TH] December 2020

Agenda

Tim formally opened the meeting explaining the requirement as part of the Charities Commission.

June presented her report, noting that the year to 31 March 2020 had been busy and very positive for the Group and Hut with significant hire activity. She explained that new measures put in place for Covid had been well received by the Hire community and some use had been able to resume. The hope for a positive future for the Hut was noted.

4 Group Scout Leader’s Report – Tim Neale

Tim presented his report and noted thanks to the Executive Committee in particular June and Lorraine for their support and hard work. The efforts to prepare the Hut for reopening and compliance with the Covid regulations was applauded by all, and it was noted how positive it was for the Group to be able to continue in some capacity.

Tim noted that 2[nd] Bollington Scouts were one of the best performing in the District this year and noted his thanks to all leaders and all involved for their continued support. He also made the meeting aware that District fees were likely to increase significantly and the knock-on impact on subscriptions would have to be considered.

Lorraine presented her report noting that the year ending 31 March 2020 had been financially strong enabling funds to increase by £8,000. Post year end, the financial position has been bolstered by grant income of £11,334 from Cheshire East Council and £4,705 from the Co-op Community Fund. The impact of reduced hire income has been partially offset by reduced hut running costs. Planned spend of £5,000 on tarmac resurfacing in the car park went ahead during lockdown. Sub income has been strong so far. Support from parents & community noted.

6 Scout Section – Mike Eastgate

Mike presented his report commenting on the Macc Hike in March as one of the last activities enjoyed before lockdown. He explained that the Scout group now has 43 members including 6 adopted from the Rainow group which closed. Scouts resumed in the summer with 3 sessions of 15 and whilst remote activities such as cooking were enjoyed all are eager to return to outdoor adventures and camping. The improved facilities at Barnswood scout camp were discussed. The Scout section is strong and now runs over 2 nights, Thursday and Friday.

7 Cubs Section – Alan Firth

Alan presented his report noting that Cubs was doing very well up to lockdown with over 30 registered cubs. There is now a strong and diverse quorum of leaders with 4 new leaders welcomed during the year. Whilst numbers were reduced on virtual meetings, it is felt that demand will increase when normal activities and camps resume. Alan highlighted a district Cube Camp in May 2021 which it is hoped will go ahead.

8 Beavers Section – James Sidaway

Tim explained that the Beavers section leader Ken Whylie had provided his report which would be added to the annual report. Numbers returning to Beavers had been reduced which was attributed to the age group. James commented that meetings had resumed with 2 groups of 13 beavers which was going well. The section also benefitted from a new leader joining this year.

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9 Election of Officers
It was unanimouslyagreed that all offices: Chairperson,Treasurer & Secretaryshould remain the same.
10 Approval of Accounts for the year ended 31 March 2020
Allparties agreed to approve the accounts for theyear ended 31 March 2020
11 AOB
Tim commented that the Charities Trustee may wish to retire, and this would be discussed by the Exec.
Alan brought to the meeting’s attention the sad passing of the former Group Scout Leader John Pleeth in June.
Tim proposed to the meeting that the back room in the Hut be formally named the ‘John Pleeth Room’ to mark
his dedicated and exceptional service to the Group and Scouting. All parties agreed.
Tim also noted that Ches Orme was due to receive a 20 year award for loyal service to the group as Beaver
leader.
It was also noted that June will reach 20 years involvement in 2021. The meeting closed with hope for continued
good times in the Hut in 2021. Thanks noted to all attendees.

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2nd Bollington Scout Group

Receipts and Payments Account for the year ending 31 March 2021

Charity Registration No. 520170

Group Registration No. 23791

gton Scout Group
nt for the year ending 31 March 2021
Group Registration No. 23791		 gton Scout Group
nt for the year ending 31 March 2021
Group Registration No. 23791		 gton Scout Group
nt for the year ending 31 March 2021
Group Registration No. 23791		 gton Scout Group
nt for the year ending 31 March 2021
Group Registration No. 23791
Year start date
Year end date
For the year
from		 1 April 2020 To 31 March 2021

Receipts and payments

Receipts and payments
Receipts This year
Unrestricted funds
£
7729.51
-4974.25
2755.26
679.00
0.00
1624.22
5058.48
0.00
19669.21
4705.42
24374.63
0.00
0.00
0.00
0.00
8.34
1114.25
1122.59
30555.70
0.00
30555.70		 Previous year
Unrestricted funds
£
Donations, legacies and similar income
Membership subscriptions 7729.51 7879.47
Less:Membership subscriptions paid on District Capitation fees -4974.25 -4278.00
Net membership subscriptions retained 2755.26 3601.47
Membership activities - gross income 679.00 4763.84
Donations 0.00 0.00
Gift Aid 1624.22 1143.36
Sub total 5058.48 9508.67
Grants
Bollington Council Grant 0.00 600.00
Cheshire East Business Support Grant 19669.21 0.00
Co-op Community Fund 4705.42 6197.69
Sub total 24374.63 6797.69
Fundraising (gross)
Quiz night 0.00 915.21
Beer Festival 0.00 6180.02
Other fundraising activities 0.00 60.00
Sub total 0.00 7155.23
Investment income
Bank interest 8.34 10.42
Property Rent income 1114.25 6794.90
Sub total 1122.59 6805.32
Total Gross Income
Asset and investment sales, etc.
Total receipts
30266.91
0.00
30555.70 30266.91

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2nd Bollington Scout Group

Receipts and Payments Account for the year ending 31 March 2021

Charity Registration No. 520170

Group Registration No. 23791

gton Scout Group
nt for the year ending 31 March 2021
Group Registration No. 23791		 gton Scout Group
nt for the year ending 31 March 2021
Group Registration No. 23791		 gton Scout Group
nt for the year ending 31 March 2021
Group Registration No. 23791		 gton Scout Group
nt for the year ending 31 March 2021
Group Registration No. 23791
Year start date
Year end date
For the year
from		 1 April 2020 To 31 March 2021

Receipts and payments

Receipts and payments
Payments This year
Unrestricted funds
£		 Previous year
Unrestricted funds
£
Charitable Payments
Membership activities (including camp costs) 1053.73 4988.89
Water and Sewerage 111.31 267.19
Electricity - light and heat 602.00 3891.20
Insurance 854.70 821.56
Repairs and Renewals 7387.57 1148.47
Hut cleaning 647.75 1620.00
Materials and equipment 143.15 3710.24
AGM and trustee expenses 0.00 154.55
Admin/establishment expenses 839.25 1569.64
Badges and neckers 639.76 1046.80
Sub total 12279.22 19218.54
Fundraising expenses
Quiz night 0.00 203.76
Beer Festival 0.00 2857.91
Other fundraising costs 0.00 0.00
Sub total 0.00 3061.67
Total Gross Expenditure
Asset and investment purchases, etc.
Total payments
Net of receipts/(payments)
Cash funds last year end
Net funds this year end
22280.21
0.00
22280.21
18276.48 7986.70
27324.30 19337.60
45600.78 27324.30

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2nd Bollington Scout Group

Statement of assets and liabilities as at 31 March 2021

Statement of assets and liabilities as at 31 March 2021
2nd Bollington Scout Group		 Statement of assets and liabilities as at 31 March 2021
2nd Bollington Scout Group		 Statement of assets and liabilities as at 31 March 2021
2nd Bollington Scout Group		 Statement of assets and liabilities as at 31 March 2021
2nd Bollington Scout Group
31 March 2021
Unrestricted funds
£
Cash funds
Bank current account
15224.85
Bank deposit account
30018.76
Cash/Floats
357.17
Total cash funds
45600.78
Other monetary assets
Debts due from Explorers (paid post year end)
0.00
Debts due from property rents (received post year end)
0.00
Sub total
0.00
Investment assets
Investment property - detail
0.00
Quoted investments
0.00
Other investments - detail
0.00
Sub total
0.00
Non monetary assets for charity's own use*Note 1
Badge stock
0.00
Shop stock
0.00
Land and buildings
0.00
Motor vehicles
0.00
Scouting equipment, furniture etc
0.00
Sub total
0.00
Liabilities
Electricity accrual (paid post year end)
0.00
Expenses incurred but not invoiced
0.00
Subscriptions not yet paid
0.00
Loan - detail
0.00
Sub total
0.00		 31 March 2020
Unrestricted funds
£
7296.88
20010.42
125.00
27432.30
360.00
390.00
750.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
858.00
0.00
0.00
0.00
858.00
Net Funds 45600.78 27324.30

Contingent liabilities and future obligations - None to report as at the date of the report

*Note 1 Although not formally accounted for, the Group attaches a notional value of £100,000 to its Land & Buildings and £8,500 to Scouting Equipment & Furniture. No change from the previous year.

The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 12th July 2021 (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by

----- Start of picture text -----
Signature Print Name
JUNE GILDER Chair
LORRAINE SIDAWAY Treasurer
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520170

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