2022-12-31-accounts - 3rd Ashton-Upon-Mersey Scout Group

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Trustees' Annual Report for the period

Period start date Period end date From 01 01 2022 To 31 12 2022

Section A Reference and administration details

Charity name 3RD ASHTON-UPON-MERSEY SCOUT GROUP

Other names charity is known by

3[rd] Ashton Scout Group (old name)

Registered charity number (if any) 520155

Sale Cheshire Postcode M33 5HF

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee (ifany)
Simon Murray	Chair	Group Scout Leader
Alasdair Ferro	Secretary	Scout Group at the AGM
Andrea Morgan	Treasurer	Scout Group at the AGM
Harry Peet	Group Scout Leader	Scout Association POR
Sarah Goodstadt	Section Leader	Scout Association POR
Robert Blairs	Section Leader	Scout Association POR
Amanda Westhead	Section Leader	Scout Association POR
Sally Yarwood	Section Leader	Scout Association POR
Nicholas Edmondson	Parent & Parent Committee	Group exec.
Stuart Thompson	Section Leader	Group exec.
Adam Roberts	Parent Committee Member	Group exec.
Fay Brocklebank	Parent Committee Chair	Group exec

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

TAR

2020

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

TAR

2020

Section B Structure, governance and management

Description of the charity’s trusts

The Group's governing documents are those of the Scout Association. Type of governing document (eg. trust deed, constitution) They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The Group is a trust established under the Scout Association rules which are How the charity is constituted common to all Scouts. (eg. trust, association, company) The Trustees are appointed in accordance with the Policy, Organisation and Trustee selection methods Rules of The Scout Association. (eg. appointed by, elected by) Trustees are appointed or reappointed annually at the Annual General Meeting.

Additional governance issues (Optional information)

You may choose to include All our members, trustees, leaders, helpers and assistants give their time on a additional information, where voluntary basis and received no remuneration or other benefits. relevant, about:

The Group is managed by the Group Executive Committee, the members of
policies and procedures which are the ‘Charity Trustees’ of the Scout Group which is an educational
adopted for the induction and charity. training of trustees;
the charity’s organisational As Charity Trustees, they are responsible for complying with legislation applicable to charities.
structure and any wider network with which the charity This includes the registration, keeping proper accounts and making returns to the
works; Charity Commission as appropriate.
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

The Group Executive Committee consists of 3 independent representatives, Chair, Treasurer and Secretary, together with the Group Scout Leader, individual section leaders, and a maximum of 6 elected members representing supporters and parents. The committee meets every 2 months. The agreed Quorum for meetings is ⅓ of the Board + 1, and via email - ¾ of the Board + 1.

The Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for:

The maintenance of Group property;
The raising of funds and the administration of Group finance;
The insurance of persons, property and equipment;
Group public occasions;
Assisting in the recruitment of leaders and other adult support;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than those who are elected.

Risk and Internal Control

The Group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include appropriate financial controls and comprehensive insurance to ensure that insurable risks are covered.

TAR

2020

Section C Objectives and activities

The objectives of the group are as a unit of the Scout Association.

The aim of the Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, Summary of the objects of the as responsible citizens and as members of their local, national and international charity set out in its governing communities. document

The method of achieving the aim of the association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership. In planning our activities for the year, we keep in mind the Charity Commission’s guidance on public benefit at our trustees’ meetings. Summary of the main activities The Group meets the Charity Commission's public benefit criteria under both the undertaken for the public advancement of education and the advancement of citizenship or community benefit in relation to these development headings. objects (include within this The focus of our activities is based on the Scout Associations planned programme section the statutory and award schemes, reinforced with related fun activities and camping / outdoor declaration that trustees have experiences. This benefits young people by developing their self-confidence and had regard to the guidance social skills alongside practical and life skills. issued by the Charity Commission on public benefit) In line with the Scout Association guidelines, we welcome all young people regardless of personal background, faith, gender, personal circumstances or disability. This philosophy of openness to all, enriches our young people aged 6 to 18 and our volunteers, through the sharing of skills, aptitudes and life experiences.

Additional details of objectives and activities (Optional information)

All of the income from subscriptions, donations and fund raising is spent for the benefit of the Beavers, Cubs and Scouts. This includes maintaining the Scout Hut, necessary to provide a safe venue for regular meetings of all sections of the Group.

Parents and leaders have helped directly with building maintenance to keep costs down and, where specialist skills have been needed, have raised the funds to carry out essential work improving facilities and cost efficiency. Ongoing improvements are planned and financed in the same way. The funds provided by claiming Gift Aid help enormously, this has allowed the group to finance and or subsidise activities for the young members. Where some families have struggled financially the group You may choose to include waives or discounts subscription and camp fees depending on the need. further statements, where relevant, about:

Following the pandemic membership increased during 2022 to around 95% of pre covid years. Parents were requested to resume paying subscriptions if they could afford to and almost everyone did by the end of the year.

policy on grantmaking;
policy programme related investment;
investment; The group relies entirely on volunteers. Leaders, skills instructors, helpers, assistants, parents and trustees, all willingly give many hours of their time for free.
contribution made by Only through their tireless enthusiasm is the group able to achieve so much. volunteers.

The partnership with the Explorer unit continues to work well. The Scout group allows the Explorer unit to use its facilities and equipment for their meetings, activities and camps. In the same way the Group allows Girlguiding, Sale Scout and Guide Band to use the premises and equipment owned by the Group. Additionally, the group allows the hut to be used for Young Leader and Adult training courses.

TAR

2020

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on D Achievements and performance
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Reports for 2022

Summary of the main Achievements of the charity during the year

with learning, excitement and fun throughout the year.

Beavers.

available) by the end of the year.

Cubs (Sir Peter Scott Pack)

river! Last camp of the year was our Christmas hike to Urmston (crossing just one one-night sleepover, and a hike back… You’ll never believe who came to visit that ho ho.

Cubs (Lord Mountbatten Pack)

the very patient Justin and his team. Visit from Sale Scout and Guide Band who ra successful band workshop. After the summer a hike around Chorlton Water Park, a Sharston Recycle Centre to learn what happens to our waste. Lots of badge and aw work throughout the year with a number of Silver awards gained. Finished the year Christmas party at Inflatanation

Scouts (Peake & MacArthur Troops )

Friends of 3rd Ashton (Parents Committee)

TAR

2020

Section E Financial review

The Group's policy on reserves is to hold sufficient resources to continue the Brief statement of the charitable activities of the Scout Group should income and fundraising activities charity’s policy on reserves fall short, or major maintenance work on the premises is required. The Group Executive Committee considers that the Group’s funds should hold a sum equivalent to 3 months basic running costs (utilities and insurance etc), which is approximately £6,000. Additionally the Group strives to set aside sufficient funds over the year to pay the annual capitation fees paid to the Scout Association in March each year without undue difficulty, which was £6,250 this year. In addition, during December each year, the Group Executive Committee set a budget for the following year. All major expenditure is highlighted and finances held in the bank account are ear marked to cover the costs in good time. Any other major expenditure arising during the year is agreed at the Group Executive Committee meetings. Details of any funds materially None in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

The main source of funds allocated for running costs is the monthly subscriptions paid by the Group members and regular fundraising which is mainly organised by the Parents Committee.

the charity’s principal sources of funds (including any fundraising);
sources of funds (including The majority of income is used to fund the running costs of the Scout hut which is the regular weekly meeting place for all the group members, and the cost of
any fundraising); programmes, related activities and camps. All of which serve to improve the
how expenditure has development of our members. supported the key objectives of the charity; Other major ongoing costs are the annual capitation paid to the Scout Association

Other major ongoing costs are the annual capitation paid to the Scout Association which provides support and insurance for all of the members.

investment policy and objectives including any The Group has additional insurance for non- members. ethical investment policy adopted. When necessary, the Group waives or discounts subscription fees / camp fees for members whose families may otherwise struggle to meet the cost due to hardship.

In 2020, due to the pandemic, the Group allowed members to suspend monthly subscriptions to ensure those families who were impacted financially by government restrictions did not feel compelled to continue to pay each month. Scouting resumed in full in 2022 as did the payment of subscriptions for those able to pay. A local government grant was secured in 2022 to cover the loss of 2021 income for the Group.

We allow other local groups to use the facility on a regular weekly basis. The stated aim of all of these groups is to promote the development of young people. When possible, they make a donation to cover additional costs, wear and tear of equipment, insurance, gas, electricity and water costs.

The Group does not have sufficient funds to make long term investments. It has therefore adopted a risk adverse strategy to the investment of its funds. All funds are held in cash using only one mainstream UK bank.

TAR

2020

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Simon Murray Alasdair Ferro Position (eg Secretary, Chair, Chair Secretary etc) Date 01/08/2023

TAR

2020

3rd Ashton upon Mersey Scout Group Charity	3rd Ashton upon Mersey Scout Group Charity	3rd Ashton upon Mersey Scout Group Charity	3rd Ashton upon Mersey Scout Group Charity	No. 520155
	2021			2
GROUP		INCOME		GROUP
	11534.16	Subscriptions		14686.04
	0.00	Camps & Trips		4003.50
	8000.00	Donations		4462.00
	3893.05	Gift Aid		2886.24
	7187.50	PEC - Plant Sale		6672.25
	940.00	PEC - Halloween		1297.40
	30.00	Kanderstag		349.63
	0.00	Neckers/Hoodies		0.00
	0.00	Development Fund		0.00
	0.00	Other		12.69
		Deposit Interest		70.53
	31584.71			34440.28
		EXPENDITURE
	-1327.93	Insurance / Rent		-1506.32
	-1887.77	Utilities		-2677.71
	-6159.50	Capitation		-6250.00
	-1285.91	Activities		-2114.90
	-250.00	Training Fees		-279.80
	-503.31	Badges/Neckers		-1519.81
	-906.67	General Equipment		-636.68
	-4349.44	Buildings & Maintenance		-1992.00
	-3345.11	Camp & Trips Expenses		-8661.11
	0.00	Donations		-804.70
	-3830.55	Gift Aid		0.00
	-4131.55	PEC - Plant Sale		-4692.05
	-294.39	PEC - Halloween		-312.35
	-224.70	Kanderstag		-3079.64
	-8000.00	Development Fund		-1333.33
	0.00	Other		-10.74
	-36496.83			-35871.14

	-4912.12	Income over Expenditure		-1430.86
		Group Balance Sheet
£	9,515.92	Opening Balance 01/01/2022	£	4,603.80
£	4,603.80	Current Bank Balance	£	4,435.74
£	33,028.05	Development Fund Balance	£	31,765.25
£	37,631.85	Overall Balance	£	36,200.99
*I declare these fgures true to the best of my*			*knowledge*
Prepared by:		Andrea Morgan	Audited By:
Signed:		A L Morgan	Signed:
Date:		1/11/2023	Date:

Full Year Summary

022 P&L

0.00 -4657.61 3657.30 2886.24 1980.20 985.05 -2730.01 0.00 0.00 1.95

2123.12

P&L Category

Subs Subs Subs Subs Subs Subs Subs Subs Camps Donations Gift Aid Plant Sale PEC Kanderstag Development Other

Bev Sanders B Sanders 1/15/2023

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ members of

3[rd] Ashton-on-Mersey Scout Group

On accounts for the year ended

31[st] December 2022

Charity no (if any)

520155

Set out on pages

1-2

(remember to include the page numbers of additional sheets)

Responsibilities and basis of report

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/12/2021.

As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with section 130 of the Act or
the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * Please delete the words in the brackets if they do not apply.

Signed:

Bev Sanders

Date:

15/01/2023

Name:

Bev Sanders

Relevant professional qualification(s) or body (if any): 1 October 2018

IER

MAAT - Member of Association of Accounting Technicians

Address:

14 Quarndon Heights

Allestree, Derby

DE22 2XN

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

October 2018

IER