UPTON-BY-CHESTER VILLAGE HALL 28 Heath Road, Upton, Chester, CH2 1HX www.u ptonl wehestervh org.uk Reg. Charity No. 520128
ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 30" APRIL 2025
UPTON-BY-CHESTER VILLAGE HALL Annual Report for the Year to 30 April 2025
The Upton Village Hall charity has a correspondence address at 31 Church Lane, Upton, Chester, CH2 1DJ. The charity is registered with the Charity Commissioners (number 520128) and constituted by Deed of Trust dated 1929 and amended 1953. For the year ended 30% April 2025, the Board of Management comprised the following: Chairman Mr. I. Hughes Hon. Secretary & Treasurer Mr. P. O’Neill (not seeking re-election) Treasurer Mr. C. R. Hedley (appointed *) Booking Secretary Mr. P. Pearn (not seeking re-election) Booking Secretary Mr.M. D. Prescott (appointed **) Maintenance Manager Mr. S. Turner Caretaker Mrs. J. Jones Health & Safety Officer Mrs. S. Clarke Non executive Trustees Mrs. J. Smith Mrs. S. Fearnall
Upton-by-Chester Village Hall is situated on Heath Road, Upton-by-Chester, and the object of the charity is to operate and maintain the Village Hall for the communal benefit of the inhabitants of Upton-by-Chester and the surrounding areas of Bache, Caughall, Moston, Wervin and Newton. The charity enjoys the continuing help of local volunteers and employs a part time caretaker who is also a trustee. ,
For the methods, policies and procedures for the recruitment, appointment, induction and training of new Trustees we closely follow the guidance offered in the Charity Commission booklet CC3, “The Essential Trustee: what you need to know”, May 2018. New appointees are chosen for the particular skills, experience and time commitment that we need and that they have to offer. They are given a copy of the above booklet so that they can understand their responsibilities and possible liabilities before accepting. Our induction pack includes our Deed of Trust, past minutes of board meetings and management accounts. Training is through discussions with other members of the Board of Management. All this is set out in a policy document available on our website.
It is the aim of the Board of Management to provide first class hall facilities at an affordable cost to the community. Usage of the Village Hall continues to be buoyant. Hirers participate in a wide variety of activities, including dance, drama, music, keep fit, yoga, parent & baby classes, presentations, indoor bowls, badminton, children’s dance and sport, art and computing classes. We are justly proud of the extent and diversity of these activities, which are genuinely providing something for everyone in the community, of all ages from pre-school to pensioners. The Trustees have at all times complied with their duty to have due regard to the commission’s public benefit guidance when exercising any powers or duties to which the guidance is relevant. Two of our Trustees will not seek re-election this year. Phil Pearn steps down having played a pivotal role in developing Upton Village Hall to the successful organization we find today. Working alongside him Phil O’Neil who is also stepping down has been instrumental in establishing robust financial processes which see UVH ina strong financial position . We thank them both for their enormous contribution and wish them both well. We welcome to the Board of Management Mark Prescott who has taken over responsibility for hall bookings and Colin Hedley who has taken over as Treasurer.
The financial statements have been prepared in accordance with the accounting policies set out in the notes to the accounts and comply with the charity’s governing document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities
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Annual Report for Year 2024-25
preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published on 16 July 2014.
During the year, Total Incoming Resources were £36,077. Within this, the Main Hall hiring income was £30,352, £1,823 up on the previous year. Meeting Room bookings brought in £1,758, down £1,699. The Main Hall increases reflect a continued good level of regular bookings whereas the reduction in income from the Meeting Room follows reduced useage by the one of the main users.
Direct Charitable Expenditure was £27,573, £2,616 up on the previous year.
Utilities costs of £7,935 were £1,200 higher than the previous year. This is the first full year of increased electricity and gas prices following the renewal of our long term contracts in October 2023. Repairs & Maintenance at £5,139 were down £640 on the previous year. Caretaking, Cleaning & Gardening costs at £9,737 were £10 up on the previous year.
Total Purchases were £591 compared with £403 the previous year. Total project expenditure was £3,136, up £1,827 the previous year mainly due to work on the hall floor.
Other Expenditure at £2,139 was £829 up on the previous year principally arising from the work on a new village hall website.
As aresult, Net Incoming Resources were £6,365 compared with £8,405 last year.
Our reserves policy, updated in December 2016, states that the current minimum level of reserves that we wish to maintain is £25,000 which is required for the following:
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Unexpected major repairs to the building not included in our maintenance plans, the principal areas of risk being the roof, the sprung floor and drains.
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The unexpected loss in the short to medium term of our 4 highest income generating user groups, which would amount to almost £11,000 per year.
Our reserves at the end of the year stood at £69,114 as we continue to build up funds for major projectsystem. expenditure covering a , new roof, and further down the line a new hall floor and heating
The Upton Village Hall charity is a member of Cheshire Community Action and benefits from their advice on best practices and current legislation.
Signed:
I.A. Hughes, Chairman
Date:
For and on behalf of the Board of;Management
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Annual Report for Year 2024-25
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UPTON-BY-CHESTER VILLAGE HALL
Accounts for the year ended 30th April 2025
| Income& ExpenditureAccount | Income& ExpenditureAccount | £ | £ | £ | £ | ||
|---|---|---|---|---|---|---|---|
| 2025 = |
Totals | '25 | 2024 | Totals | '24 | ||
| Incoming Resources | |||||||
| Trading Activities | |||||||
| Main Hall Bookings | 30,352 | 28,529 | |||||
| Meeting Room Bookings | 1,758 | 3,457 | |||||
| UVH Events | 1,703 | 33,813 | 1,100 | 33,086 | |||
| Other Income | |||||||
| Miscellaneous | 2 | 2 | - | - | |||
| InvestmentIncome | |||||||
| Bank Interest | 2,262 | 2,262 | 1,586 | 1,586 | |||
| TOTALINCOMINGRESOURCES | 36,077 | 34,672 | |||||
| Resources Expended | |||||||
| Direct Charitable Expenditure | |||||||
| Insurance | 1,035 | 1,004 | |||||
| Lighting & Heating | 7,249 | 6,099 | |||||
| WaterCharges | 686 | 636 | |||||
| Repairs& Maintenance | - Electrical | 302 | 2,274 | ||||
| ~ Boiler, Central Heating & Plumbing | 710 | 335 | |||||
| - ChairCleaning | 0 | 200 | |||||
| ~BuildingWorks - Fire&Security -EquipmentMaintenance |
2,788 331 864 |
1,240 324 843 |
|||||
| - General | 144 | 563 | |||||
| Caretaker, Cleaning& | - CaretakerWages | 8,220 | 8,520 | ||||
| Gardening | -Cleaning Materials & Equipment | 319 | 105 | ||||
| ~ Floor Polishing Materials | 0 | 52 | |||||
| ~PaperTowels&Toilet Rolls | 404 | 532 | |||||
| -WindowCleaning | 222 | 185 | |||||
| -Gardening | 572 | 333 | |||||
| Purchases | -Equipment | 295 | 297 | ||||
| - Fixtures & Fittings | 253 | 35 | |||||
| ~ Miscellaneous | 43 | 71 | |||||
| Projects | -Badminton lines and floorsealing - Electrical |
2,440 696 |
- - |
||||
| - Inspections & Surveys | 0 | 27,573 | 1,309 | 24,957 | |||
| OtherExpenditure | |||||||
| Licences & Fees | 624 | 644 | |||||
| Hallmasterbooking system fee | 185 | ||||||
| Stationery& Postage | 32 | 97 | |||||
| Accounting System Service Plan | 209 | 202 | |||||
| Websiteand internet charges | 704 | 178 | |||||
| Professional Fees | 50 | 50 | |||||
| UVH Hospitality | 41 | 15 | |||||
| OtherSundry Expenses | 324 | 2,139 | 124 | 1,310 | |||
| TOTALRESOURCES USED 3 |
29,712 | 26,267 | |||||
| NETINCOMING RESOURCES FORTHEYEAR | 6,365 | 8,405 | |||||
| Balances broughtforward at1stMay2024 | 62,749 | 54,344 | |||||
| Balancescarriedforwardat30thApril2025 | 69,114 | 62,749 |
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Accounts for Year 2024-2025
UPTON-BY-CHESTER VILLAGE HALL
Statement of Assets & Liabilities as at 30th April 2025
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£ £
Notes 2025 2024
Monetary Assets
Current Assets
Debtors and Accrued Income 4,585 3,983
Other Debtors 221 1,220
Cash at Bank and in Hand E 67,100 60,109
Stock 2. 272 759
72,178 66,071
Current Liabilities
Accrued Expenses 2,585 1,759
Receipts in Advance 479 1,563
3,064 3,322
Net Monetary Assets 69,114 62,749
Reserves
Unrestricted Fund 2. 69,114 62,749
Non - Monetary Assets
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Permanent Endowment:
Buildings & land used by the Upton Village Hall (Freehold title vested with the Official Custodian for Charities)
Other Assets
Held for functional use by the Upton Village Hall and expensed at time of purchase: Fumiture and equipment in the hall and meeting rooms Equipment for badminton and table tennis Piano, chairs, tables, kitchen and cleaning equipment All in good condition
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;
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Signed:
|. A. Hughes, Chairman
Date:
For and on behalf of the Board of Management
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UPTON-BY-CHESTER VILLAGE HALL
Accounts for Year 2024-2025
Notes to the Accounts for the year to 30th April 2025
The accounts (financial statements) have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and the Charities Act 2011 and UK Generally Accepted Practice as it applies from 1 January 2015.
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4. Cash at Bank and in Hand £ £
2025 2024
Savings Accounts 47,449.41 45,377.50
Deposit 14,832.00 11,641.88
Current 4,765.53 2,172.50
Cash in Hand 42.95 20.18
Bar Float 0.00 255.00
Events Account 10.00 642.00
Total 67,099.89 60,109.06
Current Account Reconciliation £ £
2025 2024
Current Account Closing Balance 4,861.53 2,172.50
Uncleared Deposits & Other Credits - -
Unpresented Cheques ~ =
Bank Account Closing Balance 4,861.53 2,172.50
2. Stock
Stock consists solely of bar stocks
3. Reconciliation of Movement in Funds ‘
Balance at Net Income Balance at
01.05.24 for the Year 30.04.25
Unrestricted Fund 62,749 6,365 69,114
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Accounts for Year 2024-2025
Independent Examiners Report to the Trustees of the Upton-by-Chester Village Hall Charity
I report on the accounts of the Upton Village Hall for the year ended 30 April 2025, which are set out on pages 3 to 5.
Respective Responsibilities of Trustees and Examiners
As the charity’s trustees, you are responsible for the preparation of the accounts and you consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
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e examine the accounts under section 145 of the 2011 Act
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e follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act, and
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e state whether particular matters have come to my attention.
Basis of independent examiner’s report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
In connection with my examination, no matter has come to my attention:
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(1) which gives me reasonable cause to believe that in any material respect the requirements:
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e to keep accounting records in accordance with section 130 of the 2011 Act; and
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e to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met, or.,
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Name: Peter Lloyd
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Relevant professional qualification or body:
: age)
Address: 69 Mill Lane,a 1BS
Signature: we RA TT cece ree leseneee
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i
Date: A Zeng do Ay ;
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