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2025-03-31-accounts

Charity registration number 520127 (England and Wales)

THE UPTON VICTORY HALL

ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025

THE UPTON VICTORY HALL

LEGAL AND ADMINISTRATIVE INFORMATION

Trustees P Walker
K Balgobin
Mrs E M Munro
Mr M Bidston (Appointed 22 June 2024)
Mr G Dewhurst
Charity number (England and Wales) 520127
Independent examiner Helen Furlong FCCA
Xeinadin North West Limited
46 Hamilton Square
Birkenhead
Wirral
Merseyside
CH41 5AR
Bankers Barclays Bank PLC
182-184 Grange Road
Grange Precinct
Birkenhead
Merseyside
CH41 6EA
Solicitors Kirwans Solicitors
363 Woodchruch Road
Prenton
Wirral
Merseyside
CH42 8PE
Investment advisors Evelyn Partners
Royal Liver Building
Pier Head
Liverpool
Merseyside
L3 1NY

THE UPTON VICTORY HALL

CONTENTS

Page
Trustees' report 1 - 3
Independent examiner's report 4
Statement of financial activities 5
Balance sheet 6
Notes to the financial statements 7 - 16

THE UPTON VICTORY HALL

TRUSTEES' REPORT FOR THE YEAR ENDED 31 MARCH 2025

The trustees present their annual report and financial statements for the year ended 31 March 2025.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's governing document, the Charities Act 2011, FRS 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland" and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)".

Objectives and activities

Objectives, aims and public benefit The objects of the charity are to permit the land and buildings described in parts 1 and 2 of the First Schedule to the Trust Deed, to be appropriated and used in perpetuity in a non-denominational and non political place of recreation and social intercourse under the name of "The Upton Victory Hall" for the benefit of the inhabitants of Upton. The trustees are aware of the public benefit requirements and feel the charity meets them.

Significant activities The charity receives income from the hire of its hall, and renting out of the other facilities to its constituent Clubs, and other organisations.

Public benefit

The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.

Achievements and performance

Significant activities and achievements against objectives

The Trust continues to operate in a challenging environment and the Committee is to be highly commended for the manner in which they continue to conduct the day-to-day affairs of The Upton Victory Hall.

The Trustees are satisfied that the activities carried out during the year are consistent with the aims and objects of the Charity, under continued difficult circumstances.

At 31 March 2025 the total value of our investments was £123,698 compared with £136,083 at 31 March 2024. All figures are provided by Evelyn Partners.

The Trustees have reviewed their investment objective and it was agreed that this should continue to be maximisation of capital. Efforts are being made to bolster the investments of the Charity. The Trustees continue to be satisfied with the performance of Evelyn Partners.

THE UPTON VICTORY HALL

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025

Financial review

The overall results for the year show a deficit of £22,859 (2024 deficit £13,525) which when deducted from the reserves brought forward of £204,919 leaves £182,060 to be carried forward. Cash in the bank amounted to £10,534 (2024 £10,476)

The Trustees continue to look to find ways to increase income (expenses are already as low as reasonably can be expected) in particular in the following areas; increase in bar takings by more support from club members etc, a further increase in Hall income and additional voluntary income. Bookings of the Main Hall have continued to be excellent, thanks to the hard work of the Committee and many congratulations must go to the Committee for this. Strong competition from nearby room hiring facilities in the Village always has to be borne in mind. The Committee has been working very closely with other Community Groups within the Village, which culminated in the very successful Upton Lights Switch On.

However, there is always continued expenditure needed for the fabric of the Hall to ensure that the buildings are in such a condition to attract more hirers of the Hall and more members to the constituent clubs.

The trustees will ensure that the charity has the necessary free reserves to cover its liabilities and that the unrestricted reserves equate to (or exceed) three months "core" costs, currently approximately £25,000. At 31 March 2025 the Free Reserves amounted to £127,486 (2024 £138,245).

The UVH Charity recognises that risks may come in a number of ways and under various classifications such as governance, financial, compliance, operational and external. The governance structure within the organisation is set within three discrete levels (Trustee, Executive Committee and individual constituent Club level) which aims to ensure that risk identification and management is ongoing throughout the organisation at the appropriate level. There continues to be an emphasis on containing costs and wherever possible, reducing them. Considerable effort is also being placed on boosting hall lettings income, and the income received from the constituent clubs.

There have been, over the year, improvements made to the fabric of the building and furnishings, all of which have the purpose of improving Trust facilities for the benefit of members and public. Examples of such projects include rewire of kitchen in the main hall.

Structure, governance and management

The charity is controlled by its governing document, a deed of trust, and constitutes an unincorporated charity.

The Upton Victory Hall Trust is constituted under a Deed of Declaration of Trust dated 5 August 1920, revised on 12 November 1946.

The trustees who served during the year and up to the date of signature of the financial statements were: Mrs M Kalil

(Resigned 13 February 2025)

P Walker K Balgobin Mrs E M Munro Mr M Bidston (Appointed 22 June 2024) Mr G Dewhurst

THE UPTON VICTORY HALL

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025

When the need arises, existing trustees are responsible for approaching various people who are familiar with the charity and have appropriate skills to become future trustees. The board of trustees then decide if they wish to appoint the nominations.

The furtherance of the objects of the Trust and the day-to-day administration of the Upton Victory Hall, is delegated by the Trustees to an Executive Committee who meet monthly to conduct their affairs in accordance with the ByeLaws. Agendas for those meetings always include:

The Executive Committee give an account of their stewardship at the Annual General Meeting.

The trustees' report was approved by the Board of Trustees.

P Walker

Trustee

19 January 2026

THE UPTON VICTORY HALL

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE UPTON VICTORY HALL

I report to the trustees on my examination of the financial statements of The Upton Victory Hall (the charity) for the year ended 31 March 2025.

Responsibilities and basis of report

As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011.

I report in respect of my examination of the charity’s financial statements carried out under section 145 of the Charities Act 2011. In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the Charities Act 2011.

Independent examiner's statement

Your attention is drawn to the fact that the charity has prepared the financial statements in accordance with the relevant version of the Statement of Recommended Practice applicable to charities preparing their financial statements in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has now been withdrawn. I understand that this has been done in order for the financial statements to provide a true and fair view in accordance with UK Generally Accepted Accounting Practice.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Helen Furlong FCCA Xeinadin North West Limited

46 Hamilton Square Birkenhead Wirral Merseyside CH41 5AR 19 January 2026

THE UPTON VICTORY HALL

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 31 MARCH 2025

Unrestricted Unrestricted
funds funds
2025 2024
Notes £ £
Income from:
Donations and legacies 3 - 19
Operation of Hall and Grounds 4 92,177 85,884
Other trading activities 5 2,775 2,463
Investments 6 1,463 1,409
Total income 96,415 89,775
Expenditure on:
Raising funds 7 810 821
Charitable activities 8 116,560 117,882
Total expenditure 117,370 118,703
Net gains/(losses) on investments 13 (1,904) 15,403
Net expenditure and movement in funds (22,859) (13,525)
Reconciliation of funds:
Fund balances at 1 April 2024 204,919 218,444
Fund balances at 31 March 2025 182,060 204,919

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

THE UPTON VICTORY HALL

BALANCE SHEET

AS AT 31 MARCH 2025

Notes
Fixed assets
Tangible assets
15
Investments
16
Current assets
Stocks
17
Debtors
18
Cash at bank and in hand
Creditors: amounts falling due within
one year
20
Net current assets
Total assets less current liabilities
Creditors: amounts falling due after
more than one year
21
Net assets
The funds of the charity
Unrestricted funds
23
2025
£
55
278
10,534
10,867
(6,420)
£
54,574
123,698
178,272
4,447
182,719
(659)
182,060
182,060
182,060
2024
£
340
210
10,476
11,026
(7,063)
£
66,674
136,083
202,757
3,963
206,720
(1,801)
204,919
204,919
204,919

The financial statements were approved by the trustees on 19 January 2026

P Walker Trustee

THE UPTON VICTORY HALL

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025

1 Accounting policies

Charity information

The Upton Victory Hall is a charity governed by a declaration of trust dated 12 November 1946.

1.1 Basis of preparation

The financial statements have been prepared in accordance with the charity's governing document, the Charities Act 2011, FRS 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland" and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)". The charity is a Public Benefit Entity as defined by FRS 102.

The charity has taken advantage of the provisions in the SORP for charities not to prepare a statement of cash flows.

The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.

The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.

1.2 Going concern

At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3 Charitable funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.

Restricted funds are subject to specific conditions by donors or grantors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.

Endowment funds are subject to specific conditions by donors that the capital must be maintained by the charity.

1.4 Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Donations and all other receipts from fundraising are reported gross and the related fundraising costs are reported in expenditure.

Legacies are recognised on a case by case basis following the granting of probate when the administrator/ executor has communicated in writing both the amount and the settlement date. In the event the gift is in the form of an asset other than cash or a financial asset traded on a recognised stock exchange, recognition is subject to the value of the gift being

reliably measured with a degree of reasonable accuracy and the title to the asset having been transferred to the charity.

Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity, this is normally on notification of the interest paid or payable by the bank.

Dividends are recognised once the dividend has been declared and notification has been received of the dividend due. This is normally upon notification of the interest paid or payable by the bank.

THE UPTON VICTORY HALL

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025

1 Accounting policies

(Continued)

1.5 Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

1.6 Tangible fixed assets

Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

Freehold land and buildings n/a Freehold improvements 15% on cost Plant and equipment 15% on cost

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.

1.7 Fixed asset investments

Fixed asset investments are initially measured at transaction price excluding transaction costs, and are subsequently measured at fair value at each reporting date. Changes in fair value are recognised in net income/(expenditure) for the year. Transaction costs are expensed as incurred.

1.8 Impairment of fixed assets

At each reporting end date, the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).

1.9 Stocks

Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.

Net realisable value is the estimated selling price less all estimated costs of completion and costs to be incurred in marketing, selling and distribution.

1.10 Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

THE UPTON VICTORY HALL

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025

1 Accounting policies

(Continued)

1.11 Financial instruments

The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.

Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument.

Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

Basic financial assets

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.

Basic financial liabilities

Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.

Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.

Derecognition of financial liabilities

Financial liabilities are derecognised when the charity’s contractual obligations expire or are discharged or cancelled.

1.12 Taxation

The charity is exempt from tax on its charitable activities.

1.13 Employee benefits

The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.

Termination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.

1.14 Retirement benefits

Payments to defined contribution retirement benefit schemes are charged as an expense as they fall due.

THE UPTON VICTORY HALL

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025

1 Accounting policies

(Continued)

1.15 Leases

Leases are classified as finance leases whenever the terms of the lease transfer substantially all the risks and rewards of ownership to the lessees. All other leases are classified as operating leases.

Assets held under finance leases are recognised as assets at the lower of the assets fair value at the date of inception and the present value of the minimum lease payments. The related liability is included in the balance sheet as a finance lease obligation. Lease payments are treated as consisting of capital and interest elements. The interest is charged to net income/(expenditure) for the year so as to produce a constant periodic rate of interest on the remaining balance of the liability.

2 Critical accounting estimates and judgements

In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

3 Income from donations and legacies

Unrestricted Unrestricted
funds funds
2025 2024
£ £
Donations and gifts - 19
Income from charitable activities
Unrestricted Unrestricted
funds funds
2025 2024
£ £
Operation of Hall and Grounds
Bar income 11,238 11,433
Quotas 53,363 49,869
Hall Hire Income 27,576 24,582
92,177 85,884

4 Income from charitable activities

THE UPTON VICTORY HALL

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025

5 Income from other trading activities

Unrestricted Unrestricted
funds funds
2025 2024
£ £
Membership subscriptions and sponsorships 1,215 1,100
Fundraising events 1,560 1,363
Other trading activities 2,775 2,463

6 Income from investments

Unrestricted Unrestricted
funds funds
2025 2024
£ £
Income from listed investments 1,138 1,409
Interest receivable 325 -
1,463 1,409

7 Expenditure on raising funds

Unrestricted Unrestricted
funds funds
2025 2024
£ £
Investment management 810 821

THE UPTON VICTORY HALL

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2025

8 Expenditure on charitable activities

Operation of Operation of Operation of Operation of
Hall and Hall and
Grounds Grounds
2025 2024
£ £
Direct costs
Staff costs 48,458 44,078
Depreciation and impairment 17,615 17,949
Rates & water 3,385 4,712
Insurance 6,627 5,497
Light & heat 10,041 9,299
Bar purchases 6,606 7,206
Repairs & maintenance 10,584 15,942
General expenses 9,449 9,956
Hire purchase 277 277
113,042 114,916
Share of support and governance costs (see note 9)
Support 232 318
Governance 3,286 2,648
116,560 117,882
Analysis by fund
Unrestricted funds 116,560 117,882
9 Support costs allocated to activities
2025 2024
£ £
232 318
Governance costs 3,286 2,648
3,518 2,966
Analysed between:
Operation of Hall and Grounds 3,518 2,966
10 Net movement in funds 2025 2024
£ £
The net movement in funds is stated after charging/(crediting):
Fees payable for the independent examination of the charity's financial statements 1,950 1,950
Depreciation of owned tangible fixed assets 17,615 17,949

THE UPTON VICTORY HALL

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025

11 Trustees

None of the trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year.

12 Employees

The average monthly number of employees during the year was:

2025 2024
Number Number
4 3
Employment costs 2025 2024
£ £
Wages and salaries 47,665 43,374
Other pension costs 793 704
48,458 44,078

There were no employees whose annual remuneration was more than £60,000.

13 Gains and losses on investments

Unrestricted Unrestricted
funds funds
2025 2024
Gains/(losses) arising on: £ £
Revaluation of investments (1,989) 14,538
Sale of investments 85 865
(1,904) 15,403

14 Taxation

The charity is exempt from taxation on its activities because all its income is applied for charitable purposes.

THE UPTON VICTORY HALL

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025

15
Tangible fixed assets
Freehold land
and buildings
Freehold
improvements
Plant and
equipment
£
£
£
Cost
At 1 April 2024
100
165,698
90,260
Additions
-
5,376
139
At 31 March 2025
100
171,074
90,399
Depreciation and impairment
At 1 April 2024
-
113,651
75,733
Depreciation charged in the year
-
12,195
5,420
At 31 March 2025
-
125,846
81,153
Carrying amount
At 31 March 2025
100
45,228
9,246
At 31 March 2024
100
52,047
14,527
16
Fixed asset investments
Total
£
256,058
5,515
261,573
189,384
17,615
206,999
54,574
66,674
Listed
investments
£
Cost or valuation
At 1 April 2024 136,083
Additions 20,000
Valuation changes (1,988)
Disposals (30,397)
At 31 March 2025 123,698
Carrying amount
At 31 March 2025 123,698
At 31 March 2024 136,083
17 Stocks
2025 2024
£ £
Goods for resale 55 340

THE UPTON VICTORY HALL

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2025

18
Debtors
Amounts falling due within one year:
Trade debtors
Other debtors
19
Finance lease obligations
2025
£
227
51
278
2024
£
159
51
210

Future minimum lease payments due under finance leases:

Within one year
Within two and five years
20
Creditors: amounts falling due within one year
Notes
Obligations under finance leases
19
Trade creditors
Other creditors
Accruals and deferred income
21
Creditors: amounts falling due after more than one year
Notes
Obligations under finance leases
19
22
Retirement benefit schemes
Defined contribution schemes
Charge to profit or loss in respect of defined contribution schemes
2025
£
1,235
659
1,894
2025
£
1,235
3,445
352
1,388
6,420
2025
£
659
2025
£
793
2024
£
1,328
1,801
3,129
2024
£
1,328
4,486
325
924
7,063
2024
£
1,801
2024
£
704

The charity operates a defined contribution pension scheme for all qualifying employees. The assets of the scheme are held separately from those of the charity in an independently administered fund.

THE UPTON VICTORY HALL

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025

23 Unrestricted funds

The unrestricted funds of the charity comprise the unexpended balances of donations and grants which are not subject to specific conditions by donors and grantors as to how they may be used. These include designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes.

At 1 April Incoming Resources Gains and At 31 March
2024 resources expended losses 2025
£ £ £ £ £
General funds 204,919 96,415 (117,370) (1,904) 182,060
Previous year: At 1 April Incoming Resources Gains and At 31 March
2023 resources expended losses 2024
£ £ £ £ £
General funds 218,444 89,775 (118,703) 15,403 204,919

24 Related party transactions

There were no disclosable related party transactions during the year (2024 - none).