Tilston Village Hall (Tilston War Memorial Hall)
Trustees Annual Report for the year ended 31 December 2021
The Trustees present their annual report and audited financial statements for the year ended 31 December 2021 and confirm they comply with the Charities Act 1993, as amended by the Charities Act 2006, the trust deed and the Charities SORP 2005.
Reference and Administrative Information
Charity Name: Tilston Village Hall Working Name: Tilston War Memorial Hall Charity Registration number: 520125 Premises Address: Malpas Road, Tilston, Malpas, Cheshire, SY14 7HH
Trustees 2021
Joanna Huxtable (Chair) (Resigned February 2022) Margaret Lee Jill Farmer Patricia Blazdell Clare Clowes Cressida Travis Moya Watson
Independent Examiner
David Nelson 70 High Street Bridgnorth WV16 4DX
Bankers:
Lloyds Bank Regent Street Wrexham
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Organisational Structure
The charity trustees are responsible for the general control and management of the charity. The trustees are all volunteers and give their time freely and receive no remuneration or other financial benefits.
The trustees meet together monthly and are responsible for all decisions taken in relation to the operation of the Village Hall. Other committee members support the trustees with the day-to-day running of the Village Hall and we also have volunteers who help with basic maintenance and gardening.
Recruitment and appointment of new trustees
The existing trustees are responsible for the recruitment of new trustees but seek the views and recommendations of committee members. In selecting new trustees, we seek to identify local people who regularly support village activities and initiatives and who are willing to volunteer to help in the community. Potential trustees are invited to attend committee meetings as observers and are helped to understand the aims and activities of the Hall as a registered charity.
Our Aims
Tilston Village Hall operates under a Conveyance and Trust Deed dated 4 February 1972.
We aim to provide a quality community building for use by the community of the rural village of Tilston and surrounding areas. The Hall is a venue for meetings, lectures, fitness classes, children’s activities and other forms of recreation and social gatherings which improve and enhance the lives of the local inhabitants.
Our Objectives
Our objective is to be a welcoming environment and space, maintained to a high standard, which is a focal point for village life and the wider community. The committee continually monitor the building condition and maintenance requirements of the hall and improve facilities and equipment as much as budgets permit.
We welcome all group users for activities within the bounds of our licence and do not discriminate by reason of age, gender, colour, race, religion or disability. We are especially mindful of the needs of the very young, the elderly and those with special needs and we do our best to accommodate them.
Review of Activities & Achievements
The Hall was closed for the first four months of 2021 due to Covid-19. This of course had a negative impact on our rental income but we were fortunate enough to receive grants of nearly £17,000 from Cheshire West & Chester for loss of business due to Covid and a grant from Sport England of £1,000 to help us with the costs of signage and additional cleaning frequency and materials to allow us to re-open for fitness and sports activities.
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The fixed costs of running the hall (utilities, insurance, licences etc) continued even though the hall was closed and we received no rental income at all.
A major expense in 2021 was to make the hall roof water-tight. Unfortunately, the roof had three areas where water was seriously leaking into the hall and this had to be repaired to limit damage to the main fabric of the building.
One of the duties of the trustees is to ensure our facilities and equipment are attractive and in good working order, so a new fridge freezer and microwave were purchased for the kitchen and decorating undertaken in the entrance hall.
A full electrical inspection was undertaken by an approved contractor and the remedial work carried out to make the hall compliant with the legislation in place for running a community building. Locks on the main entrance door and rear patio doors had to be replaced. A reconditioned petrol lawn mower was purchased to save the volunteers who cut the grass having to use their own garden equipment – this was very much appreciated by our volunteer gardeners.
The Hall Committee was pleased to welcome back most of our regular hirers once the hall was allowed to reopen in May under Covid guidance. Brownies & Guides did not return until September 2021 and Beavers, Youth Club and Evergreens have still not returned.
The Hall was used for Chester West & Chester elections and for the first time, interviews for a new Head Teacher at a local primary school were held as the additional space at the hall allowed for social distancing.
Due to the restrictions of Covid 19, much of our regular fund-raising activity was stopped, although a jumble sale did raise just over £400 for hall funds.
The hall continued to be well used as the perfect venue for children’s parties and family gatherings including a christening reception, 70[th] birthday party and a family Christmas dinner.
Financial Review
The Village Hall accounts are prepared on a receipts and payments basis, based on the date of receipts and dates of payments made.
Our total receipts for 2021 were £25,595. The cost of keeping the hall running and in good repair is around £1,000 a month and our income is entirely generated from hiring out the hall. Our financial statements show a rental income of £7,088 for the year and payments totalling £15,480 – which includes the cost of £5,856 for the major roof repairs. The Covid grants from Cheshire West & Chester and Sport England kept the hall financially secure, otherwise the hall would have had an approximate £8,000 loss in 2021.
Cash funds at the end of the year were £31,855. The hall has no other assets or liabilities.
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Future Plans
The gent’s toilet is in need of refurbishment, not having been decorated or updated for many years. Quotes have been obtained to carry out this work and it is hoped the work will be undertaken in August 2022 which is a quieter period for hires and therefore less disruptive to our hall users.
Longer term, we have been advised that the roof has a life of 8-10 years before needing complete replacement, so the committee will be looking at ways of building a reserve fund for this work.
Statement of Trustees Responsibilities
The charity trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time, the financial position of the charity. They are also responsible for safeguarding the assets of the charity and taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees for the purposes of charity law who served during 2021 are set out on page 1.
Approved by the Trustees and signed on their behalf:
Jill Farmer Life President & Trustee
March 2022
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TILSTON WAR MEMORIAL HALL Receipts and Payments Year ended 31 December 2021 2021 2020 Note RECEIPTS Rent Fund Raising Donations & Grants TOTAL RECEIPTS 7,088 600 17,907 25.595 5,474 1,614 600 4,739 6,953 13,188 18,642 PAYMENTS Wages Hall Cleaning Renewals and general repairs Building Repairs Utilities servi & InsFÉCtions LinS Window Cleaning Cleaning Materials Insurance Refunds Sundries TOTAL PAYMENTS 1.470 380 649 415 2.828 3,920 2,183 821 -35 441 1,936 -713 543 -158 80 -19 47 -198 276 3,021 3.269 5,856 1.470 543 249 407 221 1.302 100 540 15,480 240 1,255 298 264 12.459 NET RECEIPTS 10,115 6,183 3,932 David Nelson Ind8P8ndent Examiner rrffvQ¢wJ
TILSTON WAR MEMORIAL HALL Assets & Liabilities As at 31 December 2021 2021 2020 CASH FUNDS Bank current account 31,855 21,741 OTHER ASSETS LIABILITIES TOTAL NET ASSETS 31,855 21,741 RESERVES General reserve 31,855 21.741
TILSTON WAR MEMORIAL HALL Notes to the Accounts Year ended 31 December 2021 2021 2020 1 Rent receipts Yoga Simply Movel Cardio Fit Evergreens Badminton Beavers Wine Club Guides Brownies Youth Club Parish Council l<nit One, Purl One Church Playing Field Association Schools C.W.A.C. Emily Moore Dan School Fox Dan School Wakes Committee Private Functionslother Drama Club Conservatkve Association Puppy Schcd Total 1,480 752 812 624 429 354 289 96 153 153 244 142 77 96 336 260 457 949 480 40 811 1,712 756 120 336 7,088 336 5,474 As at 31 December 2021 a total of £575 (2020 - £80.00) was owng to the Hall from customers ntIng the facilities. This amount will be accounted for when reived.
TILSTON WAR MEMORIAL HALL Notes to the Accounts (confd) Year ended 31 December 2021 2021 2020 2 Renewals and general repai Fridge FeZer Microwave Handryers & Sockets General paIrS and nraintenance Total 424 68 340 2,488 2.828 2,777 3,269 3 Building Repairs Roof Repair Floor Refurbishment Totsl 3,920 3,920 5,856 4 Utilities 737 892 295 259 2,183 Electricity Water Broadband Totsl 642 183 261 1,470 5 Refunds 100 298 Refunds represert hire monies refunded due to the Vrflage Hall being dosed between 1 st January to 1 st May 2021 due to Covid 19. 6 Sundrles Hanging Baskets - Summer Remembran Day Key Cutting Gift Laundry Lawn Mower Purchase Other Totsl 120 50 62 87 43 100 78 100 60 55 47 264
TILSTON WAR MEMORIAL HALL Notes to the Accounts (confd) As at 31 December 2021 7 CASH BOOK AND BANK SUMMARY Cash book balance @ 11112021 £21,740.70 ReIpts £25,594.73 Less Payments £15,480.42 Cash book balance 3111212021 £31,855.01 Bank Account balance @ 3111212021 £31,855.01 Less cheques not yet deared £0.00 £31,855.01 8 Tilston War Memorial Hall is the working name of the charity 'Tilston Village Hall" which Is registered with the Charity Commtssion for England and Wales, with charity number 520125.
TILSTON WAR MEMORIAL HALL Accounting Policies Year ended 31 December 2021 A These accounts are prepared on a receipts and Panents basis. based on the date of receipts, and dates of payments made. Ownership of the War Memorial Hall bu11ng ldeS with Tilston Parish cou11. No expenditure on the building or Tts contents is capitalised.
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to tha trusteesl members of TILSTON VILLAGE HALL On accounts for the year •nded 31 DECEMBER 2021 Charity no (If any) 520125 Set out on pages 1to6 I report to the trustees on my examlnation of the accounts of the above charity (Ihe Trusf) for the year ended 3111212021. Responslblliiies and As the thartty trustees of the Trust. you a responsible for the preparation basis of report of the a¢xounts in nIance wtlh the r4uirements of the Chaiities A¢ 2011 (Ihe Acr). I report in respect of my examination of the Trusvs )Unts carried out under section 145 of the 2011 Ad and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5){b) of the Act. I have completed my examination. I confinn that no material matters have )me to my attention in connection with the examination which gives me cause lo believe that in, any material respect.. accounting recgrds were not kept in aOX)rdar with section 130 of theAdor the ao)wnts (h) not xcord with the acryjunling r80)rds Independent examinerfs ststement I have no )nrns have CO )SS no other matters in connection with the examination to which attention should be drawn in order to enable a proper understar¥Jing of the accounts lo be reathed. Signed: Date: 4 March 2022 Name: DAVID NELSON Relevant professlonal qualfficationls) or body (rf any): PREVIOUSLY FCA 1980 10 2020- NOW RETIRED Address: 70 HIGH STREET. BRIDGNORTH. VW16 4DX IER October 20184 '.1
Section B Disclosure Only u)mplete rf the examiner needs to highlight matters of cx)ncem (see CC32. Independent examination of c*arity accounts: directions and guidan for / examiners). Give here brief d•tails of any items that the examiner wishes to disclose. IER October 2018