2024-08-31-accounts - Thingwall Recreational Centre

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THINGWALL RECREATION CENTRE ANNUAL GENERAL MEETING MONDAY 18[TH] NOVEMBER 2024 AT 7PM

Chairman’s welcome and report. Allen McLaughlin opened the meeting and thanked everyone for coming on what is a terrible night weatherwise. He also thanked the various sections who had gifted some of their funds to the centre over the last 12 months.
Membership Secretary’s report. Mike Reilly advised the meeting there are currently 167 members registered. 50 members have been lost/not renewed since last year. A discussion took place the way memberships are dealt with. Mike’s wife has been helping him with some of the administration, but some members were unhappy with this, because his wife is not a member of the centre, so Mike stood down with immediate effect. A member asked about the role of membership secretary and if it is IT based. Mike Reilly said that it is. A minute of silence was held for those members who have passed away since last year. Apologies were received from Dave Moss and Barry Tilston. An attendance sheet was collected at the end of the meeting.
Minutes of the meeting held in 2023 were read out by Paul Mountford. Proposed by Sue Tilston. Seconder – Sue Mountford.
Matters arising. There is still a problem with the wiring of the electricity meters which are located in the bar. The Recreation committee do not have access to the bar, and it has not always been easy to co-ordinate a mutually convenient time with bar staff, Scottish Power and electrical contractors when members of the management committee also work full time. It has been alleged, with no evidence, that the Recreational Centre had the meters rewired incorrectly on purpose. A member did say that he can see there is a problem, and it was agreed that efforts to sort it will be made as soon as possible. Ken Roberts asked if the heating in the main hall could be looked at. The thermostat does not appear to be working properly. It was agreed that it would be.
Secretary’s Report. Paul Mountford explained that last year, 2023, the Centre, there were certain works that had to be carried out in order to fulfil the requirements of the insurance company, otherwise the centre would have to close. These works included an upgrade to the electrics, not linked to the meter issue, and upgrade of the fire alarm. These works proved very costly and had a dramatic negative effect on the Centre’s financial position. Some of the recommendations are still outstanding and, if we were

inspected again, we would risk closure. However, as our Treasurer will tell you shortly, we do not have the financial flexibility to fix some of these things to this day. These include water damage, despite efforts to effect repairs. Storage of cleaning and potentially combustible items has been addressed but still require work and some work still needs doing around fire exits, although not blocked but could be clearer. We have successfully bid for £500 from Wirral Together fund, managed by local councillors. Our Fire Safety inspection highlighted the signage for fire exits etc was very old and was not luminous in the dark and new extinguishers were needed. The funding helped with this work. The upgrade of the emergency lighting is still outstanding. We can apply for further funding, as and when these small but helpful pots become available. (Since the meeting a further £400 was received which helped clear the guttering after leaf fall.) We continue to be plagued by leaks in the conservatory, as well as the hall. Fortunately, the work on the conservatory roof came with a 20-year guarantee. So we just keep calling the roofing company out which, although not satisfactory at all, means we can do that and get them to effect further repairs. We have changed our energy supplier from Opus to EDF. It was a transfer, not a choice. Our electric meters do indicate that we are paying for at least some of our electricity, despite the claims by some members of the social club committee that we are not paying anything. Also, despite the unfounded claims by some members of the Social Club Committee that the meters were re-wired incorrectly on purpose, I have no knowledge of this at all and am aggrieved at the number of times I have to say that. There have been some changes to our committee membership, and I would like to introduce you to David Peters our new treasurer and booking secretary. I would like to thank Steve Holmes for his work as treasurer who stood down at the end of August. We want to advertise the activities and rooms available at the centre by refreshing the noticeboard. I must apologise to Dave Moss who has offered to help with this by putting this information on the Centre’s website. I have not been able to do the work required as yet. Please be mindful, this is your centre, and we are all volunteers. We need more help so any offer of help will be gratefully received. Our aim is not just to keep the centre open and maintain it – but to improve it as well.

Treasurer’s report. David Peters introduced himself to the members present. He confirmed the financial position as mentioned in the accounts report provided. The financial position is not good bearing in mind the problems with the centre that need

significant money to fix. As of today there is £8509.00 in the bank account.

Booking Secretary’s Report. David Peters advised the members that Isabella, his daughter and the previous booking secretary, is now working in USA. Some changes have been made to charges for hall hire and 1 bouncy castle only allowed for parties. We are having more regular hirings which is encouraging. Research was done regarding pricing for other venues in the area and further pricing revisions will be looked at in the new year as we still remain cheaper than many.
Section Reports.
(i) Badminton – need more members.
(ii) Artists – no change from last year
(iii) Indoor Bowls – Section is doing well. Numbers are good but can always have more.
(iv) Bridge and outdoor bowls – no representatives available for updates.
Proposals – None received.
10 Election of committee members.
(i) Chairman – Allen McLaughlin
(ii) Secretary – Paul Mountford
(iii) Booking Secretary – David Peters
(iv) Membership Secretary – Vacant ( A notice will be put up for nominations for this role. However, following the meeting, Mike’s wife Karen joined the centre and Mike resumed his role. We thank Mike & Karen for this.)

(v) Treasurer – David Peters 11 AOB – A member asked if management meeting minutes could be displayed and it was agreed that this could happen. Centre and Social Club committees will need to meet. A member suggested it would be helpful if everyone could work together for the benefit of the Centre as a whole. Many agreed with that sentiment.

Chairman closed the meeting at 8.10pm.

THINGWALL RECREATIONAL CENTRE REGISTERED CHARITY NO 520124

INCOME AND EXPENDITURE ACCOUNT YEAR ENDED 31 AUGUST 2024

INCOME Member Subscriptions Rent Received Use of Centre Section Activities Grants EXPENDITURE Water Electricity and Gas Insurance Cleaning Routine Maintenance, Repairs and Other NET INCOME/EXPENDITURE FOR YEAR	2024 2023 £ £ 4,700 3,894 3,400 3,400 15,002 14,159 2,700 2,637 500 -
	26,302 24,090
	1,657 4,539 7,047 5,281 3,821 1,720 6,115 6,021 14,438 5,886
	33,078 23,447
	-6,776 643

THINGWALL RECREATIONAL CENTRE REGISTERED CHARITY NO 520124

BALANCE SHEET AS AT 31 AUGUST 2024 ASSETS Land and buildings at valuation General fittings, fixtures and equipment Less Depreciation Cash at bank Debtors DEDUCT LIABILITIES Creditors NET ASSETS REPRESENTED BY MEMBERS FUND Balance at 31 August 2023 Net Movement in Year Deduct Depreciation Charge Members Fund Revaluation Reserve Notes LAND & BUILDINGS Historical Cost Revaluation FITTINGS, FIXTURES & EQUIPMENT Opening Balance Depreciation 10% reducing balance	2024 2023 £ £ 250,529 250,529 3,539 3,932 (354) (393)
	253,714 254,068
	6,636 13,412
	6,636 13,412
	- -
	260,350 267,480
	94,277 94,028 (6,776) 643 (354) (393)
	87,147 94,277
	173,203 173,203
	260,350 267,480
	77,326 77,326 173,203 173,203
	250,529 250,529
	3,539 3,932 (354) (393)
	3,185 3,539

Report for the Trustees of Thingwall Recreational Centre Registered Charity Number 520124

The report for the Trustees show the accounts of Thingwall Recreational Centre for the year ended 31 August 2024 and are set out in in the attached pages

Responsibilities and basis of report

The report has been prepared under the guidance of Section 145 of the 2011 Charities Act and following applicable directions given by the Charity Commission under Section 145(5)(b) of the Act

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
the accounts do not accord with those records; or
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: A Fife

Name: Andrew Fife Relevant professional qualification or membership of professional bodies (if any): MIIA

Address: 15 Wellfield Road Culcheth WA34JR

Date: 29 September 2024