## **Trustees’ Annual Report for the period** **From** 1/01/2022 **To** 31/12/2022 **Charity name:** WILLASTON MEMORIAL HALL **Charity registration number:** 520090 ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The object of the charity is the provision and
maintenance of a village hall for the use of
the inhabitants of Willaston without
distinction of political, religious or other
opinions, including use for meetings,
lectures and classes, and for other forms of
recreation and leisure-time occupation, with
the object of improving the conditions of life
for the said inhabitants.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|1. Letting of the Hall to groups and
individuals for the types activities mentioned
in the charity’s object.
2. Maintenance and enhancement of the
premises.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees confirm that they have
complied with the object of the charity under
the Trust Deed and their duty under Section
4 of the 2006 Charities Act to give due
regard to the guidance on public benefit
published by the Charity Commission.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||
SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|| Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The trustees have managed the Hall
throughout the year, making it available for
hire by local groups and individuals. 17
different groups hired the Hall on a regular
basis for activities ranging from Brownies to
a club for the elderly to health-related
activities, such as Pilates. The Hall is used
as venue for a pre-school every weekday
during term-time and is used most evenings
by other groups. The activities undertaken
improve the conditions of life of the
inhabitants of Willaston village. Twice a
week, the Post Office operates from the
premises, offering services to the inhabitants
of the village which would not otherwise be
available. When not in use by local groups
(mostly at weekends and during the school
holidays) the Hall can be hired out to
individuals for events such as parties and
weddings. This brings in additional income
to support the running and maintenance of
the Hall. The trustees made the Hall
available free of charge for events to
celebrate the late Queen Elizabeth’s
Platinum Jubilee in June 2022.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|Income for the year was £25,509,
comprising £20,844 from regular hires,
£4,472 from ‘one-off’ hires, £80 donations
and £112 interest. Expenditure was
£19,932, comprising £7,444 for repairs and
maintenance, £5,830 for cleaning, £5,181 for
energy, utilities and insurance and £1,477
for sundries. The excess or income over
expenditure (£5,577) has been added to
reserves.| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The charity’s reserves are held to fund future
major refurbishment/development of the
Hall. The last major refurbishment was
carried out in 2017 and was funded from
reserves and charitable grants.| |Amount of reserves held|Para 1.22|£45,345| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A| **Additional information (optional)** You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Trust deed.| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Charitable trust/unincorporated association.| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The trust deed provides for the Committee of
Management to comprise four elected
members and up to nine appointed by local
organisations specified in the trust deed. The
Committee of Management may also appoint
up to three co-opted members. Vacancies
for elected members are publicised in the
village. The trustees are appointed/elected
annually at the AGM. The trustees have
also decided to co-opt a small number of
volunteers onto the Committee of
Management, although these members do
not have the responsibilities or voting rights
of trustees.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction and
training of trustees|
Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Willaston Memorial Hall| |---|---| |Other name the charity uses|| |Registered charity number|520090| |Charity’s principal address|The Green
Willaston
Neston
CH64 2XR| **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Catherine Jones|Chair||| ||Doreen Francey|Secretary||| ||Keith Greenfield|Treasurer|Until 12 July2022|| ||Lisa Nicholls|Treasurer|From 12 July2022|| ||Sheena Chalmers|||Willaston Girlguidingunits| ||Valerie Fisher|||WillastonheyWI| ||Jacqueline Jenkins|||Willaston CountryMarket| ||Robert King||Until 29 March 2022|Willaston Residents and
Countryside Association| ||Suzanne Mills||From 29 March 2022|Hadlow Green Singers| ||ShirleyDuncan|Bookings Secretary||Co-opted| ||Amanda Herbert||Until 29 March 2022|Co-opted| ||Councillor Myles
Hogg|||Co-opted| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |Offical Custodian for
Charities||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Catherine Mary Jones **Position (eg Secretary,** Chair **Chair, etc) Date** 21 September 2023 I CHARITY COMMISSION | FOR ENGLAND AND WALESI Independent examinerfs report on the accounts Section A Independent Examiners Report Report to the trn$tee￿ ' members of j Wllaston Mamorial Hall Ckn accounts forthe year . 31112r2022 Irf any) 520c)20 Set out on ￿ge5 . I report to Ihe trustees on my exaxinatron ofthe ￿lUnts of ￿ 81*)ve charity I'the Trust-l fcf the year ended 3111212022. Responsi￿"lItieS and As the charity Iwsleès of the Tnjst. Y￿ are resp￿sIble ttsr th• prepafébon basls of r•port of Ihe arzounts In &c(xttar¢e wlh the wiremonts ofthe Chantses Act 20111lhe Acri. l In ￿$￿e¢t of my examinaty"￿ of ￿ frtjst's acc(wnt5 canigu out under sectton 145 of the 2011 Act and in caryirg ¢>Jt my examiTr3tion. I have lollowed the aprAicable DiTeayons given by the Chanty Cornmissi¢ under $￿tIOn 14515llbl of the Act Independent I hav• completed my examinabon I cth that matenal matters have examiners statement come lo my attenttr)n I in Con￿¢t￿ with e examtnatson which give5 me cause lo b￿￿Ve thal in, any matenal respert accc¥Jftting records werè r￿t kept in xcordm wth Settion 13Q the Act Ihe accol￿ts (Jo aCC(￿d with the aCc￿n￿r￿j records I have no concerns and have ccffle across no othér rnatters In cy)nne¢lion h the examirobon lo which atieniion S￿Ul(l ￿ dr￿M In <)rder to enabl¢ a OP8r wderst8n¢Jing of the accounts to b8 reached. ' Fleas e Ilk¥ wor(ts in lif￿Yo0 notwty. 20LS Name.. Relevant professional f" _ qualifi"cationl$l or btyty Addres5: 1 Ilr£TriCL IER October 2018 Section B Disclosure Cmiy complele Il Lhe examiner ￿d$ to hMJhlighl rnatlers ot c0￿mIS•e CC32, Independent exaTnination of d)anty accounts.. arKI guidar fof ex8fninersl. Give hern brief details of any items Ihat the examiner wshes to disclose. IER OCto￿r 2018 2021 (Full Ye•r 2022 LettirtvJ. Rwlar Lctlings. Cawal Dth)ati(w Bank Interest p LurKhe5 Grants 13,686.11 4,622.IKI ,844.26 4.4rL.LKI 37.58 112.70 18.345.69 IS.￿.9& Rewrs & AlainteTha￿e 15.124.361 12,6Y4. 191 11.432.481 {1.117.101 15n.281 (7.444. 161 (1.845.581 {1.745.(Ml 1434.291 1543.641 I1￿.(￿1) 1612.28 15,829.771 IY24.401 I88.￿) 1765.16 Electr￿?￿ InsurarK rdeph Water Cleanin8 LicerKes PubiKItyIPR OflicelSw)dry Ex￿￿￿ 54.83 14.4W.96 167Z.171 117 217.81 119,932.321 SURPLUS 1,127.8B 76.64 Sheét as at 31 2022 Co.Q) Bank CuvTent ￿cO￿t CO.￿ Bank Curr￿1 95 Day Dep05rt kn(x 5,725.y) 35,M.34 5.786.X) .209.04 40.821. 45.W5.54 LESS Hall Hife twts 11.053.(Kll 1650.(X)I 45.54 *ttwiuiatcfl FLYXI brwt forward ￿(w￿lated FL¥k1 trrfcAtht forward Surplus for the ytar Tr￿eT to F￿d cunwlated Ge￿ra1 Fund ai 31 L￿￿7 32.641_02 6,(IXI.O) 1.127.88 33,768. 6,iXYJ.fXt 5,576.64 33.768.90 39,265.54 6,(KI).￿l 6.080 00 YJ.761JO 4&345.54 T(rtal Fwx15 4t Pe￿￿ En i. Tr Ta￿ ￿ld freel¥Ad of tt* I￿lIdIng an iwed Val￿ of £1.213.181.1 (Alarth 20221. Lisa NfjthAIs CW {lthymry T￿a9)refl