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← The Goostrey Village Hall And Playing Field

2024-12-31-accounts

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GOOSTREY VILLAGE HALL & PLAYING FIELDS FOUNDATION

Minutes of the Annual General Meeting held on Monday, 24 March 2025 at 7.00pm in the Boothbed Lane Sports Pavilion

Present:

Ex-Officio Trustees: Mrs Sally Ball (Secretary & NWR) Prof. William Ollier Mr Martin Leake (Pavilion Manager & Goostrey Methodist Church) Mrs Alison Richardson (& Goosfest)

Elected Trustees: Dr Mike Clapp (Chairman) Mr Keith Wood (Treasurer) Mr Jay Ashall Mr John Crouch (& Goostrey Probus) Co-opted Trustees: Mr Arthur Lamb (& Royal British Legion) Mr Peter Bentham Mrs Edna Brandreth (& RBL Women’s section) Mrs Catherine Morris Nominated Trustees: Mr Derek Hurdle (Goostrey Bowls Club) Mrs Laura Gerrard (Goostrey Tennis Club) Mr Rob Kennerley (Goostrey Junior Football) Mr Neil Beckham (Goostrey Parish Council) Mrs Mary Yearn (Goostrey Wine Circle) Mrs Sheila Wood (Jodrell Side WI) Mr Nick Broad (St Luke’s Church) Mr Jonathan Robinson (Grapevine & Goostrey Guild) Mr Tony Taylor (Goostrey Table Tennis Club) Mr Chris Jackson (Goostrey Thursday Bridge Club)

Plus 108 members of the local community

1. Apologies

Mr David Brigg (Goostrey Wine Circle), Mr Roger Rushton (Elected Trustee), Mr Jack Holloway (Goostrey Friendly Football) and Mrs Catherine McCubbin.

2. Minutes of Previous AGM (29 January 2024)

The Minutes of the AGM held on 29 January 2024 were approved and signed (proposed by Mr Peter Bentham, seconded by Mr Arthur Lamb).

3. Chairman’s Report

Dr Mike Clapp (Chairman) reported that it had been another busy year and noted that Goostrey Playing Fields (VHPFF) and Goostrey Village Hall are separate entities, the latter being run by Goostrey Parish Council. As the VHPFF had made a financial contribution to the building of the Village Hall, three Trustees continue to represent the VHPFF on the Village Hall Management Committee.

As a result of the continuing deterioration of the astroturf surface, the decision had been taken to replace both the carpet and, where necessary, the underlying tarmacadam. A Quote of just

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over £80,000 had been accepted from a supplier based in Cheshire. Laura Gerrard (Chaiman of the Tennis Club) had agreed to spearhead the fund-raising with a target of £85,000 (including a Contingency) and had submitted bids to various external organisations, as well as co-ordinating the fund-raising mainly by the Tennis Club. The Chairman was delighted to report that the target had now been achieved and it was hoped that the remedial work would be completed by the end of May. He thanked Laura and her team for her sterling work over many months (applause from the floor of the meeting) .

During the year, membership of the Bowls Club increased from 40 to 60, playing in 5 Bowls Leagues and hosting popular Saturday “Roll-up” sessions throughout the season. The Tennis Club had run tennis coaching sessions for both Juniors and Seniors, and the Table Tennis Club with around 30 members continues to use their dedicated times in the Pavilion. The Friendly Football Club now operates successfully on a “Pay-as-you-Play” basis and Pickleball Taster sessions were held during the summer. During the winter football season, the grass pitch has been let out to Holmes Chapel Hurricanes for use by 3 Junior teams, with matches played at weekends.

The VHPFF is currently in the position of running at a loss, so charges will need to be increased during 2025 and with (hopefully) more Registered Users. Thought also need to be given to future development, with a fund built up to finance longer-term developments.

The Chairman expressed his thanks to all the Trustees, in particular the Treasurer and Secretary, for their time and effort, and hoped that the facilities will be maintained and developed in the future for the benefit of all members of the local community.

4. Treasurer’s Report

Mr Keith Wood (Treasurer) presented the Accounts for the year ending 31 December 2024 (copies were available for those who had not seen them previously).

He explained the difference between Restricted and Unrestricted Funds in the Accounts, with the Restricted Funds being allocated specially toward the replacement of the astroturf.. He also highlighted that with the change of year-end from October to December, the accounts covered a 14 month period, so that some items of expenditure (for example the Bowling Green winter maintenance and the Christmas Raffle) appeared to be higher than normal as they were paid out during the two additional months.

The Accounts were accepted having been signed off by an Independent Examiner.

5. Election of Trustees (up to 5)

Nominations had been received from seven candidates:

Each candidate gave a summary of why they wished to become a Trustee (in the absence of Catherine McCubbin at the meeting, a Statement from her was read by Jacqui Buckley). Ballot papers had been distributed to attendees as they arrived for the meeting. Each person was asked to vote for up to 5 candidates, after which the votes cast were counted by William Ollier

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and Michael Ball. After counting and checking the votes, the Chairman declared that Kyle Davies, Jason Lynch, Tony Taylor, Susie Weston and Keith Wood were duly elected.

6. Any Other Business

The Secretary confirmed that the organisations who nominated Trustees had been contacted during the previous 3 months to confirm their nomination. She then read out the relevant section from the VHPFF’s Trust Deed:

Clause 2 (3): “Representative Members of the Committee (aka Board of Trustees) shall be appointed by each Appointing Organisation …….. and their names shall be notified to the Secretary ..… They shall …… be appointed before the Annual General Meeting in any year for a term of office commencing at the end of Annual General Meeting after their appointment and expiring at the end of the Annual General Meeting in the following year”.

The Secretary then read out the current list of Appointing Organisations. She also stated that a few Trustees represented more than one organisation. In response to a question from the floor, the Secretary confirmed that each Trustee has only one vote, even if they are representing additional organisations.

The meeting closed at 8.30pm.

sab/ 26 March 2025

GOOSTREY VILLAGE HALL & PLAYING FIELDS FOUNDATION INCOME AND EXPENDITURE ACCOUNTS For the period 1 November 2023 to 31 December 2024

INCOME
Annual VHPFF Subscriptions
Affiliated Club Subscriptions
Pay to Play Subscriptions
Gift Aid
Pavilion Hire
Playing Fields Hire
Power Contributions
Donations & Fund Raising -General
Donations & Fund Raising -Restricted Funds
Lottery Income
Miscellaneous
Bank interest
EXPENDITURE
Facilities & Equipment
Pavilion Maintenance
Grounds & Field Maintenance
Astroturf
Bowls Maintenamce
New Bowls Club House/ New Gates
Waste Disposal
Power
Lottery
Fund-raising
Administration Expenses
Subscription Refunds
Website
Miscellaneous
Insurance
SURPLUS / (DEFICIT)
Add Bank and Cash previous year
FUNDS AT 31 DECEMBER 2024		 Unrestricted
Restricted
TOTAL
Funds
Funds
This Year
6,237.55
6,237.55
5,889.00
5,889.00
1,910.00
1,910.00
1,562.39
1,562.39
1,715.00
1,715.00
1,750.00
1,750.00
0.00
0.00
400.00
400.00
15,413.54
15,413.54
5,005.00
5,005.00
10.00
10.00
1,096.49
1,096.49
25,575.43
15,413.54
40,988.97
680.85
680.85
3,918.99
3,918.99
9,370.99
9,370.99
0.00
0.00
5,236.64
5,236.64
0.00
0.00
728.56
728.56
1,373.90
1,373.90
3,450.00
3,450.00
0.00
1,980.00
1,980.00
407.60
407.60
0.00
0.00
2,058.00
2,058.00
126.25
126.25
1,468.07
1,468.07
28,819.85
1,980.00
30,799.85
(3,244.42)
13,433.54
10,189.12
27,711.33
27,711.33
24,466.91
13,433.54
37,900.45		 TOTAL
Last Year
5,862.50
4,732.20
1,528.35
864.00
1,112.00
2,472.97
21,665.73
3,610.00
707.72
42,555.47
200.00
6,082.00
8,638.65
3,528.65
1,974.31
41,116.57
514.61
797.87
1,825.00
1,539.00
492.39
30.00
1,388.33
1,456.57
69,583.95
(27,028.48)
54,739.81
27,711.33

GOOSTREY VILLAGE HALL & PLAYING FIELDS FOUNDATION NOTES TO THE ACCOUNTS Period ending 31 December 2024

BANK AND INVESTMENT ACCOUNTS

Current Account
Reserve Account
COIF Deposit Account
ASSETS
Land at Boothbed Lane
Buildings & Facilities
Contents
Greens and Playing Surfaces
Mower
Lawn Tractor & Rake
Defibrillator		 Unrestricted
Restricted
TOTAL
Funds
Funds
This Year
(9,664.60)
13,433.54
3,768.94
35.12
35.12
34,096.39
34,096.39
24,466.91
13,433.54
37,900.45
£
25,000
*
616,755

18,505

73,729

6,313

4,210
***
5,000		 TOTAL
Last Year
3,611.31
7,882.06
16,217.96
27,711.33
£
25,000
597,051
18,505
71,374
6,313
4,210
5,000

The VHPFF has a financial interest in Goostrey Village Hall. In an agreement with Cheshire County Council, dated June 1985, the contribution was noted as £5,268 which was approximately 2.9% of the cost of construction and professional fees of the new Hall.

GOOSTREY VILLAGE HALL & PLAYING FIELDS FOUNDATION

FINANCIAL STATEMENTS PERIOD ENDED 31 December 2024

TREASURER'S STATEMENT | have prepared the financial statements on pages 1 and 2 for the period ended 31 December 2024 Keity Wo op (name) a 1 Lash (signature) Lolo: | 2029 (date

INDEPENDENT EXAMINER'S REPORT

| report on the financial statements of Goostrey Village Hall & Playing Fields Foundation for the period ended 31 December 2024, which are set out on pages 1 and 2.

Respective responsibilities

The trustees are responsible for the preparation of the financial statements, and considers that an audit is not required for this year under section 144(2) of the Charities Act 2011. It is my responsibility to state, on the basis of the proceedures specified in the General Direction given by the Charity Commissioners under section 145(5)(b) of the Act, whether any particular matters have come to my attention.

Basis of Independent Examiner's report

My examination was carried out in accordance with the General Directions of the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements, and seeking explanations concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently | do not express an audit opinion on the view given by the financial statements.

Independent Examiner's statement

----- Start of picture text -----
In connection with my examination, nothing came to my attention which gave me cause to believe otherwise
than that the financial statements accord with the accounting records of the charity, and that those records
| satisfied the requirements of the Act. |! am not aware of any matter to which attention should be drawn in order
| to enable a proper understanding of the financial statements to be reached.
| ;
Signed by the Independent Examiner: 4 date: f{ ¢ dLl, ”
Name and address of the Independent Examiner: “a
----- End of picture text -----

John Duley

27 Ravenscroft Close Middlewich CW10 9PX