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GOOSTREY VILLAGE HALL & PLAYING FIELDS FOUNDATION
Minutes of the Annual General Meeting held on Monday, 29 January 2024 in the Boothbed Lane Sports Pavilion
Present:
Permanent Trustees: Mrs Sally Ball (Secretary & NWR) Prof. William Ollier Mr Martin Leake (& Goostrey Methodist Church) Mr Willie Dudgeon Elected Trustees: Dr Mike Clapp (Chairman) Mr Keith Wood (Treasurer) Mr Jay Ashall Mr Carl Foster Co-opted Trustees: Mr Arthur Lamb (& Royal British Legion) Peter Bentham Mrs Edna Brandreth (& RBL Women’s section) Mrs Catherine Morris Mr John Crouch (& Goostrey Probus) Nominated Trustees: Mr Ken Heaton (Goostrey Bowls Club) Mrs Alison Richardson (Tennis Club) Mr Rob Kennerley (Goostrey Junior Football) Mr Arthur Freeman (Goostrey Parish Council) Mr David Brigg (Goostrey Wine Circle) Mrs Sheila Wood (Jodrell Side WI) Mrs Sally Dyke (Flower Club & Goostrey WI)
Public: Mrs Laura Gerrard Mr Alan Mooney Mrs Virginia Hewitt Mr Chris Jackson
1. Apologies
Mr Roger Rushton (Elected Trustee), Mrs Anne Blair (Bridge Club), Mr John Hoghton (Grapevine), Mr Neil Beckham (Goostrey Parish Council), Mr Mike Marshall (Tennis Club).
2. Minutes of Previous AGM (31 January 2023)
The Minutes of the AGM held on 31 January 2023 were approved and signed (proposed by Mr Willie Dudgeon, seconded by Mr John Crouch).
3. Chairman’s Report
Dr Mike Clapp (Chairman) reported that it had been another busy year. Following fitting out, the new Bowls Clubhouse had been formally opened last May by local MP, Mrs Fiona Bruce and the Chairman of Goostrey Parish Council (Mr Ian O’Donoghue). Many complimentary comments had been received from visiting bowling teams during the summer season. In
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addition, a donation from the funeral collection for Mr Jack Edmonson (a keen bowler who died during the year) was used to provide more secure gates for the Bowling Green.
A leaflet drop had been organised throughout the Village, but unfortunately this had not resulted in many new enquiries. A hanging basket sale had been organised in the Spring, which had brought in some additional funds. The Chairman thanked John Crouch and Roger Rushton & colleagues respectively for organising these.
There is now an active (and growing) Table Tennis Club affiliated to the VHPFF. The Club had obtained some external funding and had contributed to the re-decoration, replacement flooring and additional lighting in the downstairs room of the Pavilion. As a result of this facelift, the Pavilion has a new regular weekly booking.
Progress has been made on the website and it is hoped that this will go live by the end of February.
Remedial work was done on the astroturf in March (at a cost of just under £4,000) but although initially beneficial, the muddy puddles returned in the unusually wet Autumn & Winter.
A full electrical survey was conducted in October, as required every 5 years by the VHPFF’s insurers. This found a number of serious problems, all of which have been rectified.
The Chairman reported that the VHPFF’s expenditure is currently exceeding its income. In addition, the Affiliated Clubs tend to operate relatively independently. As a result, he would be proposing the formation of a new Management Committee to include the VHPFF Executive (Chairman, Secretary and Treasurer) together with a representative from each Affiliated Club (Bowls, Tennis, Football, Goostrey Friendly Football Club and Table Tennis) with the intention of this group recommending the strategy for the VHPFF in the short and longer term.
4. Treasurer’s Report (Accounts attached to original Minutes)
Mr Keith Wood (Treasurer) presented the Accounts for the year ending 31 October 2023 and explained the difference between Restricted and Unrestricted Funds in the Accounts. He had reviewed the current income and expenditure in some detail and anticipated that the VHPFF has a potential deficit of £7,500 for the current year. He recommended that the Trustees review Membership costs in order to bring in more regular income.
The Accounts were accepted (proposed Mr Willie Dudgeon, seconded by Mr Jay Ashall).
5. Election of Trustees (up to 5)
Dr Mike Clapp, Mr Jay Ashall, Mr Roger Rushton, Mr John Crouch and Mr Keith Wood were elected (proposed by Mr Dave Nolan, seconded by Mrs Catherine Morris).
6. Co-option of Trustees (up to 5)
Mrs Catherine Morris, Mr Arthur Lamb, Mr Peter Bentham and Mrs Edna Brandreth were coopted (proposed by Mr Keith Wood, seconded by Mr Dave Nolan).
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7. Election of Officers
The following Officers were elected (proposed by Mr Jay Ashall, seconded by Mr Martin Leake):
Chairman: Dr Mike Clapp Treasurer: Mr Keith Wood Secretary: Mrs Sally Ball
8. Goostrey Village Hall Management Committee
The VHPFF nominates 3 representatives to this sub-committee of Goostrey Parish Council.
It was agreed that Mrs Sally Ball, Mrs Edna Brandreth and Mr Martin Leake would continue to represent the VHPFF on the Goostrey Village Hall Management Committee (proposed by Dr Mike Clapp, seconded by Mr Arthur Lamb).
9. Any Other Business
- a) Mrs Catherine Morris thanked the Executive for their work during the past year. b) It was agreed that a note should be added to the Assets of the VHPFF regarding the provision of £5,268 towards the costs of construction and professional fees for Joint Use Area of Goostrey Village Hall (Agreement, June 1985).
The meeting closed at 8.05pm.
sab /February 2024
GOOSTREY VILLAGE HALL & PLAYING FIELDS FOUNDATION INCOME AND EXPENDITURE ACCOUNTS Year ending 31 October 2023
| INCOME Annual VHPFF Subscriptions Affiliated Club Subscriptions Gift Aid Pavilion Hire Power Contributions Donations & Fund Raising -General Donations & Fund Raising -Pavilion Maintenance Donations & Fund Raising -Bowls Clubouse/New Gates Donations & Fund Raising -New Goal Posts Lottery Income Miscellaneous Bank interest EXPENDITURE Facilities & Equipment Pavilion Maintenance Grounds & Field Maintenance Astroturf Bowls Maintenamce New Bowls Club House/ New Gates Waste Disposal Power Lottery Fund-raising Administration Expenses Subscription Refunds Website Insurance SURPLUS / (DEFICIT) Add Bank and Cash previous year FUNDS AT 31 OCTOBER 2023 |
Unrestricted Restricted TOTAL Funds Funds This Year 5,862.50 5,862.50 4,732.20 4,732.20 1,528.35 1,528.35 864.00 864.00 1,112.00 1,112.00 2,472.97 2,472.97 1,755.00 1,755.00 19,404.73 19,404.73 506.00 506.00 3,610.00 3,610.00 0.00 0.00 707.72 707.72 20,889.74 21,665.73 42,555.47 200.00 200.00 4,327.00 1,755.00 6,082.00 8,132.65 506.00 8,638.65 3,528.65 3,528.65 1,974.31 1,974.31 7,851.19 33,265.38 41,116.57 514.61 514.61 797.87 797.87 1,825.00 1,825.00 1,539.00 1,539.00 492.39 492.39 30.00 30.00 1,388.33 1,388.33 1,456.57 1,456.57 34,057.57 35,526.38 69,583.95 (13,167.83) (13,860.65) (27,028.48) 40,879.16 13,860.65 54,739.81 27,711.33 0.00 27,711.33 |
TOTAL Last Year 5,855.00 3,250.00 1,363.75 711.47 90.00 11,500.00 3,140.00 0.00 186.64 |
|---|---|---|
| 26,096.86 | ||
| 490.47 1,291.86 3,055.00 9,042.00 3,132.66 2,562.00 514.67 450.00 1,800.00 0.00 372.20 765.00 0.00 1,299.24 |
||
| 24,775.10 | ||
| 1,321.76 53,418.05 |
||
| 54,739.81 |
GOOSTREY VILLAGE HALL & PLAYING FIELDS FOUNDATION NOTES TO THE ACCOUNTS Year ending 31 October 2023
BANK AND INVESTMENT ACCOUNTS
| Current Account Reserve Account COIF Deposit Account ASSETS Land at Boothbed Lane Buildings & Facilities Contents AstroTurf Mower Lawn Tractor & Rake Defibrillator |
Unrestricted Restricted TOTAL Funds Funds This Year 3,611.31 3,611.31 7,882.06 7,882.06 16,217.96 16,217.96 27,711.33 0.00 27,711.33 25,000 * 597,051 18,505 54,100 6,313 4,210 *** 5,000 |
TOTAL Last Year 19,922.51 4,237.94 30,579.36 |
|---|---|---|
| 54,739.81 | ||
| 25,000.00 542,774.00 16,823.00 64,885.00 5,739.00 3,827.00 5,000.00 |
- Items shown at Insurance Valuation
RESTRICTED FUNDS
The amounts shown as Restricted Funds are donations and fund raising as follows :-
| New Bowls Club House. New Gate for Bowls Green New Goals Posts New Pavilion Flooring |
17,624.73 1,780.00 506.00 1,755.00 |
|---|---|
| 21,665.73 |
GOOSTREY VILLAGE HALL & PLAYING FIELDS FOUNDATION FIPIANCIAL STATEAIENTS YEAR ENDED 31 Oetobar 2023 TREASURERS STATEMENT I have k¥8FqrgJ Ihe fmarK Stateme on pgU89 1 arKI 2 frylh8yeBr 8ThJed 31 Ortoter2023 kÉiTk4 Jéot) Inamel KJ IsgnabJre} Idatsl INDEPENDENT EXAMINER'S REPORT I report on the finanual 51alements of Gcostr8y H&1 & P9 FwTrJationkn the yearend8d The trustees are re5tx)n5ibleforthe rryaTrtK)n 5tatem8nts. and conshlw8 Ihat audil Th)t required forlhps year undar 144121 of the CharStJ8sArt 2011. It is my r8s1bIlty to slate. on Ihe bask of IhÈ pro¢e8dur&s spÈrAfiÈd in the Genw31 Dire(tson gen bythe Charity CornnwssnerS under 88ction My axarnlnatlonwas rArd8d out in ardan[ whththe Gerteral Dff8thNtsofthB Chprity Crfflrnis5iDneTr. An examination indLKles 8 of the aOUntIng reo)rOs kept by the chantyand a ¢a)mparison of the accounts KK888nled %Yith Ihose Tecords. tt also indudes ¢x)nsKlwK)n of ary unusual rtoms ordi8dosur88 in Ihe finan(xal stBtements. and seery ewl8nalns conceming any such matters. The procedutss In connect with my examinatkin, nothirg Ca to my attentknn gave me fuse to bdiÈvÈ 0lhery5e Ihan thai thè finantid sktemÈnts with the aLYJJuntiry reS of the chanty, and thatthose r8ty)rd8 Satisfied Iho requirThnt8 oftheAd. l am a¥Yt ofany m8ttWto 1th ationbryj shwhj be in order SKJrd by the IndBPBndBrt Exarninw. Narn8 and a&Jre55 01th8101ort E¥aminer. Jthn rh 27 Ra¥en8(mft Cthe CW10 9PX