CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusleesl members of FRODSHAM COMMUNITY ASSOCIATION On accounts for the year ended 30TH APRIL 2021 Charity no lif any) 520051 Set out on pages 1to9 Iwember to inc￿de th8 page numb¢r8 01 sheo181 I report to the trustees on my examination of the accounts of the above charity I'the Trusf) for the year ended )D l M￿, Yy'i, Responsibilities and basis of report As the charity's trustees, you are reswnsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (Ihe Act"). I report in respect of rny examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination. I have followed all the applicable Directions given by the Charity Commission under section 145{5}(b) of the Act. Independent I have completed my examination. I confimi that no material matters have oxaminerfs statement come to my attention in connection with the examination (other than that disclosed b81ow ') which gives me cause to believe that in, any material respect: th8 accounting records were not kept in accordance with section 130 of the Charities Act- or the accounts did not accord with the accounting records.. or the accounts did not comply with the applicable requirements concerning the form and content of accounts sel oul in the Charit18S (Accounts and Rewrts) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no ¢oncerns and have ccffne across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understsnding of the accounts to b8 reached. . Pléase delete the words in the brackets rf they do not apply. Slgned: Name: Mervyn Shannon Relevant professional quallflcation(s) or l)ody (if any): Address: 52 Springbourne Frodsham WA6 6QD Section B Disclosure Only complete if the examiner needs to highlight material malters of concem (see CC32. Independent examinalion of charity accounts.. directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. **Treasurer's Report 2020/21** ## _**Mr Chairman,**_ May I present the 53rd Annual Report to the Association. Having effectively been closed for nine months of the year and only partially open for the other three this cannot be described as a normal year. Overall our income in the year to 30[th] April 2021 was £34,579 more than our expenditure. ## _**Income**_ The pie chart below shows a breakdown of income. ## Income 2020-21 **----- Start of picture text -----**
Bar
Events (inc sponsorship)
Grants & Donations
Interest
Lettings & Subs
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The actual **Lettings** for the year totalled £15,237. A significant proportion of our lettings were from children's activities with only a very small number of adult groups able to access the Centre. **Grants and Donations-** We were fortunate to be a recipient of some of the various Government schemes relating to Covid-19. We utilised the Job Retention Scheme in its various formats throughout the year receiving a total of £24,937(a small amount received post end April) which covered c.78% of our wage bill ensuring we could retain our staff. In addition we were in receipt of the initial HMRC Covid Grant of £25,000 and a further £16,907 covering the period when we were able to be partially open. The 200 Club again made a donation of £4,000. ## **Expenditure** **----- Start of picture text -----**
Expenditure 2020-21
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Excluding Projects
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Admin (excl staff costs) Buildings (excl Projects) House (excl staff costs) Electricity Gas Insurance PRS Water Unrecoverable VAT Other Services Staff Costs **Staff Costs** , wages and National Insurance contributions remains our largest area of expenditure. The total cost was £31,995 although the role of Booking Secretary was undertaken on a voluntary basis from November to April as, unfortunately, Louise Marshall relocated to Dorset. Not surprisingly our other costs were all lower. The only significant **Admin** costs were the replacement of the router and a new PC for the booking secretary. The majority of the **Buildings** repairs and renewals costs was as a result of the installation of a new boiler. We have not , however, had an opportunity to have the roof repairs carried out or the office refurbishment. The **House** costs were primarily for hand sanitisers and the plastic screen for the office. In the main the cost of **Services** were all lower given the reduced occupancy of the building. The only slight increase was for Telecomms where the costs have been higher as we have had the phone diverted for which we are charged. We have yet to receive a bill from Performing Rights so we have moved the £1,800 to next year. ## **Balance Sheet** The increase in Net Current Assets reflects the excess income over expenditure. Unfortunately we had to postpone the 2020 Weaver Words Literary Festival which should have taken place in April/May 2020. WE hope to run this in September 2021 so again all income and expenditure has been deferred to next year. In April we received a further Covid-19 grant of £12,000. This is a Restart Grant and I felt it appropriate to move this to 21/22 under Deferred Income. ## **Budget for the Year 2021/22** In setting the budget I have made the following assumptions: - Wages/NI costs will increase in line with the National Living Wage - The planned programme of building maintenance will be completed. Repairs are required to the flat roof which includes strengthening the entrance roof. The upgrade to the office is planned. We have already received funds totalling £3,234 towards this project but this will not cover the full amount. I have allowed a further £4,000 for this in the budget. - The cost of services will increase by approximately 5% - We will receive a bill from PRS |**Expenditure**
**Category**|**Actual 2020/21**|**Budget 2021/22**| |---|---|---| |Wages|£32,000|£36,000| |Admin|£1,200|£1,750| |Buildings|£3,200|£22,250| |House|£1,500|£3,000| |Services|£16,000|£24,000| |Total|£53,900|£87,000| ## **Income Assumptions** - The Centre will be fully operational from September - We will utilise the HMRC furlough scheme until it finishes in September - The 200 Club will continue to make a contribution to the Centre's income. |**Income Category**|**Actual 2020/21**|**Budget 2021/22**| |---|---|---| |Lettings &
Subscriptions|£16,100|£60,000| |Bar||£3,000| |Events (incl.
sponsorship)||£3,000| |Donations|£5,500|£4,000| |Grants|£65,700|£17,000| |Totals|£87,300|£87,000| This budget would mean that FCA would be in a break-even position at the end of the financial year 2021/22 This budget is based on there being no change in current letting and affiliation rates. ## **Thanks** May I finish by thanking- - Louise Marshall for looking after the bookings up to end October 2020. - Jenny Woodward for the 200 Club - Our Independent Examiner of Accounts, Mervyn Shannon - The Groups which were able to return to the Centre during the Covid pandemic ## **Christine Reeves** Hon Treasurer |**Income**|**Income Statement**
**To End:**
**2021-04**
**2020-04**
**Excess Income Over Expenditure:**
**£34,579**
**£5,942**
Income
Expenditure
Surplus
Last Year| |---|---| |**_Bar_**
**_£118_**
**_£1,087_**
**_-£969_**
**_£6,817_**
Bar Sales
£118
£118
£12,488
Cost of Sales
£84
-£84
-£6,156
Licence
£180
-£180
-£203
Sundries
-£264
Wastage
£823
-£823
-£173
Wine Sales
£1,126
**_Events_**
**_£0_**
**_£0_**
**_£0_**
**_£2,352_**
Autumn/Xmas Quiz
£845
Ceilidh
£177
Centre@50
-£76
Downhill Run
£412
Fashion Show
£209
Table Top Sale
£273
World Textile Day
£513
**_Grants Donations etc_**
**_£71,299_**
**_£0_**
**_£71,299_**
**_£35,491_**
200 Club
£4,000
£4,000
£4,000
Buildings Donations
£6,050
Buildings Grants
£17,040
Event Sponsorship
£3,255
HMRC Covid Grant
£25,000
£25,000
HMRC JRS Grant
£23,873
£23,873
£3,689
HMRC Local Restrictions
£16,907
£16,907
House Donations
£1,234
£1,234
Open Donations
£285
£285
£782
Rotary Xmas Float
£675
**_Interest_**
**_£27_**
**_£0_**
**_£27_**
**_£101_**
Bank Interest
£27
£27
£101
**_Lettings & Subscriptions_**
**_£16,103_**
**_£0_**
**_£16,103_**
**_£70,046_**
Affiliation Fees
£875
£875
£2,600
Equip Hire
£438
Lettings
£15,219
£15,219
£66,987
Membership
£8
£8
£21
**_Weaver Words_**
**_£24_**
**_£201_**
**_-£177_**
**_£0_**
Artistic Spending
£200
-£200
Earned Income
£24
£24
Overheads
£1
-£1
**Totals:**
**£87,571**
**£1,288**
**£86,283**
**£114,807**|| |**Expenditure**||Income|Expenditure|Surplus|Last Year| |---|---|---|---|---|---| |**_Admin_**||**_£0_**|**_£7,028_**|**_-£7,028_**|**_-£12,438_**| |Copier|||£28|-£28|-£294| |Postage|||£65|-£65|-£79| |Stationery|||£11|-£11|-£116| |Sundries|||£1,090|-£1,090|-£1,048| |Wages/NI|||£5,835|-£5,835|-£10,901| |**_Buildings_**||**_£0_**|**_£3,163_**|**_-£3,163_**|**_-£13,661_**| |Ground Maintenance|||£75|-£75|-£50| |Lift Maintenance|||£400|-£400|-£160| |Repairs & Renewals|||£1,778|-£1,778|-£12,155| |Safety Certificates|||£292|-£292|-£594| |Security|||£180|-£180|-£60| |Sundries|||£132|-£132|-£219| |Window Cleaning|||£306|-£306|-£423| |**_House_**||**_£0_**|**_£27,589_**|**_-£27,589_**|**_-£34,716_**| |Cleaning Materials|||£804|-£804|-£1,058| |Kitchen|||£16|-£16|-£199| |Laundry|||||-£155| |Maintenance|||£36|-£36|-£29| |Sundries|||£573|-£573|-£277| |Tables & Chairs|||||-£209| |Wages/NI|||£26,160|-£26,160|-£32,789| |**_Projects_**||**_£0_**|**_£308_**|**_-£308_**|**_-£17,888_**| |Accessibility Toilet|||||-£17,888| |Storage Facility|||£308|-£308|| |**_Services_**||**_£2,451_**|**_£16,068_**|**_-£13,616_**|**_-£30,162_**| |Associations|||£50|-£50|-£50| |Bank Charges|||£2|-£2|-£13| |Electricity|||£1,917|-£1,917|-£5,218| |Euro-Bins|||£555|-£555|-£856| |Gas|||£2,355|-£2,355|-£5,028| |Insurance||£1,342|£4,969|-£3,626|-£3,476| |Performing Rights|||-£1,800|£1,800|-£1,476| |Rent & Rates|||£1|-£1|-£1| |Telecomms|||£781|-£781|-£613| |VAT Unrecovered||£1,072|£2,829|-£1,757|-£7,517| |Water||£37|£4,409|-£4,372|-£5,914| ||**Totals:**|**£2,451**|**£54,156**|**-£51,704 **|**-£108,865**| **To End: 2021-04 2020-04** ## **Balance Sheet** ## **Net Current Assets: £167,546 £132,967** ## **Assets** ||||| |---|---|---|---| |**Assets**||Year End|Last Year| |**_Accrued Income_**||**_£0_**|**_£4,330_**| |Previous Years Lettings||£0|£4,330| |**_Bar_**||**_£2,343_**|**_£3,320_**| |Bar Cash||£978|£1,018| |Stock||£1,365|£2,302| |**_Customer Invoice_**||**_£37_**|**_£1,722_**| |**_Deferred Expense_**||**_£6,635_**|**_£6,142_**| |House||£0|£184| |Services||£1,800|£0| |WaterPlus||£0|£1,122| |Weaver Words||£4,835|£4,835| |**_FTC Vouchers_**||**_£20_**|**_£0_**| |**_Invoiced Lettings_**||**_£1,945_**|**_-£118_**| |**_Overpayments_**||**_£0_**|**_-£60_**| |**_Unbanked Cheques_**||**_£0_**|**_£1_**| ||**Totals:**|**£10,980**|**£15,337**| |**Bank Accounts**||Year End|Last Year| |**_Activities Account_**||**_£33,653_**|**_£73,984_**| |**_Capital Account_**||**_£90,002_**|**_£2,590_**| |**_Development Account_**||**_£53,884_**|**_£49,859_**| |**_DM Account_**||**_£0_**|**_£1,843_**| |**_Paypal_**||**_£320_**|**_£814_**| ||**Totals:**|**£177,858**|**£129,089**| |**Cash**||Year End|Last Year| |**_Petty Cash_**||**_£17_**|**_£9_**| ||**Totals:**|**£17**|**£9**| |**Liabilities**||Year End|Last Year| |**_Accrued Expense_**||**_£0_**|**_-£875_**| |**_Deferred Income_**||**_-£20,942_**|**_-£10,176_**| |House||-£12,000|-£1,234| |Weaver Words||-£8,942|-£8,942| |**_PAYE-NIC_**||**_-£313_**|**_-£259_**| |Combined NICs||-£1|£0| |Income Tax||-£313|-£259| ||**Totals:**|**-£21,255**|**-£11,310**| |**VAT**||Year End|Last Year| |**_Inputs_**||**_£41_**|**_-£5_**| |Exempt||-£4|-£4| |Residual||£41|-£5| |Taxable||£4|£4| |**_Net Amount Due_**||**_£10_**|**_-£48_**| |**_Sales_**||**_-£105_**|**_-£105_**| ||**Totals:**|**-£55**|**-£158**|