Elton Community Centre Re8iStered Charity Number: 521J)48 Report of the Trustees and Unaudited Financial Statements for the Year Ended 31 March 2024 For Elton Community Centre Contents Pa8e Report of the Trustees Independent Examiners Report Statement of Financial Activities Balance Sheet Notes to the Financial Statements 9-15
Elton Community Centre Registered Charity Number: 52(M)48 Report of the Trustees for the year ended 31 March 2024 The Trustees present their report with the financial statements for the year ended 31 March 2024. OBJECTIVES AND AIMS The charity is a public benefit entity. The objects of the charity are exclusively for charitable purposes, which are the provision of a Youth and Community Centre for the use of the inhabitants of the parish of Elton in the County of Chester without distinction of political, religious or other opinions, including use for meetings, lectures and classes and for other forms of recreational and leisure time occupation with the object of improvingthe conditions of life for the said inhabitants. The future aims are to provide a means of further improving quality of life for inhabitants of all ages, by modernisin8 Systems and approaches to support a changing community. The trustees have given due regard to the Charity Commission's guidance on public benefit. ACHIEVEMENTSAND PERFORMANCE Achlevements Thls year we have continued to Improve the facilltles at the community centre for the benefit of the community, ensuring that the centre remains fit for purpose and can include more groups and services. In particular we have upgraded the lavatory faclllties to a high standard. We have also upgraded the furniture for the hall and bought a bouncy castle to support our children's activities. We have contlnued to work wlth the followlng organisations to improve the wellbeing of people living within the area of benefit: HAF (Holiday activities and food programme), The Care Community• the Wellbeing Team from the GP surgery, Chestar Voluntary Action, Cheshire West Food Bank, The Welcome Network and Citizen's Advice. We employ three permanent members of staff which enables us to open the café for 25 hours a week. We have also employed temporary staff to enable the provisions of the children's after-school and holiday clubs.we also have a number of dedicated volunteers who contribute considerably to the success of the centre. Wlthout thelr support the centre would not be able to support the community so successfully. Charltable actlvltles The main benefit in the community is the provision of a subsidised café, a free library, and social events which mitigate against isolation in the community. The building also houses support facilities such as the food bank, community larder and the Citizens Advice line. The centre also subsidises children's artivities and provides packed lunches in school holidays.
Elton Community Centre Registered Charity Number: 52(X)48 Support We have benefitted from many grants and support from local businesses and charities. In particular we received support from Cheshire West and Chester Council, The Marshes Community Fund, Protos, the Lottery Fund, Cheshire Community Action, Elton Parish Council and The Knoll Performance Income from the bar and the cafe has increased compared to the previous year. The revenue from hiring of the facilities, particularly the regularly weekly hires has reduced. Trustees and considering ways to increase hire income and to substitute with other income streams. The charity faces some challenges, particularly the administration and the management of the Centre wlth a committee of volunteer trustees. We need to continue to recruit people with skills onto our team from the community who can help support us with our contlnued Improvement and development. FINANCIAL REVIEW Fundlng sources The charlty has received support from government bodles and local agencies during the year of £70,914 {2023'. £27,652). Tradlng and hlre Income has increased to £76,610 (2023: £66,860), income from charitable activities is £5,585 (2023: nil). Costs have increased to £113,193 (2023: £82,998} and £11,590 (2023: £6,371) was expended on charitable support in the communlty. A net profit of £28,326 (2023: £5,143) was achieved in the year. Reserves at 31 March 2024 totalled £131,905 (2023: £103,579). Of these reserves £64,412 are unrestricted funds (2023: £77,880) and £67,493 (2023: £25,699) are restricted funds relating to 8rants recelved for specific purposes. Reserves pollcy The trustees aim to maintain free reserves, in unrestricted funds, at a level which equates to at least six months unrestricted charitable expenditure. Golng concern The trustees are continually reviewlng the operations of the charity and its ability to deliver its objectives. The trustees continue to seek financial assistance from local third parties in particular to support running costs as well as capital projects. In the opinion of the trustees the charity has the necessary resources and remains a going concern. STRucfuRE, GOVERNANCE AND MANAGEMENT Strurture The committee consists of up to 12 trustees, there being 10 in pla at the date of these accounts, Responsibilities are divided among the trustees and there are 2 further positions
Elton Community Centre Registered Charity Number: 520048 vacant on the committee should people with the right skills wish to support the organisation. We continue to have many willing volunteers and are imrnensely grateful to have a range of skilled people who give up theirtime to complete the various roles whether behind the scenes or as daily 'boots on the ground, volunteers. Governance The charity is incorporated under a trust deed dated 20 January 1972. The charity is taking steps to transfer to a Charitable Incorporated Organisation (CIO) model which has been agreed by the Parish Council and should have come to fruition in summer 2021. Unfortunately, despite the CIO structure having been agreed and the Parlsh Council's solicitor having the transfer documents in place, we have not been able to complete the transfer due to the pre-2019 committee having begun the registration themselves and not completed the transaction. The charity therefore continues to operate under its original charitable status. Management of trustees The trustees have a policy for the recruitment, selection and induction process which seeks to ensure that the skills of the trustees are matched to those requlred to maximise the effectiveness of the Trust. All trustee positions are voluntary and unpald. The trustees offer the positions to the selected candidate setting out their duties. The appointment is then subject to a two-meetingl slx-month probationary term, before becoming permanent. Rlsk management The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure approprlate controls are in place to provide reasonable assurance agalnst fraud and error. The trustees regularly review the CharitS policies, systems and controls to ensure that there are no unmitigated risks to which the Charity may be exposed. REFERENCE AND ADMINISTRATIVE DETAILS Reglstered Charlty Number: 520048 Reglstered Office Elton Community Centre Off School Lane Elton Chester Cheshire CH2 4PU
Elton Community Centre Registered Charity Number: 520048 Trustees L Williams R Marks K Ryan - Secretary P O'Reilly- Chair V L Serna - (resigned 8 February 2024) C Leith - Treasurer N Goodliffe - (resigned 8 February 2024) S Owens S Price J Emerson - (appolnted 19 March 2024) M Price - (appointed 19 March 2024) N Lunny Independent examlner D E Vaight BSC, FCA Heswall, Wirral Approved by order of the board of trustees on 215t January 2025 and signed on its behalf by: P O'Reilly . Trustee
Elton Community Centre Registered Charity Number: 520048 Independent Examiners Report to the Trustees of Elton Community Centre I report to the trustees on my examination of the accounts of the above charity ("the Centre") for the year ended 31 March 2024. As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 {"the Act"). I report in respett of my examination of the Centre's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5){b) of the Act. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to mv attention in connection with the examination which give5 me cause to believe that in, any material respect: the accounting records were not kept in accordance with section 130 of the Charities Act; or the accounts did not accord with the accounting records. or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. gO44 D Vaight BSC. FCA Heswall, Wirral Date: 21st January 2025
Elton Community Centre Registered Charity Number: 520048 Statement of Flnanclal Actlvltles for the year ended 31 March 2024 Year ended 31 March 2024 Year ended Unrestricted Funds Restricted Funds 31 March 2023 '{Restatedl Notes Incomlng resources Grants and donations Activities for generating funds Hire income Trading activities 1,510 69,404 70,914 27,652 17,359 59,251 17,359 59,251 18,653 48,207 Income from charitable activities Totsi Incomin8 resources 5,585 5,585 83,705 69,404 153,109 94,512 Less: Cost of generatlng funds Trading expenses Central Overheads {Profit}/Loss on disposal of fixed assets Other- Depreciation 75,878 19,932 75,878 22,692 52,190 21,578 2,760 (900) 10,658 3,965 14,623 10,130 Totsi cost of generatlng funds 106,468 6,725 113,193 82,998 Net Incomln8 resources avallable for charltable artlvltles {22,763) 62,679 39,916 11,514 Charitable activities (491) 111,0991 (11,5901 (6,3711 Transfcrs bctw¢cn funds 9,786 (9,786) Net incoming (outgoing) resources for the year (13,468) 41,794 28,326 5,143 Total funds brought forward 77,880 25,699 103,579 98,436 TOTAL FUNDS CARRIED FORWARD *The statement of financial activities for 2023 has been restated to incorporate more detail see note 12. 64,412 67,493 131,905 103,579
Elton Community Centre Registered Charity Number: 52CX)48 Balance sheet as 31 March 2024 Asat31 March 2024 Asat31 March 2023 Unrestricted Restricted Notes FIXED ASSErs Tangible assets 29,536 35,700 65,236 38,530 CURRENT ASSETS Stocks Debtors and Prepayments Cash at bank and in hand 3,226 3,226 3,133 1,059 1,059 1,017 32,677 31,793 64,470 63,350 36,962 31,793 68,755 67,500 CREDITORS Amounts falling due within year (2,086) (2,086) {2,451} NET CURRENT ASSETS 34,876 31,793 66,669 65,049 TOTAL ASSETS LESS CURRENT LIABILITIES 64,412 67,493 131,905 103,579 NET ASSErs 64,412 67,493 131,905 103,579 TOTAL FUNDS 64,412 67,493 131,905 103,579 Signed on its behalf by: C Leith - Trustee P O'Reilly - Trustee 21" January 2025
Elton Community Cent Registered Charity Number.. 52Cth18 Notes to the accounts for the year ended 31 March 2024 I. ACCOUNTING POLICIES Basis of accountlng These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless Otherwise stated in the relevant notes to these accounts. The accounts have been prepared in accordance with: the Statement of Recommended Practice: Accountin8 and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) issued on 16 July 2014. and the Financial Reporting Standard applicable in the United Kin8dom and Republic of Ireland (FR5102). Income Income is recognised in the accounts when the charity becomes entitled to the resource5, and it is more likely than not that the Income will be received, and the amounts can be reliably measured. Expendlture Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obli8ation can be measured with reasonable certsinty. Tangible fixed assets Depreciation Is provlded on a fixed percentage per annum at the followlng rates In order to wrlte-off each asset over its estimated useful life Building Other Fixtures and fittings IT equipment io% 33% Stocks Stocks are held at the lower of cost and net realisable value after makin8 allowance for obsolete and slow- moving items. Taxatlon The charity is exempt from corporatlon tax on its charitsble activities. Fund accountlng Unrestricted funds can be used in accordance with the charitsble objectives at the discretion of the trustees. Restrictions arise when specified by the donor or when funds are raised for partlcular restrlcted purposes. See note 9,
Elton Community CenttE Registered Charity Number,. 52CM)48 Going Concern The trustees are continually reviewing the operations of the charity and its abilityto deliver its objectives. Activity atthe centre is increasing and income has risen. The trustees continue to seek financial assistan from local third parties where available. In the opinion of the trustees the charity has the necessary resources and remains a 8oin8 concern. Year ended 31 March 2024 Year ended 31 March 2023 2. OTHER TRADING ACTIVITIES Income from hire fees and bar and cafe takings 76,589 66,860 3. NET INCOME/{EXPENDITURE) Net income/(expenditure) Is stated after char8ing/(credltin8): Depreciation - owned assets 14,623 10,130 4. TRUSTEES, REMUNERATION AND BENEFITS Trustees are not remunerated for their services as a trustee. C Leith receives £1,000 (2023: £1,000) as an ex-gratia payment for accounting services. P O'Reilly received £8,798 {2023: £870) for employment in the trading activities of the charity. 5. STAFF COSTS Wages Social security costs Pension costs (Defined contributions) Total Staff Costs 51,480 2,610 705 54,795 30,904 758 31,662 Average number of employees in the year The social security costs for the year ended 2023 have been restated to exclude employee national insurance costs from social security costs. 10
Elton Community Centre Registered Charity Number: 52(N8 Notes to the accounts for the year ended 31 March 2024 (contlnued) 6. TANGIBLE FIXED ASSETS Fixtures and fittings Total Equipment COST l April 2023 64,583 9,490 74,073 Additions 41.329 41,329 Disposals 31 March 2024 105,912 9,490 115.402 DEPRECIATION l April 2023 28,202 7,341 35,543 Charge for year 13,046 1,577 14,623 Disposals 31 March 2024 41,248 8,918 50,166 NET BOOK VALUE At 31 March 2024 64,664 572 65,236 At 31 March 2023 The prior year depreciation and net book value have been restatsd by £9(Xl in this note to reflect the values shown in the prior year balance sheet. The land and building are not recognised in the accounts as they are used with the permission of the Elton Parish Council and the residents of the village respectively for peppercorn rent. 11
Elton Community Centre RegiSted Charity Number: 52CM)48 Notes to the accounts for the year ended 31 March 2024 {contlnued) 7. STOCKS Year ended 31 March 2024 Year ended 31 March 2023 Bar stocks 3,226 3,133 8. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Year ended 31 March 2024 Year ended 31 March 2023 Accrued expenses Deferred Income 1,800 286 1,860 591 Deferred income relates to hire fees paid in advance. 9. RESTRICTED AND UNRESTRICTED FUNDS 31 March 2024 31 March 2023 Total Funds Brought forward 103,579 98,436 Net movement In funds 28,326 5,143 Carried forward 131,905 103,579 12
Elton Community Centre Registered Charity Number: 52(MJ48 Notes to the account5 for the year ended 31 March 2024 {contlnued) 9. RESTRICTED AND UNRESTRICTED FUNDS {contlnued) The net movement in funds relates to restritted and unrestricted funds as follows". 31 March 2024 31 March 2023 Restricted funds Unrestricted funds 41,794 {13,468) 8,902 {3,7591 Total net movement in funds 28,326 5,143 The charity receives grants which are restricted for use forspecrfic purposes which are held as cash until the expenditure has been incurred. Details of the cash and capital balanS of the restricted fund amounts are as follows: Children's clubs and activities Welfare and foodbank Capital expenditure Total restricted funds Restrfcted Fund As at l April 2023 17,011 25,699 Grants received 19,359 3,110 46,935 Expenditure and transfers to other funds. Cash balance Fixed assets { 18,172) {9,355} (35,7821 {63,310) 8.875 10.765 12, 153 35,70J 31,793 35,7CQ Fund balance at 31 March 2024 8,875 10,765 47,853 67,493 Material grants which were induded In the restritted fund in the year are as follows: For Children'5 Activities Lotto f und Cheshire Community Action HolKlay Attivities and Food Programme Forwelfare and Foodbank Cheshire West and Chester Household Fund The Knoll Elton Parish Council Protos Marshes, Community Fund £8,4 £2,492 £8,467 £2,C £1,010 £5.IXK) £5,(KK) £36,935 For Capital expenditure 13
Elton Community Centre Registered Charity Number: 521J)48 Note5 to the accounts for the year ended 31 March 2024 (continued) 9. RESTRICTED AND UNRESTRICTED FUNDS (continued) A transfer was made from the re5trirted fund to the unrestricted fund forthe use of the premises, cafe servi$, and overheads of £9,786 {2023: nil). 10. RELATED PARTY TRANSACTIONS An ex-gratia payment of £1,000 was paid in the year to trustee, C Leith for accounting services (2023: £1,000). P O'Reilly received £8,798 (2023: £870) for employment in the trading activities of the charity. No trustees have claimed expenses. 11 DONATED GOODS ANO VOLUNTEER SERVICES The value of goods donated to the charlty has not been Incorporated In these accounts. The charity relies on volunteers to enable the community centre to offer its services. Volunteers assist the paid members of staff in the cafe and bar and in the smooth running of social events. No value is attributed to these services in the preparation of these accounts. The preparation of the financial statements and the independent examination are undertaken by volunteers. No fee is charged for these services. 14
Elton Community Centre Registered Charity Number: 521 Notes to the accounts for the year ended 31 March 2024 (contlnued) 12 RESTATEMENT OF STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023 The statement of financial activities for 2023 has been restated in these accounts to add additional deta i l. The statement included in the 2023 accounts is given below:. Year ended 31 March 2023 Total funds Donations 27,652 Other trading activities 14,671 Total 42,323 EXPENDITURE ON Activities for generating funds Charitable activities {Profit)/Loss on disposal of fixed assets Other Total 21,579 6,371 (900) 10,130 37,180 NEf INCOME/(EXPENDITURE) 5,143 Total funds brought forward 98,436 TOTAL FUNDS CARRIED FORWARD 103,579 15