## **Trustees' Annual Report for the period**
Period start date Period end date Day Month Yea Day Month Year **From** 01 04 2021 **To** 31 03 2022
## Section A Reference and administration details
**Charity name** Cotebrook Village Hall
**Other names charity is known by Registered charity number (if any)** 520037
**Charity's principal address** Stable Lane Cotebrook Tarporley Cheshire **Postcode CW6 0JJ**
## **Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Bill Speigelberg|Trustee||Appointed byConstitution|
||John Holmes|Trustee||Appointed byConstitution|
||Judith Walters|Chair||Committee|
||Nick Parker|Secretary||Committee|
||Les Atkinson|Treasurer||Committee|
||Marian Atkinson|Committee member||Nominated at AGM|
||TonyBurford|Committee member||Nominated at AGM|
||TracyChorlton|Committee member||Nominated at AGM|
||Martin Gooch|Committee member||Nominated at AGM|
||Joanne Irving|Committee member||Nominated at AGM|
||Helen Moore|Committee member||Nominated at AGM|
||Stephen Moore|Committee member||Nominated at AGM|
||Claire Rees|Committee member||Nominated at AGM|
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**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
**TAR**
March **2012**
1
## **Names and addresses of advisers (Optional information)**
|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|
|---|---|---|
|**Type of adviser**
**Name**
**Address**|||
|**Current Bank**|Natwest Bank|36 High St Nantwich GW5 5GA|
||||
||||
||||
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Deed of Constitution adopted 12 July 1938 Type of governing document (eg. trust deed, constitution) Unincorporated Trust How the charity is constituted
- (eg. trust, association, company)
Trustees are appointed of reappointed at the annual general meeting held Trustee selection methods in April. Trustees are all volunteers (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
Provide a facility for the local residents to use for a wide range of activities for ages and interests
**Summary of the objects of the charity set out in its governing document**
**TAR**
March **2012**
2
Local residents can hire the hall to carry out their particular activity Current activities include Birthday parties Engagement parties Anniversary parties Wedding reception Weekly events include Keep fit classes Yoga classes **Summary of the main** Pilates classes **activities undertaken for the** Music practice **public benefit in relation to** Radio club **these objects (include within** Sewing club **this section the statutory** Meditation class **declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
We are grateful for the many hours volunteers have spent managing, marketing, operating and maintaining the facility for all the users by the committee who are all volunteers
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
**TAR**
March **2012**
3
Section D Achievements and performance
The hall has been maintained to the highest standards of health and **Summary of the main** safety, cleanliness, comfort and availability for all users. This is confirmed **achievements of the charity** by the steady increase in the number of hall users and the number of **during the year** repeat bookings we enjoy
**TAR**
March **2012**
4
## **Section E Financial review**
Current operating reserves are £5k **Brief statement of the** Current balance circa £30k **charity’s policy on reserves**
**Details of any funds materially in deficit**
Nil
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
Principal source of income is the fees from Hirers In addition, the committee hold fund raising events which have been curtailed recently due to the pandemic. We hope to reinstate these events next year subject to suitable risk assessments being carried out and the views of the hall users and residents
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Judith Walters Nick Parker **Position (eg Secretary, Chair, etc)**[Chair ] Secretary **Date**
**TAR**
March **2012**
5
##
||ThisMonth||YlE3tl03l22|YlEstlo3lzt|
|---|---|---|---|---|
|INCOMERegularHirers|||||
|PilatesCDarlington|14.OO||1262.@|105.OO|
|Vinyasa FlowYoga|56.25||643.sO|99.50|
|Beginners Yoga|||0.00|48.OO|
|A Stars|,|0.00|130.50|72.50|
|Radio Club||0.00|996.00|0.00|
|lnfinityDance& TheatreSchool|||0.00|0.00|
|Pilates -LCooling|65.2s||0.00|0.00|
|Orchestra|110,OO||980.00|203.00|
|ZumbaGold|58.OO||493.O0|146.s0|
|Gong SoundMeditation||0.00|246.50|772.OA|
|Fenice FluteChoir|18.00||36.00|47.OO|
|PreSchool||0.00|25.00|0-00|
|Kung Fusion|87.00||305.50|0.00|
|Family Pilates||0.00|210.2s|202.99|
|Superstars|||0.00|0.00|
|SewingClub||o.oo|260.OO|0.00|
|DHammondYoga||0.00|302.s0|0.00|
|Misc lncome|||||
|PartiesOther|||0.00|0.00|
|CheshireWest|||80m.00|12940.00|
|Donations||0.00|6304.00|777.s3|
|GifrAid|||0.00|0.00|
|MiscHire|275.50||I7L7.50|80.00|
|National Lottery Grant|||0.00|9550.47|
|MiscGrants|||||
|OneoffEvents|||||
|Family Fun Day|||0.00|0.00|
|GardenTalk|||0.00|0.00|
|Gintasting|||0.00|0.00|
|PlantSale|||1036.05|0.00|
|Pop upshop|||0.00|0.oo|
|BurnsNight||0.00|1384.00|0.00|
|Quiz Night|||0.00|0.o0|
|WineTasting|||0.00|0.00|
|Celebration Dinner|||0.00|0.00|
|ChoirEvening|||0.oo|0.o0|
|Coopfundingdonation|||2467.63||
||684.00||27zffi-93|243?4.49|
|EXPENDITURE|||||
|Lightand Heat|142.66||752.94|900.85|
|Building Property Maintenance|t542.26||3985.37|5137.35|
|CleaningMaterials andWages|367.50||3025.00|1142.44|
|Water||o.00|148.O7|0.00|
|oil|856.76||2t36.22|761.52|
|LicencelSubscriptions||o.00|70.00|s0.00|
|lnsurance||o.oo|1031.07|1011.73|
|PRSociety|||0.00|682.64|
|Tables|||0.00|0.00|
|Speaker Expenses|||0.oo|0,00|
|Defibrolator||0.00|1499.00|o.oo|
|Website|||0.00|187.50|
|Family Fun Day Expenses|||0.00|0.00|
|BookkeepingExpenses|50.00||265.00|95.00|
|PlantSale||0.00|765.08|0.00|
|BurnsNight||0.00|960.00|0.00|
|ChoirEvening|||0.00|0.00|
|GinTasting
'Printing,postage & Stationery||0.00
0.00|0.00
0.00|
|---|---|---|---|
|||L4637.75||
|SURPTUS/DEFICIT|-228s.18|12563.18|14355.46|
|LessltanelopmentExpenJ€s:||||
|Phase1||0.00|123/r0.92|
|Phase 2||0.00|82294.67|
|Total|||94535.59|
||EALANCESHEETAT?1STMARCH2022|||
|Fundsatlst April2(n.||18588.93||
|Deficitfortheperiod||12563.18||
|DevelopmentExpenses||0.oo||
|Fundsat 31st March 2022||31152.11||
|Represented by:||||
|RestrictedFunds: Phase 2note1||0.(n||
|Phasel-Note2||0.00||
|CashatBank||30980.04||
|Cashin Hand||172.O7||
|Fundsat 31stMar&2O22||3tL52.tt||