Charity registration number 520012 BICKERTON VILLAGE HALL ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023 ) Hargreaves & Woods CHARTERED ACCOIJNIANTS k BIJSIN_ESS ADIJI%FR8 BICKERTON VILLAGE HALL CONTENTS Page Legal and adminlstrative infonnalion Trusl8es' report Ind8P8nd8nt 8xamlneV8 report Statement of financ5al actlvltles Statement of financlal posltk)n Notes to the flnancbal statements 6-11 BICKERTON VILLAGE HALL LEGALAND ADMINISTRATIVE INFORMATION Trustees Mr M Butt8nvorlh Mr N Briers Ms K Brown Mr L Goodwin Mrs S William8tYI Ms l Hastings Mr5 J Clark Mr W Clark MrT Vaughan Mrs S Prlnce Mrs F Jenklnson Ms L Stroud MS L Botton (Appolnled 28 February 2023) (Appointed 30 September 2023> (Appolnted 31 July 2023) (Appointed 31 July 2023) Mr D Llthgow-smlth Mrs F Lllhgow Smith Charlty numbor 520012 Prlnclpal addrojs Long Lane Blckerton Malpas Cheshire SY14 8AU Indèpondent •xamlner J8m8s Hargreaves FCA Cholmondeley House D88 Hi118 Park Chester Cheshire CH3 SAR BICKERTON VILLAGE HALL TRUSTEES. REPORT FOR THE YEAR ENDED 31 DECEMBER 2023 The trustees present their annu81 report and finandal statements for the year ended 31 December 2023. Objectlves and acllvltles The object of the charlty Is the provlslon and malntenance of a vlllage hall for the use of the inhabitants of the area of benefit wlthout distinctlon of political, religious or other options, including use for: _ - meetlngs,18Ctures and dasses, and - other fomis of recreation and lelsure41me occupation wlth the objecl of improvlng the condltions of lile for the Inhabitants. Public benefit The commllt88 observes & implements health & safety law, updates rfsk managem8nt procedure regularly and has taken into accounl guidance on public b8nefil by the Charity Commisslon when exerclslng thelr duties." Volunt88rs The truste8 commltièe gratefully acknowledge the role played by several volunteers from the local cornmunlty In th8 contlnulng success of Blckerton Vlllage H811. Achlevements and p•rformanc8 Slgnlficanl actlvltles and 8chlevementS 898lnst obfvcllves In 2023 the Blckerton Vlllage Hall programme recovered completely from the 8ff8Cts of Covld. wllh usag8 back to pre-pandemlc levels. Income from user groups & clubs, film nights, caravan rallies. partlas, training courses, donations etc were very good and the Important fundralser - our 16th annual Art ExhlblUon - ralsed a record amount. Flnanclal rovlow The age of the bulldlng means that there are always repalrs, refurblshment and malntenanca works rnqulred and the maln one In 2023 was a CL)mplete overhaul of the eleclrlcal systern whlch ensures compliance wlth Ihe latest regulatory requlrements. This and the large Increases in ulillly costs, particularly electriclty, absorbed a sIgnI￿cant part of the Hall's Income. We also f811 vlctlm to fraud, Sn which £5000 wa8 r8moved from the bank account by scammers; the IMnk refunded half of thls amount. Despite all this, the overall cash reserve still increased from about £44k to nearly £51 over tha year, This ensures that the Hall is In a robust FM)Sition for the future, enabling furih8r necessary upgrade5 and maintanance work to be carried oul. Reserves pollcy It Is the pollcy of the charity that unrestricted funds which hav8 not been designat8d for a spacific use should be maintained at a level equlvalent to beiween three and six month's expendlture. The trustees consider that re88rves at thls level will ensure Ihat, In the 8vent of a significant drop in funding, they wlll b8 able lo contlnue the charity's current actlvltles whlle consIdera￿On is given to ways In whkh addltlon81 funds may be ralsed. Thls level of reserves has been mainlalned throughout the year. BICKERTON VILLAGE HALL TRUSTEES. REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023 Structure, govemance and managoment The governing document is th8 Scheme dated 11 June 2008, and amended by a r85olutlon dated 27 F8bnJary 2017. The Holdlng Trustees must hold the land belonglng to the charlty. They are:. Mr S Davles, Mr F D Nightlngale, Mrs J Siddorn. Mr R Slddom and Mr R Proctor. The charlty is to be admlnister8d by the management committee. whlch Is composad of elected and appolntèd mambers In accordance wlth clause 6 of the Schema dated 11 Jun8 2008. The truslees who served during the year and up to the date of slgnature of the flnancial Statements w6re: Mr M Bult8nNOrth Mr N Brlers Ms K Brown Mr L Goodwln Mrs S Wllllamson Ms l Hastlngs Mr8 J Clark Mr W Clark Mr T Vaughan Mrs S Prlnce Mrs F Jenkln8on Ms L Stroud Ms L Bolton Mr D Llthgow-smlth Mrs F Lllhgow Smith (Appolnted 28 February 2023) (Appointed 30 Sepl8mber 2023) {Appolnted 31 July 2023) (Appointed 31 July 2023) Recrultment end appolntment of trustees Trustaes are appolnled by other Iruslees at general meetlngs. Th8 trustees, report was approved by the Board of Twstees. Mr M Butlerworth Tru8te8 Mrwcla Trustee BICKERTON VILLAGE HALL INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF BICKERTON VILLAGE HALL I report lo the trustees on my examinatlon of financlal statements of Blckerton lfjllage Hall (the charity) for the yaar ended 31 December 2023. Responslbllltles and basls of report As the trustees of th8 charity you are responslble for the preparalion of the financial stalements In accordance with the requiremenls of the Charltles Act 2011 (the 2011 Act). I report In respect of my 8xamlnatlon of the eharity's financial statements carried out under secllon 145 of the 2011 Act. In Garrylng out my examination I have followed all the applicab18 Directions given by Ihe Charfty Commlsslon under seclion 145{5)(b) of the 2011 Act. Indép8nd•nt examlner's ststemont Your altenllon is drawn to the fact that the charlty has prepared flnanclal statements In accordance wllh Accountlng and R8POrting by Char5ties preparing their accounts In accordance wilh Ihe Flnan¢ial Reporting Standard applicable In the UK and Republlc of Ireland {FRS 102) In preference to the A¢countSng and ReportSng by Charltles: Statement of Recommended Practice issued on 1 Aprll 2005 which is referred lo in the gxtant r8gulab.ons but has now been withdrawn, l understand that thls has been done In order for flnanclal stalaments to provlde 8 true and falr vlew accordance wllh Generally Accepled Accounting Practlce effecllve for reporting perlods beglnnlng on or 8fter 1 January 2015. I have completed my examlnation. I conflmi that no matters have come to my attenllon In connectlon wlth the examinatlon glvlng me cause to belleve Ihat in any material r8sp8Ct: accountlng records V￿re not kepl In respect of the chaTlty as requlred by sectlon 130 of the 2011 Acl; or the financlal statem8nts do not accord with those records; or the flnancSal Statements do not comply wlth the appllcable r8qulrements conc8mlng th8 form and cont6nl of accounts set out in the Charities (Accounts and Reports) Regulation5 2008 other than any requlrem8nl Ihat the accounts glve a true and falr vlew vA)Ich Is not a matter CDnsidared as part of an Independent examlnatlon. I have no concems and hav8 come across no other matters In ￿nnectIOn w5th the examlnallon to whlch atlenlion should be drawn In Ihls report In order to enable a proper understandlng of the finandal statements lo be reached. James Hargroaves FCA Cholmondeley House Dee Hllls Park Chester Cheshire CH3 SAR BICKERTON VILLAGE HALL STATEMENT OF FINANCIALACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2023 Unrnslrfcted funds 2023 Unrestrlcted funds 2022 Notes Incom8 ffom: Donations and18gacles Charitable activilies Other trading actlvllles 1,624 36,974 10,164 3,643 31,699 10,200 Total Incom• 48,762 45,542 Charltable actlvltles Other expandlture 37,090 2,500 65,036 10 Tolal expendlture 39,590 65,036 N•t Incomel(expondltur•l and movement In funds 9,172 <19,494) Reconclllatlon of funds: Fund balanc8s at 1 January 2023 170,232 189,726 Fund balances at 31 D8combaY 2023 179,404 170,232 The statement ol Ilnanclal activllles includes all gains and losse6 recognlsed In th8 year. All Income and expendlture derlvg from contlnulng actlvllles. BICKERTON VILLAGE HALL STATEMENT OF FINANCIAL POSITION ASAT31 DECEMBER 2023 2023 2022 Notes Flxed as8ets Tangible assets 12 129,112 129.112 Current assots Cash at bank and In hand 50,864 43,858 Credltors: amounts falllng due wlthln one year 13 572 2.738 Nel curronl assets 50.292 41,120 Total asset8 less current Ilabllttlos 179,404 170,232 Tho funds of the ¢harlty UnrestrScted funds 179,404 170,232 179,404 170,232 The flnanclal statements were approved by the trustees on ....... Mr M Bulterworih Tru8t•e Mr W Clar Trustee BICKERTON VILLAGE HALL NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023 Accountlng poll¢les Charily Informatlon Bickerton Vlllage Hall Is a publlc benefft entlly and a registered charlty In England and Wales and Is unincorporated. The address of the principal office Is Long Lane, Bickerton, Malpas, Cheshlre SY14 8AU. 1.1 Accountlng conventlon The financial 8talements have been prepared In accordance wSlh the charity's gov8ming document, the Charltlas Act 2011. FRS 102 Yhe Flnanclal Reporting Standard applicable In the UK and Republlc of Ireland. {"FRS 102.1 and the Charilles SORP "Accounting and Reporting by Charllles,. Statement of Racommended Practlce appllcable to charitles preparlng IheSr accounts in accordance with th8 Flnanclal Reporting Standard applicable in th8 UK and Republic Df Ireland {FRS 102)" {effecUve 1 January 2019). The charlty Is a Public Beneflt Entity as d8flned by FRS 102. Th8 charity has taken advantag8 of th8 provlsjons In the SORP for charltles not to prepare a Stat￿ent of Cash Flows. The finandal stalemants arè prepared In sterling, which is the funcllonal curr8ncy of th8 charlty. Monelary amounts In these financSal siatements are rounded to the nearesl £. The fFnanclal statement8 have been wepared under the h18torlcal cost convention, modlfied to Include Ihe revaluatlon of freehold propertles and to Include investmenl propertles and certain Ilnanclal Instruments at falr value. The principal accounthg pollcies adopted are set out below. 1.2 Golng Concern At the time of approvlng the financial statements, the trustees have a reasonable expectatlon that the charity has adequate resources to ¢ontlnue In operallonal exlstenc8 for the foreseeable future. Thus th8 trust8es conllnue to adopt the golng concern basls of accounting in preparfng the finandal statements. 1.3 Charllablo funds Unrestricted funds are available for use at the dl8crellon of the trustee8 in furtherance of thelr charitabl8 oblectlves. Restrlcted funds are subject to speclflc conditlons by donors or grantors as to how they may be used. The purpo8e8 and u$es of the restricted funds are set out In the notss to th8 fin8ncial statements. Endowment funds are subject to specrfic corKlitions by donors that the cap51al musl be maintained by the charlty. 1.4 Incoma Income 13 recognlsed when the charity is legally enlilled to it afler any performance condltlons hava been met. th8 amounts can be mgasurad reliably. and It Is probable that income will be received. Cash donations are recognised on receipt. Other donatlons are recognis8d once lh8 charity has been nollfied of the donatlon. unless performance condltlons requlre deferral of the amount. Income tax rocoverablo In relation lo donallons recelved under Gift Aid or deeds of covenant is recognised at the time of Ihe donation. Legacles are recognised on re¢dpl or othernlse If Ihe charity has been notified of an impending di5tributlon, the amount Is known, and rec61pt Is expected. If the amount Is not known, ihe legacy Is tr88ted 85 a contlngent asset. BICKERTON VILLAGE HALL NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023 Accountlng pollcles (Contlnued) 1.S Expendlture Expendlture Is recognised once there Is a 18gal or constructlve obllgation to transfer economic benefit to a thlrd party, It Is probable that a transfer of economlc benefits wlll be requlred in setilement. and Ihe amount of the obligatlon can be measured reliably. Expenditure is classified by adlvlty. The costs of each acilvity are made up of the total of dIr￿t costs and shared costs. Including support costs involved In undertaklng each activity. Direct costs altrlbulable to a sSngle activlty are allocated directly to that activity. Shared costs whlch contribula to mor8 Ihan one aclivily and support costs ￿lch are not 8ttrlbulable to 8 slngle actlvlty are apportloned botwe8n those actlvltles on a basis consistent wilh the uso of resources. Central staff costs ar8 allocal8d on th8 basis of time spent, and depreclallon charges are allocated on the portion of the asset's use. 1.6 Tanglblo flx8d assets Tanglble fixed assets are Inltlally measured at cost and subsequenuy measured at cosl or valuatlon, net of depraclatlon and 8ny impalrment Ioss8S. Depreclallon Is recognis8d so as to write off Ihe cost or valualion of assets less ihalr residual values over thelr useful live3 on Ihe followlng bases: Freehold land and bulldlngs New Bulldlng Prolect No deprecAatlon No depredailon The gain or loss arislng on the dlsposal of an asset Is determined as the dlfference between the sale proceeds and the carrylng value of the asset, and Is recognlsed In the statement of financS8l acllvltles. 1.7 Cash and cash 8qulvalenl3 Cash and cash equivalents Include cash In hand. deposits held al call with banks, other short-t8rm Ilquld Inv8slments wilh origlnal maturities of three monlhs or18ss, and bank ovardrafts. Bank overdrafts arg shown wllhSn borrowlngs In current Ilabllltles. Crft5cal accountlng estlmateg and Judgomonts In the appllcation of the charlty's 8ccountlng pollcles, Ihe trustees are requlred to make Judgements. estlmates and assurnptlons about the carrying amount of assets and liabillties Ihal are not readily apparent from other sources. The estlmales and assoclatod assumptions are based on hlstorical experlence and other factors that are considered to ba relevant. Actual results Fnay differ from these estimates. The estlmales and undeflylng assumptlon8 are reviewed on an ongoing bas15. Revisions to accounllng asllmat8s are recognised In the period In whlch Ihe estimatè Is revised where the r8vlslon affec15 only that perlod, or in Ihe perlod of the revision and future periods where the revision affects both Current and future perlods. Income from donatlons and legacles Unrostriclad Unrestrlctod funds funds 2023 2022 Donations and gifts 1,624 3,643 BICKERTON VILLAGE HALL NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023 Incom8 from charltable actlvltles Unrestrlctod Unreslrlded fund5 funds 2023 2022 Charltable Actlvltle3 Fundralsing Events Leltlngs Income Arl classas & Bridge club Other Income 24,229 9,056 2,673 1,016 21,274 7.160 3,205 36,974 31.699 Income from other tradlng actlvltles Unrestrlcfed Unreslrlctod funds fund5 2023 2022 Rents 10,164 10,200 BICKERTON VILLAGE HALL NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023 Expendlture on charltable actlvltl88 Charitable Actlvltles 2023 Charltable Actlvlllas 2022 Dlrect costs Charllab18 8XP8nditure Ralas & Walar Charitable expenditure Light & Heal Charltable 8xpendlture Repairs & Malnl8nanc8 263 6,000 241 7,022 6.817 37,280 Charltable expendlture Insurance 1.638 2,062 1,095 397 1,454 1,643 1,476 350 Charitab18 expenditure Cl8anlng CharStable expendlture Telephone Charitable expendlture Other Off￿ costs Charltable expendlture Ftmdraislng costs 18.198 15,042 36,470 64,508 Share of support and govomance costs (see nota 7) Governanc8 620 528 37.090 65,036 Analys18 by lund Unrestrlcted funds - general 37.090 65,036 Support CO8ts allocatod to acllvltlos 2023 2022 Governance costs 620 528 Analysed botween: Charltable Actlvltle5 620 528 2023 2022 Governance costs comprlse: Indep8nd8nl Examiner fees 620 528 620 528 Trustoos None of the twstees {or any persons connected with them) received any remuneration or benefits from the charity during the year. BICKERTON VILLAGE HALL NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023 Employees The average monthly number of employees durlng the year was: 2023 Number 2022 Number Total The charlty has no employees, but pays self ernployed deaners by th8 hour. There were no employees whose annual remuneratlon was mora than £60,000. 10 Other expondllure Unrestrlcted Unrestrfct8d funds fund3 2023 2022 Fraud Loss 2,500 2,500 11 Taxatlon Th8 charlty is exempt frorn taxation on Ils actlvities because all it8 incom8 Is applled for charitab18 purposes. 12 Tanglblo flxed ag8Ots Fr••hold land Now 8ulldlng and bulldlng• Project Total Cost At 1 January 2023 50 129.062 129,112 Al 31 December 2023 50 129.062 129,112 Carrylng amount At 31 December 2023 50 129,062 129.112 Al 31 Decgmber 2022 50 129.062 129,112 13 Credltor8'. amounts falllng due wlthln one year 2023 2022 Accruals and deferred Income 572 2,738 10- BICKERTON VILLAGE HALL NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023 14 Unrestrlcted funds The unrestricted fijnds of the charity comprise Ihe unexpended balances of donations and grants whlch are not subject to speclfic condillons by donors and grantors as lo how they may bo used. These Include deslgnat8d funds whlch have been sel aside out of unrestricted fund5 by th8 truste8s for speclfic purposes. At 1 January 2023 Incomlng resources Resourc88 expended At31 December 2023 General funds 170.232 48,762 (39,590) 179,404 Provlous year: At 1 January 2022 Incomlng resourcas Resources axpendod At31 December 2022 General funds 189,726 45.542 (65,036) 170,232 15 Analy818 of net assets between funds Unroslrlctod tund$ 2023 Fund balance8 at 31 Docember 2023 arn rnpr88•nted by: Tangibl8 assets Current ass8ts1(Ilabilltles) 129.112 50,292 179,404 Unrostrlcted funds 2022 Fund balances at 31 D•cember 2022 are represented by: Tanglble assets Current assetsl(IlabllltSes) 129,112 41,120 170,232 16 Relatod party transactlons There were no dis¢lo8abie related party transactions during the year (2022 - none). 11