## **Trafford Sea Cadet Corps** 

**Unit Number 425 - Charity No 520003** 

**Annual Statement of Account for the Unit** 

## **SECTION C: TRUSTEES' ANNUAL REPORT - For the year ending 31st March 2025** 

## **Unit Address:** 

Trafford Sea Cadets TS Talisman Manchester Road Altrincham WA14 5PZ 

## **Unit Management Committee members (the 'charity trustees') at year end:** 

|**Name**|**UMC Start**<br>**Date**|**Role**|**Current Role**<br>**Start Date**|**Charity Commission**<br>**Aware**|**HMRC Aware**<br>|
|---|---|---|---|---|---|
|Sue Shufflebotham*|28 Sep2011|Chairperson|22 Oct 2014|Yes|Yes|
|Imelda Arthern||Secretary|1 Feb 2022|Yes|Yes|
|Dionne Bellis*|10 Oct 2020|Treasurer|1 Feb 2022|Yes|Yes|
|Peter Johnson|9 Sep2010|Unit Chaplain|9 Sep2010|Ex-officio|Ex-officio|



_* Account Signatories (additonally PO Wiles, Admin Officer)_ 

## **Other persons who were charity trustees during the financial year:** 

|**Name**|**Role**|**Start Date on**<br>**UMC**|**Date Left**|**Charity Commission**<br>**Aware**|**HMRC Aware**<br>|
|---|---|---|---|---|---|
|||||||
|Calum McCluckie<br>**Commanding Officer:**<br>Joshua Shufflebotham<br>**Independent Examiner of**<br>**Accounts:**||||||



## **Nature and date of the Unit's constitution (governing document):** 

Governed by Sea Cadet Regulations. 

## **The method(s) adopted for recruiting new trustees, and how trustees are elected or otherwise appointed (and by whom) in accordance with the Unit's constitution, are as follows:** 

Unit Management Committee (UMC) members are elected annually at the Annual General Meeting (AGM). UMC members are elected from the membership of the Sea Cadet Unit which is drawn loosely as being those with an interest in the unit. In the event of a vacancy arising during the year (known as a casual vacancy), the UMC have the power to appoint a new UMC member. The UMC member appointed will serve until the date of the next AGM, after which the post will be filled by election. 

## **The Unit's charitable purpose(s) as set out in its constitution is:** 

To help young people towards responsible adulthood by encouraging valuable personal attributes and high standards of conduct, using a nautical theme based on the customs of the Royal Navy. 

## **The Unit's main activities and achievements in the financial year:** 



• The continued provision of high quality unit level training for Royal Marine Cadets, Sea Cadet and Junior Cadets, and the ongoing encourangement of participation in District, Area and national courses and competitions. • 

The Sea Cadet Unit trustees acknowledge with thanks the extra support of the Ministry of Defence by way of grants in aid, loan of equipment and services of personnel to the Unit during this financial year. 

The Trustees acknowedge with thanks the kind donations and grants awarded as follows: 

## **Public Benefit:** 

The UMC continue to give due regard to the public benefit provided by the Unit in relation to the charitable purpose of the Sea Cadet movement as set out in the activities and achievements as outlined above. The aim is to promote the development of young people in achieving their physical, intellectual and social potential as individuals and responsible citizens in a safe environment. In order to achieve this the Unit takes young people from all backgrounds, including where possible those with disabilities and develops their skills and abilities by: 

- Regular and structured activities with a nautical theme. 

- Allowing young people to take part in activities connected with the wider Sea Cadet movement such as seaborne activities, events and competitions at district, area and national levels. 

- Availability of formal educational achievements whilst taking courses to earn badges and promotions. 

Contributions are kept low in order to ensure all those who wish to take part in the activities of the Unit may do so. 

## **Reserved, Restricted and Designated Funds** 

## **Reserves Policy:** 

The unit relies heavily on cadet contributions, donations, fundraising activities and successful grant awards, which together form a significantly high proportion of the overall income to the charity; the percentage varies but will usually be An unforeseen and sudden reduction of this income (for example if the unit was required to close for a period of time due to unforeseen circumstances), would severely jeopardise the unit’s ability to pay it’s bills and carry out the objects of the To safeguard against such an eventuality, the unit maintains unrestricted reserves at a level equating to 6 months revenue payments; namely utilities and insurance which are paid on monthly schemes and are unlikely to reduce in this short term. Year-end reserves amounted to £5,191.85, equal to approximately six months on that basis. 

## **Restricted Funds: Grants & Donations:** 

Where the unit receives a grant or donation for which the purpose has been specified by the donor, these funds will be held in a restricted fund named to indicate the intended purpose and/or the donor. 

Grants & Donations at year-end, for projects yet to be completed, amounted to £11,231. 

## **Unrestricted Designated Fund: The Galley Fund** 

This fund was set up to ensure that the provision of drinks and confectionary for sale at stand easy does not make a loss and eat into the unit’s General Funds. All monies raised from such sales is paid into the Galley Fund which is then used to purchase further items for resale. The amount held at the end of a financial year is determined by the trustees best estimate of the amount required to restock the galley for this purpose during the following month, currently set at a maximum of £300. Any excess is removed from the fund and used generally to further the charity’s objects. At year-end, the Galley Fund contained £0 

## **Unrestricted Designated Fund: Uniforms & Badges** 

Upon joining, the unit receives a uniform upkeep/joining fee from parents/carers. These funds are designated by the trustees to assist with the purchase of uniform badges and slides, or other uniform related items. Where demand exceeds the funds available, the trustees may purchase essential items from general unit funds. The amount held in this fund is determined by the number of payments received and the demand for such items, but is usually a fairly small amount of less than £200 due to the ongoing demand for such items. 

At year-end, this fund contained £0 



## **Unrestricted Designated Fund: Building/Boat Maintenance and Repairs** 

Due to the potential high costs involved in ongoing maintenance of buildings and boats, and the fact that the unit would not be able to carry out it's objects without them, trustees may decide to allocate funds for a foreseen purpose related to this as a means of ensuring that these items do not deteriorate beyond repair or to a point where costs are likely to escalate. Where such funds have been allocated, the amount will usually be in line with a quotation or estimate received from a reputable contractor capable of carrying out the work to a standard which meets MSSC/SCC requirements. Funds will be named to indicate the intended purpose (eg. Viking Repairs, Roof Repairs, Security etc.). At year-end, this fund contained £00.00 

There are no restricted funds in deficit. 

The Unit and/or its trustees do not hold any assets for other Sea Cadet Units or charities. 

## **Serious Incidents:** 

The trustees confirm that no serious incidents or other matters have occurred during this financial year which they should have brought to the attention of the Charity Commission and have not done so already. 

|**Date signed a**|**s authorised by the Unit's Management Committee:**<br>Dionne Bellis|<br>**31st August 2025**|
|---|---|---|
|||Unit Treasurer<br>Unit Chairperson|
||Sue Shufflebotham||



_Note: The statutory audit or independent examination report on the accounts must be attached._ 



## Trafford Sea Cadets - Profit & Loss: Accounting Year 2024/25 

|Debit<br>Credit<br>Turnover<br>53924|Debit<br>Credit<br>Turnover<br>53924|Debit<br>Credit<br>Turnover<br>53924|
|---|---|---|
|Sales||-75|
|Subs||19101|
|Course Payment Income||5793|
|Stand EasyIncome||2234|
|Branded ClothingIncome||476|
|Donations||2294|
|Gift Aid(HMRC)||2960|
|Grant||8937|
|Card Transaction||12204|
|Other Income<br>1072|||
|Interest Received||72|
|Grant Income||1000|
|Cost of Sales<br>7749<br>Cost of Sales<br>3630<br>Materials<br>1036<br>Equipment Hire<br>734<br>Course Payment Outgoings<br>929<br>Stand EasyOutgoings<br>1420<br>Gross Proft<br>47247<br>Administration Expenses<br>37169<br>BuildingMaintenance<br>13989<br>Branded ClothingOutgoing<br>1047<br>Uniform<br>854<br>Boats<br>1701<br>Utilities<br>4597<br>Ofice Costs<br>200<br>Rent<br>100<br>Computer Software<br>10<br>Computer Hardware<br>259<br>Ofice Equipment<br>1021<br>Internet & Telephone<br>1098<br>Printing<br>81<br>Stationery<br>605<br>Sundries<br>6<br>Motor Expenses<br>53<br>Course Food<br>2088<br>Advertisingand Promotion<br>765|||
|BuildingMaintenance|13989||
|Branded ClothingOutgoing|1047||
|Uniform|854||
|Boats|1701||
|Utilities|4597||
|Ofice Costs|200||
|Rent|100||
|Computer Software|10||
|Computer Hardware|259||
|Ofice Equipment|1021||
|Internet & Telephone|1098||
|Printing|81||
|Stationery|605||
|Sundries|6||
|Motor Expenses|53||
|Course Food|2088||
|Advertisingand Promotion|765||





|AccountancyFees|240|
|---|---|
|Charitable Donations|600|
|Subscriptions|130|
|Insurance|2548|
|Travel|1020|
|Subcontractor Costs|1174|
|Staf Training|1603|
|Staf Entertaining|1120|
|Net SalaryExpense|90|
|Entertaining|170|



|Bank(Current & Reserve Account)||
|---|---|
|Opening:|33541|
|Receipts:|54996|
|Payments:|44918|
|ClosingBalance:|43619|





Check
38427.9 Current
5191.85 Reserve

- % : CHARITY CHARITY COMMISSION COMMISSION Independent Independent examiner's[examiner's] FOR FOR ENGLAND ENGLAND AND AND WALES WALES report report on on the the accounts accounts 

- Section Section A A Independent Independent Examiner's Examiner’s Report Report Report Report to[to] the the[trustees/] trustees/ Charity Name Trafford Sea Cadets 

- members[of] 

- On On accounts accounts for[for] the the year year | 31st 31%t March March 2025 2025 Charity Charity no no | 520003 520003 ended ended (if (if any) any) 

- Set out on pages (remennber to inciL!de the numbers[of] additional sheets) page 

- I | report report to to the the trustees trustees on on my my examination examination of of the the accounts accounts of of the the above above charity charity[("the] (“the Trust") Trust”)[for] for the[the] year year ended ended . 

- Responsibilities Responsibilities[and] and As As the[the] charity trustees charity trustees[of] of the[the][Trust,] Trust, you you are are[responsible] responsible for[for] the[the][preparation] preparation basis basis of[of] report report of of the the accounts accounts[in] in accordance accordance with with the the requirements requirements of[of] the[the] Charities Charities Act Act 2011 2011[("the] (“the Act"). Act’). | I report report in in respect respect of of my my examination examination of of the the Trust’s Trust's accounts accounts carried carried out out under under section section 145 145[of] of the[the] 2011 2011 Act Act and and[in] in carrying carrying[out] out my my examination,[examination,] I | have have[followed] followed[the] the applicable applicable Directions Directions given given by[by][the] the Charity[Charity] Commission[Commission] under under section section 145(5)(b) 145(5)(b)[of] of the[the][Act.] Act. 

- Independent Independent I | have have completed completed my my examination. examination. | I confirm confirm that that no no material material* matters matters have have examiner's examiner's statement statement come come to[to] my[my] attention[attention][(other] (other than[than] that[that] disclosed[disclosed] below[below] *) ) in in connection connection with with the the examination examination which which gives gives me me cause cause[to] to believe believe that[that] in, in, any any material material respect: respect: • e accounting accounting records records were were[not] not kept kept in[in] accordance[accordance][ with] with section section 130[130][of] of the the Act Act or or 

- e • the the accounts accounts do do not not accord accord with with the the accounting accounting records records 

- I | have have no no concerns concerns and and have have come come across across no no other other matters matters in in connection connection with with[the] the examination examination to[to] which which[attention] attention should should be[be] drawn drawn in[in] order order[to] to enable enable a[a] * *proper properPlease Please[understanding] understanding delete delete the the words words[of] of the[the] in in[accounts] accounts the the brackets brackets[to] to be[be] if if they they[reached.] reached. do do not not apply. apply. g] 

- Signed: Name: Name: | pHOWWS RUCKLEY 

- Relevant professional Relevant professional |A\C /.A AA CeefA. 

- qualification(s) qualification(s) or or body body : (if (if any): any): 

- Address: Address: | i jqtJiTE Qto ACCOUNTS CTO efice 312. THE GASE, DALLAM DALLA LANE VWI ARR WOT COAL WAD RNC 

1 1 October October 2018[2018] 

> IER IER 



Section Section B B Disclosure Disclosure 

Only Only complete complete[if] if the[the] examiner examiner needs needs[to] to[highlight] highlight matters matters of of concern concern (see[(see] CC32, CC32, Independent Independent examination examination of[of] charity charity accounts: accounts: directions directions and and guidance guidance for for examiners). examiners). 

Give Give here here brief brief details details of of any any items[items] that[that][ the] the examiner wishes examiner wishes[to] to disclose. disclose. 

> IER IER 2 2 

October October 2018 2018