Trafford Sea Cadet Corps
Unit Number 425 - Charity No 520003
Annual Statement of Account for the Unit
SECTION C: TRUSTEES' ANNUAL REPORT - For the year ending 31st March 2024
Unit Address: Trafford Sea Cadets TS Talisman Manchester Road Altrincham WA14 5PZ
Unit Management Committee members (the 'charity trustees') at year end:
| Name | UMC Start Date |
Role | Current Role Start Date |
Charity Commission Aware |
HMRC Aware |
|---|---|---|---|---|---|
| Sue Shufflebotham* |
28 Sep 2011 | Chairperson | 22 Oct 2014 | Yes | Yes |
| Imelda Arthern | Secretary | 1 Feb 2022 | Yes | Yes | |
| Dionne Bellis* | 10 Oct 2020 | Treasurer | 1 Feb 2022 | Yes | Yes |
| Peter Johnson | 9 Sep2010 | Unit Chaplain | 9 Sep2010 | Ex-officio | Ex-officio |
* Account Signatories (additonally PO Wiles, Admin Officer)
Other persons who were charity trustees during the financial year:
| Name | Role | Start Date on UMC |
Date Left | Charity Commission Aware |
HMRC Aware |
|---|---|---|---|---|---|
Independent Examiner of Accounts:
Tom Buckley
Commanding Officer: Joshua Shufflebotham
Nature and date of the Unit's constitution (governing document):
Governed by Sea Cadet Regulations.
The method(s) adopted for recruiting new trustees, and how trustees are elected or otherwise appointed (and by whom) in accordance with the Unit's constitution, are as follows:
Unit Management Committee (UMC) members are elected annually at the Annual General Meeting (AGM). UMC members are elected from the membership of the Sea Cadet Unit which is drawn loosely as being those with an interest in the unit. In the event of a vacancy arising during the year (known as a casual vacancy), the UMC have the power to appoint a new UMC member. The UMC member appointed will serve until the date of the next AGM, after which the post will be filled by election.
The Unit's charitable purpose(s) as set out in its constitution is:
To help young people towards responsible adulthood by encouraging valuable personal attributes and high standards of conduct, using a nautical theme based on the customs of the Royal Navy.
The Unit's main activities and achievements in the financial year:
• The continued provision of high quality unit level training for Royal Marine Cadets, Sea Cadet and Junior Cadets, and the ongoing encourangement of participation in District, Area and national courses and competitions.
•
The Sea Cadet Unit trustees acknowledge with thanks the extra support of the Ministry of Defence by way of grants in aid, loan of equipment and services of personnel to the Unit during this financial year. The Trustees acknowedge with thanks the kind donations and grants awarded as follows:
Public Benefit:
The UMC continue to give due regard to the public benefit provided by the Unit in relation to the charitable purpose of the Sea Cadet movement as set out in the activities and achievements as outlined above. The aim is to promote the development of young people in achieving their physical, intellectual and social potential as individuals and responsible citizens in a safe environment. In order to achieve this the Unit takes young people from all backgrounds, including where possible those with disabilities and develops their skills and abilities by:
• Regular and structured activities with a nautical theme.
• Allowing young people to take part in activities connected with the wider Sea Cadet movement such as seaborne activities, events and competitions at district, area and national levels.
- Availability of formal educational achievements whilst taking courses to earn badges and promotions.
Contributions are kept low in order to ensure all those who wish to take part in the activities of the Unit may do so.
Reserved, Restricted and Designated Funds
Reserves Policy:
The unit relies heavily on cadet contributions, donations, fundraising activities and successful grant awards, which together form a significantly high proportion of the overall income to the charity; the percentage varies but will usually be in excess of 70-80% of unit income (excluding restricted income for courses and activities).
An unforeseen and sudden reduction of this income (for example if the unit was required to close for a period of time due to unforeseen circumstances), would severely jeopardise the unit’s ability to pay it’s bills and carry out the objects of the charity.
To safeguard against such an eventuality, the unit maintains unrestricted reserves at a level equating to 6 months revenue payments; namely utilities and insurance which are paid on monthly schemes and are unlikely to reduce in this short term.
Year-end reserves amounted to £5,145.27, equal to approximately six months on that basis.
Restricted Funds: Grants & Donations:
Where the unit receives a grant or donation for which the purpose has been specified by the donor, these funds will be held in a restricted fund named to indicate the intended purpose and/or the donor.
Grants & Donations at year-end, for projects yet to be completed, amounted to £5,405.07.
Unrestricted Designated Fund: The Galley Fund
This fund was set up to ensure that the provision of drinks and confectionary for sale at stand easy does not make a loss and eat into the unit’s General Funds. All monies raised from such sales is paid into the Galley Fund which is then used to purchase further items for resale. The amount held at the end of a financial year is determined by the trustees best estimate of the amount required to restock the galley for this purpose during the following month, currently set at a maximum of £300. Any excess is removed from the fund and used generally to further the charity’s objects. At year-end, the Galley Fund contained £0
Unrestricted Designated Fund: Uniforms & Badges
Upon joining, the unit receives a uniform upkeep/joining fee from parents/carers. These funds are designated by the trustees to assist with the purchase of uniform badges and slides, or other uniform related items. Where demand exceeds the funds available, the trustees may purchase essential items from general unit funds. The amount held in this fund is determined by the number of payments received and the demand for such items, but is usually a fairly small amount of less than £200 due to the ongoing demand for such items.
At year-end, this fund contained £0
Unrestricted Designated Fund: Building/Boat Maintenance and Repairs
Due to the potential high costs involved in ongoing maintenance of buildings and boats, and the fact that the unit would not be able to carry out it's objects without them, trustees may decide to allocate funds for a foreseen purpose related to this as a means of ensuring that these items do not deteriorate beyond repair or to a point where costs are likely to escalate. Where such funds have been allocated, the amount will usually be in line with a quotation or estimate received from a reputable contractor capable of carrying out the work to a standard which meets MSSC/SCC requirements. Funds will be named to indicate the intended purpose (eg. Viking Repairs, Roof Repairs, Security etc.). At year-end, this fund contained £00.00
There are no restricted funds in deficit.
The Unit and/or its trustees do not hold any assets for other Sea Cadet Units or charities.
Serious Incidents:
The trustees confirm that no serious incidents or other matters have occurred during this financial year which they should have brought to the attention of the Charity Commission and have not done so already.
| Date signed as | authorised by the Unit's Management Committee: Dionne Bellis |
20 August 2024 |
|---|---|---|
| Unit Treasurer Unit Chairperson |
||
| Sue Shufflebotham |
Note: The statutory audit or independent examination report on the accounts must be attached.
Trafford Sea Cadets - Profit & Loss: Accounting Year 2023/24
| Debit Credit Turnover 43387 |
Debit Credit Turnover 43387 |
Debit Credit Turnover 43387 |
|---|---|---|
| Sales | 557 | |
| Subs | 15945 | |
| Course Payment Income | 5359 | |
| Stand EasyIncome | 3280 | |
| Branded ClothingIncome | 222 | |
| Donations | 5405 | |
| FundraisingEvent | 2661 | |
| Gift Aid(HMRC) | 2749 | |
| Grant | 4000 | |
| Uniform and Badges | 1158 | |
| Card Transaction | 2051 | |
| Other Income 68 |
||
| Interest Received | 68 | |
| Cost of Sales 3589 Cost of Sales 9 Materials 1054 Equipment Hire 75 Course Payment Outgoings 860 Stand EasyOutgoings 1591 Gross Profit 39866 Administration Expenses 43025 BuildingMaintenance 12834 Branded ClothingOutgoing 2490 Uniform 1874 Boats 5737 Utilities 3297 Office Costs 1404 Rent 7 Computer Hardware 522 Office Equipment 2398 Internet & Telephone 884 Mobile Phone 60 Printing 688 Stationery 1381 Sundries 1933 |
||
| BuildingMaintenance | 12834 | |
| Branded ClothingOutgoing | 2490 | |
| Uniform | 1874 | |
| Boats | 5737 | |
| Utilities | 3297 | |
| Office Costs | 1404 | |
| Rent | 7 | |
| Computer Hardware | 522 | |
| Office Equipment | 2398 | |
| Internet & Telephone | 884 | |
| Mobile Phone | 60 | |
| Printing | 688 | |
| Stationery | 1381 | |
| Sundries | 1933 |
| Course Food | 2283 |
|---|---|
| AccountancyFees | 300 |
| Postage | 9 |
| Subscriptions | 312 |
| Insurance | 2405 |
| Travel | 32 |
| Subcontractor Costs | 764 |
| Staff Training | 79 |
| Staff Entertaining | 546 |
| Entertaining | 786 |
| Bank(Current & Reserve Account) | |
|---|---|
| Opening: | 36700 |
| Receipts: | 43455 |
| Payments: | 46614 |
| ClosingBalance: | 33541 |
Check 28421.44 Current 5119.8 Reserve
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees Trafford Sea Cadets On accounts for the year ended 313t March 2024 Charity no {if any) 520003 Set out on pages rif 4flditiAn*l I report to the trustees on my examination of the accounts of the above charity (Ihe Trust.) for the year ended As the charivs trustees. you a responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (Ihe Acf). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Responslbilltles and basis of report Independent examinerfs statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below ") which gives me cause to believe that in, any material respect: the accounting records We not kept in accordance with section 130 of the Charities Act., or the accounts did not accord with the accounting records; or the accounts did not comply with the applicable requirements conceming the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts gtve a Irue and faif view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understsnding of the accounts to be reached. Please delete the words in the brackets rf they do not apply. Date: Signed: Name: Relevant professional qualification{s) or body aC4MA IER Oct 2018
(rf any): Address: Iqj I rG Si)£1 &s5 SARLlicEs UTQ oGCILfi É IL THF., 6A-S ALLAA4 L44J£ AL7KJ Section B Disclosure Only complete rf the examiner needs to highlight material matters of concern (see CC32, Independent examination of charty accounts: directions and guidance for examiners). Give here brlef detsils of any Items that the examiner wishes to disclose. IER Oct 2018