ULLESTHORPE VILLAGE HALL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2024 Registered Charfty no. 519980 CONTENTS Page Legal and admlnlstratlve Informatlon Trustees, annual report Independent examiner's report Statement of flnanclal activltles Notes formlng part of the flnanclal statements LEGAL AND ADMINisfRATIVE INFORMATION 30 JUNE 2024 Charlty re8lstratlon number 519980 Prln¢lpal Office clo 12 South Avenue Ullesthorpe, LUTTERWORTH LE17 5DG Bankers Santander Business Bankln8 Operatlons SUNDERLAND SR43 4FW Independent Examlner Kay Wllson Hlgh Cross Grange Claybrooke Magna Lutterworth LE17 SAU Trusteei Clare Robertson Smlth Phlllp Hague Lorralne Davls Tonl Lewls Bryan Faulkner Richard Brooks Wendy Brooks David Spiers Wllllam Jones Kathleen Mason David Jarvls Stephen Prlce N Moone¥ Hayley Mason Chrls Dodd Chalr Secretary freasurer appointed 7 March 2024 appolnted 7 March 2024 resl8ned 15 Aprll 2024 removed 14 Septsmber 2023 reslgned 8 March 2024 resl8ned 30 June 2024 TRUSTEES, ANNUAL REPORT FOR THE YEAR ENDED 30 JUNE 2024 The Trustees present thelr annual report and the financial statements for the year ended 3e June 2024. The trustees have adopted the provislons of the Statement of Recommended Practlce {SORP) °Accounting and Reportlng by Charltles" Issued In 2019 In preparlng the annual report and flnanclal statements of the charlty. nyRrnln8 Do£ument The Assoclation Is 8ovemed by Its Trust Deed dated 23 March 1922 Re¢rultment and appolntmont of Trustees New Trustees are appointed by existing Trustees based on the experlence and skllls they wlll offer, and the requlrements of the current Trustees 8oard and needs of the Charlty. Trustees, Indurtlon NewTrustees are Informed aboutthe objectlves and runnlns practlces of the organlsatlon as well as thelr dutles, responsibllltles and role wlthln the Trustees Board and the Charlty. A Trustee Ell8iblllty Declaratlon Is completed, MSnutes of recent Trustee meetlngs and a copy of the latest accounts provided, and new Trustees are advlsed to read CC3, The Essential Trustee. oryanl￿tl0n structure All major pollcy and spendlng declslons are subject to approval by the majorlty of the Trustees. All expenses and mlnorspendln8 declslons must be approved by a mlnlmum of two trustees, one of whom must be a si8natory. All cheques must be sS8ned by two signatories. Charfty objertlves The charltrfs objectlve Is to provide for the benefit of the Inhabltants of Ullesthorpe and the nelghbourhood, a Vlllage Hall for meetln8s, entertalnment, and any other sultable use as community centre ft>r the sald inhabStants ￿ the Trustees may determlne. Actlvltles •nd revlew of the yeor In plannlng our actlvltles for the year, we keep In mlnd the Charlty Cornrnlsslon's guldance on publlc beneflt atourtrustees, meetings and ensure thatthis, coupled with our mlsslon statement is the drlvin8 force behlnd everythin8 we do. We belleve our prlmary focus to be wlthin the Charity Commission's deflnltlon of what constltutes a publlc benefft. The charlty Is open to all sectlons of the population irrespettive of falth, ethnlclty or gender, and offers support on a slmllar basls. Durln8 thls flnanclal year the Hall has provlded a venue for Parlsh Council meetln8S, CoA8fe8atioAal ChuF£h DFOP-IA las a desl8Hated Wafffl WeleovAe Spaee), Maftial Arts, EveF8iee Club, Yoga, CompanyTralnlng, Sales, Kurlln8, Carpet Bowls, Wl, Patchworkcla55, U3A Engineerln8 and Photography Classes, Puppy Tralnln& Dance Practlce, St.Peters Church Supper, Macmlllan Coffee Mornln& Qulzzes, HCYC, Pllates, Ramblers Meet, Sound Bath Medltatlon, Engllsh Chess Finals, Elections Polling Station. In addition, the Hall is used for our own fundralslng eyents, and re8ularly hlred out for children's parties. TRUSTEES, ANNUAL REPORT FOR THE YEAR ENDED 30 JUNE 2024 Flnanclal Review The Statement of Financlal Actlvltles Is set out on pa8e 5 of the financial statements: Income Generatlon Income is generated from hlre of the premises to the Parlsh Councll, local Interest groups and other hlre for partles and events. This is supplemented by a 100 Club that raises £500 p.a., and from fundralsln8 events organlsed by the Trustees. Reserve Polity The trustees revlew the reserves pollcy on an on8olng basls. We are fortunate to have extremely low flxed costs and so have set our mlnlmum cash reserves at £5,000 to cover these for 6 months. In practlce ourtreasurer also works to ensure that all remainlng spend commitment on restrlcted budgets, plus OUI mlHIMum reserve Is malAtalAed as a cash reseFve at all tlmes throughout the year. Rlsk mana8em•nt pollcv The trustees eNamlne the major rlsks that the charlty faces each flnanclal year when preparin8 and updatlng the strateglc plan. The charlty has developed systems to monltor and control these rlsks to mltlgate any Impact that they may have on the charlty in the future. Revlew of speclflc projects and conflrniatlon that fvnds can meet th•lr objectlves All restrlcted fundln8 recelved for speclfic attlvltles Is used for dlrect expendlture and related support costs. Any fundln8 recelved for projects that extend beyond the year-end Is apportloned approprlately. £90,303 of restrlcted fundin8 was recelved In the year ended 30 June 2024. The balance of restrlcted fundln8 recelved and not spent at 30 June 2024 Is £82,823 Future Plans The Trustees have been en8a8ed in fundralsln8 for several years to take forward plans to extend the Hall. The almls to increase capaclty Sn a growlng villa8ei provide sultable storerooms, a bar, and extend the kltchen. The eKtstln8 roof will be strlpped back Inslde and fully Insulated to modern standards. The work Is expected to start In August. Thls report was approved by the Trustees on Io k Ofi C)IlgL Clare Robertson Smith Chair ULLESTHORPE VILiAGE HALL INDEPENDENT EXAMINERS REPORT TO THE MEMBERS I report on the accounts of Ulle5thorpe Vllla8e H?11 for the year ended 30 June 2024, which are set out on pages S to 7. Respertlve responslbllltles of trustees and examlner The chariws trustees are responslble for the preparat5on of the accounts: The charity's trustees consider that an audlt Is not required for thls year under section 144 (21 of the Charities Act 2011 (the Charltles Act) and that an Independent examlnatlonls needed. It Is my responslblllty to: E] examlne the accounts under sectlon 145 of the Charitles Act; fl to follow the procedures lald down In the 8eneral Dlrectlons glven by the Charlty Commlsslon under sectlon 145151{b) of the Charltles Act; and to state whether partScular matters have come to my attentlon. Basls ol Independent examlnerfs report My examlnatlon was carrled out In accordance with the general Dlrections glven by the Charity Commisslon. An examlnatlon Includes a revlew of the accountlng records kept by the charity and a comparlson of the account5 presented wlth those records. It also Includes conslderatlon of any unusual items or dlsclosure5 In the accounts, and 5eeklng explanatlons from you as trustee5 concerning any such matters. The procedures undertaken do not provlde all the evldence that would be requlred In an audlt and consequently no oplnlon Is 8lven as to whether the accounts present a 'true and fair vlew, and the report Is Ilmlted to those matters set out in the statement below. Independent examlnerfs ststement In connectlon wlth my examlnatlon, no matter has come to my attentlon: (l) whlch glves me reasonable cause to belleve that In any materlal respect the requlrements: ] to keep accountlng record5 in accordance with section 130 of the Charltles Act. and to prepare accounts which accord wlth the accounting records and comply wlth the accountlng requlrements of the Charltles Act have not been met. or {2) to whlch, In my oplnlon, attentlon should be drawn In order to enable a proper understandlng of the accounts to be reached. Kay Wilson Hlgh Cross Gran8e, Claybrooke Ma8na, Lutterworth LE17 SAU Dated Page S uLL￿￿ORPE VILLA¢￿ HALL STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 JUNE 2024 Unr•strl¢t•d Re¥trl¢t•d rund$ Fun Total 2024 Notes Ineomlnq r•￿Ur¢ Grants recelved 90,303 90,303 Glfts and Donatlons 32,330 32,330 Actlvltles for ￿neratIng funds Bank Interest 21,183 21,183 345 345 Mlscellaneou$ 3,057 3.057 Total Incomlnq r•￿u￿ 56,915 90,303 147,Z18 R•Murc•s •xp•nd•d Charltable expendlture 8,036 6,980 15,016 Total r•￿Urr•S •xp•nd•d 8,036 6,980 15,016 N•t Incom1￿ r•￿￿rC•1 for th• yur 48,879 83,32J 132,202 Fund balances at 1 July 2023 39,875 15WI 39,375 Fund bAlanc•i ¢•rrl•d lorw•rd at 30 JUM 2024 88,734 82,823 171,577 R•pr•s•nt•d by cMh It bank and In hand 88,754 82,823 171,577 The above results all relate to contlnulni actlvltlej There are no recognlsed 8alns or losses for the above flnanclal year other than those shown on the statement of flnanclal actlvltle& The flnanclal stateffEnts are approved by the trustees on the and slgned on thelr behalf by: Clare Robertson Smlth Phll Hague Page 6 ULLESTHORPE VILLAGE HALL NOTES FORIAING PART OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2024 1 Accountln8 Polid05 a) Basls of accountlr4 The accounts have been prepared In accordance wlth the Statement of Recommended Practlce: Accountltyd and Rep￿rtIng by Charltles preparln8 théir accounts In accordance wlth the Flnanclal Reportln8 Standard applkable In the UK and Republlc of Ireland IFRS 1021 Iswed on 16 July 2014 and the Charltles Act 2011. The accounts have been prepared under the hlstorkal cost conventlon wlth Items rncognlsed at cost or transactlon v41ue unless otherw15e stated In the relevant notels) to these accounts. The charfty constltutes a publlc beneflt entlty as deflned by FRS 102. b) Incom• reC￿TrItIon pollcl•s Items of Income are r•coBnlsed and Included In the aCCo￿ts when the followln8 crlterla are met: l the charfty hasrecelved th• fund51 Income recelved fn advance of provlslon of other speclfled servlces are deferred untll the crfterla for Income recoqnitlon arè met. c) Int•r•Jt r•c•lvabl• Interest on funds held on deposlt Is Included when recelvable and the amount can be measured rellably by the chttrfty. thls Is nomially upon notlflcatlon of the Interest pald or payable by the bank. d) Fund Accountlni F￿dS held by the charlty are elther: Unrestrlctsd general funds are furKls whlch are avallable to spend on actlvltles that further any of the purposes of the charlty. Deslgnated funds are unrestrfcted funds ol the ch8rfty, whlth the trustees have declded, at thelr dlscretlon, to set aslde for use for a ¥>eclflc purposes. Restrfcted funds are qrants or donatlons, whlch the donor his sp•clfled are to be solely used for partlcularareai of the charltys wort or for 4)eclflc projects undertakèn by the charfty. •) Exp•ndltur• ind Irr•cov•rabl• VAT Expendfture 1$ reco8nlsed once payment has been made. Expendlture Is d•sslfled under the followln8 actlvlty headlnls: Expendlture charltable actlvltles Include5 the costundertaken to further the purp¢xes of the charlty and thelr assoclated costs. Support costs have been allocated between Bovemance costs and other support, Governance costs comprls• all costs Involvln8 publlc accountablllty of the charlty and Its compllance wlth re8ulatfon and lood practlce. 11 Support costs Include central functlons and have been allocated to actmty cost categorles on a blsfs conslstent wlth the use of resourcesi e8 allocatlng property costs by floor areas, or per caplta, staff costs by the tlme spent and other costs by thelr usage. 111 Other expendlture represents those Items not falllng Into any other headln8 Irre¢+werable VAT Is char8ed as a cost agalnst the actlvlty for which the expensiture was incurred. n Cash at bank and fn hand Cash at bank and cash In hand Indudes cash and other short term, highly liquld Investments wlth a short matudty of three mQAth6 OF less Ir¢m the date of acquisi14aR OF opeA4AI of the deposlt QF slmliaF aÉcouRt. Poge 7 ULLESTHORPE VILLAGE HALL NOTES FORMING PART OF THE FINANCIAL STATEMENTS FOR THE YEAR ENOED 30 JUNE 2024 2 Voluntary In¢om* 2024 Donatlons 32,330 Grants 90,303 122,633 Grants recelved comprlge: Gazeley HDC Isectlon 1061 25,OCK) 65,303 90,303 3 ActI￿tI￿ for pr*ratl￿ fundi 2024 Buy a Brlck 100 & 200 Club RaffLeg Soclal Events Bar Inco Hlre of Hall 2,210 1,080 1,830 4,027 4,738 7,299 21,183 4 Ch•rltabl• •xp•ndltur• 2024 Gas and electrlclty Water Repalrs and renewa15 Cleinlng Mscellaneous 3,902 580 1,863 1,395 296 Hall extenslon project 6,980 15,016 5 EmployAK •molum•nts and rnlated party ￿n5￿CtI￿nI The charlty had no employees dutlnR the year No wa8e$ payrlients were made to any trustees durfn8 the year .