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← The Barn Outdoor Pursuits Association

2025-03-31-accounts

THE BARN OUTDOOR PURSUITS ASSOCIATION

FINANCIAL STATEMENTS

FOR THE YEAR ENDED

31 MARCH 2025

CHARITY NUMBER: 519951

Jan G Gromadzki Chartered Accountant 13 Wolverhampton Road, Codsall, Wolverhampton, West Midlands, WV8 1PT.

Tel No: 01902 844873

THE BARN OUTDOOR PURSUITS ASSOCIATION

INDEX TO THE FINANCIAL STATEMENTS

REPORT OF THE TRUSTEES

TRUSTEES' RESPONSIBILITIES
CHARTERED ACCOUNTANT'S REPORT
INCOME AND EXPENDITURE ACCOUNT
STATEMENT OF TOTAL RECOGNISED GAINS AND LOSSES
STATEMENT OF FINANCIAL ACTIVITIES
BALANCE SHEET
NOTES TO THE ACCOUNTS
DETAILED INCOME AND EXPENDITURE ACCOUNT
SCHEDULE OF ADMINISTRATIVE EXPENSES		 Pages
1 - 19
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25 - 28
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REPORT OF THE TRUSTEES TO THE MEMBERS OF

THE BARN OUTDOOR PURSUITS ASSOCIATION

The Trustees submit their report together with the accounts of the Association for the year ended 31 March 2025.

Reference and administrative details

Association name: The Barn Outdoor Pursuits Association
Charity registration number: 519951
Registered office: Woodlands
Vicarage Road
Betws-y-Coed
Wales
LL24 0AD
Business address: 84 Peakes Road
Rugeley
Staffordshire
WS15 2LX
Trustees: James D Williams
 Chairperson & Treasurer
Miss Louise Hill
 Vice chair & Secretary
Mrs Lesley Boxall
Eric N Drinkwater
Miss Louise Evans
 Sponsorship
Mrs Jan Hardware
Andrew Gilbert
Ms Catriona Longford Internal auditor & Procurement
James Whitford Promotions & Publicity
Ms Katy Williams Assistant Secretary
Secretary Miss Louise Hill
Treasurer: James D Williams
Warden: Ms Michele Lisa Hopwood
Bankers: HSBC Bank plc
14 Upper Brook Street
Rugeley
Staffordshire
WS15 2DW
Accountant Jan G Gromadzki
Chartered Accountant
13 Wolverhampton Road, Codsall,
Wolverhampton, West Midlands, WV8 1PT.

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Structure Governance and Management

Governing Document

The Organisation was founded in 1959 and its governing document is its Constitution dated 24 September 1998.

The Association is registered as a charity with the Charities Commission. All of the trustees are members of the Association. No trustee has a beneficial interest in the Association. Membership of the Association is open, irrespective of sex, sexual orientation, race, nationality or political, religious, or other opinion to: (i) Individuals aged eighteen or over.

(ii) Individuals aged under eighteen years who shall be known as junior members. They shall have the power to elect one of their number to represent them at meetings, but that representative shall have no voting rights.

The number of Association members at 31 March 2025 was 363 (2024 - 339).

Appointment of Trustees

The Trustees shall under the requirements of the Constitution of the Association retire from office at the Annual Members' Meeting and may, if willing to act, be re-appointed. New Board Members can be appointed during the year, but have to be re elected at the Annual Members' Meeting.

Trustees at 31 March 2025 are listed on page 1. At the Members' Meeting held on 26 October 2024 all the Trustees offered their resignations. All of the Trustees were re-elected for a further term of office. At the same meeting Ms Katy Williams was also elected as a Trustee.

Trustee Induction and Training

New Trustees will receive an induction pack including:

New Trustees are also invited and encouraged to attend induction sessions lead by the chairman/secretary for familiarisation with the documents and discussion/explanation of the roles and responsibilities associated with their appointment as a Trustee. A visit to the ''Woodlands'' Centre to meet the Warden and gain an overview of the day to day activities and operating procedures of the Centre is also arranged with further follow up visits during their period of office.

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Organisational Structure

The Association's constitution allow the Board of Trustees to consist of not less than three, but there is no upper limit. The current board, who are listed on page 1 has ten active members and is required to meet not less than four times a year, with interim meetings if required to deal with specific items of business.

The Board is responsible for the oversight and strategic planning of the operation of the Centre and the operation of the organisation as a charity.

The day to day running of the Centre is delegated to the Warden and the Booking Clerk, who are appointed by the Board.

The Trustees look after financial aspects of the organisation with most day to day activities being delegated to the Warden and Booking Clerk.

The Warden and Booking Clerk may attend board meetings, when requested to report, discuss and advise as necessary but have no voting rights.

Risk Management

The Trustees have policies in place to ensure compliance with regulations relating to the health and safety of staff, volunteers, service users, and visitors. These include procedures in the event of fire, illness/accident, suspected abuse and to ensure high standards in food and kitchen hygiene. A general outline of legislation is also displayed at the Centre.

Risk assessments are carried out in respect of any perceived hazards and procedures developed to minimise any potential risk. These are reviewed at least annually.

The Association complies with the Working Time Directive, which came out on 1 October 1998 and the National Minimum Wage, which came into Force on 1 April 1999 and any subsequent updates.

The Trustees have also implemented policies for dealing with complaints, complements, grievance and discipline.

The Association has insured with Ansvar Insurance through W R S Limited - Insurance Brokers both public liability insurance and employer's liability insurance.

Related Parties

There is at present no formal agreement with other parties. However funds have in the past been donated from the Community Fund for the original purchase of ''Woodlands'' and operational support from Staffordshire County Council. In a previous year a grant of £ 5,000 was received from Garfield Weston Foundation to help fund the construction of the Warden’s accommodation.

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Objectives and Activities

When planning the activities for the year the Board of Trustees have considered the Charity Commissioners' guidance on public benefit. The objects of the Association are, by associating together with the inhabitants of Staffordshire and to the surrounding areas and Local Authorities, voluntary and other organisations in a common effort to provide, in the interests of Social Welfare and the advancement of education, facilities for recreation and other leisure time occupations for the young people of Staffordshire and other surrounding areas, being facilities:-

Achievements and Performance

Review of business

This year the Centre has again continued its recovery beyond pre-pandemic levels and the Centre continues to be busy. We are very pleased to report that we have had 417 bookings for 5,210 bed nights which equates to 43% utilisation, an improvement of 10% on the previous year. 32 of the bookings were for the whole Centre, which exceeds the numbers we saw prior to the pandemic effected period. The membership also grew during this period with 24 new members taking the total to 363. Youth utilisation dipped slightly to 43% from 24 bookings which accounted for 2,250 bed nights.

The youth organisations that have benefited from the centre include:

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Review of business – continued

Income for the year, which was mainly from booking sales, stalled a little on previous growth to be £ 62,914, due in part by a short closure of the Centre for project work. The total expenditure was higher than the previous year at £ 88,075 of which £ 32,877 related to fixtures, fittings and equipment additions. Other factors include continued inflationary costs of supplies and utilities. As mentioned, this increase is mainly due to a major reinvestment of funds through our renovation of the ground floor bathroom project. This long delayed project was made possible as the charity recovered pre-pandemic financial stability. The modernisation of these facilities has vastly improved the offering to guests at the Centre. We intend for 2025/26 to have a period of financial recuperation, with further reinvestment projects planned for the future.

Having realigned our growth plan following the Covid pandemic, we are pleased to report the utilisation figures line up with our target of 55% by 2026. While Youth group utilisation has dipped, it is hoped that the improved bathroom facilities will encourage increased youth utilisation in coming years. The Trustees remain confident that growth will continue towards the 70% target. Overall income is firmly on course to meet the £ 65,000 target.

Our marketing strategy continues to use social media successfully, in conjunction with The Independent Hostels Association IHUK which is working well. We have paused the use of GroupAccommodation.com for this year and we continue selling to groups and Booking.com to fill up short term gaps in between group bookings.

The Warden, Michele Lisa Hopwood, who along with Fiona Witton (Booking Officer) and Helen Randles (Fire & Water Safety Officer and Cover Warden), continue to support the day-to-day functions of the Centre. Work on regulatory policies and GDPR compliance continued to be a focus this year.

Water safety checks were performed by Helen Randles with the help of Advance Water Services. The employer’s liability insurance was renewed, and the certificate displayed at the Woodlands premises. We carried out all necessary fire safety testing and completed a fire risk assessment, updating the logbook with any new findings or actions. The kitchen extraction system was also professionally cleaned and serviced. Good progress continues to be made on the new booking system.

Despite rising inflation increasing the cost of provision more generally, we have been able to successfully hold our pricing structure in 2024-25 and ensure we remain affordable through the youth rate for our target groups. We plan to review the pricing structure in 2025 (to impact year 2025-26)

All Trustees’ meetings have been minuted and were conducted according to our constitution. The minutes are stored in our SharePoint and are available at any time. All necessary correspondence has been dealt with.

Activity on the website has continued to restore to pre-pandemic levels. Organic search accounted for 68% of our website traffic. Facebook and IHUK were our top referrers to the website.

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Achievements and performance - continued

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We held five working weekends during the year in April 2024, June 2024, October 2024, November 2024 and March 2025. Our volunteers enjoy giving back to the Centre and we had a great turnout to each. Together with our volunteers and members the Trustees have managed to achieve a huge amount. Some of the achievements are listed as follows:

The Board of Trustees wishes to place on record its appreciation for all donations to the Association and thanks to all volunteers for providing continued support.

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Plans for Future Periods

Tasks and improvements set for the coming year are:-

Future Projects

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We have had many reviews on Google, Facebook, Booking.com and in our Guest book. Overall, our users were happy and appreciated the accessible location of our accommodation and the value for money that the Centre provides. Please see some of our reviews:

Scored 9

Great value for money, it had everything I needed for a lovely stay.

Perfect location for exploring Snowdonia. Michele the Warden was super helpful. The kitchen facilities and drying room were great.

David, GB April 2024

Scored 10

Great location, really welcoming, excellent kitchen facilities, great value for money. Sophie, GB April 2024

Scored 10

Woodlands offers a perfect alpine hostel base for exploring Snowdonia!

Michele was a kind a caring host. I enjoyed the hostel style which matched the village area I chose to stay in of Betws-y-Coed. Plus, the bus and train were an easy walk and allowed me to tour all over Snowdonia using public transport. Great base and lots of lovely cafes and restaurants a short stroll away. As I’m a chef the S/S kitchen was a big plus for me. Really well equipped. Plenty of bedding and lovely and warm. Good WiFi

Hard mattress in the dorm. Two nights in the single room was a little cramped, but I slept really well. I decided to stay on and transferred to a female dorm but didn’t sleep. Just a personal preference for a softer mattress.

Deborah, Australia April 2024

Scored 10

Warden was helpful and friendly, and the facilities are great. Huge kitchen, so even in our large group we could make breakfast for everyone. Great location, a very short walk into town or to a nearby trail, and we got an inexpensive bus to Pen y Pass to start our trek up Yr Wyddfa. Samuel, GB April 2024

Scored 10

It had a great location, and the staff were very friendly. We arrived a little late and Michele was amazing and accommodating, she was so friendly and welcoming and a great start to the day. It would’ve been nice to have the option to rent a towel Isabel, GB April 2024

Scored 5/5

I stayed for 2 nights at Woodland Centre, and I absolutely loved my time here! The manager and staff were both incredibly friendly and welcoming, which made my visit to the lovely Betws-y-Coed even more enjoyable. I would definitely love to visit here again if I plan to return to Betws-y-Coed 🥰

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Nearby activities

It is located in an excellent place to visit Devil's Kitchen or other nearby mountains. Food and drinks

There's a big common kitchen available for guests to prepare their own meals. It's well-equipped with pens, pots, and other cooking utensils, providing everything you need for cooking basically. Alternatively, you can also take a 5–10-minute walk to the town and enjoy some delicious meals there! Hotel highlights Great view, Great value

濃眉 April 2024

I’ve stayed at this lovely place a few times, thank you very much to all of the staff. Will look forward to staying again 😊

Lauren, The Wirral April 2024

Thank you Michele for your kindness. Had a lovely stay, even with a twisted ankle. Good place to get stuck and do some planning! Deb, Australia April 2024

Another great stay at the Woodlands Centre for our Welsh 3000s Challenge weekend! Huge thanks to Michele for being so lovely.

University of Manchester Hiking Club April 2024

Everything was just perfect, can’t wait to come back 😊 Afhah, London April 2024

Scored 7

Excellent value for money Keith, GB May 2024

Scored 10

Cozy and great location

The staff are the nicest people, made me feel home and gave nice recommendations for hikes. The place is tidy, and I found all what I needed in the kitchen. The location is great with a mesmerizing view from each window Perfect for backpackers 5 mins walk from the station. Def will be coming back Afnan, GB May 2024

Scored 9

Good value for money in the heart of Betws-y-Coed Ade, GB May 2024

Scored 10

Exactly what you need in great location set back from the Betws y coed high street. Very accommodating host. All facilities you would need from a hostel.

James, GB May 2024

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Scored 10

Great staff, great place, great location, great amenities.

I was in the two bed room, it had an en suite and everything I needed. I loved it, had all I needed. I absolutely adored the drying room, I can't imagine what I would've done without it and every place in Betws y Coed should have one!! I used it every day and it was essential. I feel I should mention the kitchen too is really good, has everything you'd need. The staff were incredibly friendly and helpful. I got a good look at the place. The location is excellent. You are close to the centre of the village, but the village has everything I needed all around me. You can even start an excellent hike from the end of the small road the place is on.

The only issue I had was that the fan in the toilet on the main light stays on for quite a while after the light is turned off. That's all. I know it would be going to get all the moisture out which is a big thing for a place like Betws y Coed.

James, GB May 2024

Scored 10

I very much enjoyed my stay here.

It’s in a quiet area and despite being not far from the main road, I could hear birds singing in the evening and early morning from my room. Lovely people working here, they run the place which is linked to a charity. Kitchen is fully equipped and there is dry room for your clothes and mountain gear for those wet days.

Federico, GB May 2024

Scored 10

The Woodlands Centre is a great place: Michele was lovely and accommodating, the rooms were comfortable, the people were friendly, and it was well located. I am looking forward to returning. Christina, GB May 2024

Scored 10

Overall best location for stay, clean and equipped kitchen.

Very nice location and property was available with all the necessary utilities for cooking in the kitchen. Very well maintained and helpful Warden.

The upper part of the bunk bed can be made more comfortable with new mattress. Rupesh, GB May 2024

Scored 10

Wonderful, friendly service, kitchen with access to the fridge and everything you need, location close to the bus station and tow point from where you can already make your first routes. There could be more charging sockets

Jola, Poland May 2024

Scored 5/5

Such a lovely place to stay right in the middle of a very popular area. I stayed in the female dorm room, lots of space and comfortable bed to sleep in. Great showers just for females. A fully equipped kitchen, cosy settees to relax on, excellent drying room if you have wet kit. A very helpful and friendly Warden, although I didn't see her, but members of my group did. Fully recommend staying here if part of a group or a single traveller Thank you for a great stay

Rooms

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Lots of rooms to organise your group into

Nearby activities

Some beautiful walks from the door so no need to travel if you want a chill day from the nearby mountains

Hotel highlights Great view, Child-friendly, Great value Jill, GB May 2024

Very lovely warm, welcoming and great hospitality. I will definitely be booking back when we visit again.

Mahdi, Algeria May 2024

Michele has been a great host and really accommodating. Will be back soon I’m sure!! Thank you! James May 2024

What a fantastic stay, everything was perfect. Thank you Michele & Helen for your hospitality and hard work for this charity.

Federico, Colchester May 2024

Scored 9.0

It was a wonderful place to stay in North Wales. I love the location, and it has a great view of hills. It is easier to cover the Snowdonia peaks from this location. Lovely place, lovely people. I will recommend this place.

There are not many restaurants near the area. Do prepare yourself. Peruvazhuthy, GB June 2024

Scored 9.0

Great basic accommodation. Michele the Warden was lovely and very helpful! The bed was comfy, there were great cooking facilities and the whole place was very clean. Very much enjoyed my stay at Woodlands in Betws-y-Coed.

Emma, Australia June 2024

Scored 8.0

it was a very pleasant stay.

The location is excellent. The host - Michele - was excellent. Very attentive to everything and extraordinarily friendly. The very romantic building fits into the surrounding natural environment. Good private parking.

The room and beds could be better, but considering the type of accommodation, they meet expectations. Without a doubt, if I pass by there again, I will stay there again. Good value for money. João, Portugal June 2024

Scored 9

A brilliant stay 👍 Very happy 😊 The bed made noises every time I turned around Sarah, GB June 2024

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Scored 5/5

Had a fantastic few days at Woodlands, such good value and impeccably clean. Fantastic quiet location but right in the centre of Betws-y.

Michelle is a fantastic host with information and local advice, so helpful and welcoming Ben June 2024

Scored 5/5

Amazing location, for Snowdon and other mountain walks. Good facilities and fantastic host as well. Hotel highlights

Great view, Quiet, Great value Mark June 2024

Scored 5/5

Had an amazing stay at the Woodlands Centre over a long weekend mountaineering with friends; The building had everything we needed and was excellent value-for money. The kitchen was well-equipped, the room was clean and comfortable, showers were amazing, and it had the most effective drying room I've ever seen. The area around the bunkhouse is fantastic, with lots to do and great public transport connections to the rest of Snowdonia. The Warden was very accommodating and helpful. I highly recommend staying here and we will definitely come back in the future! Hotel highlights

Great value Oscar, GB June 2024

Ardderchog! Diolch yn fawr! Saskia, Kernow June 2024

Scored 8

Great place, great people, ideal stay.

Staff very nice. Generally very clean, especially the kitchen. Happy with room size and great price to get a single room. The area is beautiful.

Tiny bit of mould around the window. Place is a bit old but like, its hostel run for charity and is v cheap so I would say it still exceeded expectations. Brad, GB July 2024

Scored 9.0

Great location, quiet, clean and it was worth the money. Very limited parking space.

Lucius Wolf , Czechia July 2024

Scored 10

Would recommend the place to everyone!

It was a great stay! It was clean and quiet, and we had a chance to meet many interesting people. Iga, Poland July 2024

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Scored 10

I stayed at Woodlands Centre for one night, exhausted after 3 days of walking. It was the perfect place to recuperate. Very large comfortable bunk and I was lucky that no-one else was in the room that night. Very kind member of staff who made sure I had everything I needed and that the hostel remained quiet. The kitchen had facilities to cook and there was a space to sit in the living room. Very good location in the centre of Betws-y-Coed and great value for money! Emily, GB July 2024

Scored 7

Basic, but adequate in terms of facilities and I met very nice fellow guests! The location and the contact with the other guests

There was no toilet paper the first day and the electricity went out briefly the second day. Luckily, one of the other gas people knew where to find the fuse box.

Ageeth, Netherlands July 2024

Scored 10

Warm. Friendly atmosphere and surroundings Location quiet and close to train station. Shower pipe needs improvement due to flooding after quick shower. Magdalena, GB July 2024

Scored 7.0

Into the woods for real :-)

Location. Cheap. Very well-stocked kitchen. Very large and welcoming common area. Close to the supermarket and station, starting point for many treks.

We were placed in a dormitory as booked (which was all free for us, so it worked out great), but the room was not locked as it was an emergency exit. I would recommend equipping the room with lockers to at least lock away valuables. There is no daily cleaning in the common areas... or maybe not on weekends. Rosaria, Italy July 2024

Thank you, had a lovely time. So peaceful and quiet. Definitely coming back! Diana, Kent July 2024

Very warm welcome, great place to stay. Quiet place to rest. Magda & Goria, UK July 2024

Our 3[rd] visit here for family holiday and another fantastic week. Lots of water activities and walks done by all ages and great to spend time together.

Wilkie extended family, Somerset, Bristol, Leeds, Aberdeen July 2024

Scored 10

One of the best hostels I've ever stayed at

The premises were very clean, and the hosts were very warm, friendly and kind. Sima, GB August 2024

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Scored 10

Great location and staff extra helpful Maria, GB August 2024

Scored 10 Friendly staff. Well maintained. Good value. Mark, GB August 2024

Scored 9

Very enjoyable, clean, value for money

We had to ditch camping due to bad weather, and we were lucky to get a last-minute room at Woodlands. The beds were already made up, and soap and toilet roll were available. No towels but that's understandable. Free Wi-Fi a bonus! There is everything you need in the kitchen and a very comfy lounge/diner. Set in a beautiful location and in the heart of the town at a very reasonable price too. I recommend.

Room 1 is near the front door so if noise bothers you then maybe get a room not on the ground floor. Samantha, GB August 2024

Fantastic facilities, perfect for what we needed. Hopefully we will be back. Warden was really helpful. The Hinckley School, GB August 2024

Thank you Michele for helping us feel welcome and cared for. Jim and Daisy, Sussex August 2024

Scored 8

No fuss. Easy check in and check out. Well located. Good parking. Toilets could be cleaner. Carpets too. (Why carpets?)

Omar, GB September 2024

Scored 9

Excellent price quality ratio and good host! Michelle was very kind and gifted us a save feeling :)

Nikki, Netherlands September 2024

Scored 10

Cozy, hot showers, comfy bed and great staff! Great location staff and town.

Henry, USA September 2024

Scored 10

The location was amazing, the Warden was very helpful and full of information she put me and my friend in a private room and not a Dorm. I would definitely use this place again.

I think car parking would be an issue if the hostel was busy but luckily for me, I managed to get a space. Leslie, GB September 2024

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Scored 10

Cozy lodgings, beautiful surroundings, incredible staff, great facilities. Best hostel I've been to! The staff were incredibly welcoming, kind and helpful - this was genuinely the best hostel I've ever stayed at!

Christopher, GB September 2024

Loved it! A great place to explore N.Wales from and a great place for many tunes! Thanks so much for having us.

Cambridge University Ceilidh Band September 2024

Beautiful place and a cosy hostel. Loved my time here. Siga, Sweden September 2024

Michele is the best! Awesome part of the world. Thanks for a great stay! Henry, Blackburg, Virginia USA September 2024

Gorgeous part of the world, I enjoyed enormously. Great hosts, very friendly and warm. I’ll be back! 😊 Shirley, Oxford September 2024

Thanks so much once again for a wonderful stay Cathy & Steve, Dyffryn Ardudwy, Wales September 2024

Scored 10

Lovely comfortable stay. The ladies are very friendly and full of local knowledge. Woodlands is the perfect location for exploring North Wales Shirley, GB October 2024

Scored 10

Nice location and friendly owner

Mateusz, GB October 2024

Scored 10

Excellent hostel would absolutely recommend.

The warden Michele was very kind and helpful, I only met the other staff briefly, but they also seemed very nice. Clean warm rooms, large well stocked kitchen, hot showers, great location in the centre of town next to bus stop, train station, shops and pubs, great value. M, GB October 2024

Scored 10

Great facilities and staff Phil, GB October 2024

Scored 8

I would stay again!

Friendly professional staff, good facilities, great central location, good value... what’s not to like!! Laurie, Australia October 2024

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Scored 9

Solo traveller

Fantastic hosts, when I arrived, Michele showed me around and explained things to me, I was lucky as was only myself and another couple there at time of booking. Beautiful surroundings and exceptional quiet, lovely kitchen with everything you need to cook meals, and I had room to myself, enjoyed my 1 night stay and know where to stay next time I'm in the area. Nothing to dislike

Wendy, GB October 2024

Scored 10

Spotlessly clean and excellent value comfortable accommodation. Looking forward to next visit. Host could not have been more helpful and comms ahead of trip were spot on. Noel, GB October 2024

Great stay as always. Thanks for letting us stay! Ralph, Lichfield Explorer Scouts October 2024

Thank you Helen, we loved it here. Anon October 2024

Scored 9

Very relaxed place. Good shower and kitchen facility. Clive, GB November 2024

Scored 9

Great location & value for money.

Greeting on arrival was very friendly & welcoming, easy to park, room was very clean & comfy. Lovely hot showers, clean toilets & great location.

Helen, GB November 2024

Scored 9 Friendly environment Clean Quite far to work Vivienne, GB November 2024

Scored 10

location quiet and near to everything, excellent staff very helpful and friendly Riccardi, GB November 2024

Scored 10

Perfect hostel

Great location. Warm and comfortable bed in dorm. Lovely shower and all in all great value. Noel, GB November 2024

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Scored 10 The landlord is very nice! Yuan, GB November 2024

Thank you Michele for your heartwarming welcome! Emilie, GB November 2024 Wonderful stay. Great location! We’ll be back next year! Derbyshire Damsels November 2024

Fantastic stay, we had a lovely night here. Thank you! Alistair & Simon, GB November 2024

Superb stay. Thanks to Michele. See you soon. Diego November 2024

Our second trip to the Woodlands Centre and as lovely as we remembered! We brought a group of 33 including 2 lovely alumni!!! I hope we return again someday! Durham University Hillwalking Society November 2024

Back in Wales to enjoy the mountains. I’m the only person here so I’m enjoying peace and quiet. The snow covered landscape is beautiful. Aidan, Leicester November 2024

Scored 10

Great location, everything you need in terms of facilities. Michele is a fantastic warden. Agnieszka, GB December 2024

Scored 10

Great facilities for those on adventures. The drying room was amazing and really helpful to have access to a hose to clean kit at the end of the day! Michele the warden was super friendly and helpful on our arrival.

The kitchen was well equipped but a weird layout.

Lloyd, GB December 2024

Scored 10

Really great stay, great amenities, close to the centre bit quiet. Will be back 👌

I think the amenities available were fantastic. Warm and friendly staff and the place was immaculate. For the price it exceeded expectations 👌 Lewis, GB December 2024

Scored 9

Thank you for the friendly welcome and comfortable stay Great location, huge kitchen, comfortable lounge and bedrooms

Graham, GB December 2024

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Review of business - continued

Scored 10

The staff were super friendly. Shout out to Michele, who took a walk with me to the village to help me find crampons for my shoes. A real lovely place, with a communal lounge and fully decked kitchen. I wish the parking area was bigger.

Katie, GB January 2025

Scored 9

Great hostel

Friendly, helpful staff. Well equipped and warm. Very clean. Great location. Creaking floorboards, noisy doors.

Huw, GB January 2024

Scored 10

An excellent hostel in a great location.

It was in a central location, clean, quiet and warm and was exceptional value for money. Dan, GB January 2025

Scored 10

I booked my stay very last minute after a change of plan. The bunkhouse was clean, tidy and warm when I arrived and I had good communication from the wardens. I love this bunkhouse for its location and amazing drying room to hang all my adventure kit! Lloyd, GB January 2025

Scored 5/5

We're a group of scout leaders gathered for an outdoor/expedition 1st aid course delivered by a local company called Tirio. The Centre was brilliant, comfy beds, good kitchen facilities, really good location in the village of Betws-y-Coed. Excellent value for money and perfectly suited to our requirements. Hotel highlights

Great value

Hazel February 2025

Scored 5/5

Lovely place. Really nice hot showers and communal lounge. Awesome location. Comfy beds. Really enjoyed my stay.

Hayley and Harvey February 2025

Scored 10

Cozy and well priced stay at Betws

I had an exceptional experience staying at the Woodlands Centre. I have been biking on the hills, and I took a night stop here. I couldn't have asked for better. Michele, the warden, welcomed me warmly, upgraded my room, made sure I was well settled and gave me a warm welcome, giving me great food suggestions. I had a peaceful night's sleep and biked the next morning. It was a great experience, and I strongly recommend the place for groups and solo travellers like me. Looking forward to the next visit. Joseph, GB March 2025

==> picture [514 x 43] intentionally omitted <==

REPORT OF THE TRUSTEES TO THE MEMBERS OF

THE BARN OUTDOOR PURSUITS ASSOCIATION - CONTINUED

Achievements and performance - continued

Review of business - continued

Scored 5/5

Great place for visiting Wales in a group. Nice size rooms and great kitchen.

Hotel highlights Great value

Barbara March 2025

Results

The surplus of income over expenditure for the year was £ 8,558 (2024 - surplus £ 8,424).

The Board of Trustees wishes to place on record its appreciation and thanks to all volunteers for providing continued support.

Stated reserves policy

Unrestricted funds are needed:

The Trustees consider it prudent that unrestricted reserves should be sufficient:

The Trustees are of the opinion, after careful consideration of all relevant facts, that the unrestricted reserves during the year to 31 March 2026 should not fall below £ 40,000.

REPORT OF THE TRUSTEES TO THE MEMBERS OF

THE BARN OUTDOOR PURSUITS ASSOCIATION - CONTINUED

Statement of Trustees' Responsibilities

The Trustees are responsible for preparing the Annual Report and the financial statements in accordance with applicable law and regulations.

Charity law and Accounting and Reporting by Charities: Statement of Recommended Practice: requires the Trustees to prepare financial statements for each financial year. Under that law the Trustees have elected to prepare the financial statements in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). The financial statements are required to give a true and fair view of the state of affairs of the Association and of the income and expenditure of the Association for that year.

In preparing the financial statements the Trustees are required to:

The Trustees are responsible for keeping proper accounting records that disclose, with reasonable accuracy at any time, the financial position of the Association and that enable them to ensure that the financial statements comply with the Charities Act 1993 (Revised 2006 and 2011) and Accounting and Reporting by Charities: Statement of Recommended Practice. They are also responsible for safeguarding the assets of the Association and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

This report which has been prepared in accordance with both Accounting and Reporting by Charities: Statement of Recommended Practice and the Charities Act 1993 (Revised 2006 and 2011), was approved by the board and signed on its behalf by:-

Trustee............................................................................................................. J D Williams fot

Woodlands, Vicarage Road, Betws-y-Coed, Wales LL24 0AD.

Date: ................... 22 November 2025 .................................

CHARTERED ACCOUNTANT'S REPORT

TO THE MEMBERS ON THE UNAUDITED ACCOUNTS OF

THE BARN OUTDOOR PURSUITS ASSOCIATION

FOR THE YEAR ENDED 31 MARCH 2025

I report on the accounts for the year ended 31 March 2025 set out on pages 22 to 28.

Respective responsibilities of the trustees and reporting accountant

As described on page 20, the Association's trustees are responsible for the preparation of the accounts, and they consider that the Association is exempt from an audit. It is my responsibility to carry out procedures designed to enable me to report my opinion.

Basis of opinion

My work was conducted in accordance with the Statement of Standards for Reporting Accountants, and with the general Directions given by the Charity Commission. My procedures includes a review of the accounting records kept by the Association and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and making such limited enquiries of the officers of the Association as I considered necessary for the purposes of this report. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair view’’ and the report is limited to those matters set out in the statement below.

Opinion

In my opinion:

Jan G Gromadzki

Chartered Accountant Date ............. 22 November 2025 ................

13 Wolverhampton Road, Codsall, Wolverhampton, West Midlands, WV8 1PT.

THE BARN OUTDOOR PURSUITS ASSOCIATION

INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 31 MARCH 2025

Notes 2025
 2024
£
 £
INCOME
 1e & f, 2 62,914 65,950
Expenditure
 3 (55,198)
 (58,185)
______ ______
7,716 7,765
Interest & other income receivable 842
 659
Interest payable - -
______ ______
SURPLUS/(DEFICIT) OF INCOME OVER-
EXPENDITURE FOR THE YEAR, BEING
SURPLUS/(DEFICIT) FOR THE
FINANCIAL YEAR 4
 £ 8,558 £ 8,424
====== =====
STATEMENT OF TOTAL RECOGNISED GAINS AND LOSSES
FOR THE YEAR ENDED 31 MRCH 2025
2025
 2024
£ £
Surplus/(deficit) of income over expenditure for the year 8,558 8,424
______ ______
Total recognised gains and losses relating to the year 8,558 8,424
______ ______
Unrestricted members' funds 8,558
 8,424
Restricted funds - -
______ _____
Total gains and losses recognised since last annual report £ 8,558
 £ 8,424
======
 =====

There are no gains or losses other than the results as shown above.

The notes on pages 25 to 28 form part of these financial statements.

THE BARN OUTDOOR PURSUITS ASSOCIATION

STATEMENT OF FINANCIAL ACTIVITIES

FOR THE YEAR ENDED 31 MARCH 2025

Unrestricted
Funds

£

Income and expenditure
Incoming resources
Grants
-

Investment income
842

Donations
44

Other income
62,870

__

Total incoming resources63,756

_

Resources expended
Direct charitable expenditure 52,491

Fundraising & publicity
-

Governance costs 2,707



Total resources expended55,198



Net incoming/(outgoing)
resources before transfer8,558

Transfer between funds
-



Net incoming/(outgoing)
resources for the year
8,558

Other recognised gains
and losses
-

Unrealised gains on investments -



Net movement in funds
8,558

Balances brought forward
at 1 April 2024
58,583

___

Balances carried forward
31 March 2025
£ 67,141
£
======
 Restricted

Funds

£

-

-

-

-

__

-

_

-

-

-



-



-

-



-

-

-

__

-

142,011

_

142,011
£
======
=		 Total Funds Total Funds
2025
2024
£
£
-
-
842
659
44
10
62,870
65,940
__
_
63,756
66,609


52,491
55,187
-
-
2,707 2,998


55,198
58,185


8,558 8,424
-
-
_

8,558 8,424
-
-
-
-


8,558 8,424
200,594
192,170
_ ____
209,152 £ 200,594
====== =======		 Total Funds

The notes on pages 25 to 28 form part of these accounts.

THE BARN OUTDOOR PURSUITS ASSOCIATION

BALANCE SHEET

AS AT 31 MARCH 2025

Notes 2025 2024
£ £
FIXED ASSETS
Tangible assets
7		 7 203,203 177,326
_ _
CURRENT ASSETS
Debtors
8		 8 2,582 2,582
2,146
Cash at bank & in hand 21,587 42,452
__ ____ __ ____
24,169 44,598
CREDITORS- amounts falling due - amounts falling due
within one year 9 within one year 9 (18,220) (21,330)
______ ______
NET CURRENT ASSETS 5,949 23,268
DEFERRED INCOME
10		 10 (-) (-)
_ _
£ 209,152 £ 200,594
======= ======= ======= =======
CAPITAL AND RESERVES
Members funds - restricted 142,011 142,011
Members funds - unrestricted 67,141 58,583
_ _ _ _
MEMBERS'FUNDS
12 £ 209,152		 12 £ 209,152 12 £ 209,152 £ 200,594
======= =======

These accounts have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice and the Financial Reporting Standard for Smaller Entities (effective January 2015).

The Board of Trustees approved these accounts on 22 November 2025.

Trustee .......................................................................................................... J D Williams Trustee .......................................................................................................... Miss L Hill

THE BARN OUTDOOR PURSUITS ASSOCIATION

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 MARCH 2025

1. PRINCIPAL ACCOUNTING POLICIES

a.

Basis of preparation

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS102) (effective 1 January 2015) – (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102).

The Association meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.

The Association reported a net cash outflow of £ 20,865 in the year to 31 March 2025. The outflow resulted from operating income exceeding costs offset by additions to fixed assets. Cash of £ 32,877 was used on acquiring fixed assets in the year. The Trustees are monitoring performance and cash reserves throughout the year and will look to adjusting prices for services provided when necessary. Local Authority funding from Staffordshire Council has been withdrawn. Action is being taken as required to compensate for this loss in income by generating funds by encouraging more diversity, but concentrating on youth, in those that use the facilities and services of the Centre and various fund raising activities.

c. Depreciation

Depreciation is provided at rates calculated to write off the cost of fixed assets, less their estimated residual value, over their expected useful lives.

At each balance sheet date, the Association reviews the carrying amount of its tangible fixed assets to determine whether there is an indication that any items have suffered impairment loss. If any such indication exists, the recoverable amount of an asset is estimated in order to determine the extent of the impairment loss, if any.

On written down basis

Furniture & fittings 20% per annum Equipment 20% per annum

Land and buildings are not depreciated.

Tax deferred or accelerated is accounted for in respect of all material timing differences to the extent that it is probable that a liability or asset will crystalise.

THE BARN OUTDOOR PURSUITS ASSOCIATION

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 MARCH 2025 - CONTINUED

1. PRINCIPAL ACCOUNTING POLICIES - CONTINUED

e.

Income

Income comprises amounts received from booking fees, grants, fund raising, donations and miscellaneous receipts, derived from ordinary activities.

f.

Grants

Grants received are taken to income and expenditure account in the year in which the expenditure to which they relate are incurred. Grants received in advance of the year in which the expenditure is incurred are carried forward in the balance sheet as deferred income.

2. INCOMING RESOURCES FROM ACTIVITIES TO FURTHER THE ASSOCIATION'S

OBJECTS

3.
4.		 Unrestricted
Restricted

£
£

Conwy County Borough Council
- COVID grant
-
-

HMRC - JRS
-
-

Donations
44
-

Bookings
62,870
-

Fund raising and miscellaneous
-
-

__
___

£ 62,914 £ - £
====== ====== =
EXPENDITURE
2025
£
Administrative expenses
£ 55,198

=====

SURPLUS/(DEFICIT) OF INCOME OVER
EXPENDITURE FOR THE YEAR 2025

£

This is stated after charging:-
Legal fees
-

Depreciation of tangible fixed assets 7,000

====
 2025

£

-
-
44
62,870
-
______
62,914 £
===== =
2024
£
£ 58,185
=====
2024
£
-
4,000
====		 2024
£
-
-
10
65,940
-
______
65,950
=====

THE BARN OUTDOOR PURSUITS ASSOCIATION

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 MARCH 2025 - CONTINUED

5. TRUSTEES'EMOLUMENTS
2025

£

Fees
£ NIL
£
======
=		 2024
£
NIL
====
  1. TAXATION

Due to the charitable status of the Association and the activities in which it is involved no liability to United Kingdom Corporation tax arises.

7. TANGIBLE ASSETS

8.
 Furniture
Land &
and
Buildings
fittings
Equipment
Total
Cost
£
£
£
£
As at 1 April 2024
150,406
53,120
39,165
242,691
Additions
-
23,924
8,953
32,877
Disposals
(-)
(4,000)
(1,400)
(5,400)
_
__
_
_
As at 31 March 2025
150,406
73,044
46,718
270,168
_


_
Depreciation
As at 1 April 2024
-
41,554 23,811
65,365
Charge for the year
-
4,000
3,000
7,000
Eliminated on disposals (-)
(4,000)
(1,400)
(5,400)

__
_

As at 31 March 2025
-
41,554
25,411
66,965

__
_

Net Book Values
As at 31 March 2025 £ 150,406 £ 31,490
£ 21,307
£ 203,203
======
=====
=====
======
As at 31 March 2024 £ 150,406 £ 11,566
£ 15,354 £ 177,326
====== =====
=====
======
DEBTORS
2025
2024
£
£
Debtors receivable
405
-
Prepayments
2,177
2,146
__ _____
£ 2,582 £ 2,146
===== =====

THE BARN OUTDOOR PURSUITS ASSOCIATION

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 MARCH 2025 - CONTINUED

9.
10.		 CREDITORS- amounts falling due
2025
2024
within one year
£
£
Taxation and social security
-
-
Other creditors
18,220
21,330
__
____
£ 18,220
£ 21,330
======
======
DEFERRED INCOME
2025
2024
£
£
£ -
£ -
=====
=====

Deferred income represents grants received in the financial year ahead of expenditure that will be incurred in the subsequent financial year.

11. DEFERRED TAXATION

The full potential liability in respect of deferred taxation at 31 March 2025 was £ Nil (2024 - £ nil ).

12. RECONCILIATION OF MOVEMENTS IN MEMBERS' FUNDS

2025 2024
£ £
Surplus/(deficit) of income over expenditure
for the year 8,558
 8,424
Opening members' funds 200,594 192,170
_
 _
Closing members' funds £ 209,152
 £ 200,594
=======
 =======
Members' funds - restricted 142,011 142,011
Members' funds - unrestricted ` 67,141 58,583
_
 _
Closing members' funds £ 209,152 £ 200,594
=======
 =======

13. CAPITAL COMMITMENTS

At 31 March 2025 the trustees had no authorised capital expenditure. (2024 - none).

14. CONTINGENT LIABILITIES

There were no contingent liabilities at 31 March 2025 (2024 - Nil).

Page A.

THE BARN OUTDOOR PURSUITS ASSOCIATION

DETAILED INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 31 MARCH 2025

2025 2024
£
 £
£
 £
INCOME
Grants
Conwy County Borough Council
- Covid grant - -
HMRC
- Job Retention Scheme - -
Donations 44 10
Bookings 62,870 65,940
Fund raising & miscellaneous - -
______ ______
62,914 65,950
ADMINISTRATIVE EXPENSES (55,198) (58,185)
______ ______
7,716 7,765
OTHER INCOME
Bank interest received 842 659
_____ ____
842 659
INTEREST PAYABLE
Bank - -
______ _____
SURPLUS/(DEFICIT) OF INCOME
OVER EXPENDITURE IN THE YEAR £ 8,558 £ 8,424
====== =====

Page B.

THE BARN OUTDOOR PURSUITS ASSOCIATION

SCHEDULE OF ADMINISTRATIVE EXPENSES

FOR THE YEAR ENDED 31 MARCH 2025

2025 2024
£ £ £ £
TRUSTEES'REMUNERATION - -
ESTABLISHMENT EXPENSES
Rates 1,408 1,435
Water rates 1,435 1,441
Light and heat 7,434 9,806
Insurances 2,146 2,726
_____ ______
12,423 15,408
ADMINISTRATIVE EXPENSES
Salaries and National Insurance 23,924 23,254
Pension costs 247 368
Telephone & broadband 672 446
Postage 12 4
Marketing costs 1,310 960
Commissions payable 2,893 4,321
Cleaning & materials 1,444 2,904
Consumables 1,202 1,401
Repairs, renewals & maintenance costs 2,103 2,775
Licences 170 159
Professional,IT costs & training fees 108 84
Accountant's fees 900 888
Bank charges 87 90
Travelling costs 74 60
Subsistence costs 56 60
Sundry expenses 98 101
Legionella testing & related costs 440 867
Subscriptions 35 35
Depreciation 7,000 4,000
______ ______
42,775 42,777
______ ______
£ 55,198 £ 58,185
====== ======