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Trustees Report 2023 (1[st] Apr 22 – 31[st] Mar 23)

The Barn Outdoor Pursuits Association - Registered Charity No 519951

The aims of the charity is to provide and maintain group accommodation, for use as a base, for outdoor activities in wild country, at the lowest possible cost.

The Barn Outdoor Pursuits Association - Registered Charity No 519951

We believe that through a combination of outdoor activities and the inherent benefits of attending a residential centre, young people are given a greater opportunity to improve their physical, mental, social and interpersonal wellbeing and help them realise their true potential.

The Barn Outdoor Pursuits Association - Registered Charity No 519951

To subsidise the cost of the accommodation and provide support to other charities and organisations which provide support either directly or indirectly to families and young people.

The Barn Outdoor Pursuits Association - Registered Charity No 519951

We believe that young people, regardless of background, should be able to experience the great outdoors and communal living as it is extremely beneficial to improving their confidence, developing life skills, becoming more determined, and creating positive relationships with their peers.

The Barn Outdoor Pursuits Association - Registered Charity No 519951

To promote the accommodation to schools, youth groups and organisations that work with young people and to promote the use of the accommodation to adult groups at a higher cost to subsidise the cost to youth.

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The Barn Outdoor Pursuits Association - Registered Charity No 519951
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Review of business

• 318 bookings for 3,806 beds night

32% utilisation
19% last year
70% increase in utilisation

The Barn Outdoor Pursuits Association - Registered Charity No 519951

Total Bookings Per Year

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339
318
279
185
153
104
87 100 97 89 98 95 92
71 73
66 65
61
50 47
31
12
2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022
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The Barn Outdoor Pursuits Association - Registered Charity No 519951

Utilisation

----- Start of picture text -----
70%
62%
61%
57%
54%
53%
48% 48%
47%
41%
39% 39%
37%
33%
32%
30%
29%
28%
20%
19%
15%
4%
2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022
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The Barn Outdoor Pursuits Association - Registered Charity No 519951

Youth bookings

----- Start of picture text -----
52
46
45
38 38
25
24
22 22 22 22
17
2
2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022
The Barn Outdoor Pursuits Association - Registered Charity No 519951
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Youth utilisation

----- Start of picture text -----
82%
81%
80%
79% 79%
75%
69% 69% 70%
51%
44%
41%
40%
2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022
The Barn Outdoor Pursuits Association - Registered Charity No 519951
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Membership

• 30 new members (310 total members)

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Staffordshire,
19%
West
Midlands, 8%
Other, 72%
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The Barn Outdoor Pursuits Association - Registered Charity No 519951

The youth organisations that have benefited from using us include

301 (bury St Edmunds) Sqn Atc
Farmor's School
Pownall Hall School
Notre Dame Prep School
1st Watchfield And Shrivenham Scout Group
South Devon College
Ellsemere College
Treewild Way Of The Bard
Thursday Cubs
Kenilworth Community Church
Church Of Jesus Christ Of Latter-day Saints
Lichfield District Explorers
Harpenden Expedition Club 13-19

The Barn Outdoor Pursuits Association - Registered Charity No 519951

Whole Centre Bookings

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53
52
47
42
40
36
30
29
28
24
20
18
4
2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022
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The Barn Outdoor Pursuits Association - Registered Charity No 519951

Financial Summary

£22,955 income from bookings
£19,210 income from booking.com
£719 from donations, fundraising & interest
£61,654 administrative expenses (last year £43.2K)
A deficit of £18,770

The Barn Outdoor Pursuits Association - Registered Charity No 519951

Income from Bookings

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£60,000.00
£50,000.00
£40,000.00
£30,000.00
£20,000.00
£10,000.00
£-
2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
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The Barn Outdoor Pursuits Association - Registered Charity No 519951

Expenses

----- Start of picture text -----
£70,000.00
£60,000.00
£50,000.00
£40,000.00
£30,000.00
£20,000.00
£10,000.00
£-
2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
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The Barn Outdoor Pursuits Association - Registered Charity No 519951

----- Start of picture text -----
Light & Heat Costs
£25,000.00
£20,000.00
£15,000.00
£10,000.00
£5,000.00
£-
2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
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The Barn Outdoor Pursuits Association - Registered Charity No 519951

Income compared to Expenses

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£70,000.00
£60,000.00
£50,000.00
£40,000.00
£30,000.00
£20,000.00
£10,000.00
Income from bookings Expenses
£-
2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
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The Barn Outdoor Pursuits Association - Registered Charity No 519951

Performance

£15,000.00 £10,000.00 £5,000.00 £- £(5,000.00) £(10,000.00) £(15,000.00) £(20,000.00) £(25,000.00)

The Barn Outdoor Pursuits Association - Registered Charity No 519951

Financial Summary

• Current assets

£34,932

• Creditors owed

£17,187

Net current assets

£17,745

Assets below reserves policy of £40,000

The Barn Outdoor Pursuits Association - Registered Charity No 519951

The future

• Revised plan

55% utilisation by year end 2026 – With minimum 70% of usage by youth groups – 35K to renovate and improve the centre

– 2 Full-time staff equivalent

The Barn Outdoor Pursuits Association - Registered Charity No 519951

Future Targets

New targets post Covid
To be extended again to 2026

The Barn Outdoor Pursuits Association - Registered Charity No 519951

New Budget

The Barn Outdoor Pursuits Association - Registered Charity No 519951

Management

Continued membership of IHUK
Adverts continued with GroupAccommodation
Booking.com used to fill up short term gaps in bookings
New 5 Year post Covid Plan
Changed energy supplier to reduce expenditure

The Barn Outdoor Pursuits Association - Registered Charity No 519951

Management

Ongoing GDPR Compliance
Water safety checks performed in-house
Employer’s liability insurance was renewed and displayed
Fire safety risk assessments have been carried out
Kitchen extraction system professionally cleaned

The Barn Outdoor Pursuits Association - Registered Charity No 519951

Management

Business Rate Relief Renewed
Prices were increased by 25%
Progress on new booking system
Valid meetings have been held and minuted
Work to Safeguarding policy
Fire Alarm System tested

The Barn Outdoor Pursuits Association - Registered Charity No 519951

Reserves policy

Funds will be sufficient to
cover one years running costs
avoid necessity of realising fixed assets
Funds will be designated to specific projects
Some reserves will be invested
Reserves policy set to £40,000

The Barn Outdoor Pursuits Association - Registered Charity No 519951

25% Price increase Nov 2022

The Barn Outdoor Pursuits Association - Registered Charity No 519951

Website

The Barn Outdoor Pursuits Association - Registered Charity No 519951

Website Traffic

The Barn Outdoor Pursuits Association - Registered Charity No 519951

Website Referrals

The Barn Outdoor Pursuits Association - Registered Charity No 519951

Achievements

Painted garden retaining wall, steps, handrail and back wall
Repaired and cleaned drains and cleared gutters
Removal of more overgrown Rhododendrons
Garden tidy up and new beds created
Unsafe and dead trees removed
Major roof repairs from damp
Emergency lights replaced
Repaired garden dry stone wall

The Barn Outdoor Pursuits Association - Registered Charity No 519951

Achievements

Additional outdoor lighting
Repaired and painted gate
Garden maintenance
Various painting throughout
Some thermostatic mixer valves replaced
Rotten floor in unisex bathroom repaired
Improvements to fire escape

The Barn Outdoor Pursuits Association - Registered Charity No 519951

Achievements

New cooker
New washing machine
New sofas
Painted radiators
Showers regrouted and silicone
New fencing outside from door
Parking spaces painted

The Barn Outdoor Pursuits Association - Registered Charity No 519951

April 2022 Working Weekend

The Barn Outdoor Pursuits Association - Registered Charity No 519951

July 2022 Working Weekend

The Barn Outdoor Pursuits Association - Registered Charity No 519951

Sept 2022 Working Weekend

The Barn Outdoor Pursuits Association - Registered Charity No 519951

Feb 2023 Working Weekend

The Barn Outdoor Pursuits Association - Registered Charity No 519951

Future tasks & improvements

• Replace remaining thermostatic mixing valves

More LED lighting
Fix broken window locks
Fit new door locks
Signage for gate
More new beds

The Barn Outdoor Pursuits Association - Registered Charity No 519951

Future tasks & improvements

Repair boundary dry stone wall
Replace broker lounge sofa
Repair sofit board above kitchen door
Repair broken floor tiles in hallway
Repair leaking showers
Paint fire escape

The Barn Outdoor Pursuits Association - Registered Charity No 519951

Future tasks & improvements

Ongoing removal of overgrown Rhododendrons
Ongoing refresh of kitchen and equipment
Ongoing garden maintenance
Fix emergency pull cord in bathroom
Extend fence outside front door
Replace sofas in lounge

The Barn Outdoor Pursuits Association - Registered Charity No 519951

Projects

Renovation of male toilets
Additional parking
Secure bike storage
Replace hot water system in warden accommodation
New booking system
New membership admin system

The Barn Outdoor Pursuits Association - Registered Charity No 519951

Guest Book

A great place for us all to get together and much fun has been had by us all enjoying lots of different activities. Certainly hope to be back. Wilkie/Hughes family August 2022

A brilliant base to catch up and enjoy each others company in the most beautiful area. Great local pubs and zip world.

Starbutts, Well, McKenner & Stevenson families New year 2022 Very peaceful and quiet. Had snow was lovely. Ed January 2023

First stay here and really enjoyed friendly feel, warm lounge and clean kitchen. Baymen January 2023

The Barn Outdoor Pursuits Association - Registered Charity No 519951

Guest Book

Beautiful place. Definitely worth a second visit ☺ Michael February 2023

Great place, comfortable, warm, clead & tidy, Good base. Helen a great help. Will be back!

Woods February 2023 Everything perfect. Russell February 2023 Brilliant place. Love the quiet peaceful setting. Thank you. Maria Murphy March 2023

The Barn Outdoor Pursuits Association - Registered Charity No 519951

Guest Book

Booked this last minute as too cold to camp and super impressed. I will definitely come again. Friendly people, good facilities, excellent location and super warm showers! I had a whole room to myself. Awesome! Kris Gleave March 2023

A very enjoyable stay all round! Thank you very much. Will recommend this place to others. Hope to see you again! Olly Parry-Jone March 2023

The Barn Outdoor Pursuits Association - Registered Charity No 519951

THE BARN OUTDOOR PURSUITS ASSOCIATION

FINANCIAL STATEMENTS

FOR THE YEAR ENDED

31 MARCH 2023

CHARITY NUMBER: 519951

Jan G Gromadzki Chartered Accountant 13 Wolverhampton Road, Codsall, Wolverhampton, West Midlands, WV8 1PT.

Tel No: 01902 844873

THE BARN OUTDOOR PURSUITS ASSOCIATION

INDEX TO THE FINANCIAL STATEMENTS

REPORT OF THE TRUSTEES TRUSTEES' RESPONSIBILITIES CHARTERED ACCOUNTANT'S REPORT INCOME AND EXPENDITURE ACCOUNT STATEMENT OF TOTAL RECOGNISED GAINS AND LOSSES STATEMENT OF FINANCIAL ACTIVITIES BALANCE SHEET NOTES TO THE ACCOUNTS DETAILED INCOME AND EXPENDITURE ACCOUNT SCHEDULE OF ADMINISTRATIVE EXPENSES	Pages 1- 7 8 9 10 10 11 12 13 - 16 A B

REPORT OF THE TRUSTEES TO THE MEMBERS OF

THE BARN OUTDOOR PURSUITS ASSOCIATION

The Trustees submit their report together with the accounts of the Association for the year ended 31 March 2023.

Reference and administrative details

Association name:	The Barn Outdoor Pursuits Association	The Barn Outdoor Pursuits Association
Charity registration number:	519951
Registered office:	Woodlands
	Vicarage Road
	Betws-y-Coed
	Wales
	LL24 0AD
Business address:	84 Peakes Road
	Rugeley
	Staffordshire
	WS15 2LX
Trustees:	James D Williams	Chairperson & Treasurer
	Miss Louise Hill	Vice chair & Secretary
	Mrs Lesley Boxall
	Eric N Drinkwater
	Miss Louise Evans	Sponsorship
	Mrs Jan Hardware
	Andrew Gilbert
	Ms Catriona Longford	Internal auditor & Procurement
	James Whitford	Promotions & Publicity
Secretary	Miss Louise Hill
Treasurer:	James D Williams
Warden:	Mrs Helen Randles
Bankers:	HSBC Bank plc
	14 Upper Brook Street
	Rugeley
	Staffordshire
	WS15 2DW
Accountant	Jan G Gromadzki
	Chartered Accountant
	13 Wolverhampton Road, Codsall,
	Wolverhampton, West Midlands, WV8 1PT

REPORT OF THE TRUSTEES TO THE MEMBERS OF

THE BARN OUTDOOR PURSUITS ASSOCIATION - CONTINUED

Structure Governance and Management

Governing Document

The Organisation was founded in 1959 and its governing document is its Constitution dated 24 September 1998.

The Association is registered as a charity with the Charities Commission. All of the trustees are members of the Association. No trustee has a beneficial interest in the Association. Membership of the Association is open, irrespective of sex, sexual orientation, race, nationality or political, religious, or other opinion to: (i) Individuals aged eighteen or over.

(ii) Individuals aged under eighteen years who shall be known as junior members. They shall have the power to elect one of their number to represent them at meetings, but that representative shall have no voting rights.

(iii) Associations and organisations, whether corporate or unincorporated,

which operate solely or in part within the area of benefit, are voluntary or nonprofit distributing and which wish to support the objects of the Association, which shall be known as Affiliated Groups.

(iv) The Statutory Authorities in whose administrative area of benefit lies.

The number of Association members at 31 March 2023 was 310 (2022 - 280).

Appointment of Trustees

The Trustees shall under the requirements of the Constitution of the Association retire from office at the Annual Members' Meeting and may, if willing to act, be re-appointed. New Board Members can be appointed during the year, but have to be re elected at the Annual Members' Meeting.

Trustees at 31 March 2023 are listed on page 1. At the Members' Meeting held on 4 March 2023 all the Trustees offered their resignations. All of the Trustees were re-elected for a further term of office.

Trustee Induction and Training

New Trustees will receive an induction pack including:

a copy of the Constitution of the Association;
a copy of the Charity Commission leaflet - The essential trustee;
a letter indicating the function of the board of trustees and the frequency of meetings;
a copy of the latest reports and financial statements.

New Trustees are also invited and encouraged to attend induction sessions lead by the chairman/secretary for familiarisation with the documents and discussion/explanation of the roles and responsibilities associated with their appointment as a Trustee. A visit to the ''Woodlands'' Centre to meet the Warden and gain an overview of the day to day activities and operating procedures of the Centre is also arranged with further follow up visits during their period of office.

REPORT OF THE TRUSTEES TO THE MEMBERS OF

THE BARN OUTDOOR PURSUITS ASSOCIATION - CONTINUED

Organisational Structure

The Association's constitution allow the Board of Trustees to consist of not less than three, but there is no upper limit. The current board, who are listed on page 1 has nine active members and is required to meet not less than four times a year, with interim meetings if required to deal with specific items of business.

The Board is responsible for the oversight and strategic planning of the operation of the Centre and the operation of the organisation as a charity.

The day to day running of the Centre is delegated to the Warden and the Booking Clerk, who are appointed by the Board.

The Trustees look after financial aspects of the organisation with most day to day activities being delegated to the Warden and Booking Clerk.

The Warden and Booking Clerk may attend board meetings, when requested to report, discuss and advise as necessary but have no voting rights.

Risk Management

The Trustees have policies in place to ensure compliance with regulations relating to the health and safety of staff, volunteers, service users, and visitors. These include procedures in the event of fire, illness/accident, suspected abuse and to ensure high standards in food and kitchen hygiene. A general outline of legislation is also displayed at the Centre.

Risk assessments are carried out in respect of any perceived hazards and procedures developed to minimise any potential risk. These are reviewed at least annually.

The Association complies with the Working Time Directive, which came out on 1 October 1998 and the National Minimum Wage, which came into Force on 1 April 1999 and any subsequent updates.

The Trustees have also implemented policies for dealing with complaints, complements, grievance and discipline.

The Association has insured with Ansvar Insurance through W R S Limited - Insurance Brokers both public liability insurance and employer's liability insurance.

Related Parties

There is at present no formal agreement with other parties. However funds have in the past been donated from the Community Fund for the original purchase of ''Woodlands'' and operational support from Staffordshire County Council. In a previous year a grant of £ 5,000 was received from Garfield Weston Foundation to help fund the construction of the Warden’s accommodation.

REPORT OF THE TRUSTEES TO THE MEMBERS OF

THE BARN OUTDOOR PURSUITS ASSOCIATION - CONTINUED

Objectives and Activities

When planning the activities for the year the Board of Trustees have considered the Charity Commissioners' guidance on public benefit. The objects of the Association are, by associating together with the inhabitants of Staffordshire and to the surrounding areas and Local Authorities, voluntary and other organisations in a common effort to provide, in the interests of Social Welfare and the advancement of education, facilities for recreation and other leisure time occupations for the young people of Staffordshire and other surrounding areas, being facilities:-

(i) Of which those persons have need of reason of their youth, disablement, or social and economic circumstances, and
(ii) Which will improve the conditions of life to such persons by promoting their physical, mental, social, and interpersonal well-being and in any manner, which is, or thereafter may be deemed by law to be charitable.

Achievements and Performance

Review of business

This year has seen the Centre return to near pre-pandemic levels and we have returned to being quite busy. We are very pleased to report that we have had 318 bookings for 3,806 bed nights which equates to 32% utilisation, an improvement of 70% on the previous year. 28 of the bookings were for the whole Centre, which is back to the numbers we saw prior to the pandemic effected period. Youth utilisation was 51% from 22 bookings which accounted for 1,932 bed nights.

Our membership has continued to grow, as we recruited 30 new members.

The youth organisations that have benefited from the Centre include:

301 (Bury St Edmonds) Sqn Atc
Farmer’s School
Pownall Hall School
Notre Dame Prep School
1[st] Watchfield and Shrivenham Scout Group.
South Devon College
Ellsemere College
Treewild Way of the Bard
Thursday Cubs
Kenilworth Community Church
Church of Jesus Christ of Latter-day Saints
Lichfield Distrct Explorers
Harpenden Expedition Club 13-19.

Income for the year, which was mainly from booking sales, has returned to near best-ever heights at £ 42,745. Sadly due in part to soaring utilities costs our total expenditure was £ 61,654. The utilities supplier has been changed and this has begun to reduce costs and the market is beginning to see a return to more usual expense.

REPORT OF THE TRUSTEES TO THE MEMBERS OF

THE BARN OUTDOOR PURSUITS ASSOCIATION - CONTINUED

Achievements and performance - continued

Review of business – continued

Following a period of industry instability due to the covid pandemic, we have realigned our growth plan with current market performance. In 2022 we have revised the target year for 55% utilisation to 2026, with a minimum of 70% usage by youth groups and an income of £ 65K.

Our marketing strategy continues to use social media successfully, in conjunction with The Independent Hostels Association IHUK which is working well. We have also maintained use of GroupAccommodation.com for selling to groups and Booking.com to fill up short term gaps in between group bookings.

Helen (Warden) and Fiona (Booking Officer) continue to support the day-to-day functions of the Centre. A cover Warden and assistant cleaner were formally appopinted in 2023. Ongoing GDPR compliance has been a focus this year.

Water safety checks were performed by Helen Randles with the help of NCH. The employer’s liability insurance was renewed, and the certificate displayed at the Woodlands premises. We carried out all necessary fire safety testing and completed a fire risk assessment, updating the logbook with any new findings or actions. The kitchen extraction system was also professionally cleaned and serviced. We were able to renew the Business Rate Relief. Good progress is being made on the new booking system.

Prices were increased as planned, by 25%, in November 2022. Increases were made to adult prices, with a much smaller increase on the youth rate to ensure we remain affordable for our target groups. Discounts were increased most notably for our youth group rates.

All Trustees’ meetings have been minuted and were conducted according to our constitution. The minutes are stored in our SharePoint and are available at any time. All necessary correspondence has been dealt with.

Activity on the website has continued to restore to pre-pandemic levels. Organic search accounted for 68% of our website traffic. Facebook and IHUK were our top referrers to the website.

We held four working weekends during the year in April 2022, July 2022, September 2022 and February 2023. Our volunteers enjoy giving back to the Centre and we had a great turnout to each. Together with our volunteers and members the Trustees have managed to achieve a huge amount. Some of the achievements are listed as follows:

Painted garden retaining wall, steps, handrail and back wall.
Repaired and cleared drains and cleared gutters.
Removal of more overgrown Rhododendrons.
Garden tidy up and new beds created.
Unsafe and dead trees removed.
Major roof repairs from damp.
Emergency lights repaired.
Repaired garden dry stone wall.

REPORT OF THE TRUSTEES TO THE MEMBERS OF

THE BARN OUTDOOR PURSUITS ASSOCIATION - CONTINUED

Achievements and performance - continued

Review of business – continued

Additional outdoor lighting.
Repaired and painted gate.
Garden maintenance.
Various painting throughout.
Some thermostatic mixer valves replaced.
Rotten floor in unisex bathroom replaced.
Improvements to fire escape.
New cooker.
New washing machine.
New sofas
Painted radiators.
Showers regrouted and silicone.
New fencing outside from door.
Parking spaces painted.

The Board of Trustees wishes to place on record its appreciation for all donations to the Association and thanks to all volunteers for providing continued support.

Plans for Future Periods

Tasks and improvements set for the coming year are:-

Replace remaining thermostatic mixing valves.
More LED lighting.
Fix broken window locks.
Fit new door locks.
Signage for gate.
More new beds.
Repair boundary dry stone wall.
Replace broken lounge sofa.
Repair sofit board above kitchen door.
Repair broken floor tiles in hallway.
Repair leaking showers.
Rendering of wall on fire escape.
Paint fire escape
Ongoing removal of overgrown Rhododendrons.
Ongoing refresh of kitchen and equipment.
Ongoing garden maintenance.
Fix emergency pull chord in bathroom.
Extend fence outside front door.
Replace sofas in lounge.

Future Projects

Renovation of male toilets.
Additional parking.
Secure bike storage.
Replace hot water system in Warden’s accommodation.
New booking system.
New membership administration system.

REPORT OF THE TRUSTEES TO THE MEMBERS OF THE BARN OUTDOOR PURSUITS ASSOCIATION - CONTINUED

Achievements and performance - continued

Review of business – continued

We have had many reviews on Google, Facebook, Booking.com and in our Guest book. Overall, our users were happy and appreciated the accessible location of our accommodation and the value for money that the Centre provides. Please see some of our reviews:

A great place for us all to get together and much fun has been had by us all enjoying lots of different activities, Certainly hope to be back. Wilkie/Hughes family August 2022

A brilliant base to catch up and enjoy each other’s company in the most beautiful area. Great local pubs and zip world. Starbutts, Well, McKenner & Stevenson families New Year 2022

Very peaceful and quiet. Had snow was lovely. Ed January 2023

First stay here and really enjoyed friendly feel, Warm lounge & clean kitchen. Baymen January 2023

Beautiful place. Definitely worth a second visit. Michael February 2023

Great place, comfortable, warm, clean & tidy. Good base. Helen a great help. Will be back! Woods February 2023

Everything perfect. Russell February 2023

Brilliant place. Love the quiet peaceful setting. Thank you. Maria Murphy March 2023

A very enjoyable stay all round! Thank you very much. Will recommend this place to others. Hope to see you again! Olly Parry-Jone March 2023

Results

The deficit of income over expenditure for the year was £ 18,770 (2022 - deficit £ 11,654). The Board of Trustees wishes to place on record its appreciation and thanks to all volunteers for providing continued support.

Stated reserves policy

Unrestricted funds are needed:

(a) to provide funds which can be designated for specific projects to enable them to be undertaken at short notice, and
(b) to cover administration fund-raising and support costs without which the Association could not function.

The Trustees consider it prudent that unrestricted reserves should be sufficient:

(a) to avoid the necessity of realising fixed assets held for the Association's use,
(b) to cover one year’s administration, fund raising and support costs, and
(c) to cover the projected cost of £ 10,000 for ongoing refurbishment of the building.

The Trustees are of the opinion, after careful consideration of all relevant facts, that the unrestricted reserves during the year to 31 March 2024 should not fall below £ 40,000.

REPORT OF THE TRUSTEES TO THE MEMBERS OF

THE BARN OUTDOOR PURSUITS ASSOCIATION - CONTINUED

Statement of Trustees' Responsibilities

The Trustees are responsible for preparing the Annual Report and the financial statements in accordance with applicable law and regulations.

Charity law and Accounting and Reporting by Charities: Statement of Recommended Practice: requires the Trustees to prepare financial statements for each financial year. Under that law the Trustees have elected to prepare the financial statements in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). The financial statements are required to give a true and fair view of the state of affairs of the Association and of the income and expenditure of the Association for that year.

In preparing the financial statements the Trustees are required to:

select suitable accounting policies and then apply them consistently;
observe the methods and principals in the Charities SORP;
make judgements and accounting estimates that are reasonable and prudent;
state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements, and
prepare the financial statements on a going concern basis unless it is inappropriate to presume that the Association will continue in business.

The Trustees are responsible for keeping proper accounting records that disclose, with reasonable accuracy at any time, the financial position of the Association and that enable them to ensure that the financial statements comply with the Charities Act 1993 (Revised 2006 and 2011) and Accounting and Reporting by Charities: Statement of Recommended Practice. They are also responsible for safeguarding the assets of the Association and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

This report which has been prepared in accordance with both Accounting and Reporting by Charities: Statement of Recommended Practice and the Charities Act 1993 (Revised 2006 and 2011), was approved by the board and signed on its behalf by:-

Trustee............................................................................................................. J D Williams

Woodlands, Vicarage Road, Betws-y-Coed, Wales LL24 0AD.

Date: ................... 24 April 2024 ...................................

CHARTERED ACCOUNTANT'S REPORT

TO THE MEMBERS ON THE UNAUDITED ACCOUNTS OF

THE BARN OUTDOOR PURSUITS ASSOCIATION

FOR THE YEAR ENDED 31 MARCH 2023

I report on the accounts for the year ended 31 March 2023 set out on pages 10 to 16.

Respective responsibilities of the trustees and reporting accountant

As described on page 8, the Association's trustees are responsible for the preparation of the accounts, and they consider that the Association is exempt from an audit. It is my responsibility to carry out procedures designed to enable me to report my opinion.

Basis of opinion

My work was conducted in accordance with the Statement of Standards for Reporting Accountants, and with the general Directions given by the Charity Commission. My procedures includes a review of the accounting records kept by the Association and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and making such limited enquiries of the officers of the Association as I considered necessary for the purposes of this report. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair view’’ and the report is limited to those matters set out in the statement below.

Opinion

In my opinion:

(a) the financial statements are in agreement with the accounting records kept by the Association in accordance with United Kingdom Generally Accepted Accounting Practice applicable to Smaller Entities and as required by section 130 of the Charities Act 2011;
(b) having regard only to, and on the basis of, the information contained in those accounting records:
(i) the financial statements have been drawn up in a manner consistent with the accounting requirements specified by the Charities Act 2011; and the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice.
(ii) the Association satisfied the conditions for exemption from an audit of the financial statements for the year, and did not, at any time within that year, fall within any of the categories of Associations not entitled to the exemption specified.
(iii) no attention requires to be drawn in order to enable a proper understanding of the financial statements to be reached.

Jan G Gromadzki

Chartered Accountant Date ............. 24 April 2024 ................ 13 Wolverhampton Road, Codsall, Wolverhampton, West Midlands, WV8 1PT.

THE BARN OUTDOOR PURSUITS ASSOCIATION

INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 31 MARCH 2023

	Notes	2023	2022
		£	£
INCOME	1e & f, 2	42,745	31,586
Expenditure	3	(61,654)	(43,244)
		______	______
		(18,909)	(11,658)
Interest & other income receivable		139	4
Interest payable		-	-
		______	______
(DEFICIT)/SURPLUS OF INCOME OVER-
EXPENDITURE FOR THE YEAR, BEING
(DEFICIT)/SURPLUS FOR THE
FINANCIAL YEAR	4 £ (18,770)		£ (11,654)
		=====	=====
STATEMENT OF TOTAL RECOGNISED GAINS AND		LOSSES
FOR THE YEAR ENDED 31 MARCH 2023
		2023	2022
		£	£
(Deficit)/surplus of income over expenditure for the year		(18,770)	(11,654)
		______	______
Total recognised gains and losses relating to the year		(18,770)	(11,654)
		______	______
Unrestricted members' funds		(18,770)	(11,654)
Restricted funds		-	-
		______	_____
Total gains and losses recognised since last annual report £ (18,770)			£ (11,654)
		======	=====

There are no gains or losses other than the results as shown above.

The notes on pages 13 to 16 form part of these financial statements.

THE BARN OUTDOOR PURSUITS ASSOCIATION

STATEMENT OF FINANCIAL ACTIVITIES

FOR THE YEAR ENDED 31 MARCH 2023

Unrestricted Funds £ Income and expenditure Incoming resources Grants - Investment income 139 Donations 86 Other income 42,659 __ Total incoming resources42,884 _ Resources expended Direct charitable expenditure 58,650 Fundraising & publicity - Governance costs 3,004 Total resources expended61,654 Net incoming/(outgoing) resources before transfer(18,770) Transfer between funds - Net incoming/(outgoing) resources for the year (18,770) Other recognised gains and losses - Unrealised gains on investments - Net movement in funds (18,770) Balances brought forward at 1 April 2022 68,929 ___ Balances carried forward 31 March 2023 £ 50,159 £ ======	Restricted Total Funds Total Funds Funds 2023 2022 £ £ £ - - 6,260 - 139 4 - 86 20 - 42,659 25,306 __ _ - 42,884 31,590 - 58,650 40,438 - - - - 3,004 2,806 - 61,654 43,244 - (18,770) (11,654) - - - _ - (18,770) (11,654) - - - - - - __ __ _ - (18,770) (11,654) 142,011 210,940 222,594 _ _ ____ 142,011 £ 192,170 £ 210,940 ====== ======= ======	Total Funds

The notes on pages 13 to 16 form part of these accounts.

THE BARN OUTDOOR PURSUITS ASSOCIATION

BALANCE SHEET

AS AT 31 MARCH 2023

FIXED ASSETS Tangible assets CURRENT ASSETS Debtors Cash at bank & in hand CREDITORS- amounts falling within one year NET CURRENT ASSETS DEFERRED INCOME CAPITAL AND RESERVES Members funds - restricted Members funds - unrestricted MEMBERS'FUNDS	Notes 2023 2022 £ £ 7 174,425 176,273 _ _ 8 2,726 2,694 32,206 42,252 __ _ 34,932 44,946 due 9 (17,187) (10,279) 17,745 34,667 10 (-) (-) _ _ £ 192,170 £ 210,940 ======= ======= 142,011 142,011 50,159 68,929 _ ____ 12 £ 192,170 £ 210,940 ======= =======

These accounts have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice and the Financial Reporting Standard for Smaller Entities (effective January 2015).

The Board of Trustees approved these accounts on 24 April 2024.

Trustee .......................................................................................................... J D Williams

Trustee .......................................................................................................... Miss L Hill

THE BARN OUTDOOR PURSUITS ASSOCIATION

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 MARCH 2023

1. PRINCIPAL ACCOUNTING POLICIES

a.

Basis of preparation

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS102) (effective 1 January 2015) – (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102).

The Association meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.

b. Preparation of the financial statements on a going concern basis

The Association reported a net cash outflow of £ 10,046 in the year to 31 March 2023. The outflow resulted from operating costs exceeding income and by additions to fixed assets. Cash of £ 2,152 was used on acquiring fixed assets in the year. The Trustees are monitoring performance and cash reserves throughout the year and will look to adjusting prices for services provided when necessary. Local Authority funding from Staffordshire Council has been withdrawn. Action is being taken as required to compensate for this loss in income by generating funds by encouraging more diversity, but concentrating on youth, in those that use the facilities and services of the Centre and various fund raising activities.

c. Depreciation

Depreciation is provided at rates calculated to write off the cost of fixed assets, less their estimated residual value, over their expected useful lives.

At each balance sheet date, the Association reviews the carrying amount of its tangible fixed assets to determine whether there is an indication that any items have suffered impairment loss. If any such indication exists, the recoverable amount of an asset is estimated in order to determine the extent of the impairment loss, if any.

On written down basis

Furniture & fittings 20% per annum Equipment 20% per annum

Land and buildings are not depreciated.

d. Deferred taxation

Tax deferred or accelerated is accounted for in respect of all material timing differences to the extent that it is probable that a liability or asset will crystalise.

THE BARN OUTDOOR PURSUITS ASSOCIATION

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 MARCH 2023 - CONTINUED

1. PRINCIPAL ACCOUNTING POLICIES - CONTINUED

e.

Income

Income comprises amounts received from booking fees, grants, fund raising, donations and miscellaneous receipts, derived from ordinary activities.

f.

Grants

Grants received are taken to income and expenditure account in the year in which the expenditure to which they relate are incurred. Grants received in advance of the year in which the expenditure is incurred are carried forward in the balance sheet as deferred income.

2. INCOMING RESOURCES FROM ACTIVITIES TO FURTHER THE ASSOCIATION'S

OBJECTS

3. 4.	Unrestricted Restricted £ £ Conwy County Borough Council - COVID grant - - HMRC - JRS - - Donations 86 - Bookings 42,165 - Fund raising and miscellaneous 494 - __ ___ £ 42,745 £ - £ ====== ====== = EXPENDITURE 2023 £ Administrative expenses £ 61,654 ===== (DEFICIT)/SURPLUS OF INCOME OVER EXPENDITURE FOR THE YEAR 2023 £ This is stated after charging:- Legal fees - Depreciation of tangible fixed assets 4,000 ====	2023 £ - - 86 42,165 494 ______ 42,745 £ ===== = 2022 £ £ 43,244 ===== 2022 £ - 5,000 ====	2022 £ - 6,260 20 25,306 - ______ 31,586 =====

THE BARN OUTDOOR PURSUITS ASSOCIATION

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 MARCH 2023 - CONTINUED

5.	TRUSTEES'EMOLUMENTS 2023 £ Fees £ NIL £ ====== =	2022 £ NIL ====

6. TAXATION

Due to the charitable status of the Association and the activities in which it is involved no liability to United Kingdom Corporation tax arises.

7. TANGIBLE ASSETS

Land & Buildings Cost £ As at 1 April 2022 150,406 Additions - Disposals (-) _ As at 31 March 2023 150,406 _ Depreciation As at 1 April 2022 - Charge for the year - Eliminated on disposals (-) _ As at 31 March 2023 - _ Net Book Values As at 31 March 2023 £ 150,406 £ ====== As at 31 March 2022 £ 150,406 £ ======	Furniture and fittings Equipment Total £ £ £ 48,301 37,131 235,838 27 2,125 2,152 (400) (400) (800) __ _ _ 47,928 38,856 237,190 _ 38,954 20,611 59,565 2,000 2,000 4,000 (400) (400) (800) 40,554 22,211 62,765 ___ 7,374 £ 16,645 £ 174,425 ===== ===== ====== 9,347 £ 16,520 £ 176,273 ===== ===== ======

8.	DEBTORS Debtors receivable Prepayments £ =	2023 2022 £ £ - - 2,726 2,694 _ ___ 2,726 £ 2,694 ==== =====

THE BARN OUTDOOR PURSUITS ASSOCIATION

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 MARCH 2023 - CONTINUED

9. 10.	CREDITORS- amounts falling due 2023 2022 within one year £ £ Taxation and social security - 760 Other creditors 17,187 9,519 __ ____ £ 17,187 £ 10,279 ====== ====== DEFERRED INCOME 2023 2022 £ £ £ - £ - ===== =====

Deferred income represents grants received in the financial year ahead of expenditure that will be incurred in the subsequent financial year.

11. DEFERRED TAXATION

The full potential liability in respect of deferred taxation at 31 March 2023 was £ Nil (2022 - £ nil ).

12. RECONCILIATION OF MOVEMENTS IN MEMBERS' FUNDS

		2023	2022
		£	£
Surplus/(deficit) of income over expenditure
for the year		(18,770)	(11,654)
Opening members' funds		210,940	222,594
		_	_
Closing members' funds		£ 192,170	£ 210,940
		=======	=======
Members' funds - restricted		142,011	142,011
Members' funds - unrestricted	`	50,159	68,929
		_	_
Closing members' funds		£ 192,170	£ 210,940
		=======	=======

13. CAPITAL COMMITMENTS

At 31 March 2023 the trustees had no authorised capital expenditure. (2022 - none).

14. CONTINGENT LIABILITIES

There were no contingent liabilities at 31 March 2023 (2022 - Nil).

Page A.

THE BARN OUTDOOR PURSUITS ASSOCIATION

DETAILED INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 31 MARCH 2023

		2023				2022
		£		£		£	£
INCOME
Grants
Conwy	County Borough Council
	- Covid grant	-				-
HMRC
	- Job Retention Scheme	-				6,260
Donations		86				20
Bookings		42,165				25,306
Fund raising & miscellaneous		494				-
		______				______
					42,745		31,586
ADMINISTRATIVE EXPENSES					(61,654)		(43,244)
					______		______
				(18,909)			(11,658)
OTHER INCOME
Bank interest received		139				4
		_____				____
					139		4
INTEREST PAYABLE
Bank					-		-
				______			_____
(DEFICIT)/SURPLUS OF INCOME
OVER	EXPENDITURE IN THE YEAR		£	(18,770)			£ (11,654)
				======			=====

Page B.

THE BARN OUTDOOR PURSUITS ASSOCIATION

SCHEDULE OF ADMINISTRATIVE EXPENSES

FOR THE YEAR ENDED 31 MARCH 2023

	2023
	£	£	£	£
TRUSTEES'REMUNERATION		-		-
ESTABLISHMENT EXPENSES
Rates	2,750		2,759
Water rates	1,204		1,344
Light and heat	19,317		6,370
Insurances	2,161		2,083
	_____		______
		25,432		12,556
ADMINISTRATIVE EXPENSES
Salaries and National Insurance	18,536		15,387
Pension costs	200		158
Telephone & broadband	688		445
Postage	39		26
Marketing costs	790		960
Commissions payable	3,169		1,394
Cleaning & materials	2,090		2,868
Consumables	449		730
Repairs, renewals & maintenance costs	4,522		1,645
Licences	159		159
Professional fees	-		-
Accountant's fees	872		866
Bank charges	82		52
Travelling costs	94		65
Subsistence costs	68		44
Sundry expenses	27		6
Legionella testing & related costs	402		848
Subscriptions	35		35
Depreciation	4,000		5,000
	______		______
		36,222		30,688
		______		______
		£ 61,654		£ 43,244
		======		======

THE BARN OUTDOOR PURSUITS ASSOCIATION

FINANCIAL STATEMENTS

FOR THE YEAR ENDED

31 MARCH 2023

CHARITY NUMBER: 519951

Jan G Gromadzki Chartered Accountant 13 Wolverhampton Road, Codsall, Wolverhampton, West Midlands, WV8 1PT.

Tel No: 01902 844873

THE BARN OUTDOOR PURSUITS ASSOCIATION

INDEX TO THE FINANCIAL STATEMENTS

REPORT OF THE TRUSTEES TRUSTEES' RESPONSIBILITIES CHARTERED ACCOUNTANT'S REPORT INCOME AND EXPENDITURE ACCOUNT STATEMENT OF TOTAL RECOGNISED GAINS AND LOSSES STATEMENT OF FINANCIAL ACTIVITIES BALANCE SHEET NOTES TO THE ACCOUNTS DETAILED INCOME AND EXPENDITURE ACCOUNT SCHEDULE OF ADMINISTRATIVE EXPENSES	Pages 1- 7 8 9 10 10 11 12 13 - 16 A B

REPORT OF THE TRUSTEES TO THE MEMBERS OF

THE BARN OUTDOOR PURSUITS ASSOCIATION

The Trustees submit their report together with the accounts of the Association for the year ended 31 March 2023.

Reference and administrative details

Association name:	The Barn Outdoor Pursuits Association	The Barn Outdoor Pursuits Association
Charity registration number:	519951
Registered office:	Woodlands
	Vicarage Road
	Betws-y-Coed
	Wales
	LL24 0AD
Business address:	84 Peakes Road
	Rugeley
	Staffordshire
	WS15 2LX
Trustees:	James D Williams	Chairperson & Treasurer
	Miss Louise Hill	Vice chair & Secretary
	Mrs Lesley Boxall
	Eric N Drinkwater
	Miss Louise Evans	Sponsorship
	Mrs Jan Hardware
	Andrew Gilbert
	Ms Catriona Longford	Internal auditor & Procurement
	James Whitford	Promotions & Publicity
Secretary	Miss Louise Hill
Treasurer:	James D Williams
Warden:	Mrs Helen Randles
Bankers:	HSBC Bank plc
	14 Upper Brook Street
	Rugeley
	Staffordshire
	WS15 2DW
Accountant	Jan G Gromadzki
	Chartered Accountant
	13 Wolverhampton Road, Codsall,
	Wolverhampton, West Midlands, WV8 1PT

REPORT OF THE TRUSTEES TO THE MEMBERS OF

THE BARN OUTDOOR PURSUITS ASSOCIATION - CONTINUED

Structure Governance and Management

Governing Document

The Organisation was founded in 1959 and its governing document is its Constitution dated 24 September 1998.

(iii) Associations and organisations, whether corporate or unincorporated,

(iv) The Statutory Authorities in whose administrative area of benefit lies.

The number of Association members at 31 March 2023 was 310 (2022 - 280).

Appointment of Trustees

Trustee Induction and Training

New Trustees will receive an induction pack including:

a copy of the Constitution of the Association;
a copy of the Charity Commission leaflet - The essential trustee;
a letter indicating the function of the board of trustees and the frequency of meetings;
a copy of the latest reports and financial statements.

REPORT OF THE TRUSTEES TO THE MEMBERS OF

THE BARN OUTDOOR PURSUITS ASSOCIATION - CONTINUED

Organisational Structure

The Board is responsible for the oversight and strategic planning of the operation of the Centre and the operation of the organisation as a charity.

The day to day running of the Centre is delegated to the Warden and the Booking Clerk, who are appointed by the Board.

The Trustees look after financial aspects of the organisation with most day to day activities being delegated to the Warden and Booking Clerk.

The Warden and Booking Clerk may attend board meetings, when requested to report, discuss and advise as necessary but have no voting rights.

Risk Management

Risk assessments are carried out in respect of any perceived hazards and procedures developed to minimise any potential risk. These are reviewed at least annually.

The Association complies with the Working Time Directive, which came out on 1 October 1998 and the National Minimum Wage, which came into Force on 1 April 1999 and any subsequent updates.

The Trustees have also implemented policies for dealing with complaints, complements, grievance and discipline.

The Association has insured with Ansvar Insurance through W R S Limited - Insurance Brokers both public liability insurance and employer's liability insurance.

Related Parties

REPORT OF THE TRUSTEES TO THE MEMBERS OF

THE BARN OUTDOOR PURSUITS ASSOCIATION - CONTINUED

Objectives and Activities

(i) Of which those persons have need of reason of their youth, disablement, or social and economic circumstances, and
(ii) Which will improve the conditions of life to such persons by promoting their physical, mental, social, and interpersonal well-being and in any manner, which is, or thereafter may be deemed by law to be charitable.

Achievements and Performance

Review of business

Our membership has continued to grow, as we recruited 30 new members.

The youth organisations that have benefited from the Centre include:

301 (Bury St Edmonds) Sqn Atc
Farmer’s School
Pownall Hall School
Notre Dame Prep School
1[st] Watchfield and Shrivenham Scout Group.
South Devon College
Ellsemere College
Treewild Way of the Bard
Thursday Cubs
Kenilworth Community Church
Church of Jesus Christ of Latter-day Saints
Lichfield Distrct Explorers
Harpenden Expedition Club 13-19.

REPORT OF THE TRUSTEES TO THE MEMBERS OF

THE BARN OUTDOOR PURSUITS ASSOCIATION - CONTINUED

Achievements and performance - continued

Review of business – continued

Activity on the website has continued to restore to pre-pandemic levels. Organic search accounted for 68% of our website traffic. Facebook and IHUK were our top referrers to the website.

Painted garden retaining wall, steps, handrail and back wall.
Repaired and cleared drains and cleared gutters.
Removal of more overgrown Rhododendrons.
Garden tidy up and new beds created.
Unsafe and dead trees removed.
Major roof repairs from damp.
Emergency lights repaired.
Repaired garden dry stone wall.

REPORT OF THE TRUSTEES TO THE MEMBERS OF

THE BARN OUTDOOR PURSUITS ASSOCIATION - CONTINUED

Achievements and performance - continued

Review of business – continued

Additional outdoor lighting.
Repaired and painted gate.
Garden maintenance.
Various painting throughout.
Some thermostatic mixer valves replaced.
Rotten floor in unisex bathroom replaced.
Improvements to fire escape.
New cooker.
New washing machine.
New sofas
Painted radiators.
Showers regrouted and silicone.
New fencing outside from door.
Parking spaces painted.

The Board of Trustees wishes to place on record its appreciation for all donations to the Association and thanks to all volunteers for providing continued support.

Plans for Future Periods

Tasks and improvements set for the coming year are:-

Replace remaining thermostatic mixing valves.
More LED lighting.
Fix broken window locks.
Fit new door locks.
Signage for gate.
More new beds.
Repair boundary dry stone wall.
Replace broken lounge sofa.
Repair sofit board above kitchen door.
Repair broken floor tiles in hallway.
Repair leaking showers.
Rendering of wall on fire escape.
Paint fire escape
Ongoing removal of overgrown Rhododendrons.
Ongoing refresh of kitchen and equipment.
Ongoing garden maintenance.
Fix emergency pull chord in bathroom.
Extend fence outside front door.
Replace sofas in lounge.

Future Projects

Renovation of male toilets.
Additional parking.
Secure bike storage.
Replace hot water system in Warden’s accommodation.
New booking system.
New membership administration system.

REPORT OF THE TRUSTEES TO THE MEMBERS OF THE BARN OUTDOOR PURSUITS ASSOCIATION - CONTINUED

Achievements and performance - continued

Review of business – continued

A great place for us all to get together and much fun has been had by us all enjoying lots of different activities, Certainly hope to be back. Wilkie/Hughes family August 2022

A brilliant base to catch up and enjoy each other’s company in the most beautiful area. Great local pubs and zip world. Starbutts, Well, McKenner & Stevenson families New Year 2022

Very peaceful and quiet. Had snow was lovely. Ed January 2023

First stay here and really enjoyed friendly feel, Warm lounge & clean kitchen. Baymen January 2023

Beautiful place. Definitely worth a second visit. Michael February 2023

Great place, comfortable, warm, clean & tidy. Good base. Helen a great help. Will be back! Woods February 2023

Everything perfect. Russell February 2023

Brilliant place. Love the quiet peaceful setting. Thank you. Maria Murphy March 2023

A very enjoyable stay all round! Thank you very much. Will recommend this place to others. Hope to see you again! Olly Parry-Jone March 2023

Results

Stated reserves policy

Unrestricted funds are needed:

(a) to provide funds which can be designated for specific projects to enable them to be undertaken at short notice, and
(b) to cover administration fund-raising and support costs without which the Association could not function.

The Trustees consider it prudent that unrestricted reserves should be sufficient:

(a) to avoid the necessity of realising fixed assets held for the Association's use,
(b) to cover one year’s administration, fund raising and support costs, and
(c) to cover the projected cost of £ 10,000 for ongoing refurbishment of the building.

The Trustees are of the opinion, after careful consideration of all relevant facts, that the unrestricted reserves during the year to 31 March 2024 should not fall below £ 40,000.

REPORT OF THE TRUSTEES TO THE MEMBERS OF

THE BARN OUTDOOR PURSUITS ASSOCIATION - CONTINUED

Statement of Trustees' Responsibilities

The Trustees are responsible for preparing the Annual Report and the financial statements in accordance with applicable law and regulations.

In preparing the financial statements the Trustees are required to:

select suitable accounting policies and then apply them consistently;
observe the methods and principals in the Charities SORP;
make judgements and accounting estimates that are reasonable and prudent;
state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements, and
prepare the financial statements on a going concern basis unless it is inappropriate to presume that the Association will continue in business.

Trustee............................................................................................................. J D Williams

Woodlands, Vicarage Road, Betws-y-Coed, Wales LL24 0AD.

Date: ................... 24 April 2024 ...................................

CHARTERED ACCOUNTANT'S REPORT

TO THE MEMBERS ON THE UNAUDITED ACCOUNTS OF

THE BARN OUTDOOR PURSUITS ASSOCIATION

FOR THE YEAR ENDED 31 MARCH 2023

I report on the accounts for the year ended 31 March 2023 set out on pages 10 to 16.

Respective responsibilities of the trustees and reporting accountant

Basis of opinion

Opinion

In my opinion:

(a) the financial statements are in agreement with the accounting records kept by the Association in accordance with United Kingdom Generally Accepted Accounting Practice applicable to Smaller Entities and as required by section 130 of the Charities Act 2011;
(b) having regard only to, and on the basis of, the information contained in those accounting records:
(i) the financial statements have been drawn up in a manner consistent with the accounting requirements specified by the Charities Act 2011; and the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice.
(ii) the Association satisfied the conditions for exemption from an audit of the financial statements for the year, and did not, at any time within that year, fall within any of the categories of Associations not entitled to the exemption specified.
(iii) no attention requires to be drawn in order to enable a proper understanding of the financial statements to be reached.

Jan G Gromadzki

Chartered Accountant Date ............. 24 April 2024 ................ 13 Wolverhampton Road, Codsall, Wolverhampton, West Midlands, WV8 1PT.

THE BARN OUTDOOR PURSUITS ASSOCIATION

INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 31 MARCH 2023

	Notes	2023	2022
		£	£
INCOME	1e & f, 2	42,745	31,586
Expenditure	3	(61,654)	(43,244)
		______	______
		(18,909)	(11,658)
Interest & other income receivable		139	4
Interest payable		-	-
		______	______
(DEFICIT)/SURPLUS OF INCOME OVER-
EXPENDITURE FOR THE YEAR, BEING
(DEFICIT)/SURPLUS FOR THE
FINANCIAL YEAR	4 £ (18,770)		£ (11,654)
		=====	=====
STATEMENT OF TOTAL RECOGNISED GAINS AND		LOSSES
FOR THE YEAR ENDED 31 MARCH 2023
		2023	2022
		£	£
(Deficit)/surplus of income over expenditure for the year		(18,770)	(11,654)
		______	______
Total recognised gains and losses relating to the year		(18,770)	(11,654)
		______	______
Unrestricted members' funds		(18,770)	(11,654)
Restricted funds		-	-
		______	_____
Total gains and losses recognised since last annual report £ (18,770)			£ (11,654)
		======	=====

There are no gains or losses other than the results as shown above.

The notes on pages 13 to 16 form part of these financial statements.

THE BARN OUTDOOR PURSUITS ASSOCIATION

STATEMENT OF FINANCIAL ACTIVITIES

FOR THE YEAR ENDED 31 MARCH 2023

Unrestricted Funds £ Income and expenditure Incoming resources Grants - Investment income 139 Donations 86 Other income 42,659 __ Total incoming resources42,884 _ Resources expended Direct charitable expenditure 58,650 Fundraising & publicity - Governance costs 3,004 Total resources expended61,654 Net incoming/(outgoing) resources before transfer(18,770) Transfer between funds - Net incoming/(outgoing) resources for the year (18,770) Other recognised gains and losses - Unrealised gains on investments - Net movement in funds (18,770) Balances brought forward at 1 April 2022 68,929 ___ Balances carried forward 31 March 2023 £ 50,159 £ ======	Restricted Total Funds Total Funds Funds 2023 2022 £ £ £ - - 6,260 - 139 4 - 86 20 - 42,659 25,306 __ _ - 42,884 31,590 - 58,650 40,438 - - - - 3,004 2,806 - 61,654 43,244 - (18,770) (11,654) - - - _ - (18,770) (11,654) - - - - - - __ __ _ - (18,770) (11,654) 142,011 210,940 222,594 _ _ ____ 142,011 £ 192,170 £ 210,940 ====== ======= ======	Total Funds

The notes on pages 13 to 16 form part of these accounts.

THE BARN OUTDOOR PURSUITS ASSOCIATION

BALANCE SHEET

AS AT 31 MARCH 2023

FIXED ASSETS Tangible assets CURRENT ASSETS Debtors Cash at bank & in hand CREDITORS- amounts falling within one year NET CURRENT ASSETS DEFERRED INCOME CAPITAL AND RESERVES Members funds - restricted Members funds - unrestricted MEMBERS'FUNDS	Notes 2023 2022 £ £ 7 174,425 176,273 _ _ 8 2,726 2,694 32,206 42,252 __ _ 34,932 44,946 due 9 (17,187) (10,279) 17,745 34,667 10 (-) (-) _ _ £ 192,170 £ 210,940 ======= ======= 142,011 142,011 50,159 68,929 _ ____ 12 £ 192,170 £ 210,940 ======= =======

The Board of Trustees approved these accounts on 24 April 2024.

Trustee .......................................................................................................... J D Williams

Trustee .......................................................................................................... Miss L Hill

THE BARN OUTDOOR PURSUITS ASSOCIATION

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 MARCH 2023

1. PRINCIPAL ACCOUNTING POLICIES

a.

Basis of preparation

b. Preparation of the financial statements on a going concern basis

c. Depreciation

Depreciation is provided at rates calculated to write off the cost of fixed assets, less their estimated residual value, over their expected useful lives.

On written down basis

Furniture & fittings 20% per annum Equipment 20% per annum

Land and buildings are not depreciated.

d. Deferred taxation

Tax deferred or accelerated is accounted for in respect of all material timing differences to the extent that it is probable that a liability or asset will crystalise.

THE BARN OUTDOOR PURSUITS ASSOCIATION

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 MARCH 2023 - CONTINUED

1. PRINCIPAL ACCOUNTING POLICIES - CONTINUED

e.

Income

Income comprises amounts received from booking fees, grants, fund raising, donations and miscellaneous receipts, derived from ordinary activities.

f.

Grants

2. INCOMING RESOURCES FROM ACTIVITIES TO FURTHER THE ASSOCIATION'S

OBJECTS

3. 4.	Unrestricted Restricted £ £ Conwy County Borough Council - COVID grant - - HMRC - JRS - - Donations 86 - Bookings 42,165 - Fund raising and miscellaneous 494 - __ ___ £ 42,745 £ - £ ====== ====== = EXPENDITURE 2023 £ Administrative expenses £ 61,654 ===== (DEFICIT)/SURPLUS OF INCOME OVER EXPENDITURE FOR THE YEAR 2023 £ This is stated after charging:- Legal fees - Depreciation of tangible fixed assets 4,000 ====	2023 £ - - 86 42,165 494 ______ 42,745 £ ===== = 2022 £ £ 43,244 ===== 2022 £ - 5,000 ====	2022 £ - 6,260 20 25,306 - ______ 31,586 =====

THE BARN OUTDOOR PURSUITS ASSOCIATION

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 MARCH 2023 - CONTINUED

5.	TRUSTEES'EMOLUMENTS 2023 £ Fees £ NIL £ ====== =	2022 £ NIL ====

6. TAXATION

Due to the charitable status of the Association and the activities in which it is involved no liability to United Kingdom Corporation tax arises.

7. TANGIBLE ASSETS

Land & Buildings Cost £ As at 1 April 2022 150,406 Additions - Disposals (-) _ As at 31 March 2023 150,406 _ Depreciation As at 1 April 2022 - Charge for the year - Eliminated on disposals (-) _ As at 31 March 2023 - _ Net Book Values As at 31 March 2023 £ 150,406 £ ====== As at 31 March 2022 £ 150,406 £ ======	Furniture and fittings Equipment Total £ £ £ 48,301 37,131 235,838 27 2,125 2,152 (400) (400) (800) __ _ _ 47,928 38,856 237,190 _ 38,954 20,611 59,565 2,000 2,000 4,000 (400) (400) (800) 40,554 22,211 62,765 ___ 7,374 £ 16,645 £ 174,425 ===== ===== ====== 9,347 £ 16,520 £ 176,273 ===== ===== ======

8.	DEBTORS Debtors receivable Prepayments £ =	2023 2022 £ £ - - 2,726 2,694 _ ___ 2,726 £ 2,694 ==== =====

THE BARN OUTDOOR PURSUITS ASSOCIATION

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 MARCH 2023 - CONTINUED

9. 10.	CREDITORS- amounts falling due 2023 2022 within one year £ £ Taxation and social security - 760 Other creditors 17,187 9,519 __ ____ £ 17,187 £ 10,279 ====== ====== DEFERRED INCOME 2023 2022 £ £ £ - £ - ===== =====

Deferred income represents grants received in the financial year ahead of expenditure that will be incurred in the subsequent financial year.

11. DEFERRED TAXATION

The full potential liability in respect of deferred taxation at 31 March 2023 was £ Nil (2022 - £ nil ).

12. RECONCILIATION OF MOVEMENTS IN MEMBERS' FUNDS

		2023	2022
		£	£
Surplus/(deficit) of income over expenditure
for the year		(18,770)	(11,654)
Opening members' funds		210,940	222,594
		_	_
Closing members' funds		£ 192,170	£ 210,940
		=======	=======
Members' funds - restricted		142,011	142,011
Members' funds - unrestricted	`	50,159	68,929
		_	_
Closing members' funds		£ 192,170	£ 210,940
		=======	=======

13. CAPITAL COMMITMENTS

At 31 March 2023 the trustees had no authorised capital expenditure. (2022 - none).

14. CONTINGENT LIABILITIES

There were no contingent liabilities at 31 March 2023 (2022 - Nil).

Page A.

THE BARN OUTDOOR PURSUITS ASSOCIATION

DETAILED INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 31 MARCH 2023

		2023				2022
		£		£		£	£
INCOME
Grants
Conwy	County Borough Council
	- Covid grant	-				-
HMRC
	- Job Retention Scheme	-				6,260
Donations		86				20
Bookings		42,165				25,306
Fund raising & miscellaneous		494				-
		______				______
					42,745		31,586
ADMINISTRATIVE EXPENSES					(61,654)		(43,244)
					______		______
				(18,909)			(11,658)
OTHER INCOME
Bank interest received		139				4
		_____				____
					139		4
INTEREST PAYABLE
Bank					-		-
				______			_____
(DEFICIT)/SURPLUS OF INCOME
OVER	EXPENDITURE IN THE YEAR		£	(18,770)			£ (11,654)
				======			=====

Page B.

THE BARN OUTDOOR PURSUITS ASSOCIATION

SCHEDULE OF ADMINISTRATIVE EXPENSES

FOR THE YEAR ENDED 31 MARCH 2023

	2023
	£	£	£	£
TRUSTEES'REMUNERATION		-		-
ESTABLISHMENT EXPENSES
Rates	2,750		2,759
Water rates	1,204		1,344
Light and heat	19,317		6,370
Insurances	2,161		2,083
	_____		______
		25,432		12,556
ADMINISTRATIVE EXPENSES
Salaries and National Insurance	18,536		15,387
Pension costs	200		158
Telephone & broadband	688		445
Postage	39		26
Marketing costs	790		960
Commissions payable	3,169		1,394
Cleaning & materials	2,090		2,868
Consumables	449		730
Repairs, renewals & maintenance costs	4,522		1,645
Licences	159		159
Professional fees	-		-
Accountant's fees	872		866
Bank charges	82		52
Travelling costs	94		65
Subsistence costs	68		44
Sundry expenses	27		6
Legionella testing & related costs	402		848
Subscriptions	35		35
Depreciation	4,000		5,000
	______		______
		36,222		30,688
		______		______
		£ 61,654		£ 43,244
		======		======

2023-03-31-accounts

Review of business

• 318 bookings for 3,806 beds night

Total Bookings Per Year

Utilisation

Youth bookings

Youth utilisation

Membership

• 30 new members (310 total members)

The youth organisations that have benefited from using us include

Whole Centre Bookings

Financial Summary

Income from Bookings

Expenses

Income compared to Expenses

Performance

Financial Summary

• Current assets

• Creditors owed

The future

• Revised plan

Future Targets

New Budget

Management

Management

Management

Reserves policy

25% Price increase Nov 2022

Website

Website Traffic

Website Referrals

Achievements

Achievements

Achievements

April 2022 Working Weekend

July 2022 Working Weekend

Sept 2022 Working Weekend

Feb 2023 Working Weekend

Future tasks & improvements

• Replace remaining thermostatic mixing valves

Future tasks & improvements

Future tasks & improvements

Projects

Guest Book

Guest Book

Guest Book

THE BARN OUTDOOR PURSUITS ASSOCIATION

FINANCIAL STATEMENTS

FOR THE YEAR ENDED

INDEX TO THE FINANCIAL STATEMENTS

REPORT OF THE TRUSTEES TO THE MEMBERS OF

THE BARN OUTDOOR PURSUITS ASSOCIATION

Reference and administrative details

REPORT OF THE TRUSTEES TO THE MEMBERS OF

THE BARN OUTDOOR PURSUITS ASSOCIATION - CONTINUED

Structure Governance and Management

Governing Document

Appointment of Trustees

Trustee Induction and Training

REPORT OF THE TRUSTEES TO THE MEMBERS OF

THE BARN OUTDOOR PURSUITS ASSOCIATION - CONTINUED

Organisational Structure

Risk Management

Related Parties

REPORT OF THE TRUSTEES TO THE MEMBERS OF

THE BARN OUTDOOR PURSUITS ASSOCIATION - CONTINUED

Objectives and Activities

Achievements and Performance

Review of business

REPORT OF THE TRUSTEES TO THE MEMBERS OF

THE BARN OUTDOOR PURSUITS ASSOCIATION - CONTINUED

Achievements and performance - continued

REPORT OF THE TRUSTEES TO THE MEMBERS OF

THE BARN OUTDOOR PURSUITS ASSOCIATION - CONTINUED

Achievements and performance - continued

Plans for Future Periods

Future Projects

REPORT OF THE TRUSTEES TO THE MEMBERS OF THE BARN OUTDOOR PURSUITS ASSOCIATION - CONTINUED

Achievements and performance - continued

Results