2021-03-31-accounts - Neuadd Dyfi

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Charity Reg. No: 519879
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Trustees’ Annual Report for the period

From 1 April 2020 Period start date To Period end date

31 March 2021

Charity name: Neuadd Dyfi Management Committee

Charity registration number: 519879

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	“COMMUNITY HALL FOR THE USE OF THE INHABITANTS OF ABERDYFI
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The property hereinafter described (hereinafter called “Trust Property”) shall be held on trust for the purpose of a village hall for the use of the inhabitants of the community of Aberdyfi and neighbouring areas hereinafter called “area of benefit”) without distinction of political, religious or other opinions including use for meetings, lectures and classes and for other forms of recreation and leisure time occupation with the object of improving the conditions of life for the said inhabitants

Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	Yes all trustees are aware of the Objectives and activities for the public benefit. This is done at management committee meetings

Additional information (optional)

You may choose to include further statements where relevant about:

	SORP reference
Contribution made by volunteers	Para 1.38	The hall was run primarily by volunteers. We had no paid or retained members for 2018/2019 except for a part time cleaner
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The Management Committee role is to • To provide a community resource for a broad spectrum of community users • Maintained developed and improved our Assets. For the majority of this financial year the hall was not able to be used by our wide variety of groups. Art sessions for youngsters Art sessions for Adults, singing workshops, keep fit, community lunches and so on could not happen. The Covid 19 Pandemic regulations from Welsh Assembly meant for most of the year the hall was closed. On brief occasions we did have • Blood Donation sessions • Aberdyfi Tots a new group socially distanced mainly mums meeting on just half a dozen occasions • Tai chi and keep fit again only half a dozen occasions • Occasional use of the kitchen for baking sessions

• Live streaming of just 2 performers That was that booking wise. However we had substantial support from a variety of local individual groups and individuals donating a total of £11k Also, most significantly from Welsh Assembly through Gwynedd County Council we received a total of £23k in business interruption grants. Essential maintenance was undertaken. We embarked on various projects including the installation of Ca6 data network allowing the development of live streaming and other digital capabilities. We also started to put together a scheme to adress issues with the roof and insulation. Financially we were in a position to pay off the £20k loan.

Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	1)
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	We hold funds for the future management of the charity.
Amount of reserves held	Para 1.22	As of 31st March 2020 the halls assets were as follows: Bank Balance: £34545 plus debtors of £1988 = £36533minus creditors £780 =£35853
Reasons for holding zero reserves	Para 1.22	Not appropriate
Details of fund materially in deficit	Para 1.24	Not appropriate
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	None at this time

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	Our principal source of operational funds was from payments by user groups but mainly this year from donations and grants. Funds for development of the halls assets came from grant giving bodies We use the online Virgin Money Giving system. This allows an easy recovery of gift aid. Plus gift aid is recovered through the HMRC site Accounting Records these are fully maintained and presented for examination by our accountants
Investment policy and objectives including any social investment policy adopted	Para 1.46	Not appropriate
A description of the principal risks facing the charity	Para 1.46	None known
Other

Structure, Governance and Management

Description of charity’s trusts:		None known
Type of governing document (trust deed, royal charter)	Para 1.25	Trust Deed
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Through a governing document of the charity. We are a charity and the building is vested in the official custodian of Charities
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Election at AGM MANAGEMENT The trustees are selected from: - up to six community councillors two county councillors Eight members of user groups Six interested individuals The committee at the first ordinary meeting in each year after the annual general meeting, elect a chairman and may elect a vice-chairman of their meetings. The chairman and vice- chairman remain in office until their respective successors are elected. The Charity, the Trust Property and the trust fund are administered by the Committee.

Additional information (optional)

Additional information (optional)	Additional information (optional)
You may choose to include further statements		where relevant about:
Policies and procedures adopted for the induction and training of trustees	Para 1.51	None currently in Place
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	”
Relationship with any related parties	Para 1.51	Member of Mantell Gwynedd
Other		None

Reference and Administrative details

Charity name	Charity name	Neuadd Dyfi	Neuadd Dyfi	Neuadd Dyfi
Other name the charity uses		None
Registered charity number		519879
Charity’s principal address		For Charity Commission matter Brynteg 1 Aber Villas Argoed rd Aberdyfi LL35 0HR
s of the charity trustees who		managed the charity in 2019/20
Trustee name	Office (if	any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
MR DESMOND BRIAN GEORGE	Chair and Hon Treasurer
MR DAVID WILLIAMS	Vice Chairman
	Management Committee made up from
Trevor Lumley	Aberdyfi Players
John Reynolds	Rotary Club
Louis Hiatt	Fire Service
Dave Williams	Community Council 1
Dewi . Owen	CC2
Brian Kelly	CC3
Megan Reynolds	CC4

Names of the charity trustees who managed the charity in 2019/20

James Bradbury Willis	CC5
Catrin O’Neill	CC6
D. Owen (as Above)	Gwynedd Council
Tony Bowron	Individual1
Sandy Andrews	Individual2
Jan Rajput	Individual 3
Desmond George	Individual 4
Gillian Miranda	Individual5
Steve Myatt	Individual 6	Stood Down at the AGM

Funds held as custodian trustees on behalf of others

Description of the assets None held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of	Name	Address
adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

Signature(s) Full name(s) Desmond Brian George Position (eg Secretary, Chair Chair, etc) Date 19 10 2021

NEUADD DYFI TRUSTEES, ANNUAL REPORT AND ACCOUNTS coverin the ear cnded 31st March 2021

NEUADD DYFI coNrENTS Page TRUSTEES, ANNUAL REPORT INDEPENDEIYT EXAMINERIS REPORT STATEMENf OF FINANCIAL ACTIVITIES BALANCE SHEET NOTES TO THE AccouNrs

NEUADD DYFI TRUSTEES, ANNUAL REPORT for the Year EDded 31st March 2021 The committee presents its rewrt and accounts for the year ended 3 1st March 2021. REFERENCE AND ADMtNISTRATIVE INFORMATION Charity Name Neuadd Dyfi Chydrity Registration Number 519879 Correspondence Address l Akr Villas, Aberdyfi, LL35 OHR Truste The following have served trwstees during tbe year and since then: Me8an Reynolds John Reynolds DaNryd Williams (Vice-chairnwi) Desmond Brian George (chaIrnn) Dewt Owen Trevor Lumley Anthony John MacGTegor-Bowron Louis Hyatt Brian Kelly Gillian Mtranda Steve Myatt Jan Rajput James Bradbury-willis Catrin ONeill

NEUADD DYFI TRUSTEES, ANNUAL REPORT for the Year Ended 31st March 2021 continued STRUCTURE, GOVERNANCE AND MANAGEMENT The Charity is a twst governed in accordance with a lease and tnlst deed dated 24 December 1986 and amended 15th September 2009. The trustees are selected from :_ up to six community councillors two county councillors eight members of user gTOUPS six interested individuals The committe¢ at the first ordinary meeting in eacb year after the aDnual general meeting, elect a chairnian and may elect a vice-chainnan of their meetings. The chairn]an and vice-chainnan remain in office until their respedive SCess0[S elected. The Clwity, the Tn PrOtY and the trust fund are administered by the Committee. OBJECTIVES AND AcfIviTIES The object of the charity is the provision and maintenance of a village hall for tbe us¢ of the inhabitants of the community of Aberdyfi aad neighbouring areas without distinction of political, religious or other Opinio including use for meetings, lecttres and classes and other fornis of recreation and leisure time occupation with the object of irnPToving the conditions of life for the said inhabitants. ACHIEVEMENTS AIYD PERFORMANCE As in previous years during 2020 to 2021 the Management Committee has worked to provide a community resource for a broad spectrym of community useTS, Maintai develop and improve our Assets. For th¢ majority of this financial year the hall not able to be used by our wide variety of groups. Art sessions for youngsters. art sessions for adults, singing workshops. keep fiL community lunches and so on could not happe The Covxd-19 panden)ic regulations from the Welsh Government meant for most of the year the hall w&8 Closed. On brief occasion8 we did have blood donation sessions, Aberdyfi Tots (a new group), TaÈ Cbi and keep fil occasional us¢ of the kitchen for baking sessions, all socially distanced. There w&8 Iivc streaming of just 2 perfornlers. However, we had substantial supp)rt from a vlety of local groups and individuals donating

IYEUADD DYFI TRUSTEES, ANNUAL REPORT for the Year Ended 31st March 2021 continued ACIIIEVEMENfs AND PERFORMANCE (conl. ) a totsl of just over £1 Ik. Also, most significantly from the We15h Government (through Gwynedd County Council) we received a total of £23k in business intemiption grants. Essentia] n]aintenance w&$ undertaken. We embarked on various pmjects including the installation of a Ca6 data network allowing the development of live streaming and otheT digital capabilities. We also started to put together a scheme to address issues with the roof and insulation. Financkally> we were in a position to pay off the £20k loa FIIYANCIAL REVIEW The Statement of Financial Activities sliows total income of £37,873 and expenditure of £32,779 resulting in net income £5,094. The unrestricted fimds show a SUTplus of £25,609 and the deficit of £20,515 on the restricted funds caD be attributed to depreciation charged on fixed assets. Capital expenditure duTing 2021 was £816 (2020- £1,646). PUBLIC BEIYEFIT STATEMEIYT In exercising their power5 the trustees bave complied with their duty to have due regard to the guidance on public benefit publisbed by the Charity Commi&sio MrDBG Tge (Ch

IYEUADD DYFI IIYDEPENDEF4T EXAMllYER'S REPORT TO THE TRUSTEES for the Year Ended 31st March 2021 I rert on the accounts of the con]pany for the ye4r ended 3 1st March 2021, wbich are set out on pages 5 to 9, RESPKCTIVE RESPONSIBILITIES OF TRUSTEES AIYD EXAMINER The charitys trustees are responsible for the Preparntion of tbe accounts. The charity's lnteeS consider that an audit is not required for this year under section 144 of the Cbarities Act 2011 (the Cbarities Act) and that an independent examination is needed. It is my responsibility to: Examine the accounts under section 145 of the Charities ACL To follow the procedures laid down in the general Directions given by the Charlty Con]mission (under section 145(5)(b) of the Clwities Act), and To state whether particular matteTr have come to my attention BASIS OF INDEPENDENT EXAMINER'S STATEMENr My exaMinOn was ¢Tled out in accordance with the general Directions given by the Charity Comrnissio An exan)inthon includes a review of the accounting records kept by the charity and a comlsOn of the accoullts presented with those records. It also includes consideration of any unusual items or dtsclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undcrtaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a'true and fair view, and the report is limited to those set out in the statement below. INDEPENDENf EXAMINER'S STATEMENT In connection wtth my examination, no material matters have come to my attention which gives me cause to believe that any material respect . the accounting records W¢Te not kept in accordance with section 130 of tbe Charities ACL or the accounts did not accord with the accounting records" or tbe accounts did not comply with the applicable requirements concerning the fonn and cont¢nt of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any Tequirement that the accounts give a'true and fairf view which is not a matter considered &s part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of tbe accounts to be reached. /L£ R vrfvans Bsc En(HOns), FCCA Major and Evans, Cbartered Certified Accountants, 15 Penrallt Streel MachiTrllet Powys. Date . QI i&

NEUADD DYFI STATEMENT OF FINANCIAL ACTIVITIES for the Year Ended 31st Marcb 2021 Reslrict¢d Income funds Unrestricted funds Total funds 2021 Total 2020 Notes INCOME Grants and Awards Donations Premises Hire Sale of Electricity Cultural Event Jncome Bank Interest 23,000 11,349 671 2,853 23,000 11,349 671 2,853 11,358 11,508 1,679 7,359 26 Totsl income 37,873 37,873 31.930 EXPEIYDITURE Water Electricity and Gas Repairs and Maintenancc Cleaning Internet Licences and Subscriptions Insuran¢¢ Sundry Expenses Accountancy Cultural Event Costs Depreciation 407 2,515 4270 404 618 468 2.790 12 780 407 2,515 4,270 404 618 468 2,790 12 780 493 4,019 4,097 2,096 950 607 2,624 112 780 5,087 21,587 20.515 20,515 Total expenditure 12,264 20.515 32,779 42,452 NET INCOMEI(EXPENDITURE) 25,609 (20A15) 5,094 (10,522) TOTAL FUNDS BROUGHT FORWARD 55,504 535,120 590,624 601,146 TOTAL FUNDS CARRIED FORWARD 81,113 514,605 595,718 590,624

IYEUADD DYFI BALANCE SHEET as at 31st March 2021 2021 2020 Notcs FIXED ASSETS Tangible Assets 559.965 579,664 CURRENT ASSETS Debtors Cash at bank 1,988 34,545 36,533 2,195 29,545 31,740 CREDITORS . amounts falling due within one year (780) (780) NET CURRENT ASSETS 35.753 30,960 TOTAL ASSETS LESS CURRENT LIABILITIES 595.718 610,624 CREDITORS: amounts falling due after more than one year (20,000) NET ASSETS 595,718 590,624 FUIYDS OF THE CHAIUTY Unrestricted Funds Restricted Income Funds 81,113 514,605 55,504 535,120 595,718 590,624 Signed by the following trustees on Fthalf of all the trustees: Print Name Date of ApprovaI

EUADD DYFI IYOTES TO THE FINANCIAL STATEMENrs for the Year Ended 31st Mareh 2021 l. Basis of Aceounting These accounts have been prepared under the historical cost convention with iten]S Tecognised at cost or transaction value. The accounts have been prepared in accordance with the Ststement of Recon]mended Practice . Accounting and Reporting by Cliarities prepariD8 their accounts in accordance with the Financial Reporting Stsndard applicable in the UK aDd Republic of Ireland (FRS102) the Financial Repoiting Standard applicable in the United Kingdom and Republic of Ireland (FRS102) and with the Charities Act 2011 The charity constitutes a public benefit entity as defmed by FRSIO2. 2. Ac¢ountlDg Policie4 a) Income This is included in the Statement of Financial Activities (SOFA) when the charity b¢comes entitled to the resources. it is more likely than not the tnLStees will receive the resources and th¢ monetary value can be measured with sufficient reliability There has been no offKtting of income and expenses. b) Expenditsre and Liabiliti¢8 Liabilities are recognÈsed where it is more likely tban not that there is a legal or constructive obligation comrnitting the charity to pay out resources and the amount of the obligation can be me&sured with re&sonable (knainty. c) knets Tangible fixed assets are stated at cost le&s deplatiOn. Depreciation is provided at rate5 calculated to write off the cost of fixed assels less their estimated residual value over their expected useful lives as follows . i) Freehold Buildings 2% pw aDnum strdight line basis li) Fixtures, Fittings and Fquipment . 30/1 per annum straight line basis iii) Fixtures, Fittings and Equipment - 150/0 per amium reducing balance basis 3. Grants and Aivards During the year grants of £23,000 were received from the Welsh Government (via Gvrynedd County Council) to alleviate the loss of income caused by the Covid-19 pandemic.

NEUADD DYFI NOTES TO THE FINANCIAL STATEMENTS for the Year Ended 31st MArch 2021 4. DonatioDII 2021 2020 Abcrdyfi Advertising alld Improvements Committee Aberdyfi Community Council Others (up to £1,000 each) 5.(X)O 5,110 1,239 4.840 1,518 11,349 11,358 5. Tangible Fixed Assets Fixtures, Freehold Land Fittlngs and and Buildings Equipment Total Cost At 1st April 2020 Expenditure in Year 432,012 259,550 816 260,366 691.562 816 692.378 432,012 Depreciation At I st April 2020 Charged in Year 51,840 8,640 60,480 60,058 11.875 71,933 111.898 20,515 132,413 At 315t March 2021 371532 188,433 559,965 The land and buildings known as Neuadd Dyfi, Atthyfi is vested in the Official Custodian for Charities. Neuadd Dyfi is insured for £1,647,089 which is an estimate of its replacement cosL 6. Debtors 2021 2020 Grant Receivable Premises Hire Insurance Prepaelll 63 1,925 367 1,828 1,988 2,195 7. Credilor8: amounts falling due within one year 2021 2020 Accruals 780 780

IYEUADD DYFI NOTES TO THE F1Tr4ANCIAL STATEMENTS for the Year Ended 315t March 2021 8. Creditors: amounts falling due after more tban one year tn Junc 2010 an interest free108n w&s received from a well-wisher. £1 0,000 of this w&$ repaid in February 2019. The Tematning £20,000 was repaid in 2 instalments of £1 0.000 on 14th January 2021 and 30th March 2021. 9. Restricted Incom¢ Funds The only restiicted income fund is the N¢uadd Dyfi Redevelopment Project. 10. ADatysi5 of Nel Assets Between Fund5 UDre8tricled Re8tricted Funds Funds Total Fixed Assets Net Current Assets Creditors due in rn0 than one y¢ar 559.965 (45,360) 559,965 35,753 81.113 Tot21 Net Assets 81,113 514,605 595,718

NEUADD DYFI TRUSTEES, ANNUAL REPORT AND ACCOUNTS coverin the ear cnded 31st March 2021

NEUADD DYFI coNrENTS Page TRUSTEES, ANNUAL REPORT INDEPENDEIYT EXAMINERIS REPORT STATEMENf OF FINANCIAL ACTIVITIES BALANCE SHEET NOTES TO THE AccouNrs