## Trustees Annual Review 2021 The Jubilee Hall was closed due to the Covid lockdowns for part of the year. The Hall was hired for a small number of socially distanced uses which complied fully with the restrictions in place at the time between April and August. Between September and December there was slightly more usage of the Hall. The first social event was not until December. Consequently income from hall hire, the main income stream for the hall was very low. Without the support of Cllrs Hall and Kellett who gave funds from their Neighbourhood Budget, and the Parish Council it would have been difficult to cover the running costs of the hall such as insurance. Covid-19 Small Business Grants from the government/Durham County Council covered the loss of income for the year and this proved crucial in supporting the Hall financially until the number of weekly bookings and social events built up once more. ## Janet Tayler Secretary and Treasurer, on behalf of the Trustees West Rainton and Leamside Community Association Registered Charity Number: 519757 WEST RAINTON & LEAMSIDE COMMUNITY ASSOCIATION FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2021 WEST RAINTON & LEAMSIDE COMMUNITY ASSOCIATION Annual Re ort & Financial Stslemenls for the Year Ended 31st December 2021 Pa Contents Independent Examinerfs Report ststemenl of Financial Activities Balance Sheet Notes forming part of the Financial Statements WEST RAINTON & LEAMSIDE COMMUNITY ASSOCIATION istered Charil Number.. 519757 Re Re ort to the Members on the Unaudited Financial Statements for the Year Ended 31st DeTrmber 2021 Res ective Res onsibilities of Trustees and Examiner The charity's trustees are responsible for the preparation of the accounts. The charity's Iruslees consider that an audit is not required for this year under section 144 of the Charities Act 2011 1.the Charities Act l and that an independent examination Is needed. 11 is my responsibility to.. examine the accounts under section 145 of the Charities Act, lo follow precedures laid down in the general Directions given by the Charity Commission lunder section 14515llbl of the Charities Act), and to slate whether particular matters have come lo my attention. Basis of Inde endent Examinorfs Statement My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the Iruslees concerning any such matters. The prO￿dureS undertaken do not provide all the eviden￿ that would be required In an audit, and consequenuy no opinion is given as lo whether the accounts present a 'true and fair, view and the report is limited to those matters set out in the statement below. Inde ndent Examinerfs Statement In connection with my examination, no matter has come lo my attention. {11 which gives me reasonable cause to believe that in, any material respect, the requirements.. lo keep accounting records in accordance with section 130 of the Charities Act., to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met,. or {21 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Richard middle.ton MAAT Rayner Whiling & Co 25 Frederick Street Sunderland SR1 1LT WEST RAINTON & LEAMSIDE COMMUNITY ASSOCIATION Statement of Financial Activities for the Year Ended 31st December 2021 2021 2020 Unrestricted Funds Restricted Funds Notes Total Funds Incomin Resources Donations & Memberships Activities for Generating Funds Investment Income Grants Received Other Incoming Resources 2353 4819 2353 4819 1550 7472 23244 971 24215 22402 Total Incomin Resources 30416 971 31387 31424 Resources Ex ended Cost of Charitable Activities 9075 550 9625 18405 Total Resources Ex nded 9075 550 9625 18405 Netsur lus I Deficit for the Period 21341 421 21762 13019 Funds Brought Forward Transfer Between Funds 1634341 1000 1624341 1754531 Funds Carried Forward 1420931 1421 1406721 1624341 WEST RAINTON & LEAMSIDE COMMUNITY ASSOCIATION Balance Sheet asat 31st December 2021 Notes 2021 2020 Fixed Assets Freehold Property las per Valuationl Gym Equipment 100000 733 100000 978 100733 100978 Current Assets Debtors Cash al Bank and in Hand 12 13 1938 16479 300 8084 18417 8384 Current Liabilities: Amounts fallin Creditors Accrued Expenses Loan from Unity Loan from ACRE due within 1 14 15 oar 775 552 6245 3358 146 552 4140 2481 10930 7319 Net Current Assets I Liabilities 7487 1065 Total Assets less Current Liabilities 108220 102043 Creditors: Amounts fallin Loan from Unity Loan from ACRE Loan from Member due after 1 ear 5871 6066 36955 14221 10301 39955 48892 64477 Net Assets I Liabilities 59328 37566 Flnaneed b . Trustees Account Unrestricted FLJnds Restricted Funds Revaluation Reserve 1420931 1421 100000 1634341 1000 100000 59328 37566 Signed: Joff Morland Signed: Janet Tayler Treasurer WEST RAINTON & LEAMSIDE COMMUNITY ASSOCIATION Notes formin art of the Financial Stslements for the Year Ended 31st December 2021 Princi al Accountin Policies Basis of re aration of accounts The financial statements have been prepared under the historical cost Convention and in accordanee with applicable United Kingdom accounting stsndards, the Stslemenl of Recommended Practice, "Accounting and Reporting by Charities Issued on 1 st January 2015. Fund accountin Unrestricted funds are available for use at the discretion of the trustess to help achieve the objecb'ves of the charity. These funds have not been designated for other purposes. Costs that are not related lo a Restricted fund are set against Unrestricted income. Reslricled funds are lo be used in accordance with the reslriclions placed upon them by the donors. Restricted funds may also include funds raised by the charity for a particular purpose. Any Costs associated with the administering or raising of such funds are sel against the specific fund. Resources ex ended Expenditure is recognised when a liability is incurred. Contractual arrangements and performance related grants are reeognised as goods and services are supplied. Other grant payments are recognised when a constructive obligation arises that result in payment being unavoidable. Charitable activities include both the direct and support costs relating to those activities. Governance costs include those Incurred in the governance of the charity and Ils assets and are primarily associated with constitutional and statutory requirements. Ineomin resources Investment income is recognised on a receivable basis. Income from charitable activities includes income received under a contract or where entillemenl to grant funding is subject to specific conditions is recognised as earned las the related goods or services provided). Grant income included in this category provides funding lo support ￿ntre activities and is recognised where there is entidement, ￿rtaInty of receipt and the amount measured with sufficient reliability. Funds structurg The charity holds restricted income funds to account for situations where a donor requires that a donation musl be spent on a particular purpose or where funds have been raised for a specific purpose. All other funds are unrestricted income funds. WEST RAINTON & LEAMSIDE COMMUNITY ASSOCIATION Notes formin art of the Financial Stslements for the Year Ended 31st December 2021 cont. Fixed Assets and De reciation All fixed assets are initially recorded at cost. Depreciation is calculated so as to write off the cost of an asset over its eslimaled useful life, al the following rates", Gym Equipment 25.￿ Reducing Balance Donations and Membershi Unreslricled Funds Restricted Funds Total Funds 2021 Total Funds 2020 Donations Memberships 1583 770 1583 770 945 605 2353 2353 1550 Activites for Generatin Funds Unreslricled Funds Restricted Funds Total Funds 2021 Total Funds 2020 Hall Hire for Clubs & Events Community Gym Bingo Nights, Lotteries & Raffles Bar & Catering lincl. Pop-up Café) 3904 26 728 161 3904 26 728 161 3670 579 1973 1250 4819 4819 7472 Investmont Incomo Bank & Loan Interest Received Grants Received Covid-19 Small Business Grant Fund Durham Council Neighbourhood Budget Parish Council Home Instead Grant Hargreaves Community Fund Lottery Pre-Paid Card Grant 19335 2548 1361 19335 2548 1361 971 13902 971 7500 1000 23244 971 24215 22402 other Incomin Resources Gift Aid WEST RAINTON & LEAMSIDE COMMUNITY ASSOCIATION Notes formin art of the Financial Stslements for the Year Ended 31st December 2021 cont. Direct Costs note 8 Costs note 9 2021 2020 Cost of Charitable Activities Hall Hire for Clubs & Events Community Gym Bingo Nights, Lotteries & Raffles Bar & Catering Iincl. Pop-up Café) 690 245 6525 765 1217 153 7215 1010 1217 10363 1901 5826 315 31 966 8660 9626 18405 Support Costs (note 91 have been allocated lo the cost of each charitable activity using following methods., Hall Hire for Clubs & Events Community Gym Bingo Nights, Lotteries & Raffles Bar & Catering lincl. Pop-up Café) Allocation based on turnover Allocation based on area Allocation based on turnover Allocation based on area Unreslricled Funds Restricted Funds Total Funds 2021 Total Funds 2020 Dlre¢t Costs Hall Hire, Stationery & Prizes for Bingo Tutor Fees for Exercise Classes Transport & Catering (Friendly Faces) Costs of Bar & Catering Depreciation of Gym Assets 255 140 140 550 31 245 550 31 245 327 416 550 966 582 Unreslricled Funds Restricted Funds Total Funds 2021 Total Funds 2020 Su ort Costs Cleaning Costs lincluding Wages) 645 1494 2877 1903 210 163 72 743 552 845 1494 2877 1903 210 163 72 743 552 1372 1647 2859 9824 470 Insurances & Licences Repairs and Renewals Telephone & IT Costs Sundry Expenses Bank Charges Loan Interest & Fees Governance Costs (note 101 102 997 552 8659 8659 17823 WEST RAINTON & LEAMSIDE COMMUNITY ASSOCIATION Notes formin art of the Financial Stslements for the Year Ended 31st December 2021 cont. 2021 2020 10. Governance Costs Accountancy Fees 552 552 11. Tan ible Flxed Assets Total Cost at 1st January 2021 5500 Additions Disposals at 31st December 2021 5500 De reciation at 1st January 2021 4522 Provided in the Period Disposals 245 at 31st December 2021 4767 Net Book Value at 31st December 2021 733 at 31st December 2020 978 WEST RAINTON & LEAMSIDE COMMUNITY ASSOCIATION Notes formin art of the Financial Stslements for the Year Ended 31st December 2021 cont. 2021 2020 12. Current Assets- Debtors Hall Hire for Clubs & Events HM Revenue & Customs- GiftAid 1638 300 300 1938 300 2021 2020 13. Cash at Bank and in Hand Unity Trust Current Account Unity Trust Restricted Funds Account Cash in Hand 14699 1488 292 6814 1000 270 16479 8084 2021 2020 14. Current Liabilities- Creditors 139 146 T￿Ve1 & Cateriong IFriendly Faces) Accountancy Fees 552 775 146 2021 2020 15. Current Llabllltles: Accrued Ex enses Accountancy Fees 552 552 552 552 Registered Charity Number: 519757 WEST RAINTON & LEAMSIDE COMMUNITY ASSOCIATION FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2021 WEST RAINTON & LEAMSIDE COMMUNITY ASSOCIATION Annual Re ort & Financial Stslemenls for the Year Ended 31st December 2021 Pa Contents Independent Examinerfs Report ststemenl of Financial Activities Balance Sheet Notes forming part of the Financial Statements WEST RAINTON & LEAMSIDE COMMUNITY ASSOCIATION istered Charil Number.. 519757 Re Re ort to the Members on the Unaudited Financial Statements for the Year Ended 31st DeTrmber 2021 Res ective Res onsibilities of Trustees and Examiner The charity's trustees are responsible for the preparation of the accounts. The charity's Iruslees consider that an audit is not required for this year under section 144 of the Charities Act 2011 1.the Charities Act l and that an independent examination Is needed. 11 is my responsibility to.. examine the accounts under section 145 of the Charities Act, lo follow precedures laid down in the general Directions given by the Charity Commission lunder section 14515llbl of the Charities Act), and to slate whether particular matters have come lo my attention. Basis of Inde endent Examinorfs Statement My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the Iruslees concerning any such matters. The prO￿dureS undertaken do not provide all the eviden￿ that would be required In an audit, and consequenuy no opinion is given as lo whether the accounts present a 'true and fair, view and the report is limited to those matters set out in the statement below. Inde ndent Examinerfs Statement In connection with my examination, no matter has come lo my attention. {11 which gives me reasonable cause to believe that in, any material respect, the requirements.. lo keep accounting records in accordance with section 130 of the Charities Act., to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met,. or {21 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Richard middle.ton MAAT Rayner Whiling & Co 25 Frederick Street Sunderland SR1 1LT WEST RAINTON & LEAMSIDE COMMUNITY ASSOCIATION Statement of Financial Activities for the Year Ended 31st December 2021 2021 2020 Unrestricted Funds Restricted Funds Notes Total Funds Incomin Resources Donations & Memberships Activities for Generating Funds Investment Income Grants Received Other Incoming Resources 2353 4819 2353 4819 1550 7472 23244 971 24215 22402 Total Incomin Resources 30416 971 31387 31424 Resources Ex ended Cost of Charitable Activities 9075 550 9625 18405 Total Resources Ex nded 9075 550 9625 18405 Netsur lus I Deficit for the Period 21341 421 21762 13019 Funds Brought Forward Transfer Between Funds 1634341 1000 1624341 1754531 Funds Carried Forward 1420931 1421 1406721 1624341 WEST RAINTON & LEAMSIDE COMMUNITY ASSOCIATION Balance Sheet asat 31st December 2021 Notes 2021 2020 Fixed Assets Freehold Property las per Valuationl Gym Equipment 100000 733 100000 978 100733 100978 Current Assets Debtors Cash al Bank and in Hand 12 13 1938 16479 300 8084 18417 8384 Current Liabilities: Amounts fallin Creditors Accrued Expenses Loan from Unity Loan from ACRE due within 1 14 15 oar 775 552 6245 3358 146 552 4140 2481 10930 7319 Net Current Assets I Liabilities 7487 1065 Total Assets less Current Liabilities 108220 102043 Creditors: Amounts fallin Loan from Unity Loan from ACRE Loan from Member due after 1 ear 5871 6066 36955 14221 10301 39955 48892 64477 Net Assets I Liabilities 59328 37566 Flnaneed b . Trustees Account Unrestricted FLJnds Restricted Funds Revaluation Reserve 1420931 1421 100000 1634341 1000 100000 59328 37566 Signed: Joff Morland Signed: Janet Tayler Treasurer WEST RAINTON & LEAMSIDE COMMUNITY ASSOCIATION Notes formin art of the Financial Stslements for the Year Ended 31st December 2021 Princi al Accountin Policies Basis of re aration of accounts The financial statements have been prepared under the historical cost Convention and in accordanee with applicable United Kingdom accounting stsndards, the Stslemenl of Recommended Practice, "Accounting and Reporting by Charities Issued on 1 st January 2015. Fund accountin Unrestricted funds are available for use at the discretion of the trustess to help achieve the objecb'ves of the charity. These funds have not been designated for other purposes. Costs that are not related lo a Restricted fund are set against Unrestricted income. Reslricled funds are lo be used in accordance with the reslriclions placed upon them by the donors. Restricted funds may also include funds raised by the charity for a particular purpose. Any Costs associated with the administering or raising of such funds are sel against the specific fund. Resources ex ended Expenditure is recognised when a liability is incurred. Contractual arrangements and performance related grants are reeognised as goods and services are supplied. Other grant payments are recognised when a constructive obligation arises that result in payment being unavoidable. Charitable activities include both the direct and support costs relating to those activities. Governance costs include those Incurred in the governance of the charity and Ils assets and are primarily associated with constitutional and statutory requirements. Ineomin resources Investment income is recognised on a receivable basis. Income from charitable activities includes income received under a contract or where entillemenl to grant funding is subject to specific conditions is recognised as earned las the related goods or services provided). Grant income included in this category provides funding lo support ￿ntre activities and is recognised where there is entidement, ￿rtaInty of receipt and the amount measured with sufficient reliability. Funds structurg The charity holds restricted income funds to account for situations where a donor requires that a donation musl be spent on a particular purpose or where funds have been raised for a specific purpose. All other funds are unrestricted income funds. WEST RAINTON & LEAMSIDE COMMUNITY ASSOCIATION Notes formin art of the Financial Stslements for the Year Ended 31st December 2021 cont. Fixed Assets and De reciation All fixed assets are initially recorded at cost. Depreciation is calculated so as to write off the cost of an asset over its eslimaled useful life, al the following rates", Gym Equipment 25.￿ Reducing Balance Donations and Membershi Unreslricled Funds Restricted Funds Total Funds 2021 Total Funds 2020 Donations Memberships 1583 770 1583 770 945 605 2353 2353 1550 Activites for Generatin Funds Unreslricled Funds Restricted Funds Total Funds 2021 Total Funds 2020 Hall Hire for Clubs & Events Community Gym Bingo Nights, Lotteries & Raffles Bar & Catering lincl. Pop-up Café) 3904 26 728 161 3904 26 728 161 3670 579 1973 1250 4819 4819 7472 Investmont Incomo Bank & Loan Interest Received Grants Received Covid-19 Small Business Grant Fund Durham Council Neighbourhood Budget Parish Council Home Instead Grant Hargreaves Community Fund Lottery Pre-Paid Card Grant 19335 2548 1361 19335 2548 1361 971 13902 971 7500 1000 23244 971 24215 22402 other Incomin Resources Gift Aid WEST RAINTON & LEAMSIDE COMMUNITY ASSOCIATION Notes formin art of the Financial Stslements for the Year Ended 31st December 2021 cont. Direct Costs note 8 Costs note 9 2021 2020 Cost of Charitable Activities Hall Hire for Clubs & Events Community Gym Bingo Nights, Lotteries & Raffles Bar & Catering Iincl. Pop-up Café) 690 245 6525 765 1217 153 7215 1010 1217 10363 1901 5826 315 31 966 8660 9626 18405 Support Costs (note 91 have been allocated lo the cost of each charitable activity using following methods., Hall Hire for Clubs & Events Community Gym Bingo Nights, Lotteries & Raffles Bar & Catering lincl. Pop-up Café) Allocation based on turnover Allocation based on area Allocation based on turnover Allocation based on area Unreslricled Funds Restricted Funds Total Funds 2021 Total Funds 2020 Dlre¢t Costs Hall Hire, Stationery & Prizes for Bingo Tutor Fees for Exercise Classes Transport & Catering (Friendly Faces) Costs of Bar & Catering Depreciation of Gym Assets 255 140 140 550 31 245 550 31 245 327 416 550 966 582 Unreslricled Funds Restricted Funds Total Funds 2021 Total Funds 2020 Su ort Costs Cleaning Costs lincluding Wages) 645 1494 2877 1903 210 163 72 743 552 845 1494 2877 1903 210 163 72 743 552 1372 1647 2859 9824 470 Insurances & Licences Repairs and Renewals Telephone & IT Costs Sundry Expenses Bank Charges Loan Interest & Fees Governance Costs (note 101 102 997 552 8659 8659 17823 WEST RAINTON & LEAMSIDE COMMUNITY ASSOCIATION Notes formin art of the Financial Stslements for the Year Ended 31st December 2021 cont. 2021 2020 10. Governance Costs Accountancy Fees 552 552 11. Tan ible Flxed Assets Total Cost at 1st January 2021 5500 Additions Disposals at 31st December 2021 5500 De reciation at 1st January 2021 4522 Provided in the Period Disposals 245 at 31st December 2021 4767 Net Book Value at 31st December 2021 733 at 31st December 2020 978 WEST RAINTON & LEAMSIDE COMMUNITY ASSOCIATION Notes formin art of the Financial Stslements for the Year Ended 31st December 2021 cont. 2021 2020 12. Current Assets- Debtors Hall Hire for Clubs & Events HM Revenue & Customs- GiftAid 1638 300 300 1938 300 2021 2020 13. Cash at Bank and in Hand Unity Trust Current Account Unity Trust Restricted Funds Account Cash in Hand 14699 1488 292 6814 1000 270 16479 8084 2021 2020 14. Current Liabilities- Creditors 139 146 T￿Ve1 & Cateriong IFriendly Faces) Accountancy Fees 552 775 146 2021 2020 15. Current Llabllltles: Accrued Ex enses Accountancy Fees 552 552 552 552