oe ounYOUTH WORKSHOPTHEATRE ANNUAL REPORTrm ANDCharityFINANCIALNumber 519685 STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2021
ACTOR'S WORKSHOP YOUTH THEATRE
CONTENTS
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Pages
Charity Information i
Annual report of the trustees 2,3&4
Independent examiner's repart 5
Balance sheet 6
Statement of financial activities 7
Notes to the financial 8,9,10& 11
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ACTOR'S WORKSHOP YOUTH THEATRE
CHARITY INFORMATION
| Chairman | R Lassey |
|---|---|
| Executive Directors | M Ward |
| Charity Number | 519685 |
| Address | 7-9 StJames Street |
| Halifax | |
| West Yorkshire | |
| HX1 5SU | |
| Accountants | YTB Limited |
| The Courtyard | |
| 42C Low Street | |
| Sherburn-in-Elmet | |
| Leeds | |
| LS25 6BA | |
| Bankers | Yorkshire Bank PLC |
| 7 Waterhouse Street | |
| Halifax | |
| HX11XZ |
ACTOR'S |WORKSHOP YOUTH THEATRE
TRUSTEES ANNUAL REPORT
The Trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the unaudited financial statements of the charity for the year ended 34 August 2021.
REFERENCE AND ADMINISTRATIVE DETAILS
Charity No. 519685
Registered Office 2 7-9 St James Street Halifax West Yorkshire HX1 5SU ‘
Director and Trustee
;
The Directors of the charitable company are its Trustee for the purposes of charity law.
Accountants
YTB Limited The Courtyard 42C Low Street Sherburn-in-Elmet Leeds LS25 6BA
The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006. The Trustee is also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the| prevention and detection of fraud and other irregularities.
The above report has been prepared in accordance with the provisions applicable to companies subject to the small companies regime as set out in Part 15 of the Companies Act 2006 and in accordance with the Charities SORP (FRS 102).
Signed on behalf of the board
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Re neoey ;
Chairman (Trustee)
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oT -eus
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Actors’ |Workshop Annual Report2020/2021Youth Theatre. Charity 519685 Herewith the Annual Report i the Actors’ Workshop Youth Theatre (The Workshop) for the period September 1° 2020 to August 31° 2021.
Trustees
Robert E. Lassey Chairman Brenda Hodgson Secretary Allan P. Naylor Treasurer Lydia M. Clarke* Mark R. Haigh Edward Henderson? Megan L. Masters Harry G. Myers Paul Opacic Thomas C.A. Vickery Lottie Ward Lee Whitton James F. Wilson
The Workshop’s objectives continue to be to advance the education of the public, and in particular young persons, in the Arts and to further the development of public appreciation and taste in the|said Arts. Our secondary objectives are to use the Arts as a means with which to build confidence in young people and to instil a sense of self-worth and self-belief.
Due to the ongoing Covid-19|pandemic, and the Government restrictions in place on public indoor gathering, The Workshop remained closed for the majority of the period of this report. In order to ke l overheard core costs to a minimum, it was decided to “mothball”our young members our theatrewhileueadhering a time to Government as we wouldguidelines. safely be able to accommodate As aresult of these cect s there were no drama classes for our young members held during the period of tid report However, once restrictions were eased towards the end of June we were con to start limited rehearsals with a small cast for a Youth Theatre production of “BESeR & Old Lace”, to be held in September 2021 (restrictions permitting). This involved the return of the majority of the cast who had been originally working on the production pijor to the first Covid-19 lockdown in March 2020, however as a couple of members had inte moved on to University some of the roles were taken
' Co-opted Student Representative
on by returning former members of The Workshop. These rehearsals continued throughout July and August.
As the Covid-19 restrictions [ieee we were also able to re-introduce one of our in-house fundraising endeavours, neine our resident Role Playing Games group, called “AFK”, whobeingmeet a successful weekly iadeciiiceand raise scheme,money via thissubs groupand a alsosoft aidsdrinks in our“tuck secondary shop”. [n objectivesaddition to of building confidence and self-belief as many of their members struggle with certain social situations and have issues with self-confidence. These weekly meetings enable us totheyoffer do not support wish to toindividuals be volewho in the would artisticotherwise elementbe ofunlikely our work. to Theaccess group our services initially as governmentreturned with guidancea limited ofcapacitytheme. and As restrictionsunder social continueddistancing torules ease theyin line with werethe able to accommodate increasing Spain however had not yet returned to their pre-pandemic levels of activity by the end i this reporting period. Of vital importance i the Covid-19 pandemic and lockdowns was our “Angels” fundraising scheme. The Angels encourages donations from private benefactors and brings in funds from throughput the country as well as from overseas supporters. As well as our regular monthly and annual subscriptions to the Angels, during the pandemic we were also grateful for several “one-off” donations to our work. During the period of this report we were also favtbitiate to receive funding through the Government's Covid support funds.
“wee WORKSHOP YOUTH THEATRE INDEPENDENT EXAMINERS’ REPORT TO THE TRUSTEES ON THE UNAUDITED ACCOUNTS We report to the charity trustees o | our examination of the accounts ofActor's Workshop Youth Theatre for the year ended 31 August 2021 which comprise the Statement of Financial Activities, the Summary Income and Expenditure Account, the Balance Sheet, the Statement of Cash Flows and the related notes.
Responsibilities and basis of report
As the trustees (and also directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with|the requirements of the Companies Act 2006.
Our examination was carried out injaccordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and|the seeking of explanations from you as trustees concerning any such matters. The proceedures undertaken do not provide all the evidence that would be required in an audit and, consequently, we do not express an audit opinion on the view given by the accounts.
Having satisfied ourselves that the accounts of the charity are not required to be audited under Part 16 of the Companies Act 2006 and are eligible for independent examination, we report in respect of our examination of your charity's accounts as carried gut under section 145 of the Charities Act 2011. In carrying out our examination we have followed the Directions given by the Charity Commission under section 145(5)(b) of the Charities Act 2011.
Independent examiner's statement
These accounts have been prepared from the accounting records, information and explanations provided to us. We have completed our examinatign and can confirm that no material matters have come to our attention in connection* accounting recordswith the examination were not_giving accordanceus cause to with sectionbelieve that: 386 ofthe Companies Act 2006; or * the accounts do not accord with those records; or * the accounts do not comply with I. accounting requirements under section 396 ofthe Companies Act 2006 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination; or
- the accounts have not been prepared in accordance with the Charities SORP (FRS 102).
We have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. YTB Limited oo ;L b at eee The Courtyard 42C Low Street Sherburn-in-Elmet Leeds LS25 6BA
ACTOR'S
WORKSHOP YOUTH THEATRE
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BALANCE SHEET
AS AT 31 AUGUST 2021
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2021 2020
Notes gE £ £ £
Fixed Assets
Tangible Assets 2 263,115 : 263,115
Current Assets
Cash at Bank and in Hand 3 613 244
Stock 4 250 250
Debtors and Pre-payments 5 2,095 2,584
2,958 3,078
Creditors: Amounts falling due within one year 6 (17,654) (12,118)
Net Current Assets / (Liabilities) (14,696) (9,040)
Total Assets less Current Liabilities 248,419 254,075
Creditors: Amounts falling due after more than one year 7 (200,000) (200,000)
Net Assets 48,419 54,075
Funds
General Purpose Fund 48,419 54,075
48,419 54,075
or} SSSSSS=
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These accounts have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies. For the year ended 31 August 2021 the company was entitled fo exemption under section 477 of the Companies Act 2006 relating to small dompanies.
The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.
The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect fo accounting records and the preparation of accounts.
Approved by the board and signed on ifs behalf by:
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Van 1.06.22.
R. Lassey . Date
Chairman (Trustee)
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ACTOR'S| YOUTH THEATRE scare OF FINANCIAL ACTIVITIES \S AT 31 AUGUST 2021
| 2021 | 2020 | ||||
|---|---|---|---|---|---|
| £ | £ | £ | £ | ||
| Income | |||||
| Production Income | 208 | 4,132 | |||
| Covenants and GiftAid | 11,333 | 11,077 | |||
| General Donations | 3,461 | 17,788 | |||
| Studio Group Income | 30 | 600 | |||
| Fees | . | 4,110 | |||
| Finderman Grant | - | 10,000 | |||
| Metis Trust Grant | - | 500 | |||
| General Grants | 2,500 | ~ | |||
| Government Covid Grant | 26,073 | 10,000 | |||
| Arts Council Covid Grants | - | 10,000 | |||
| Nestle Grant | - | 300 | |||
| Skinners Grant | - | 400 | |||
| AFK Donation | 720 | 1,435 | |||
| Sponsorship | 120 | 370 | |||
| Premises Rental | 1,300 | 4,100 | |||
| OtherSales and Fund Raising | - | 5,081 | |||
| Total Income | 45,745 | 73,893 | |||
| Expenditure | |||||
| Directorial Services | 15,000 | 15,000 | |||
| Preduction Costs | 348 | 1,214 | |||
| StockMovement | - | - | 10 | ||
| OtherSales Costs | 17 | 2,808 | |||
| Administrative & Development Services | 8,280 | 8,280 | |||
| Rates, Light, HeatandWater | 8,562 | 9,668 | |||
| Insurance | 7,934 | 7,425 | |||
| Repairs, Renewals and Maintenance | 1,276 | 3,599 | |||
| Printing, Postage and Stationery | 1,659 | 1,645 | |||
| Telephone Subscriptions |
1,844 - |
1,937 - |
|||
| Marketing and Publicity | 885 | 1,053 | |||
| Travelling Expenses | 2 | 5 | |||
| GeneralAdministration | 2,556 | 2,518 | |||
| Legal and Professional Fees | 1,810 | 1,950 | |||
| HalifaxBID | 231 | 226 | |||
| Depreciation on IT Equipment | - | - | |||
| BankCharges and Interest | 997 | 1,436 | |||
| Total Expenditure | 51,401 | 58,754 | |||
| NetIncome/(Expenditure) fortheYear | ~ | 5,656 | 15,139 | ||
| Fund Balances Brought Forward | 54,075 | 38,936 | |||
| FundBalancesCarriedForward | 48,419 | §4,075 |
ACTOR'SL YOUTHTHEATRE ur TO THE ACCOUNTS AS AT 31 AUGUST 2021 Accounting policies Basis of preparation The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accountsRepublic ofin accordance Ireland (FRS with102) ae{e iaectivetae1 ReportingJanuary 2015) Standard- (Charities applicable SORPin the(FRS UK102)), and the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006. Change in basis of accounting|or to previous accounts There has been no change to the accounting policies (valuation rules & method of accounting) since last year and no changes have been made to accounts for previous years. Fund accounting Unrestricted funds - These are available for use at the discretion of the trustees in furtherance of the general objects of the charity. Designated funds - These are unrestricted funds earmarked by the trustees for particular purposes, Revaluation funds - These are unrestricted funds which include a revaluation reserve representing the restatement of investment assets at their market values. Restricted funds - These are available for use subject to restrictions imposed by the donor or through terms of an appeal.
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1 Accounting policies
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Income
Recognition of Income - Income is included in the Statement of Financial Activities (SoFA)
when the charity becomes entitled to, and virtually certain to receive, the income and the
amount of the income can be measured with sufficient reliability.
relatedDonationsIncomeexpenditure with andrelated legaciesisotreported - Volunfarygross - Where incomein the incomeSoFA. received has by relatedway ofexpenditure thegrants, donations income and gifts and is
included in the the SoFA when receivable and only when the Charity has unconditional
entitlement to the income.
Tax reclaims on donations andigifts - Income from tax reclaims is included in the SoFA at
the same time as the gift/donation to which it relates.
Donated Services and Facilities - These are only included in income (with an equivalent
amount in expenditure) where the benefit to the Charity is reasonably quantifiable, measurable
and material.
Volunteer help - The value of any volunteer help received is not included in the accounts.
Investment income - This is included in the accounts when receivable.
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Gaini(losses) on revaluation of|fixed assets - This includes any gain or loss resulting from revaluing investments to market value at the end of the year. Gainsi/{losses) on investment assets - This includes any gain/loss on the sale of investments.
Expenditure
Recognition of expenditure - Expenditure is recognised on an accruals basis. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates. Expenditure on raising funds -|These comprise the costs associated with attracting voluntary income, fundraising, trading costs and investment management costs. Expenditure on charitable activities - These comprise the costs incurred by the Charity in theofgrantsdelivery and governanceof its activities costs.and services | in the furtherance of its objects, including the making Grants payable - All grant expenditure is accounted for on an actual paid basis plus an paid. accrual for grants that have ailcaan by the trustees at the end of the year but not yet Governance costs - These a those costs associated with meeting the constitutional and statutory requirements of the Ch rity, including any audit/independent examination fees, costs linked to the strategic management of the Charity, together with a share of other administrative costs. | Other expenditure - These are support costs not allocated to a particular activity. Taxation
The charity is exempt from corporation tax on its charitable activities,
Tangible fixed assets and depreciation
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life:
IT Equipment 25% Straight line
Freehold investment property
Investment properties are measufed initially at cost and subsequently at fair value at each balance sheet date and are not depreciated. All gains or losses are taken to the Statement of Financial Activities as they arise.
Stocks
Stock is included at the lower of cost or net realisable value. Donated items of stock are recognised at fair value which is the amount the charity would have been willing to pay for the items on the open market. Trade and other debtors Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
Cash and cash equivalents
Cash and cash equivalents comprise cash at bank and on hand, demand deposits with banks and other short-term highly liquid|/investments with original maturities of three months or less and bank overdrafts. In the statement of financial position, bank overdrafts are shown within borrowings or current liabilities. In the Statement of Cash Flows, cash and cash equivalents are shown net of bank overdrafts|that are repayable on demand and form an integral part of the company's cash management.
Trade and other creditors
Short term creditors are measured at the transaction price. Other creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.
Research and development
Expenditure on research and development is written off in the year in which it is incurred.
Foreign currencies
Monetary assets and liabilities denominated in currencies other than the functional currency of the charity are translated at the rates of exchange prevailing at the end of the reporting period. Transactions in currencies other than the functional currency of the charity are recorded at the rate of exchange on the date thatthe transaction occurred.
All exchange differences are are taken into account in arriving at net income/expenditure.
Leased assets
Where the charity enters into a lease which entails taking substantially all the risks and rewards of ownership of an asset the lease is treated as a finance lease. Leases which do not transfer substantially all the risks and rewards of ownership to charity are classified as operating leases.
Assets held under finance leases|are initially recognised as assets of the charity at their fair value at the inception of the lease or, if lower, at the present value of the minimum lease payments. The corresponding liability to the lessor is included in the balance sheet date as a finance lease obligation.
Lease payments are apportioned|between finance expenses and reduction of the lease obligation so as to achieve a constant rate of interest on the remaining balance of the liability. Finance expenses are recognised immediately, unless they are directly attributable to qualifying assets, in which case they are capitalised in accordance with the charity's policy on borrowing costs. Assets held under finance leases|are depreciated in the same way as owned assets.
Operating lease payments are recognised as an expense ona straight-line basis over the lease term. In the event that lease incentives are received to enter into operating leases, such incentives are recognised as a liability. The aggregate benefit of incentives is recognised as a reduction of rental expense on a straight-line basis.
Pension costs
The charity operates a defined cqntribution plan for its employees. A defined contribution plan isOnce a pensionthe contributions plan underhave whichbeen — companypaid the payscompany fixedhas contributionsno further intopayments a separateobligations.entity. The contributions are recognised as ekpenses when they fall due. Amounts not paid are shown in accruals in the balance sheet. The assets of the plan are held separately from the company in independently administered funds.
Receipt of donated goods, facilities and services
All donated goods, facilities and services received are recognised within incoming resources and expenditure at an estimate of the value to the charity.
2 Tangible fixed assets
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||||||||
|---|---|---|---|---|---|---|
|Property|Wardroba|IT Equipment|Total|
|£|£|£|£|
|Cost|
|At|1|September 2020|216,795|46,320|841|263,956|
|Additions|-|=|z|3|
|Disposals/Write-offs|-|-|-|-|
|At 31|August|2021|216,795|46,320|841|263,956|
|Depreciation|
|At|1|September 2020|-|~|841|841|
|Charge|for the|year|-|-|-|=|
|At|31|August 2021|-|-|844|844|
|Net|Book Vaiue|
|At|31|August 2021|216,795|46,320|-|263,115|
|At|1|September 2020|216,795|46,320|-|263,115|
|3.|Cash|at|bank|and|in|hand|
|2021|2020|
|£|£|
|Cash|in|hand|50|50|
|Bank account|no.2|563|194|
|613|244|
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