## _ANNUAL REPORT AND STATEMENT OF ACCOUNTS_ 1st Cherry Burton Group Scout Council _1st Cherry Burton Scout Group Trustee Board_ 1[st] Cherry Burton Group Scout Council – Annual Report 2022 to 2023 1 ## **Table of Contents** |**Table of Contents**|**Table of Contents**| |---|---| |**_Charity Details ............................................................................................................................. 3_**|| |**_Annual General Meeting - Agenda ............................................................................................ 4_**|| |**_3_**|**_- Minutes of the previous AGM ............................................................................................... 5_**| |**_6._**|**_To receive and approve the Trustees annual report including the annual Statement of_**| |**_the Accounts ................................................................................................................................ 6_**|| ||**Trustees Annual Report ...................................................................................................................... 6**| ||Structure, Governance and Management................................................................................................................. 6| ||Objectives and Activities............................................................................................................................................. 9| ||Achievements and performance.............................................................................................................................. 10| ||Financial Review......................................................................................................................................................... 10| ||Plans for the future.................................................................................................................................................... 11| ||Scrutineers Report..................................................................................................................................................... 12| ||Respective responsibilities of Trustees and Scrutineer................................................................................................. 12| ||Basis of Scrutineer's Statement .................................................................................................................................... 12| ||Scrutineer's Statement .................................................................................................................................................. 12| ||Trustees Notes............................................................................................................................................................ 12| ||Statement of Accounts - Years 202 to 2021 and 2021 to 2022 and 2022 to 2023...................................... 13| 1[st] Cherry Burton Group Scout Council – Annual Report 2022 to 2023 2 ## Charity Details |CharityDetails|| |---|---| |CharityName|1stCherryBurton Scout Group| |Registered CharityNo.|NA| |HQRegistration No.|10015056| |Charity’s Principle Address|16 Bishop Burton Road
Cherry Burton
BEVERLEY
East Yorkshire
HU17 7RW| ## Names of the charity trustees who manage the charity |**Trustee Name**|**Office(if any)**| |---|---| |Ian Kelly|Chair| |Jacob Birch|Trustee - GroupLead Volunteer(Acting)| |Sam Aikman|Treasurer| |Mark Dixon|Secretary| |Liz Jack|Trustee –(Beaver Section Team Leader)| |Alan Todd|Trustee –(Cub Section Team Leader)| |Joann Warburton|Trustee –(Scout Section Team Leader)| _Please note that due to changes in leadership and management of the group the Group Trustee Board has not met for sometime in the way it should. The above named trustees are those in the roles at the time of writing this report._ 1[st] Cherry Burton Group Scout Council – Annual Report 2022 to 2023 3 ## Annual General Meeting - Agenda Wednesday 13[th] March 2024 – Cherry Burton Scout Hut – 6pm ## **1. Introduction and welcome** ## **2. Apologies for absence** ## **3. Governance topics** - a. Approval of previous Annual General Meeting minutes - b. Adopt the model constitution from Policy, Organisation and Rules (POR) - c. Note the Group’s financial year - d. Agree the number of members that may be appointed to the Trustee Board - e. Agree the quorum for each of the Group Scout Council (excluding this AGM), meetings of the Group Trustee Board, meetings of any sub-teams **4.** ## **Review of the previous year** - a. The Group Lead Volunteer’s review of Scouts in the 1[st] Cherry Burton Scout Group - b. Receive and consider the Annual Report of the Group Trustee Board, including the annual Statement of the Accounts ## **5. Making appointments** - a. Appoint the - a. Chair – Alison Ayre - b. Treasurer – Sam Aikman - c. Secretary – Mark Dixon - b. Appoint members of the Group Trustee Board - a. Jacob Birch (ex-officio as Group Lead Volunteer) - b. Liz Jack - c. Alan Todd - d. Joann Warburton - e. Ian Kelly - f. Vacancy - g. Vacancy **6.** Appoint the Scrutineer – Terry Jackson ## **7. Closing remarks** 1[st] Cherry Burton Group Scout Council – Annual Report 2022 to 2023 4 ## 3 - Minutes of the previous AGM Due to the recent events around changes in leadership and management of the Group, there has not been a recent AGM. It is acknowledged by the Group Trustee Board that this is not normal practice and the Group Trustee Board will endeavour to adhere to the correct processes moving forward. The AGM held on 13[th] March 2024 is for the year 2022 to 2023 but also recognises the financial accounts of previous years. The Trustee Board recognises it will need to hold a further AGM later in 2024 for the year of 2023 to 2024. 1[st] Cherry Burton Group Scout Council – Annual Report 2022 to 2023 5 ## 6. To receive and approve the Trustees annual report including the annual Statement of the Accounts ## Trustees Annual Report Structure, Governance and Management |annual Statement of the Accounts
Trustees Annual Report
Structure, Governance and Management|| |---|---| |Type of governing document|The Group's governing documents are those
of The Scout Association. They consist of a
Royal Charter, which in turn gives authority
to the Bye Laws of the Association and The
Policy, Organisation and Rules of The Scout
Association.| |How the charity is constituted|The Group is a trust established under its
rules which are common to all Scouts.| |Trustee Selection methods|The Trustees are appointed in accordance
with the Policy, Organisation and Rules of
The Scout Association.| |The Management and function of the charity|The Group is managed by the Group Scout
Leader, supported by the Group Volunteers
and the Group Trustee Board. The members
of the Group Trustee Board are ‘Charity
Trustees’ of the Scout Group which is an
educational charity. As charity trustees they
are responsible for complying with
legislation applicable to charities. This
includes the registration, keeping proper
accounts and making returns to the Charity
Commission as appropriate.
The Trustee Board consists of 3 officers the
Chair, Treasurer and Secretary together with
the Group Scout Leader, section leaders (if
opted to take on the responsibility) and other
representation and endeavours to meet once
per term.
This Group Trustee Board exists to support
the Group Scout Leader in meeting the
responsibilities of the appointments and is
responsible for:
The maintenance of Group property;
The raising of funds and the administration
of Group finance;
The insurance of persons, property and
equipment;| 1[st] Cherry Burton Group Scout Council – Annual Report 2022 to 2023 6 ||Group public occasions;
Assisting in the recruitment of leaders and
other adult support;
Appointing any sub committees that may be
required;
Appointing Group Administrators and
Advisors other than those who are elected.| |---|---| |The induction and training of new trustees|Members of the Group Trustee Board
endeavour complete the training within the
first 5 months of joining the board:
001 - Essential Information
GDPR - General Data Protection Regulations
SAFE - Safeguarding Training
SFTY - Safety Training
TRST - Trustee Induction| |Trustee' consideration of major risks and the
systems and procedures to manage them|**Risk and Internal Control**
The Trustee Board has identified the major
risks to which they believe the Group is
exposed, these have been reviewed and
systems have been established to mitigate
against them. The main areas of concern
that have been identified are:
Damage to the building, property and
equipment. The Group would request the
use of buildings, property and equipment
from neighbouring organisations such as the
church, community centre and other Scout
Groups. Similar reciprocal arrangements
exist with these organisations. The Group
has sufficient buildings and contents
insurance in place to mitigate against
permanent loss.
Injury to leaders, helpers, supporters and
members. The Group through the
membership fees contributes to the Scout
Associations national accident insurance
policy. Risk Assessments are undertaken
before all activities.
Reduced income from fund raising. The
Group is primarily reliant upon income from
subscriptions and fundraising. Thegroup| 1[st] Cherry Burton Group Scout Council – Annual Report 2022 to 2023 7 does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Trustee Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered. 1[st] Cherry Burton Group Scout Council – Annual Report 2022 to 2023 8 |Objectives and Activities|| |---|---| |Summary of the objects of the charity
set out in its governing document|The Purpose of Scouting
Scouting exists to actively engage and
support young people in their personal
development, empowering them to
make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these
values:
Integrity - We act with integrity; we are
honest, trustworthy and loyal.
Respect - We have self-respect and
respect for others.
Care - We support others and take care
of the world in which we live.
Belief - We explore our faiths, beliefs
and attitudes.
Co-operation - We make a positive
difference; we co-operate with others
and make friends.
The Scout Method
Scouting takes place when young
people, in partnership with adults, work
together based on the
values of Scouting and:
- enjoy what they are doing and have
fun
- take part in activities indoors and
outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging
activities
- make and live bytheir Promise.| |Summary of the main activities in
relation to these objects|The Group works with its young people
to provide fun, exciting, safe and
educational activities to work towards
teaching skills for life and earning the
badges and topawards.| 1[st] Cherry Burton Group Scout Council – Annual Report 2022 to 2023 9 ||The Group has also been involved in
training its volunteers with new permits
to allow other activities to be delivered.
Further information can be found in the
GSL and section reports.| |---|---| |Public Benefit Statement|The Group meets the Charity
Commission's public benefit criteria
under both the advancement of
education and the advancement of
citizenship or community development
headings.| |Achievements andperformance|| |Summary of the main achievements of
the charity during the year|Numbers of young people continue
thrive and the group has a good level of
leaders in place in each section to run
good sessions. The volunteer team
work well together to support each
other as required.
Lots of young people have been
awarded various badges from across
the options.| |Financial Review|| |---|---| |Brief statement of the charity’s policy
on reserves|Reserves Policy
The Group's policy on reserves is to
hold sufficient resources to continue the
charitable activities of the group should
income and fundraising activities fall
short. The Group Trustee Baord
considers that the group should hold a
sum equivalent to 6 months running
costs, circa £5,000
The Group held General Funds of
approximately £5,000 against this at
year end.| |Principle sources of funds|The Groups main source of income is
generally Membership Fees with good
numbers of young people. The group
has also seen income from camps and
donations/grants.| |How the expenditure has supported the
keyobjectives of the charity.|The main expenditure of the Group
represents thepayments made to| 1[st] Cherry Burton Group Scout Council – Annual Report 2022 to 2023 10 ||District for Membership fees. There is
also expenses towards the running of
the Scout Hut, Camps, Equipment and
Badges/ Uniform. These all support the
work and continuation of the charity as
a wayof facilitatingscouting.| |---|---| |Investment Policy|The Group's Income and Expenditure is
minimal in normal years where large
grants are not sought or received and
as a consequence does not have
sufficient funds to invest in longer-term
investments such as stocks and shares.
The Group has therefore adopted a low
risk strategy to the investment of its
funds. All funds are held in cash using
only mainstream banks or building
societies.| |Plans for the future|| |Plans for future periods|The Group plans to continue to offer
safe and educational scouting through
the work it has started already and will
continue to do by delivering weekly
sessions for the young people,
organising camps and other extra
activities.
It also acknowledges that the Group
will take part in District and County
events as and when possible.
The group will also actively continue to
recruit new young people and
volunteers to secure the future of the
Group.
The Group and its trustees and
volunteers feel it is in a good shape to
continue Scoutingmovingforward.| 1[st] Cherry Burton Group Scout Council – Annual Report 2022 to 2023 11 Scrutineers Report ## **Scrutineer's Report to the Trustees of the** ## **1[st] Cherry Burton Group Scout Council** I report on the accounts of the Group for the year 2022 to 2023 ## Respective responsibilities of Trustees and Scrutineer As the Group's trustees you are responsible for the preparation of the accounts; you consider that neither the audit nor independent examination requirements of the Charities Act 2011 apply. It is my responsibility without carrying out an audit or independent examination to scrutinise the accounts and to report to you. ## Basis of Scrutineer's Statement In accordance with the directions given in the Group's/District's constitution, I have scrutinised the records and the accounts set out on page 13. ## Scrutineer's Statement In my opinion the accounts are in accordance with the records produced to me and comply with the constitution. Name: Terry Jackson (District Treasurer) Address: 21 Inglefield Close N Humberside BEVERLEY HU17 8XG UK Date: 07/01/2024 ## Trustees Notes The trustees acknowledge that they have not met as often as is generally accepted. This is largely down to a change in leadership and management of the group. However whilst the Trustee Board has not met, they have continued to ensure financial security and scrutiny is in place. 1[st] Cherry Burton Group Scout Council – Annual Report 2022 to 2023 12 Statement of Accounts - Years 202 to 2021 and 2021 to 2022 and 2022 to 2023 1[st] Cherry Burton Group Scout Council – Annual Report 2022 to 2023 13