Trustees’ Annual Report for the period
From 01 October 2021 To 30 September 2022
Charity name: Rudbaxton Community Association
Charity registration number: 519529
Objectives and Activities
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SORP reference
Summary of the Para 1.17 To promote the benefit of the
purposes of the charity inhabitants of the community of
as set out in its Rudbaxton and the surrounding
governing document district by providing facilities, in the
interests of social welfare, for
recreation and leisure time
occupation with the object of
improving the conditions of the said
inhabitants.
Summary of the main Para 1.17 and The Rudbaxton Community
1.19
activities in relation to Association (RCA) is a charity with the
those purposes for the hall and facilities within the Crundale
public benefit, in Community Field managed by
particular, the activities, volunteers and funded through
projects or services donations, grants and mostly through
identified in the hiring out the hall. We have a number
accounts. of regular hall users which include
activities for community groups, over
60’s group, WI’s, Judo, Table Tennis,
Action for Children, church meetings
and numerous children’s parties
together with RCA delivered events
for the community which includes an
annual family fun day, Christmas
Bingo etc. We advertise the activities
that are available through social
media, village notice boards and
regular door step drops for our
published flyer.
Statement confirming Para 1.18 The trustees have been issued with
whether the trustees the Charity Commission guidance on
have had regard to the public benefit.
guidance issued by the
Charity Commission on
public benefit
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Additional information (optional)
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SORP reference
Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
Achievements and Performance
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SORP reference
Queen Elizabeth II Platinum
Jubilee Celebration event. A
free event for the local & wider
Summary of the main Para 1.20 community with food,
achievements of the refreshments, organised
charity, identifying the activities for children with
difference the charity’s various stalls and games. The
work has made to the event was attended by over
circumstances of its 300 and provided the
beneficiaries and any opportunity for everyone to
wider benefits to society socialise and celebrate.
as a whole. The installation of CCTV
covering the outdoor area of
the park has provided a safe
environment for children
playing in the park whilst also
acting as a deterrent for
potential anti-social behaviour.
The installation and
replacement of equipment
within the play area has
enhancement the facilities and
made the park the “go to” park
for the young families within
the community.
The outdoor area within the
park has been developed to
include the planting of a
community orchard and
installation of picnic tables and
benches.
All of the above enhancements
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have been made to improve the well being of all ages within the community.
Additional information (optional)
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Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
Other
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Financial Review
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Review of the charity’s Para 1.21
financial position at the
end of the period
Statement explaining the Para 1.22
policy for holding
reserves stating why
they are held
Amount of reserves held Para 1.22
Reasons for holding zero Para 1.22
reserves
Details of fund materially Para 1.24
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in deficit Explanation of any Para 1.23 uncertainties about the charity continuing as a going concern
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The charity’s principal
sources of funds Para 1.47
(including any
fundraising)
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
A description of the Para 1.46
principal risks facing the
charity
Other
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Structure, Governance and Management
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Description of charity’s
trusts:
Type of governing Para 1.25 Rudbaxton Community Association
document Constitution
(trust deed, royal
charter)
How is the charity Para 1.25 The charity is administered by a
constituted? Management Board, comprising of
(e.g unincorporated volunteers, which meets on a weekly
association, CIO) basis with the Annual General
Meeting (AGM) held in October of
each year, the structure is set out
below. Attendees at the AGM are
invited to join the Management Board.
Trustee selection Para 1.25 Trustees are selected by the RCA
methods including Management Board. The Management
details of any Board has a Chairman, Deputy
constitutional provisions Chairman, Treasurer, Secretary and
e.g. election to post or six other members.
name of any person or
body entitled to appoint
one or more trustees
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Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
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Reference and Administrative details
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Charity name Rudbaxton Community Association
Other name the charity uses
Registered charity number 519529
Charity’s principal address Crundale Hall
Cardigan Road
Crundale
Haverfordwest
SA62 4DF
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Names of the charity trustees who manage the charity
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
Dr Stephen Committee RCA Management Board
1
Vincent-Davies Member
2 Robert Moffat Secretary RCA Management Board
David Thomas RCA Management Board
3
Alveston Rees
4
5
6
7
8
9
10
11
12
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13 14 15 16 17 18 19 20
Corporate trustees – names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the charity
Trustee name
Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Robert Moffat
Position (eg Secretary Secretary, Chair, etc)
Date 07 July 2023
Rudbaxton Community Association Accounts For Year Ended 30-09-2022
Receipts
| Hall Hire | 13172 | ||
|---|---|---|---|
| less refunds | 140 | 13032 | |
| Donations(Legacy) | 45651.7 | ||
| Jubilee Event Income | 539.1 | ||
| less Expenditure | 213.6 | 325.5 | |
| Bank Interest | 21.85 | 59031.05 |
Expenditure
| CCTV | 2400 | |
|---|---|---|
| Electricity | 495.27 | |
| Less Feed in Tarif | 331 | 164.27 |
| Water | 316.98 | |
| Insurance | 1197.53 | |
| Small Lotteries licence | 20 | |
| Stationery | 17 | |
| Field Lease | 100 | |
| Repairs & maintenance | 1176.21 | |
| Cleaning | 409.88 | |
| PAVS Membership | 30 | |
| Picnic Table | 1686 | |
| Less PAVS Grant | 1500 | 186 |
| Hall Supplies | 624.88 | |
| 100Club Prizes | 640 | |
| Refuse | 435 | |
| Heating Oil | 695.54 | |
| Playground Equipment | 29286 | |
| Less PCC Grant | 14531 | 14755 |
| Chubb Fire | 246.96 | |
| Marketing | 99.28 | |
| Plumbing | 191.65 | |
| Heating Exp | 105 | |
| Health & Safety | 68.85 |
23880.03
Excess Income over Expenditure
35151.02
Balance Sheet
10/01/2021 Balance in hand 53750.9 09/30/2022 09/30/2022 Excess Income 35151.02 Add Uncashed Cheque 101375 35 Tranfer of 100 Club Funds 5386.52 94323.4 Statement of Assets and Liabilities Business Account 4323.44 4358.44 4323.44 Business Premium 90000 Business Premium includes 100 Club Balance at 30/09/2022 Ring Fenced Monies from Legacy Non Monetory Assets Permanent Endownment Hall 671797 furniture & Fittings 28681 30th september 2022 Lindsey Hughes - Treasurer
Examiner's Statement
In Regards to the accounts of Rudbaxton Community Associatuin at at 30th Septem no matters have come to my attention which gives rise to cause that they are not with the Charities Acts
Name
Date
Signed Address
94323.4
94323.44 45651.7
mber 2022, kept in accordance
Bank Balances end of 2021
Current 09/27/2022 7757.39 Cheques outstanding: 101384 62.71 Cleared 06/10/2021 101375 35 Still Not Cleared 97.71 Opening Balance as per accounts 7757.39 -97.71 7659.68
Business Premium 46091.22
Total Open 10/01/2022 53750.9
Bank Balances end of 2022
Current 09/30/2022 4358.44 Cheques Outstanding: 101375 35
closing Balace as per accounts
4358.44 -35 4323.44
Business Premium 90000 Total Closing Balance 94323.44
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Rudbaxton Community Association Income 2021/20
Hall Hire FIT PAVS GRANT 100Club Fete Income PCC Grant
09/28/2021 35
10/01/2021 15
10/04/2021 35
10/04/2021 70
10/11/2021 30
10/12/2021 35
10/12/2021 35
10/13/2021 155
10/13/2021 260
10/14/2021 35
10/15/2021 305
10/15/2021 63
10/18/2021 15
10/18/2021 68
10/25/2021 35
10/27/2021 35
10/28/2021 75
10/29/2021 66
11/01/2021 35
11/01/2021 15
11/01/2021 100
11/01/2021 35
11/01/2021 800
11/02/2021 35
11/11/2021 30
11/11/2021 150
11/12/2021 20
11/15/2021 40
11/17/2021 30
11/18/2021 60
11/19/2021 150
11/25/2021 79.05
11/29/2021 35
12/01/2021 15
12/06/2021
12/10/2021 70
12/13/2021 35
12/13/2021 95
12/29/2021 35
01/04/2022 15
01/07/2022 125
01/13/2022 35
01/14/2022 160
01/17/2022 35
01/17/2022 35
01/24/2022 35
01/26/2022 35
01/27/2022 36
01/28/2022 35
01/28/2022 35
01/28/2022 460
01/31/2022 35
01/31/2022 80
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02/01/2022 15
02/02/2022 80
02/04/2022 35
02/07/2022 35
02/07/2022 35
02/08/2022 35
02/08/2022 35
02/08/2022 73.94
02/09/2022 35
02/09/2022 100
02/10/2022 35
02/10/2022 35
02/10/2022 30
02/11/2022 35
02/11/2022 35
02/11/2022 75
02/18/2022 30
02/18/2022 35
02/22/2022 38
02/23/2022 70
02/23/2022 1500
02/25/2022 20
02/25/2022 25
02/25/2022 5386.52
02/28/2022 35
03/01/2022 15
03/01/2022 450
03/02/2022 285
03/04/2022 175
03/07/2022 25
03/07/2022 30
03/07/2022 70
03/07/2021
03/09/2022 35
03/09/2022 25
03/10/2022 48
03/14/2022 35
03/14/2022 35
03/16/2022 35
03/16/2022 850
03/18/2022 100
03/21/2022 30
03/21/2022 60
03/23/2022 35
03/24/2022 20
03/25/2022 35
03/25/2022 35
03/25/2022 35
03/25/2022 35
03/29/2022 35
03/31/2022 100
04/01/2022 15
04/06/2022 35
04/06/2022 35
04/13/2022 45
04/13/2022 300
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04/14/2022 20
04/20/2022 35
04/20/2022 25
04/22/2022 75
04/25/2022 30
04/28/2022 70
04/29/2022 60
05/03/2022 15
05/03/2022 35
05/04/2022 84
05/06/2022 35
05/13/2022 35
05/13/2022 25
05/16/2022 50
05/17/2022 40
05/19/2022 35
05/20/2022 35
05/20/2022 35
05/20/2022 70
05/23/2022 30
05/23/2022 35
05/23/2022 35
05/25/2022 35
05/26/2022 35
05/30/2022 35
06/01/2022 15
06/06/2022
06/07/2022 63
06/15/2022 100
06/16/2022 35
06/16/2022 25
06/20/2022 30
06/20/2022 35
06/21/2022 20
06/21/2022 35
06/22/2022 35
06/23/2022 30
06/24/2022 39.1
06/27/2022 35
06/27/2022 35
07/01/2022 15
07/05/2022 36
07/06/2022 30
07/08/2022 125
07/08/2022 30
07/11/2022 500
07/12/2022 60
07/15/2022 70
07/18/2022 150
07/21/2022 125
07/22/2022 150
07/25/2022 35
07/29/2022 35
08/01/2022 15
08/01/2022 70
08/01/2022 70
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08/02/2022 70
08/03/2022 35
08/03/2022 35
08/05/2022 70
08/08/2022 30
08/09/2022 35
08/09/2022 35
08/10/2022 48
08/10/2022 36
08/10/2022 144
08/12/2022 35
08/15/2022 35
08/15/2022 35
08/15/2022 35
08/18/2022 70
08/18/2022 150
08/26/2022 75
08/30/2022 14531
08/30/2022 35
08/30/2022 35
08/30/2022 200
08/30/2022 30
09/01/2022 15
09/01/2022 30
09/02/2022 35
09/05/2022 300
09/05/2022
09/07/2022 125
09/08/2022 30
09/12/2022 35
09/12/2022 35
09/13/2022 12
09/15/2022 35
09/15/2022 50
09/15/2022 100
09/20/2022 35
09/20/2022 35
09/20/2022 30
09/20/2022 70
09/20/2022 35
09/21/2022 25
09/21/2022
09/26/2022 70
09/27/2022 178.01
13172 331 1500 5386.52 539.1 14531
Hall Hire FIT PAVS GRANT 100Club Fete Income PCC Grant
Total Income 81133.17
Total Expenditure 40658.34
40474.83
less 100 Club Transfer 5386.52
35088.31
Add cheque 2021 62.71 (went through 20/21accounts)
From Accounts 35151.02
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22 Interest Legacy 1.15
1.15
4.01
| 81133.17 | ||
|---|---|---|
| 15.54 | ||
| 45651.7 | ||
| 21.85 | 45651.7 | |
| Interest | Legacy |
Rudbaxton Connunity Assoc
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O/S 2021 Refuse MarketingStationery Repairs Lotteries Field HireElectricityPlumbing H&S CCTV Water
10/06/2021 62.71
10/13/2021 435
10/19/2021 27.67
11/01/2021 8 103.5
11/05/2021 20
11/22/2021 100
12/06/2021 155.76
12/10/2021 191.65
01/12/2022 68.85
01/21/2022 1200
02/07/2022 120.55
02/09/2022 1200
02/10/2022
02/14/2022
02/14/2022
02/24/2022
02/24/2022
02/25/2022 17.73
02/28/2022
03/04/2022
03/04/2022
03/04/2022
03/07/2022 91.28
03/14/2022
03/28/2022
03/29/2022
03/30/2022
04/11/2022
04/22/2022
04/22/2022
05/03/2022
05/03/2022
05/05/2022
05/13/2022
05/13/2022 36.56
05/23/2022
06/06/2022 94.68
06/06/2022
06/06/2022
06/20/2022 20
06/20/2022
06/24/2022
06/27/2022
06/29/2022
07/12/2022
07/18/2022
07/25/2022
07/25/2022
07/25/2022 178.7
08/08/2022
08/11/2022
08/22/2022 20
08/24/2022
09/01/2022 35.05
09/01/2022 153.55
09/05/2022
09/12/2022 782.71
09/16/2022
09/23/2022
09/26/2022
09/26/2022 9
09/27/2022 250
62.71 435 99.28 17 1176.21 20 100 495.27 191.65 68.85 2400 316.98
O/S 2021 Refuse Marketing Stationery Repairs Lotteries Field Hire Electricity Plumbing H&S CCTV Water
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40595.63
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Heating Ex Cleaning Heating OiHire Refund Bench 0club prizall SupplieChubb Fire PAVS Jubilee PlaygroundInsurance
10/06/2021
10/13/2021
10/19/2021
11/01/2021
11/05/2021
11/22/2021
12/06/2021
12/10/2021
01/12/2022
01/21/2022
02/07/2022
02/09/2022
105 02/10/2022
66 02/14/2022
02/14/2022 695.54
02/24/2022 35
02/24/2022 1686
02/25/2022
22 02/28/2022
03/04/2022 80
03/04/2022 80
03/04/2022 129
03/07/2022
25 03/14/2022
03/28/2022 246.96
03/29/2022 30
22 03/30/2022
22 04/11/2022
30 04/22/2022
04/22/2022 53.56
24.88 05/03/2022
05/03/2022 89.98
05/05/2022 35
05/13/2022 160
05/13/2022
22 05/23/2022
06/06/2022
22 06/06/2022
06/06/2022 122.25
06/20/2022
06/20/2022 352.34
06/24/2022 160
22 06/27/2022
06/29/2022 91.35
22 07/12/2022
07/18/2022 35
22 07/25/2022
07/25/2022 35
07/25/2022
22 08/08/2022
08/11/2022 29286
08/22/2022
22 08/24/2022
09/01/2022
09/01/2022
22 09/05/2022
09/12/2022
09/16/2022 160
09/23/2022 1197.53
22 09/26/2022
09/26/2022
09/27/2022
105 409.88 695.54 140 1686 640 624.88 246.96 30 213.6 29286 1197.53
Heating ExCleaning Heating OiHire Refun Bench 100club prHall SuppliChubb FirePAVS Jubilee PlaygroundInsurance
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Total 40658.31
2 4tx) Ind4Endent Audrf R8PJrt for An opèrating k6s of £10.5(KJ.68 for the yew. pl1rn1ty to net 8Xpilure ot £14.755 ¢)n Yours taithfulty. RBtir&J 88nk Olficer