**WALLASEY DISTRICT SCOUT COUNCIL Minutes of the Annual General Meeting Held on Monday 8[th ] June 2026, District Headquarters, 8:00pm** ## **Present:** Ian Bell Allan Edwards Lynne Edwards Kevin Griffiths Jack Byrne Gail Byrne Dave Davies Roy Myers Val Myers Colin Jones Sophie Sutcliffe Alison Moxley Ian Moxley Jessica Kilby Matt Williams Martin Billington Richie Branch Kate Barwise Susie Haggstrom George Merrill Hazel Thompson Neil Durose Greg Clayton Paul Roberts (via video) ## **Apologies Received** : Alistair Cubbin Caroline Hunt Laura Pringle Geoff Pool Josh Harwood Carla Sherlock Cailtin Billington Margaret Rouse Theresa McGinty Hayley Pinch Graham McDonald Katie Christopher Hayley Pinch 1. The District Chair welcomed attendees to the meeting on behalf of the Trust Board. 2. Apologies were received before and at the meeting, they will be added to the minutes (see above). 3. Minutes from the last AGM were approved by the Trust Board on 28[th] October 2025. The were proposed by the District Chair and were approved by a show of hands. 4. Governance: - I. The model constitution as set out in chapter 5 of POR was adopted as the District Constitution. This was approved by a show of hands. - II. Members of the District Council were advised that the Charities Financial Year runs from 1[st ] January to 31[st ] December. - III. The outgoing Trustee Board recommended that 12 people be appointed to the Trust Board. This was approved by a show of hands. - IV. The outgoing Trustee Board recommended that a quorum of 5 people are required to be present at a Trustee Board Meeting. This was approved by a show of hands. 5. Ian Bell, District Lead Volunteer, gave his review of the previous year. 6. District Chair thanked the members of the outgoing Trustee Board for their work over the previous 12 months and gave a review of the current position of the Trust Board. 7. The District Trustee Board has prepared the Annual Report and Statement of Accounts, and has received and considered the report on the accounts from the Auditor, Alan Glazier. Thanks to Martin for completing the Statement of Accounts and for all your work during the year. The annual accounts are no longer voted upon at an AGM however any wishing to view them can see them on the Charities Commission website in a few days time. ## **8. Trust Board Appointments:** ## **District Chair:** This coming year will be Paul’s last year of his 3 year term. He will not be standing for re-election for a second term. An open selection process will commence later in the year. ## **District Treasurer:** Martin Billington will continue in his role as District Treasurer. This was approved by a show of hands. ## **Trust Board Members:** The District Chair recommended to the District Scout Council the following be reappointed to the District Trustee Board Caitlin Billington, Colin Jones, Gail Byrne, Richie Branch, Alison Moxley, Kevin Griffiths, Sophie Sutcliffe, Margaret Rouse and Alan Edwards. This was approved by a show of hands. The District Chair would like to thank the Trustees for their work during the year. Particularly for their sterling efforts during my forced absence and for keeping to the outline plan we had for change and stability within the District. ## 9. **Appointments:** Colin Jones reappointed as Life President Mary Dutton, Christine Francis, Norma Haggstrom, Mavis Lane, Roy Myers, Peter Wilcox, and Allan Stocker were reappointed as Life Vice Presidents. This was approved by a show of hands. . **Accounts Examiner/Auditor** – This position is currently vacant. Details of this vacancy will be circulated shortly. **County Scout Council Rep** – It was proposed that Mike Noyce be nominated as our representative on the County Scout Council. This was approved by a show of hands. 10. **Presentations:** Long service awards were given to Alison Moxley and Alan Edwards. 11. The District Chair thanked all for attending and the meeting was formally closed. Scrutlnoer'8 Report to tho Tru8t888 of the WALLASEY DISTRICTSCOUTCOUNCIL I report on the accounts of the Walla8ey Dlstrl¢tforthe year endlng 31" December 2025. Rospectlv• re$ponslblUtl•• of Trust•O8 and Scnrtln••r As the District's trustees you are responsible for the prep8r8tlon of the accounts: you consider that neither the audlt nor Independent examination requirement8 of the charities Act 2011 apply. It Is my responsibility without conductlng 8n audlt or Independent examlnation to $crutini88 the 8¢¢ounts and to report to you. Ba¥1¥ otScnrtln•or'• Statsment In accordance with the dir8Ctions given in the Di8tricV$ constitution, I have scrutinised the ords and the accounts Set out on pages 2to 4. Scrulln•ors'Stst•ment In my opinion the accounts are in accordance with the records produced to me and complywtth the constitutlon. Alan Glazier Date: 2￿ May 2026 ## **Wallasey District Scouts Executive Receipts and Payments Account** **----- Start of picture text -----**
Year start date Year end date
For the year from Jan-25 to Dec-25
Receipts and payments
2025 2024
Unrestricted Unrestricted
funds funds
£ £
Receipts
Donations, legacies and similar income
Membership subscriptions 26,352 24,603
Less:Membership subscriptions paid on (National/County/Area/District)
- 20,444 18,395
Net membership subscriptions retained 5,908 6,207
Donations - 369
Explorer Activity Income 360 -
Badge Sales 63 50
DHQ Rent Income - -
Boathouse Course Fees,Logbooks, Certificates - 330
World Scout Jamboree - -
Canoe/SUP hire - 30
Closure of 8th Wallasey - 96
Other similar income 3,118 2,574
Sub total 9,448 9,656
Covid Grants - -
Explorer Income - -
Training Grants - -
Sub total - -
Fundraising (gross) - 472
Refunds Electricity - -
Coastal Walk - -
Other fundraising activities - -
Sub total - 472
Investment income
Bank interest 3,884 1,838
Property Rent income - -
Other investment income - -
Sub total 3,884 1,838
Total Gross Income 13,332 11,967
Asset and investment sales, etc. 101,465 107,727
Total receipts 114,797 119,693
**----- End of picture text -----**
## **Receipts and payments** **----- Start of picture text -----**
2025 2024
Unrestricted Unrestricted
funds funds
£ £
Payments
Charitable Payments
Youth programme and activities 3,696 5,853
Adult support and training 240 580
RYA Books & Certificates - 264
Rent 582 232
Utilities inc. Internet 2,592 609
Insurance 3,531 3,652
Repairs and Renewals 852 -
Materials and equipment 859 -
Admin Expenses incl. website 2,014 66
Contribution to camp costs - -
Uniforms - -
AGM and trustee expenses 19 -
RYA Membership 181 -
8th Wallasey Expenses - 480
Boathouse Expenses - -
World Scout Jamboree 1,500 -
Bank Charges - -
Donation - -
Internal District Transfers - -
Sub total 16,066 11,736
Fundraising expenses - -
Scout Post - -
Coastal Walk - -
Other fundraising costs - -
Sub total - -
Total Gross Expenditure 16,066 11,736
Asset and investment purchases, etc. - -
Total payments 16,066 11,736
Net of receipts/(payments) 98,731 107,957
Cash funds last year end 209,263 101,242
Adjustments 63
Cash funds this year end 307,994 209,263
**----- End of picture text -----**
## **-** **----- Start of picture text -----**
31st 31st
December December
2025 2024
Unrestricted Unrestricted
funds funds
£ £
Cash funds
Bank current account (1) 26,622 21,089
Bank deposit account (2) 281,334 187,773
Cash/Floats 38 401
Total cash funds 307,994 209,263
Other monetary assets
Tax claim - -
Debts due from the County/Area/District/Group - -
Insurance claim - -
Sub total - -
Investment assets
Investment property - detail - -
Quoted investments - -
Other investments - detail - -
Sub total - -
Non monetary assets for charity's own use
Badge stock - -
SUPs(2021~)
- -
- -
Other - -
Sub total - -
Liabilities
Accounts not yet paid - -
Expenses incurred but not invoiced - -
Camp Deposits Held in Bank Account (Camps Postponed re Covid) - -
- -
**----- End of picture text -----**
**The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 8th June 2026 (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by** |Signature|Print Name
Treasurer
Chair| |---|---| ## Notes ## 1. Breakdown of Bank current account funds **----- Start of picture text -----**
Wallasey District Explorer 5,263
Wallasey District Scout Centre 10,053
Wallasey District Scouts Activities 3,547
Wallasey District Scouts Boathouse 1,562
Wallasey District Scout Council 5,959
Saver Interest from Bond 238
26,622
**----- End of picture text -----**
## 2. Breakdown of depopsit current account funds **----- Start of picture text -----**
Bond 281,334
281,334
**----- End of picture text -----**
## 3. Statement of finances _See statement on page 5_