2024-12-31-accounts - Wallasey District Scout Council

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WALLASEY DISTRICT SCOUT COUNCIL Minutes of the Annual General Meeting Held on Wednesday 11[th ] June 2025, District Headquarters, 8:00pm

Present:

Paul Roberts Ian Bell Colin Jones Richie Branch Margaret Rouse Allan Edwards Lynne Edwards Mavis Lane Helen Slater Val Myers Roy Myers Matthew Jones Allistair Cubbin Debbie Peers Mike Noyce Caroline Hunt Dawn Bennett Sophie Sutcliffe Annette Winter Kevin Griffiths Alison Moxley Ian Moxley Greg Clayton Kim Ward Matt Williams Kitty (Exp) Emily (Exp) Alfie (Exp) Harry (Exp)

Apologies Received :

Caitlin Billington Sue Smith Sue Euers Mike Barwise Kate Barwise Geoff Poole Laura Pringle Keith McLoughlin Sarah Williams Hazel Thompson Rachel English Gail Byrne

The District Chair welcomed attendees to the meeting and guest Matthew Jones (County Support Team Leader)
Apologies were received before the meeting and will be added to the minutes (see above).
Minutes from the last AGM were sent out prior to the meeting. These were approved by a show of hands.
Governance:
I. The model constitution as set out in chapter 5 of POR was adopted as the District Constitution. This was approved by a show of hands.
II. Members of the District Council were advised that the Charities Financial Year runs from 1[st ] January to 31[st ] December.
III. The outgoing Trustee Board recommended that 10 people be appointed to the Trust Board. This was approved by a show of hands.
IV. The outgoing Trustee Board recommended that a quorum of 5 people are required to be present at a Trustee Board Meeting. This was approved by a show of hands.
Ian Bell, District Lead Volunteer, gave his review of the previous year.
Matthew Jones, County Support Team Leader gave a speech on behalf of the County Lead Volunteer.
District Chair gave the below review:

The District Trustee Board has prepared the Annual Report and Statement of Accounts and has received and considered the report on the accounts from the Scrutineer Alan Glazier FRICA. (Retired].

During the year Margaret has asked to stand down from the role of Treasurer and the Trust Board thanks her for the time and dedication that she has put into looking after our finances over the years that she has been doing the job. a

As you will shortly hear Martin Billington has volunteered to take up the Treasurers Role and will take office later in the proceedings. For continuity Margaret kept the books for the period up to and including the 31t December 2024 and the financial statement has been compiled using the figures provided.

I’m sure that the eagle eyed amongst you will note the Massive Cash Reserve as shown on Page 4 of the Financial Statement. Circa £209,000. In the 28 years that I have been part of Wallasey Scouting there has NEVER been a set of accounts anything like those presented to you today.

Please, don’t let’s get complacent and start patting each other on the backs. Much of this phenomenal figure has been accumulated by events outside of our control and NOT by active fundraising or donations. I refer of course to COVID funding and the regrettable sale of the 8[th] Wallasey’s premises in Seacombe.

For those who aren’t aware the premises went to auction in February 2024 with a suggested guide price of £50,000. With only 3 minutes of the allotted online auction time remaining, we had achieved a bid of £52,500. I was watching online to witness, what I can only call, the bidding frenzy unfurl. In the ensuing minutes and the 5- minute extension allowing for counterbids the hammer price rose rapidly to £112,000. After charges and fees, the District received £107,727 which is shown on page 2 of the accounts.

Furthermore, during this financial year, 2025, It is anticipated that the sale of Old School Lodge will be completed. West Wallasey Scouts have a 2/3[rd] stake in this building and Wallasey the remaining 1/3[rd] . I anticipate that our portion will be in the region of £100,00. A further boost to the “District Coffers”.

Already the income from our Investment Bond and Deposit Account is yielding in excess of £1800 per annum. Obviously, this will increase during the current year.

Earlier in the year we held an all-Adult Members Meeting to discuss the Cash Surplus and again I thank those who turned up for their input. Please remember that this money is for the benefit of the District’s Young People and a method of requesting funding, via fully costed proposals was implemented. As a District we have historically been “Frugal” and over the last few years have lived within our means balancing the books on a year-by-year basis. To date there have been no requests for funding consideration and we would appear to have all of the equipment and assets that we need.

Prior to this AGM there have been no questions raised in connection to the Annual Financial Report and Iinvite questions from the floor.

As laid out in the Charity Commission guidelines the Financial Report no longer needs a vote of approval and I now confirm that the accounts and financial reports are to be included in the minutes of this meeting. (see attached)

8. Trust Board Appointments:

District Treasurer:

Martin Billington has been approached to take on the role of District Treasurer after an open application process where no responses were received. He has agreed to take on the role. This was approved by a show of hands.

Trust Board Members:

An open selection process was conducted for members of the Trustee Board Where no new members came forwards. It is recommended that Cailtlin Billington, Colin Jones, Gail Byrne, Richie Branch Margaret Rouse and Alison Moxley (as DHQ rep) be appointed to the Trustee Board.

This was approved by a show of hands.

Debbie Peers has asked to stand down from the Trust Board and was thanked for her input and support shown over the years and the appreciation for her dedication to Scouting in Wallasey.

9. Appointments:

Colin Jones reappointed as Life President

Mary Dutton, Christine Francis, Norma Haggstrom, Mavis Lane, Roy Myers, Peter Wilcox, and Allan Stocker were reappointed as Life Vice Presidents.

This was approved by a show of hands.

Accounts Examiner/Auditor – Alan Glazier has been proposed as the Independent Examiner. This was approved by a show of hands.

County Scout Council Rep – It was proposed that Mike Noyce be nominated as our representative on the County Scout Council. This was approved by a show of hands.

10. Presentations:

We have received several long service awards ranging from 5-40 years service. Ian will be visiting Groups to present these.

Beaver – TBC

Cub – TBC

Scout – TBC

Commissioners – Explorers

Explorer of the year – Alfie & Sam

District Chair thanked all for attending and the meeting was formally closed.

cwo

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£
2023 funds
31/12/2024
Year end date Unrestricted 750 42,216
- 26,213 18,666 7,547 50 2,237 30 - - 6,845 810 22,041 1,059 40,619 - - - - - - - - - - 515 332 - 847 41,466
To
£
2024 funds
01/01/2024
Year start date Unrestricted - 24,603 18,395 6,207 369 - 50 - 330 - 30 96 2,574 9,656 - - - - 472 - - - 472 - 1,838 - - 1,838 11,967 107,727 119,693
For the
year from
Total Gross Income Total receipts
Receipts and payments Receipts Donations, legacies and similar income Membership subscriptions Less:Membership subscriptions paid on (National/County/Area/District) Net membership subscriptions retained Close 8th Activity Income Badge Sales DHQ Rent Income Boathouse Course Fees,Logbooks, Certificates World and European Scout Jamboree Canoe/SUP hire Closure of 8th Wallasey Other similar income Sub total Covid Grants Explorer Income Training Grants Sub total Fundraising (gross) Refunds Electricity Coastal Walk Other fundraising activities Sub total Investment income Bank interest Property Rent income Other investment income Sub total Asset and investment sales, etc.
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-
£
2023 funds
Unrestricted 5,439 190 - 581 3,652 4,260 2,626 4,145 41 - - 26 167 440 21 6,905 - 20 139 28,652 - - - - - 28,652 28,652 13,564 87,674 4 101,242
£
2024 funds
Unrestricted 5,853 580 264 232 609 3,652 - - 66 - - - - 480 - - - - - 11,736 - - - - - 11,736 - 11,736 107,957 101,242 63 209,263
Total Gross Expenditure Total payments Net of receipts/(payments) Cash funds this year end
Sub total Sub total
Payments Charitable Payments Youth programme and activities (2) Adult support and training RYA Books & Certificates Rent Utilities inc. Internet Insurance Repairs and Renewals Materials and equipment Admin Expenses incl. website Contribution to camp costs Uniforms AGM and trustee expenses RYA Membership 8th Wallasey Expenses Boathouse Expenses World Scout Jamboree Bank Charges Donation Fundraising expenses Scout Post Coastal Walk Other fundraising costs Asset and investment purchases, etc. Cash funds last year end Adjustments
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31st December 2024 31st December 2023 Unrestricted funds Unrestricted funds £ £	Cash funds Bank current account (3) 21,089 22,314 Bank deposit account (4) 187,773 78,608 Cash/Floats (3) 401 320	101,242	- - - -	- - - -	- - - - - -	Liabilities Accounts not yet paid - - Expenses incurred but not invoiced - - Camp Deposits Held in Bank Account (Camps Postponed re Covid) - - # - - Signature Print Name Notes 1. Donations within district sum to zero across the receipts and payments, so are omitted from the overall accounts Treasurer The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on Xth X 200X (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by Chair
		Total cash funds 209,263	Other monetary assets Tax claim - Debts due from the County/Area/District/Group - Insurance claim - Sub total -	Investment assets Investment property - detail - Quoted investments - Other investments - detail - Sub total -	Non monetary assets for charity's own use Badge stock - SUPs(2021~) - - Other - Sub total -

cwo

31st December 2024 31st December 2023 Unrestricted funds Unrestricted funds £ £	Cash funds Bank current account (3) 21,089 22,314 Bank deposit account (4) 187,773 78,608 Cash/Floats (3) 401 320	101,242	- - - -	- - - -	- - - - - -	Liabilities Accounts not yet paid - - Expenses incurred but not invoiced - - Camp Deposits Held in Bank Account (Camps Postponed re Covid) - - # - - Signature Print Name Notes 1. Donations within district sum to zero across the receipts and payments, so are omitted from the overall accounts Treasurer The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on Xth X 200X (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by Chair
		Total cash funds 209,263	Other monetary assets Tax claim - Debts due from the County/Area/District/Group - Insurance claim - Sub total -	Investment assets Investment property - detail - Quoted investments - Other investments - detail - Sub total -	Non monetary assets for charity's own use Badge stock - SUPs(2021~) - - Other - Sub total -