## **WALLASEY DISTRICT SCOUT COUNCIL Minutes of the Annual General Meeting Held on Wednesday 26[th ] June 2024, District Headquarters, 8:00pm**
## **Present:**
Paul Roberts Ian Bell Colin Jones Richie Branch Margaret Rouse Allan Edwards Lynne Edwards Mavis Lane Lauren Winter Val Myers Roy Myers Sarah Keeshan Allistair Cubbin Debbie Peers Mike Noyce Carla Sherlock
## **Apologies Received** :
Annette Winters Victoria Piercy Kim Ward Allan Stocker Laura Pringle Geoff Poole Peter Shennan Katie Booth Sue Euers Gaynor Stocker Jim Chinnery Charlotte Craven Peter Deakin Keith McLoughlin Gareth Pritchard Frey Dulson Matt Williams Sarah Williams Alison Moxley Ian Moxley Caitlin Billington
1. The District Chair welcomed attendees to the meeting and guest Alistair Cubbin (Team Lead - Adventure)
2. Apologies were received before the meeting and will be added to the minutes (see above).
3. Minutes from the last AGM were sent out prior to the meeting. These were approved by a show of hands.
4. Governance:
- I. The model constitution as set out in chapter 5 of POR was adopted as the District Constitution. This was approved by a show of hands.
- II. Members of the District Council were advised that the Charities Financial Year runs from 1[st ] January to 31[st ] December.
- III. The outgoing Trustee Board recommended that 10 people be appointed to the Trust Board. This was approved by a show of hands.
- IV. The outgoing Trustee Board recommended that a quorum of 5 people are required to be present at a Trustee Board Meeting. This was approved by a show of hands.
5. Ian Bell, District Lead Volunteer, gave his review of the previous year.
6. District Chair thanked the members of the outgoing Trustee Board for their work over the previous 12 months. Special thanks to Alison, Lynne and Allen for their work on the sale of the 8[th] HQ.
7. Due to holidays, a draft financial report and statements were shown on the screen. The completed accounts and statements will be sent out by email once completed and will be available on the charities commission website.
8. The District Chair made a statement on the District accounts, currently the balance is in excess of £100,000. With the sale of the 8[th] and Old School Lodge, next year there is a predicted balance in excess of £300,000. In order to manage this effectively the Trustee Board will set up a Finance and Investments SubCommittee and a meeting will be held in the next few weeks with all members of the District.
9. **Trust Board Appointments:**
## **District Chair:**
- I. Paul Roberts stood down and handed the meeting over to Ian Bell, District Lead Volunteer.
- II. Ian Bell nominated Paul Roberts as District Chair for a term of 3 years. This was approved by a show of hands.
- III. Paul Roberts resumed conducting the meeting.
## **District Treasurer:**
Paul will investigate options and may need to bring in a professional accountant for this year. Margaret Rouse agreed to hold the post of Assistant Treasurer. This was approved by a show of hands.
## **Trust Board Members:**
An open selection process was conducted for members of the Trustee Board. It is recommended that Debbie Peers, Cailtlin Billington, Colin Jones, Gail Byrne, Richie Branch and Alison Moxley (as DHQ rep) be appointed to the Trustee Board. This was approved by a show of hands.
## 10. **Appointments:**
Colin Jones reappointed as Life President
Mary Dutton, Christine Francis, Norma Haggstrom, Barbara Harwood, Mavis Lane, Roy Myers, Peter Wilcox, and Allan Stocker were reappointed as Life Vice Presidents.
This was approved by a show of hands.
.
**Accounts Examiner/Auditor** – It is not known what level will be required as yet and will be appointed when the situation is known.
**County Scout Council Rep** – It was proposed that Mike Noyce be nominated as our representative on the County Scout Council. This was approved by a show of hands.
11. **County Commissioners Address –** Alistair Cubbin addressed the meeting.
12. **Presentations:**
A presentation was given by Jen (Explorer) on the South Korean Jamboree.
Ian presented Caroline Hunt with her 30 years service award.
There are more awards to be presented to volunteers ranging from 5-40 years service. Ian will be visiting Groups to present these.
Ian would like to present the District Trophies but many are still with Groups so they were not presented. The awards are:
Beaver – 29[th]
Cub – 12[th] Scout – 28[th] Commissioners – 1[st] – 12[th ] 2[nd] – 3[rd] 3[rd] – 29th
13. Paul thanked all for attending and the meeting was formally closed.
## **Wallasey District Scouts Executive**
## **Receipts and Payments Account**
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Year start date Year end date
For the
01/01/2023 To 31/12/2023
year from
Receipts and payments
2023 2022
Unrestricted Unrestricted
funds funds
£ £
Receipts
Donations, legacies and similar income - -
Membership subscriptions 26,213 29,021
Less:Membership subscriptions paid on (National/County/Area/District)
18,666 19,960
Net membership subscriptions retained 7,547 9,061
Donations 50 -
Explorer Activity Income 2,237 -
Badge Sales 30 83
DHQ Rent Income - 675
Boathouse Course Fees,Logbooks, Certificates - 495
World and European Scout Jamboree 6,845 5,437
Canoe/SUP hire 810 686
Closure of 8th Wallasey 22,041
Other similar income 1,059 947
Sub total 40,619 17,384
Covid Grants - 5,334
Explorer Income - 310
Training Grants - -
Sub total - 5,644
Fundraising (gross) - -
Scout Post - 1,094
Coastal Walk - -
Other fundraising activities - -
Sub total - 1,094
Investment income - -
Bank interest 515 -
Property Rent income 332 -
Other investment income - -
Sub total 847 -
Total Gross Income 41,466 24,121
Asset and investment sales, etc. 750 -
Total receipts 42,216 24,121
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Receipts and payments
2023 2022
Unrestricted Unrestricted
funds funds
£ £
Payments
Charitable Payments
Youth programme and activities (2) 5,438 1,591
Adult support and training 190 685
RYA Books & Certificates - -
Rent 582 1,057
Utilities inc. Internet 3,652 1,530
Insurance 4,260 3,189
Repairs and Renewals 2,626 356
Materials and equipment 4,145 286
Admin Expenses incl. website 41 257
Contribution to camp costs - 875
Uniforms - -
AGM and trustee expenses 26 -
RYA Membership 167 161
8th Wallasey Expenses 440 -
Boathouse Expenses 21 43
World Scout Jamboree 6,905 6,480
Bank Charges - 11
Donation 20
140
Sub total 28,652 16,521
Fundraising expenses - -
Scout Post - -
Coastal Walk - -
Other fundraising costs - -
Sub total - -
Total Gross Expenditure 28,652 16,521
Asset and investment purchases, etc. - -
Total payments 28,652 16,521
Net of receipts/(payments) 13,564 7,600
Cash funds last year end 87,674 80,075
Adjustments 4 - 1
Cash funds this year end 101,242 87,674
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Statement of assets and liabilities at the end of the year
31st
31st December
December
2022
2023
Unrestricted Unrestricted
funds funds
£ £
Cash funds
Bank current account (3) 22,342 87,006
Bank deposit account (4) 78,608 -
Cash/Floats (3) 293 668
Total cash funds 101,242 87,674
Other monetary assets
Tax claim - -
Debts due from the County/Area/District/Group - -
Insurance claim - -
Sub total - -
Investment assets
Investment property - detail - -
Quoted investments - -
Other investments - detail - -
Sub total - -
Non monetary assets for charity's own use
Badge stock - -
SUPs(2021~) 2,276 3,414
Media Screen (2023) 3,908 -
- -
Other - -
Sub total 6,184 3,414
Liabilities
Accounts not yet paid - -
Expenses incurred but not invoiced - 5,732
Camp Deposits Held in Bank Account (Camps Postponed re Covid)
# - 5,732
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**The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on Xth X 200X (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by**
|Signature|Print Name
Treasurer
Chair|
|---|---|
Notes
Scrutineer's Report to the Trustees of the
WALLASEY DISTRICT SCOUT COUNCIL
I report on the accounts of the Wallasey District for the year ended 318t December 2023.
Respective responsibilities of Trustees and Scrutineer
As the District's trustees you are responsible for the preparation of the accounts,. you consider that neither the aLKlii
nor independent examination requirements of the Charities Act 2011 apply. It is my responsibility without caryiry out
an audit or independent examination to scnjtinise the accounts and to report to you.
Basls of Scrutlneer's Statement
In accordance with the directions given in the Districes constitution, I have scNtinised the records and the accounts
set out on pages 2 to 4.
Scrutlneer's Statement
In my opinion the accounts are In accordan with the records produced to me and comply with the constitution.
Matthew Robinson
26 Stourcliffe Road
Wallasey
Merseyside
CH44 3AF
Date 151h July 2024