## ’ ’ TRUSTEES (DIRECTORS ) ANNUAL REPORT – YEAR ENDING 31.3.2023
In accordance with the requirements of the Charity Commission we are providing details that extend the information available from the annual accounts prepared to the statutory requirements of Companies House. The governing document for the Company is the Memorandum and Articles of Association. The Charity’s main function is to operate a commercial road transport museum. The premises that were moved into in late 2012 continue to see significant work done by a very willing band of volunteers, but that has to be tempered by the continuing lack of a long-term lease which restricts security of tenure. Since the last report, our present landlord has informed us of his intention to sell with a one year sublet arrangement but at the time of this report, that had not been finalised. The museum continues to open to the public 3 days per week throughout the year and this has finally seen a relative return to normal following the Covid pandemic. The downside of the building remains that access for double-deck buses is restricted and also for longer single-deckers as there are height restrictions and also the building is split into 3 sections. This has meant further vehicles are having to be stored at other premises at additional rental costs, but some smaller commercial vehicles and similar have been loaned to us, with the owners paying an appropriate rental charge.
The Museum’s policy is to exhibit commercial road transport vehicles constructed in part, or in whole, or else spending the bulk of their working lives in the West Midlands, together with commercial and passenger road transport related artefacts. Workshop facilities are relatively limited but some vehicle projects continue to move on with the assistance from a number of volunteers that have come from the local area. The policy continues to be to restore these to the most appropriate condition of their time in service, e.g.some buses can be restored to original condition and appearance, but others will be kept in as withdrawn condition. This applies to the commercial vehicles in the collection as well.
Where major items, such as a new vehicle exhibit, are to be considered, then this will take place at the regular board (committee) meetings, held, normally, on a monthly basis. Items that are of a greater urgency either dealt with by the Directors’ present on site on working days, or else by telephoning or emailing around to obtain a consensus. With the issues of meeting in person because of pandemic restrictions, the use of _Zoom_ for meetings has continued into this year but there is a return to more regular face-to-face meetings as the preferred option. The policy stated in the paragraph above has been constant for many years.
During the review year the Museum was able to reopen on a regular basis. This resulted in overall visitor numbers exceeding 4000 and around 400 higher than seen in the last full year - 2019. In general though, the trend has seen lower visitor numbers following the move from Birmingham; we continue to look for additional ideas to bring the museum to a wider audience. Pressure on funds continues, and involvement in the Heritage Compass scheme, itself backed by NLHF, has given some renewed vigour to our efforts to find a permanent solution, though the bulk of this scheme has effectively now ended. It has left us with a useful consultant contact which we would hope to use, though subject to the following. Dialogue continues with the local authority, Walsall MBC, though this has been overtaken by support from the Combined Authority as we have to also contemplate the possibility that we need to move site again. With a paucity of attractions within the Borough, and HLF acknowledgement of overall under-funding in our area, together with Arts Council England, there is clearly a desire to try to retain our museum but it is unlikely that direct funding will be available to cover the ongoing short-fall. While day to day costs have tended to stabilise, recent inflationary trends are likely to place further pressure on finances in the not too distant future. We continue to use ongoing cashflow projections which are compared to actual costs to try to ensure that the museum is run as efficiently as it can be, financially.
The trustee situation has improved further with a new trustee appointed as part of our AGM held in October. However, we continue to acknowledge the need to strengthen the Board in certain areas, though the issue of finding the right candidates remains.
The assets of the Company, apart from cash and stock for the in-house Museum shop, are mainly made up of vehicles, many of which were donated. All Museum owned vehicles available for the free services provided on event days are maintained to Class V MOT standard, where required by law. We do not hold an operator’s licence, although we review this from time to time, so have continued our policy of operating Museum vehicles on a free to board basis. The valuation of all Museum owned vehicles is reviewed annually by the Directors’ who place a consensus valuation on each vehicle, this being at our accountant’s recommendation.
The continuing financial uncertainty has meant that we continue to not have a specific Charity reserve, although there are available funds in the vehicle restoration fund that could be used to move museum assets to more suitable premises, should that need arise. We do not receive any Local Authority funding but we continue to receive significant moral support that will be utilised in funding bids to other organisations if at all practical.
Additional monies continue to be used towards vehicle renovation, some of which are long-term, and some of these projects are being supported from members / friends. This funding, though, has seen a steady decline in recent years and is an area we would like to improve
Membership of the Museum is solely of the Company and membership total remains around 100, though this continues to decline year on year and, to an extent, reflects the age-profile. The Museum also has a support base for vehicle owners’ where additional accommodation is available and these owners are also members of the Museum Company. This will ensure that a potential source of new trustees/directors is always available to us, though subject to the comments above. The trustees continue to review this to ensure continuity in the future.
R.H. Gray Financial Director
12th June 2023
## **Aston Manor Road Transport Museum Limited**
## **Charity No. 519216**
**Company No. 02114878**
**Trustees' Report and Unaudited Accounts**
**31 March 2023**
**Aston Manor Road Transport Museum Limited Contents**
||Pages|
|---|---|
|Trustees' Annual Report|2 to 4|
|Independent Examiner's Report|5|
|Statement of Financial Activities|6|
|Summary Income and Expenditure Account|7|
|Balance Sheet|8 to 9|
|Statement of Cash flows|10|
|Notes to the Accounts|11 to 19|
|Detailed Statement of Financial Activities|20 to 22|
Page 1
**Aston Manor Road Transport Museum Limited Trustees Annual Report**
The trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the unaudited financial statements of the charity for the year ended 31 March 2023.
## **REFERENCE AND ADMINISTRATIVE DETAILS**
## **Company No. 02114878**
## **Charity No. 519216**
## **Registered Office**
4 Baxter Court 96 School Road Moseley Birmingham West Midlands B13 9TP
## **Directors and Trustees**
The Directors of the charitable company are its Trustees for the purposes of charity law. The following Directors and Trustees served during the year:
G. Adkins A. Beattie J. Beech A.L. Bishop M.J. Fisher D. Goodwin R.H. Gray
## **Company Secretary**
A.L. Bishop
## **Accountants**
Ian Richmond Limited Church Cottage Church Road Tettenhall West Midlands WV6 9AJ
## **OBJECTIVES AND ACTIVITIES**
Page 2
## **Aston Manor Road Transport Museum Limited Trustees Annual Report**
The Charity’s main function is to operate a commercial road transport museum. The premises that were moved into in late 2012 continue to see significant work done by a very willing band of volunteers, but that has to be tempered by the continuing lack of a long-term lease which restricts security of tenure. Since the last report, our present landlord has informed us of his intention to sell with a one year sublet arrangement but at the time of this report, that had not been finalised. The museum continues to open to the public 3 days per week throughout the year and this has finally seen a relative return to normal following the Covid pandemic. The downside of the building remains that access for double-deck buses is restricted and also for longer single-deckers as there are height restrictions and also the building is split into 3 sections. This has meant further vehicles are having to be stored at other premises at additional rental costs, but some smaller commercial vehicles and similar have been loaned to us, with the owners paying an appropriate rental charge.
The Museum’s policy is to exhibit commercial road transport vehicles constructed in part, or in whole, or else spending the bulk of their working lives in the West Midlands, together with commercial and passenger road transport related artefacts. Workshop facilities are relatively limited but some vehicle projects continue to move on with the assistance from a number of volunteers that have come from the local area. The policy continues to be to restore these to the most appropriate condition of their time in service, e.g.some buses can be restored to original condition and appearance, but others will be kept in as withdrawn condition. This applies to the commercial vehicles in the collection as well.
Where major items, such as a new vehicle exhibit, are to be considered, then this will take place at the regular board (committee) meetings, held, normally, on a monthly basis. Items that are of a greater urgency either dealt with by the Directors’ present on site on working days, or else by telephoning or emailing around to obtain a consensus. With the issues of meeting in person because of pandemic restrictions, the use of Zoom for meetings has continued into this year but there is a return to more regular face-to-face meetings as the preferred option. The policy stated in the paragraph above has been constant for many years.
## **ACHIEVEMENTS AND PERFORMANCE**
During the review year the Museum was able to reopen on a regular basis. This resulted in overall visitor numbers exceeding 4000 and around 400 higher than seen in the last full year - 2019. In general though, the trend has seen lower visitor numbers following the move from Birmingham; we continue to look for additional ideas to bring the museum to a wider audience. Pressure on funds continues, and involvement in the Heritage Compass scheme, itself backed by NLHF, has given some renewed vigour to our efforts to find a permanent solution, though the bulk of this scheme has effectively now ended. It has left us with a useful consultant contact which we would hope to use, though subject to the following. Dialogue continues with the local authority, Walsall MBC, though this has been overtaken by support from the Combined Authority as we have to also contemplate the possibility that we need to move site again. With a paucity of attractions within the Borough, and HLF acknowledgement of overall under-funding in our area, together with Arts Council England, there is clearly a desire to try to retain our museum but it is unlikely that direct funding will be available to cover the ongoing short-fall. While day to day costs have tended to stabilise, recent inflationary trends are likely to place further pressure on finances in the not too distant future. We continue to use ongoing cashflow projections which are compared to actual costs to try to ensure that the museum is run as efficiently as it can be, financially.
The trustee situation has improved further with a new trustee appointed as part of our AGM held in October. However, we continue to acknowledge the need to strengthen the Board in certain areas, though the issue of finding the right candidates remains.
## **FINANCIAL REVIEW**
Page 3
## **Aston Manor Road Transport Museum Limited**
## **Trustees Annual Report**
The assets of the Company, apart from cash and stock for the in-house Museum shop, are mainly made up of vehicles, many of which were donated. All Museum owned vehicles available for the free services provided on event days are maintained to Class V MOT standard, where required by law. We do not hold an operator’s licence, although we review this from time to time, so have continued our policy of operating Museum vehicles on a free to board basis. The valuation of all Museum owned vehicles is reviewed annually by the Directors’ who place a consensus valuation on each vehicle, this being at our accountant’s recommendation.
The continuing financial uncertainty has meant that we continue to not have a specific Charity reserve, although there are available funds in the vehicle restoration fund that could be used to move museum assets to more suitable premises, should that need arise. We do not receive any Local Authority funding but we continue to receive significant moral support that will be utilised in funding bids to other organisations if at all practical.
## **PLANS FOR FUTURE PERIODS**
Additional monies continue to be used towards vehicle renovation, some of which are long-term, and some of these projects are being supported from members / friends. This funding, though, has seen a steady decline in recent years and is an area we would like to improve
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
In accordance with the requirements of the Charity Commission we are providing details that extend the information available from the annual accounts prepared to the statutory requirements of Companies House.
The governing document for the Company is the Memorandum and Articles of Association.
Membership of the Museum is solely of the Company and membership total remains around 100, though this continues to decline year on year and, to an extent, reflects the age-profile. The Museum also has a support base for vehicle owners’ where additional accommodation is available and these owners are also members of the Museum Company. This will ensure that a potential source of new trustees/directors is always available to us, though subject to the comments above. The trustees continue to review this to ensure continuity in the future.
The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006. The Trustees are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.
The above report has been prepared in accordance with the provisions applicable to companies subject to the small companies regime as set out in Part 15 of the Companies Act 2006 and in accordance with the Charities SORP (FRS 102).
Signed on behalf of the board
A.L. Bishop Company Secretary 12 September 2023
Page 4
**Aston Manor Road Transport Museum Limited Independent Examiners Report**
## **Independent Examiner's Report to the trustees of Aston Manor Road Transport Museum Limited**
I report to the charity trustees on my examination of the financial statements of Aston Manor Road Transport Museum Limited for the year ended 31 March 2023.
## **Responsibilities and basis of report**
As the charity's trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 ('the 2006 Act.
Having satisfied myself that the financial statements of the Charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's financial statements as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
## **Independent examiner's statement**
I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe:
- accounting records were not kept in accordance with section 386 of the 2006 Act ; or
- the financial statements do not accord with those records; or
- the financial statements do not comply with the accounting requirements under section 396 of the 2006 Act other than any requirement that the financial statements give a 'true and fair' view which is not a matter considered as part of an independent examination; or
- the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
Ian Richmond ICAEW Ian Richmond Limited Church Cottage Church Road Tettenhall West Midlands WV6 9AJ 12 September 2023
Page 5
**Aston Manor Road Transport Museum Limited Statement of Financial Activities**
## **for the year ended 31 March 2023**
|**Notes**
**Income and endowments**
**from:**
Donations and legacies
4
Charitable activities
5
Other trading activities
6
Investments
7
Other
8
**Total**
**Expenditure on:**
Raising funds
9
Charitable activities
10
Other
11
**Total**
Net gains on investments
**Net (expenditure)/income**
12
Transfers between funds
**Net (expenditure)/income**
**before other gains/(losses)**
**Other gains and losses**
Gains on revaluation of
fixed assets
**Net movement in funds**
**Reconciliation of funds:**
Total funds brought forward
**Total funds carried forward**|**Unrestricted**
**funds**
**2023**
**£**
4,908
20,022
9,363
338
-|**Restricted**
**funds**
**2023**
**£**
-
-
-
-
-|**Total funds**
**2023**
**£**
4,908
20,022
9,363
338
-|**Total funds**
**2022**
**£**
46,453
20,008
6,309
232
16,000|
|---|---|---|---|---|
||34,631
1,149
11,528
50,065|-
-
-
-|34,631
1,149
11,528
50,065|89,002
1,005
12,691
47,207|
||62,742
-|-
-|62,742
-|60,903
-|
||(28,111)
-|-
-|(28,111)
-|28,099
-|
||(28,111)
7,000|-
-|(28,111)
7,000|28,099
16,500|
||(21,111)
217,518|-
871|(21,111)
218,389|44,599
173,790|
||196,407|871|197,278|218,389|
Page 6
**Aston Manor Road Transport Museum Limited Summary Income and Expenditure Account**
## **for the year ended 31 March 2023**
|Income
Interest and investment income
**Gross income for the year**
Expenditure
Depreciation and charges for
impairment of fixed assets
**Total expenditure for the year**
Net (expenditure)/income before tax
for the year
**Net (expenditure )/income for the year**|**2023**
**£**
34,293
338
34,631
62,463
279
62,742
(28,111)
(28,111)|**2022**
**£**
88,770
232|
|---|---|---|
|||89,002|
|||60,525
378|
|||60,903|
|||28,099|
|||28,099|
Page 7
**Aston Manor Road Transport Museum Limited Balance Sheet**
## **at 31 March 2023**
|**Company No.**
**02114878**
**Notes**
**2023**
**£**
**Fixed assets**
Tangible assets
15
149,556
149,556
**Current assets**
Stocks
16
100
Debtors
17
4,191
Cash at bank and in hand
53,538
57,829
**Creditors:**Amount falling due within one year
18
(10,107)
**Net current assets**
47,722
**Total assets less current liabilities**
197,278
**Net assets excluding pension asset or liability**
197,278
**Total net assets**
197,278
**The funds of the charity**
**Restricted funds**
19
Restricted income funds
871
871
**Unrestricted funds**
19
General funds
77,337
77,337
**Reserves**
19
Revaluation reserve
119,070
119,070
**Total funds**
197,278|**2022**
**£**
136,651|
|---|---|
||136,651
100
5,132
86,862|
||92,094
(10,356)|
||81,738
218,389|
||218,389|
||218,389|
||871|
||871
105,448|
||105,448
112,070|
||112,070|
||218,389|
These accounts have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.
For the year ended 31 March 2023 the company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies.
The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.
The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.
Approved by the board on 12 September 2023
And signed on its behalf by:
R.H. Gray
Page 8
Aston Manor Road Transport Museum Limited
Balance Sheet
Trustee
12 September 2023
Page 9
**Aston Manor Road Transport Museum Limited Statement of Cash flows for the year ended 31 March 2023**
|**Cash flows from operating activities**
**Net (expenditure)/income per Statement of Financial Activities**
**Adjustments for:**
Depreciation of property, plant and equipment
Dividends, interest and rents from investments
Decrease in stocks
Decrease/(Increase) in trade and other receivables
**Net cash (used in)/provided by operating activities**
**Cash flows from investing activities**
Payments for property, plant and equipment
Dividends, interest and rents from investments
**Net cash (used in)/from investing activities**
**Net cash from financing activities**
**Net (decrease)/increase in cash and cash equivalents**
**Cash and cash equivalents at the beginning of the year**
**Cash and cash equivalents at the end of the year**
**Components of cash and cash equivalents**
Cash and bank balances|**2023**
**£**
(21,111)
279
(338)
-
941
(20,229)
(6,184)
338
(5,846)
-
(26,075)
86,862
60,787
53,538
53,538|**2022**
**£**
44,599
378
(16,232)
890
(733)|
|---|---|---|
|||28,902
(1,969)
16,232|
|||14,263|
||||
|||-|
||||
|||43,165|
|||59,946|
|||103,111|
||||
|||86,862|
||||
|||86,862|
Page 10
**Aston Manor Road Transport Museum Limited Notes to the Accounts**
## **for the year ended 31 March 2023**
- 1 **Accounting policies**
## **Basis of preparation**
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
## **Change in basis of accounting or to previous accounts**
There has been no change to the accounting policies (valuation rules and method of accounting) since last year and no changes have been made to accounts for previous years.
## **Fund accounting**
- Unrestricted funds These are available for use at the discretion of the trustees in furtherance of the general objects of the charity.
- Designated funds These are unrestricted funds earmarked by the trustees for particular purposes. Revaluation funds These are unrestricted funds which include a revaluation reserve representing the restatement of investment assets at their market values.
- Restricted funds These are available for use subject to restrictions imposed by the donor or through terms of an appeal.
## **Income**
- Recognition of Income is included in the Statement of Financial Activities (SoFA) when the charity income becomes entitled to, and virtually certain to receive, the income and the amount of the income can be measured with sufficient reliability.
- Income with related Where income has related expenditure the income and related expenditure is expenditure reported gross in the SoFA. Donations and Voluntary income received by way of grants, donations and gifts is included in the legacies the SoFA when receivable and only when the Charity has unconditional entitlement to the income.
- Tax reclaims on Income from tax reclaims is included in the SoFA at the same time as the donations and gifts gift/donation to which it relates. Donated services These are only included in income (with an equivalent amount in expenditure) and facilities where the benefit to the Charity is reasonably quantifiable, measurable and material.
Volunteer help The value of any volunteer help received is not included in the accounts. Investment income This is included in the accounts when receivable. Gains/(losses) on This includes any gain or loss resulting from revaluing investments to market value revaluation of fixed at the end of the year. assets Gains/(losses) on This includes any gain or loss on the sale of investments. investment assets
Page 11
**Aston Manor Road Transport Museum Limited Notes to the Accounts**
## **Expenditure**
- Recognition of Expenditure is recognised on an accruals basis. Expenditure includes any VAT which expenditure cannot be fully recovered, and is reported as part of the expenditure to which it relates.
- Expenditure on These comprise the costs associated with attracting voluntary income, fundraising raising funds trading costs and investment management costs. Expenditure on These comprise the costs incurred by the Charity in the delivery of its activities and charitable activities services in the furtherance of its objects, including the making of grants and governance costs.
- Grants payable All grant expenditure is accounted for on an actual paid basis plus an accrual for grants that have been approved by the trustees at the end of the year but not yet paid.
- Governance costs These include those costs associated with meeting the constitutional and statutory requirements of the Charity, including any audit/independent examination fees, costs linked to the strategic management of the Charity, together with a share of other administration costs.
- Other expenditure These are support costs not allocated to a particular activity.
## **Taxation**
The charity is exempt from corporation tax on its charitable activities.
## **Tangible fixed assets and depreciation**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life:
Plant and machinery 10% straight line Fixtures, fittings & 20-33% straight line equipment
The directors have revalued the museum exhibits on an adjusted market valuation having taken into account that as a charity it can only dispose of these assets for scrap or to another like-minded charitable body. The valuation takes into account the stage of restoration the assets are currently at. In the past external costs of restoration have been charged to profit.
## **Freehold investment property**
Investment properties are measured initially at cost and subsequently at fair value at each balance sheet date and are not depreciated. All gains or losses are taken to the Statement of Financial Activities as they arise.
## **Stocks**
Stock is included at the lower of cost or net realisable value. Donated items of stock are recognised at fair value which is the amount the charity would have been willing to pay for the items on the open market.
## **Trade and other debtors**
Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
Page 12
**Aston Manor Road Transport Museum Limited Notes to the Accounts**
## **Cash and cash equivalents**
Cash and cash equivalents comprise cash at bank and on hand, demand deposits with banks and other short-term highly liquid investments with original maturities of three months or less and bank overdrafts. In the statement of financial position, bank overdrafts are shown within borrowings or current liabilities. In the Statement of Cash Flows, cash and cash equivalents are shown net of bank overdrafts that are repayable on demand and form an integral part of the company's cash management.
## **Trade and other creditors**
Short term creditors are measured at the transaction price. Other creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.
## **Leased assets**
Where the charity enters into a lease which entails taking substantially all the risks and rewards of ownership of an asset, the lease is treated as a finance lease.
Leases which do not transfer substantially all the risks and rewards of ownership to charity are classified as operating leases.
Assets held under finance leases are initially recognised as assets of the charity at their fair value at the inception of the lease or, if lower, at the present value of the minimum lease payments. The corresponding liability to the lessor is included in the balance sheet date as a finance lease obligation. Lease payments are apportioned between finance expenses and reduction of the lease obligation so as to achieve a constant rate of interest on the remaining balance of the liability. Finance expenses are recognised immediately, unless they are directly attributable to qualifying assets, in which case they are capitalised in accordance with the charity's policy on borrowing costs.
Assets held under finance leases are depreciated in the same way as owned assets.
Operating lease payments are recognised as an expense on a straight-line basis over the lease term. In the event that lease incentives are received to enter into operating leases, such incentives are recognised as a liability. The aggregate benefit of incentives is recognised as a reduction of rental expense on a straight-line basis.
## **Receipt of donated goods, facilities and services**
All donated goods, facilities and services received are recognised within incoming resources and expenditure at an estimate of the value to the charity.
## 2 **Company status**
The company is a private company limited by guarantee and consequently does not have share capital.
Page 13
**Aston Manor Road Transport Museum Limited Notes to the Accounts**
## 3 **Statement of Financial Activities - prior year**
|3
**Statement of Financial Activities - prior year**||||
|---|---|---|---|
|**Income and endowments from:**
Donations and legacies
Charitable activities
Other trading activities
Investments
Other
**Total**
**Expenditure on:**
Raising funds
Charitable activities
Other
**Total**
**Net income**
**Net income before other**
**gains/(losses)**
**Other gains and losses:**
Gains on revaluation of fixed assets
**Net movement in funds**
**Reconciliation of funds:**
Total funds brought forward
**Total funds carried forward**
4
**Income from donations and legacies**
Donations
Legacies|**Unrestricted**
**funds**
**2022**
**£**
46,453
20,008
6,309
232
16,000
89,002
1,005
12,691
46,198
59,894
29,108
29,108
16,500
45,608
171,910
217,518
**Unrestricted**
**£**
4,908
-
4,908|**Restricted**
**funds**
**2022**
**£**
-
-
-
-
-
-
-
-
1,009
1,009
(1,009)
(1,009)
-
(1,009)
1,880
871
**Total**
**2023**
**£**
4,908
-
4,908|**Total funds**
**2022**
**£**
46,453
20,008
6,309
232
16,000|
||||89,002
1,005
12,691
47,207|
||||60,903|
||||28,099|
||||28,099
16,500|
||||44,599
173,790|
||||218,389|
||||**Total**
**2022**
**£**
8,147
38,306|
||||46,453|
Page 14
**Aston Manor Road Transport Museum Limited Notes to the Accounts**
## 5 **Income from charitable activities**
|Vehicle rental
Museum entry
Membership subscriptions
Fundraising
6
**Income from other trading activities**
Shop
Cafeteria
7
**Income from investments**
Bank interest
8
**Other income**
Walsall Covid support
9
**Expenditure on raising funds**
_Fundraising trading costs_
Shop
Cafeteria|**Unrestricted**
**£**
7,002
10,331
1,072
1,617
20,022
**Unrestricted**
**£**
8,447
916
9,363
**Unrestricted**
**£**
12
11
315
338
**Unrestricted**
**£**
783
366
1,149|**Total**
**2023**
**£**
7,002
10,331
1,072
1,617
20,022
**Total**
**2023**
**£**
8,447
916
9,363
**Total**
**2023**
**£**
12
11
315
338
**Total**
**2023**
**£**
-
-|**Total**
**2022**
**£**
10,633
6,928
755
1,692|
|---|---|---|---|
||||20,008|
||||**Total**
**2022**
**£**
6,113
196|
||||6,309|
||||**Total**
**2022**
**£**
232
-
-|
||||232|
||||**Total**
**2022**
**£**
16,000|
||||16,000|
|||||
|||**Total**
**2023**
**£**
783
366
1,149|**Total**
**2022**
**£**
986
19|
||||1,005|
Page 15
**Aston Manor Road Transport Museum Limited Notes to the Accounts**
## 10 **Expenditure on charitable activities**
|**Unrestricted**
**Total**
**2023**
**£**
**£**
_Expenditure on charitable_
_activities_
Vehicle rental
-
-
Museum entry
10,929
10,929
Fundraising
599
599
_Governance costs_
11,528
11,528
11 **Other expenditure**
**Unrestricted**
**Total**
**2023**
**£**
**£**
Motor and travel costs
-
-
Premises costs
41,668
41,668
Amortisation, depreciation,
impairment, profit/loss on
disposal of fixed assets
279
279
General administrative costs
7,398
7,398
Legal and professional costs
720
720
50,065
50,065
12 **Net (expenditure)/income before transfers**
**2023**
This is stated after charging:
**£**
Depreciation of owned fixed assets
279
13 **Trustee remuneration and expenses**
**2023**
**Number**
Number of trustees paid expenses
6
The nature of the reimbursed expenses
Reimbursement of charity expenses.|**Total**
**2022**
**£**
230
12,115
346|
|---|---|
||12,691|
||**Total**
**2022**
**£**
278
39,826
378
6,005
720|
||47,207|
||**2022**
**£**
378
**2022**
**Number**
5|
## 14 **Staff costs**
No employee received emoluments in excess of £60,000.
Page 16
**Aston Manor Road Transport Museum Limited Notes to the Accounts**
## 15 **Tangible fixed assets**
|**Cost or revaluation**
At 1 April 2022
Additions
Transfers
At 31 March 2023
**Depreciation and**
**impairment**
At 1 April 2022
Depreciation charge for the
year
At 31 March 2023
**Net book values**
At 31 March 2023
At 31 March 2022
16 **Stocks**
Finished goods
17 **Debtors**
Trade debtors
Other debtors
Prepayments and accrued income
18 **Creditors:**
amounts falling due within one year
Accruals|**Plant and**
**machinery**
**£**
2,023
-
-
2,023
565
162
727
1,296
1,458|**Fixtures,**
**fittings &**
**equipment**
**£**
134,901
6,184
7,000
148,085
-
-
-
148,085
134,901
**2023**
**£**
100
100
**2023**
**£**
90
(972)
5,073
4,191
**2023**
**£**
10,107
10,107|**TFA 4**
**£**
3,112
-
-
3,112
2,820
117
2,937
175
292|**Total**
**£**
140,036
6,184
7,000|
|---|---|---|---|---|
|||||153,220|
|||||3,385
279|
|||||3,664|
|||||149,556|
|||||136,651|
|||||**2022**
**£**
100|
|||||100|
|||||**2022**
**£**
333
-
4,799|
|||||5,132|
|||||**2022**
**£**
10,356|
|||||10,356|
Page 17
**Aston Manor Road Transport Museum Limited Notes to the Accounts**
## 19 **Movement in funds**
|**Restricted funds:**
**Restricted income funds:**
Bus restoration general
_Total_
**Unrestricted funds:**
**General funds**
**Revaluation Reserves:**
Revaluation fund
_Total revaluation reserves_
**Total funds**|**At 1 April**
**2022**
871
871
105,448
112,070
112,070
218,389|**Incoming**
**resources**
**(including**
**other**
**gains/losses**
**)**
**£**
-
-
34,631
7,000
7,000
41,631|**Resources**
**expended**
**£**
-
-
(62,742)
(62,742)|**At 31**
**March**
**2023**
**£**
871|
|---|---|---|---|---|
|||||871|
|||||77,337
119,070|
|||||119,070|
||||||
|||||197,278|
Purposes and restrictions in relation to the funds:
Revaluation reserves Represent the amount by which investments exceed their historical cost.
Restricted funds: Bus restoration general Donations received for the general restoration of buses
## 20 **Analysis of net assets between funds**
|Fixed assets
Net current assets
**Reconciliation of net debt**
Cash and cash equivalents
Net debt|**Unrestricted**
**funds**
**£**
143,372
42,317
185,689
**At 1 April**
**2022**
**£**|**Restricted**
**funds**
**£**
6,184
5,405
11,589
**Cash flows**
**£**|**Total**
**£**
149,556
47,722|
|---|---|---|---|
||||197,278|
||||**At 31**
**March**
**2023**
**£**|
||86,862|(33,324)|53,538|
||86,862
86,862|(33,324)
(33,324)|53,538|
||||53,538|
## 21 **Reconciliation of net debt**
Page 18
**Aston Manor Road Transport Museum Limited Notes to the Accounts**
- 22 **Related party disclosures**
## _**Controlling party**_
There is no controlling party
Page 19
**Aston Manor Road Transport Museum Limited Detailed Statement of Financial Activities**
## **for the year ended 31 March 2023**
|**Income and endowments from:**
Donations and legacies
Donations
Legacies
Charitable activities
Vehicle rental
Museum entry
Membership subscriptions
Fundraising
Other trading activities
Shop
Cafeteria
Investments
Bank interest
Other
Walsall Covid support
**Total income and endowments**
**Expenditure on:**
Costs of other trading activities
Shop
Cafeteria
**Total of expenditure on raising**
**funds**
Charitable activities
Vehicle rental
Museum entry
Fundraising
**Total of expenditure on charitable**
**activities**|**Unrestricte**
**d funds**
**2023**
**£**
4,908
-
4,908
7,002
10,331
1,072
1,617
20,022
8,447
916
9,363
12
11
315
338
-
-
34,631
783
366
1,149
1,149
-
10,929
599
11,528
11,528|**2023**
**£**
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-|**Total funds**
**2023**
**£**
4,908
-
4,908
7,002
10,331
1,072
1,617
20,022
8,447
916
9,363
12
11
315
338
-
-
34,631
783
366
1,149
1,149
-
10,929
599
11,528
11,528|**Total funds**
**2022**
**£**
8,147
38,306|
|---|---|---|---|---|
|||||46,453|
|||||10,633
6,928
755
1,692|
|||||20,008|
|||||6,113
196|
|||||6,309|
|||||232
-
-|
|||||232|
|||||16,000|
|||||16,000|
|||||89,002
986
19|
|||||1,005|
|||||1,005
230
12,115
346|
|||||12,691|
|||||12,691|
Page 20
## **Aston Manor Road Transport Museum Limited Detailed Statement of Financial Activities**
|Business mileage costs
reimbursed
Premises costs
Rent
Rates
Light, heat and power
Premises insurances
Premises repairs and
maintenance
General administrative costs,
including depreciation and
amortisation
Depreciation of Plant and
machinery
Depreciation of Fixtures, fittings
& equipment
Bank charges
General insurances
Software, IT support and related
costs
Stationery and printing
Sundry expenses
Telephone, fax and broadband
Legal and professional costs
Accountancy and bookkeeping
**Total of expenditure of other costs**
**Total expenditure**
Net gains on investments
**Net (expenditure)/income**
**Net (expenditure)/income before**
**other gains/(losses)**
**Other recognised gains and losses**
Gains on revaluation of fixed
assets
Other Gains
**Net movement in funds**
**Reconciliation of funds:**|-
-
32,000
5,310
1,925
2,093
340
41,668
162
-
117
471
3,598
168
784
1,361
1,016
7,677
720
720
50,065
62,742
-
(28,111)
(28,111)
7,000
-
(21,111)|-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-|-
-
32,000
5,310
1,925
2,093
340
41,668
162
-
117
471
3,598
168
784
1,361
1,016
7,677
720
720
50,065
62,742
-
(28,111)
(28,111)
7,000
-
(21,111)|278|
|---|---|---|---|---|
|||||278|
|||||32,935
1,816
1,873
1,363
1,839|
|||||39,826|
|||||185
-
193
325
3,094
168
-
728
1,690|
|||||6,383|
|||||720|
|||||720|
||||||
|||||47,207|
|||||60,903
-|
|||||28,099|
|||||28,099
16,500
-|
|||||44,599|
||||||
Page 21
**Aston Manor Road Transport Museum Limited Detailed Statement of Financial Activities**
|**Aston Manor Road Transport Museum Limited**
**Detailed Statement of Financial Activities**|||||
|---|---|---|---|---|
|Total funds brought forward
**Total funds carried forward**|217,518
196,407|871
871|218,389
197,278|173,790|
|||||218,389|
Page 22
## **Aston Manor Road Transport Museum Limited**
## **Charity No. 519216**
**Company No. 02114878**
**Trustees' Report and Unaudited Accounts**
**31 March 2023**
**Aston Manor Road Transport Museum Limited Contents**
||Pages|
|---|---|
|Trustees' Annual Report|2 to 4|
|Independent Examiner's Report|5|
|Statement of Financial Activities|6|
|Summary Income and Expenditure Account|7|
|Balance Sheet|8 to 9|
|Statement of Cash flows|10|
|Notes to the Accounts|11 to 19|
|Detailed Statement of Financial Activities|20 to 22|
Page 1
**Aston Manor Road Transport Museum Limited Trustees Annual Report**
The trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the unaudited financial statements of the charity for the year ended 31 March 2023.
## **REFERENCE AND ADMINISTRATIVE DETAILS**
## **Company No. 02114878**
## **Charity No. 519216**
## **Registered Office**
4 Baxter Court 96 School Road Moseley Birmingham West Midlands B13 9TP
## **Directors and Trustees**
The Directors of the charitable company are its Trustees for the purposes of charity law. The following Directors and Trustees served during the year:
G. Adkins A. Beattie J. Beech A.L. Bishop M.J. Fisher D. Goodwin R.H. Gray
## **Company Secretary**
A.L. Bishop
## **Accountants**
Ian Richmond Limited Church Cottage Church Road Tettenhall West Midlands WV6 9AJ
## **OBJECTIVES AND ACTIVITIES**
Page 2
## **Aston Manor Road Transport Museum Limited Trustees Annual Report**
The Charity’s main function is to operate a commercial road transport museum. The premises that were moved into in late 2012 continue to see significant work done by a very willing band of volunteers, but that has to be tempered by the continuing lack of a long-term lease which restricts security of tenure. Since the last report, our present landlord has informed us of his intention to sell with a one year sublet arrangement but at the time of this report, that had not been finalised. The museum continues to open to the public 3 days per week throughout the year and this has finally seen a relative return to normal following the Covid pandemic. The downside of the building remains that access for double-deck buses is restricted and also for longer single-deckers as there are height restrictions and also the building is split into 3 sections. This has meant further vehicles are having to be stored at other premises at additional rental costs, but some smaller commercial vehicles and similar have been loaned to us, with the owners paying an appropriate rental charge.
The Museum’s policy is to exhibit commercial road transport vehicles constructed in part, or in whole, or else spending the bulk of their working lives in the West Midlands, together with commercial and passenger road transport related artefacts. Workshop facilities are relatively limited but some vehicle projects continue to move on with the assistance from a number of volunteers that have come from the local area. The policy continues to be to restore these to the most appropriate condition of their time in service, e.g.some buses can be restored to original condition and appearance, but others will be kept in as withdrawn condition. This applies to the commercial vehicles in the collection as well.
Where major items, such as a new vehicle exhibit, are to be considered, then this will take place at the regular board (committee) meetings, held, normally, on a monthly basis. Items that are of a greater urgency either dealt with by the Directors’ present on site on working days, or else by telephoning or emailing around to obtain a consensus. With the issues of meeting in person because of pandemic restrictions, the use of Zoom for meetings has continued into this year but there is a return to more regular face-to-face meetings as the preferred option. The policy stated in the paragraph above has been constant for many years.
## **ACHIEVEMENTS AND PERFORMANCE**
During the review year the Museum was able to reopen on a regular basis. This resulted in overall visitor numbers exceeding 4000 and around 400 higher than seen in the last full year - 2019. In general though, the trend has seen lower visitor numbers following the move from Birmingham; we continue to look for additional ideas to bring the museum to a wider audience. Pressure on funds continues, and involvement in the Heritage Compass scheme, itself backed by NLHF, has given some renewed vigour to our efforts to find a permanent solution, though the bulk of this scheme has effectively now ended. It has left us with a useful consultant contact which we would hope to use, though subject to the following. Dialogue continues with the local authority, Walsall MBC, though this has been overtaken by support from the Combined Authority as we have to also contemplate the possibility that we need to move site again. With a paucity of attractions within the Borough, and HLF acknowledgement of overall under-funding in our area, together with Arts Council England, there is clearly a desire to try to retain our museum but it is unlikely that direct funding will be available to cover the ongoing short-fall. While day to day costs have tended to stabilise, recent inflationary trends are likely to place further pressure on finances in the not too distant future. We continue to use ongoing cashflow projections which are compared to actual costs to try to ensure that the museum is run as efficiently as it can be, financially.
The trustee situation has improved further with a new trustee appointed as part of our AGM held in October. However, we continue to acknowledge the need to strengthen the Board in certain areas, though the issue of finding the right candidates remains.
## **FINANCIAL REVIEW**
Page 3
## **Aston Manor Road Transport Museum Limited**
## **Trustees Annual Report**
The assets of the Company, apart from cash and stock for the in-house Museum shop, are mainly made up of vehicles, many of which were donated. All Museum owned vehicles available for the free services provided on event days are maintained to Class V MOT standard, where required by law. We do not hold an operator’s licence, although we review this from time to time, so have continued our policy of operating Museum vehicles on a free to board basis. The valuation of all Museum owned vehicles is reviewed annually by the Directors’ who place a consensus valuation on each vehicle, this being at our accountant’s recommendation.
The continuing financial uncertainty has meant that we continue to not have a specific Charity reserve, although there are available funds in the vehicle restoration fund that could be used to move museum assets to more suitable premises, should that need arise. We do not receive any Local Authority funding but we continue to receive significant moral support that will be utilised in funding bids to other organisations if at all practical.
## **PLANS FOR FUTURE PERIODS**
Additional monies continue to be used towards vehicle renovation, some of which are long-term, and some of these projects are being supported from members / friends. This funding, though, has seen a steady decline in recent years and is an area we would like to improve
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
In accordance with the requirements of the Charity Commission we are providing details that extend the information available from the annual accounts prepared to the statutory requirements of Companies House.
The governing document for the Company is the Memorandum and Articles of Association.
Membership of the Museum is solely of the Company and membership total remains around 100, though this continues to decline year on year and, to an extent, reflects the age-profile. The Museum also has a support base for vehicle owners’ where additional accommodation is available and these owners are also members of the Museum Company. This will ensure that a potential source of new trustees/directors is always available to us, though subject to the comments above. The trustees continue to review this to ensure continuity in the future.
The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006. The Trustees are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.
The above report has been prepared in accordance with the provisions applicable to companies subject to the small companies regime as set out in Part 15 of the Companies Act 2006 and in accordance with the Charities SORP (FRS 102).
Signed on behalf of the board
A.L. Bishop Company Secretary 12 September 2023
Page 4
**Aston Manor Road Transport Museum Limited Independent Examiners Report**
## **Independent Examiner's Report to the trustees of Aston Manor Road Transport Museum Limited**
I report to the charity trustees on my examination of the financial statements of Aston Manor Road Transport Museum Limited for the year ended 31 March 2023.
## **Responsibilities and basis of report**
As the charity's trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 ('the 2006 Act.
Having satisfied myself that the financial statements of the Charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's financial statements as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
## **Independent examiner's statement**
I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe:
- accounting records were not kept in accordance with section 386 of the 2006 Act ; or
- the financial statements do not accord with those records; or
- the financial statements do not comply with the accounting requirements under section 396 of the 2006 Act other than any requirement that the financial statements give a 'true and fair' view which is not a matter considered as part of an independent examination; or
- the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
Ian Richmond ICAEW Ian Richmond Limited Church Cottage Church Road Tettenhall West Midlands WV6 9AJ 12 September 2023
Page 5
**Aston Manor Road Transport Museum Limited Statement of Financial Activities**
## **for the year ended 31 March 2023**
|**Notes**
**Income and endowments**
**from:**
Donations and legacies
4
Charitable activities
5
Other trading activities
6
Investments
7
Other
8
**Total**
**Expenditure on:**
Raising funds
9
Charitable activities
10
Other
11
**Total**
Net gains on investments
**Net (expenditure)/income**
12
Transfers between funds
**Net (expenditure)/income**
**before other gains/(losses)**
**Other gains and losses**
Gains on revaluation of
fixed assets
**Net movement in funds**
**Reconciliation of funds:**
Total funds brought forward
**Total funds carried forward**|**Unrestricted**
**funds**
**2023**
**£**
4,908
20,022
9,363
338
-|**Restricted**
**funds**
**2023**
**£**
-
-
-
-
-|**Total funds**
**2023**
**£**
4,908
20,022
9,363
338
-|**Total funds**
**2022**
**£**
46,453
20,008
6,309
232
16,000|
|---|---|---|---|---|
||34,631
1,149
11,528
50,065|-
-
-
-|34,631
1,149
11,528
50,065|89,002
1,005
12,691
47,207|
||62,742
-|-
-|62,742
-|60,903
-|
||(28,111)
-|-
-|(28,111)
-|28,099
-|
||(28,111)
7,000|-
-|(28,111)
7,000|28,099
16,500|
||(21,111)
217,518|-
871|(21,111)
218,389|44,599
173,790|
||196,407|871|197,278|218,389|
Page 6
**Aston Manor Road Transport Museum Limited Summary Income and Expenditure Account**
## **for the year ended 31 March 2023**
|Income
Interest and investment income
**Gross income for the year**
Expenditure
Depreciation and charges for
impairment of fixed assets
**Total expenditure for the year**
Net (expenditure)/income before tax
for the year
**Net (expenditure )/income for the year**|**2023**
**£**
34,293
338
34,631
62,463
279
62,742
(28,111)
(28,111)|**2022**
**£**
88,770
232|
|---|---|---|
|||89,002|
|||60,525
378|
|||60,903|
|||28,099|
|||28,099|
Page 7
**Aston Manor Road Transport Museum Limited Balance Sheet**
## **at 31 March 2023**
|**Company No.**
**02114878**
**Notes**
**2023**
**£**
**Fixed assets**
Tangible assets
15
149,556
149,556
**Current assets**
Stocks
16
100
Debtors
17
4,191
Cash at bank and in hand
53,538
57,829
**Creditors:**Amount falling due within one year
18
(10,107)
**Net current assets**
47,722
**Total assets less current liabilities**
197,278
**Net assets excluding pension asset or liability**
197,278
**Total net assets**
197,278
**The funds of the charity**
**Restricted funds**
19
Restricted income funds
871
871
**Unrestricted funds**
19
General funds
77,337
77,337
**Reserves**
19
Revaluation reserve
119,070
119,070
**Total funds**
197,278|**2022**
**£**
136,651|
|---|---|
||136,651
100
5,132
86,862|
||92,094
(10,356)|
||81,738
218,389|
||218,389|
||218,389|
||871|
||871
105,448|
||105,448
112,070|
||112,070|
||218,389|
These accounts have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.
For the year ended 31 March 2023 the company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies.
The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.
The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.
Approved by the board on 12 September 2023
And signed on its behalf by:
R.H. Gray
Page 8
Aston Manor Road Transport Museum Limited
Balance Sheet
Trustee
12 September 2023
Page 9
**Aston Manor Road Transport Museum Limited Statement of Cash flows for the year ended 31 March 2023**
|**Cash flows from operating activities**
**Net (expenditure)/income per Statement of Financial Activities**
**Adjustments for:**
Depreciation of property, plant and equipment
Dividends, interest and rents from investments
Decrease in stocks
Decrease/(Increase) in trade and other receivables
**Net cash (used in)/provided by operating activities**
**Cash flows from investing activities**
Payments for property, plant and equipment
Dividends, interest and rents from investments
**Net cash (used in)/from investing activities**
**Net cash from financing activities**
**Net (decrease)/increase in cash and cash equivalents**
**Cash and cash equivalents at the beginning of the year**
**Cash and cash equivalents at the end of the year**
**Components of cash and cash equivalents**
Cash and bank balances|**2023**
**£**
(21,111)
279
(338)
-
941
(20,229)
(6,184)
338
(5,846)
-
(26,075)
86,862
60,787
53,538
53,538|**2022**
**£**
44,599
378
(16,232)
890
(733)|
|---|---|---|
|||28,902
(1,969)
16,232|
|||14,263|
||||
|||-|
||||
|||43,165|
|||59,946|
|||103,111|
||||
|||86,862|
||||
|||86,862|
Page 10
**Aston Manor Road Transport Museum Limited Notes to the Accounts**
## **for the year ended 31 March 2023**
- 1 **Accounting policies**
## **Basis of preparation**
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
## **Change in basis of accounting or to previous accounts**
There has been no change to the accounting policies (valuation rules and method of accounting) since last year and no changes have been made to accounts for previous years.
## **Fund accounting**
- Unrestricted funds These are available for use at the discretion of the trustees in furtherance of the general objects of the charity.
- Designated funds These are unrestricted funds earmarked by the trustees for particular purposes. Revaluation funds These are unrestricted funds which include a revaluation reserve representing the restatement of investment assets at their market values.
- Restricted funds These are available for use subject to restrictions imposed by the donor or through terms of an appeal.
## **Income**
- Recognition of Income is included in the Statement of Financial Activities (SoFA) when the charity income becomes entitled to, and virtually certain to receive, the income and the amount of the income can be measured with sufficient reliability.
- Income with related Where income has related expenditure the income and related expenditure is expenditure reported gross in the SoFA. Donations and Voluntary income received by way of grants, donations and gifts is included in the legacies the SoFA when receivable and only when the Charity has unconditional entitlement to the income.
- Tax reclaims on Income from tax reclaims is included in the SoFA at the same time as the donations and gifts gift/donation to which it relates. Donated services These are only included in income (with an equivalent amount in expenditure) and facilities where the benefit to the Charity is reasonably quantifiable, measurable and material.
Volunteer help The value of any volunteer help received is not included in the accounts. Investment income This is included in the accounts when receivable. Gains/(losses) on This includes any gain or loss resulting from revaluing investments to market value revaluation of fixed at the end of the year. assets Gains/(losses) on This includes any gain or loss on the sale of investments. investment assets
Page 11
**Aston Manor Road Transport Museum Limited Notes to the Accounts**
## **Expenditure**
- Recognition of Expenditure is recognised on an accruals basis. Expenditure includes any VAT which expenditure cannot be fully recovered, and is reported as part of the expenditure to which it relates.
- Expenditure on These comprise the costs associated with attracting voluntary income, fundraising raising funds trading costs and investment management costs. Expenditure on These comprise the costs incurred by the Charity in the delivery of its activities and charitable activities services in the furtherance of its objects, including the making of grants and governance costs.
- Grants payable All grant expenditure is accounted for on an actual paid basis plus an accrual for grants that have been approved by the trustees at the end of the year but not yet paid.
- Governance costs These include those costs associated with meeting the constitutional and statutory requirements of the Charity, including any audit/independent examination fees, costs linked to the strategic management of the Charity, together with a share of other administration costs.
- Other expenditure These are support costs not allocated to a particular activity.
## **Taxation**
The charity is exempt from corporation tax on its charitable activities.
## **Tangible fixed assets and depreciation**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life:
Plant and machinery 10% straight line Fixtures, fittings & 20-33% straight line equipment
The directors have revalued the museum exhibits on an adjusted market valuation having taken into account that as a charity it can only dispose of these assets for scrap or to another like-minded charitable body. The valuation takes into account the stage of restoration the assets are currently at. In the past external costs of restoration have been charged to profit.
## **Freehold investment property**
Investment properties are measured initially at cost and subsequently at fair value at each balance sheet date and are not depreciated. All gains or losses are taken to the Statement of Financial Activities as they arise.
## **Stocks**
Stock is included at the lower of cost or net realisable value. Donated items of stock are recognised at fair value which is the amount the charity would have been willing to pay for the items on the open market.
## **Trade and other debtors**
Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
Page 12
**Aston Manor Road Transport Museum Limited Notes to the Accounts**
## **Cash and cash equivalents**
Cash and cash equivalents comprise cash at bank and on hand, demand deposits with banks and other short-term highly liquid investments with original maturities of three months or less and bank overdrafts. In the statement of financial position, bank overdrafts are shown within borrowings or current liabilities. In the Statement of Cash Flows, cash and cash equivalents are shown net of bank overdrafts that are repayable on demand and form an integral part of the company's cash management.
## **Trade and other creditors**
Short term creditors are measured at the transaction price. Other creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.
## **Leased assets**
Where the charity enters into a lease which entails taking substantially all the risks and rewards of ownership of an asset, the lease is treated as a finance lease.
Leases which do not transfer substantially all the risks and rewards of ownership to charity are classified as operating leases.
Assets held under finance leases are initially recognised as assets of the charity at their fair value at the inception of the lease or, if lower, at the present value of the minimum lease payments. The corresponding liability to the lessor is included in the balance sheet date as a finance lease obligation. Lease payments are apportioned between finance expenses and reduction of the lease obligation so as to achieve a constant rate of interest on the remaining balance of the liability. Finance expenses are recognised immediately, unless they are directly attributable to qualifying assets, in which case they are capitalised in accordance with the charity's policy on borrowing costs.
Assets held under finance leases are depreciated in the same way as owned assets.
Operating lease payments are recognised as an expense on a straight-line basis over the lease term. In the event that lease incentives are received to enter into operating leases, such incentives are recognised as a liability. The aggregate benefit of incentives is recognised as a reduction of rental expense on a straight-line basis.
## **Receipt of donated goods, facilities and services**
All donated goods, facilities and services received are recognised within incoming resources and expenditure at an estimate of the value to the charity.
## 2 **Company status**
The company is a private company limited by guarantee and consequently does not have share capital.
Page 13
**Aston Manor Road Transport Museum Limited Notes to the Accounts**
## 3 **Statement of Financial Activities - prior year**
|3
**Statement of Financial Activities - prior year**||||
|---|---|---|---|
|**Income and endowments from:**
Donations and legacies
Charitable activities
Other trading activities
Investments
Other
**Total**
**Expenditure on:**
Raising funds
Charitable activities
Other
**Total**
**Net income**
**Net income before other**
**gains/(losses)**
**Other gains and losses:**
Gains on revaluation of fixed assets
**Net movement in funds**
**Reconciliation of funds:**
Total funds brought forward
**Total funds carried forward**
4
**Income from donations and legacies**
Donations
Legacies|**Unrestricted**
**funds**
**2022**
**£**
46,453
20,008
6,309
232
16,000
89,002
1,005
12,691
46,198
59,894
29,108
29,108
16,500
45,608
171,910
217,518
**Unrestricted**
**£**
4,908
-
4,908|**Restricted**
**funds**
**2022**
**£**
-
-
-
-
-
-
-
-
1,009
1,009
(1,009)
(1,009)
-
(1,009)
1,880
871
**Total**
**2023**
**£**
4,908
-
4,908|**Total funds**
**2022**
**£**
46,453
20,008
6,309
232
16,000|
||||89,002
1,005
12,691
47,207|
||||60,903|
||||28,099|
||||28,099
16,500|
||||44,599
173,790|
||||218,389|
||||**Total**
**2022**
**£**
8,147
38,306|
||||46,453|
Page 14
**Aston Manor Road Transport Museum Limited Notes to the Accounts**
## 5 **Income from charitable activities**
|Vehicle rental
Museum entry
Membership subscriptions
Fundraising
6
**Income from other trading activities**
Shop
Cafeteria
7
**Income from investments**
Bank interest
8
**Other income**
Walsall Covid support
9
**Expenditure on raising funds**
_Fundraising trading costs_
Shop
Cafeteria|**Unrestricted**
**£**
7,002
10,331
1,072
1,617
20,022
**Unrestricted**
**£**
8,447
916
9,363
**Unrestricted**
**£**
12
11
315
338
**Unrestricted**
**£**
783
366
1,149|**Total**
**2023**
**£**
7,002
10,331
1,072
1,617
20,022
**Total**
**2023**
**£**
8,447
916
9,363
**Total**
**2023**
**£**
12
11
315
338
**Total**
**2023**
**£**
-
-|**Total**
**2022**
**£**
10,633
6,928
755
1,692|
|---|---|---|---|
||||20,008|
||||**Total**
**2022**
**£**
6,113
196|
||||6,309|
||||**Total**
**2022**
**£**
232
-
-|
||||232|
||||**Total**
**2022**
**£**
16,000|
||||16,000|
|||||
|||**Total**
**2023**
**£**
783
366
1,149|**Total**
**2022**
**£**
986
19|
||||1,005|
Page 15
**Aston Manor Road Transport Museum Limited Notes to the Accounts**
## 10 **Expenditure on charitable activities**
|**Unrestricted**
**Total**
**2023**
**£**
**£**
_Expenditure on charitable_
_activities_
Vehicle rental
-
-
Museum entry
10,929
10,929
Fundraising
599
599
_Governance costs_
11,528
11,528
11 **Other expenditure**
**Unrestricted**
**Total**
**2023**
**£**
**£**
Motor and travel costs
-
-
Premises costs
41,668
41,668
Amortisation, depreciation,
impairment, profit/loss on
disposal of fixed assets
279
279
General administrative costs
7,398
7,398
Legal and professional costs
720
720
50,065
50,065
12 **Net (expenditure)/income before transfers**
**2023**
This is stated after charging:
**£**
Depreciation of owned fixed assets
279
13 **Trustee remuneration and expenses**
**2023**
**Number**
Number of trustees paid expenses
6
The nature of the reimbursed expenses
Reimbursement of charity expenses.|**Total**
**2022**
**£**
230
12,115
346|
|---|---|
||12,691|
||**Total**
**2022**
**£**
278
39,826
378
6,005
720|
||47,207|
||**2022**
**£**
378
**2022**
**Number**
5|
## 14 **Staff costs**
No employee received emoluments in excess of £60,000.
Page 16
**Aston Manor Road Transport Museum Limited Notes to the Accounts**
## 15 **Tangible fixed assets**
|**Cost or revaluation**
At 1 April 2022
Additions
Transfers
At 31 March 2023
**Depreciation and**
**impairment**
At 1 April 2022
Depreciation charge for the
year
At 31 March 2023
**Net book values**
At 31 March 2023
At 31 March 2022
16 **Stocks**
Finished goods
17 **Debtors**
Trade debtors
Other debtors
Prepayments and accrued income
18 **Creditors:**
amounts falling due within one year
Accruals|**Plant and**
**machinery**
**£**
2,023
-
-
2,023
565
162
727
1,296
1,458|**Fixtures,**
**fittings &**
**equipment**
**£**
134,901
6,184
7,000
148,085
-
-
-
148,085
134,901
**2023**
**£**
100
100
**2023**
**£**
90
(972)
5,073
4,191
**2023**
**£**
10,107
10,107|**TFA 4**
**£**
3,112
-
-
3,112
2,820
117
2,937
175
292|**Total**
**£**
140,036
6,184
7,000|
|---|---|---|---|---|
|||||153,220|
|||||3,385
279|
|||||3,664|
|||||149,556|
|||||136,651|
|||||**2022**
**£**
100|
|||||100|
|||||**2022**
**£**
333
-
4,799|
|||||5,132|
|||||**2022**
**£**
10,356|
|||||10,356|
Page 17
**Aston Manor Road Transport Museum Limited Notes to the Accounts**
## 19 **Movement in funds**
|**Restricted funds:**
**Restricted income funds:**
Bus restoration general
_Total_
**Unrestricted funds:**
**General funds**
**Revaluation Reserves:**
Revaluation fund
_Total revaluation reserves_
**Total funds**|**At 1 April**
**2022**
871
871
105,448
112,070
112,070
218,389|**Incoming**
**resources**
**(including**
**other**
**gains/losses**
**)**
**£**
-
-
34,631
7,000
7,000
41,631|**Resources**
**expended**
**£**
-
-
(62,742)
(62,742)|**At 31**
**March**
**2023**
**£**
871|
|---|---|---|---|---|
|||||871|
|||||77,337
119,070|
|||||119,070|
||||||
|||||197,278|
Purposes and restrictions in relation to the funds:
Revaluation reserves Represent the amount by which investments exceed their historical cost.
Restricted funds: Bus restoration general Donations received for the general restoration of buses
## 20 **Analysis of net assets between funds**
|Fixed assets
Net current assets
**Reconciliation of net debt**
Cash and cash equivalents
Net debt|**Unrestricted**
**funds**
**£**
143,372
42,317
185,689
**At 1 April**
**2022**
**£**|**Restricted**
**funds**
**£**
6,184
5,405
11,589
**Cash flows**
**£**|**Total**
**£**
149,556
47,722|
|---|---|---|---|
||||197,278|
||||**At 31**
**March**
**2023**
**£**|
||86,862|(33,324)|53,538|
||86,862
86,862|(33,324)
(33,324)|53,538|
||||53,538|
## 21 **Reconciliation of net debt**
Page 18
**Aston Manor Road Transport Museum Limited Notes to the Accounts**
- 22 **Related party disclosures**
## _**Controlling party**_
There is no controlling party
Page 19
**Aston Manor Road Transport Museum Limited Detailed Statement of Financial Activities**
## **for the year ended 31 March 2023**
|**Income and endowments from:**
Donations and legacies
Donations
Legacies
Charitable activities
Vehicle rental
Museum entry
Membership subscriptions
Fundraising
Other trading activities
Shop
Cafeteria
Investments
Bank interest
Other
Walsall Covid support
**Total income and endowments**
**Expenditure on:**
Costs of other trading activities
Shop
Cafeteria
**Total of expenditure on raising**
**funds**
Charitable activities
Vehicle rental
Museum entry
Fundraising
**Total of expenditure on charitable**
**activities**|**Unrestricte**
**d funds**
**2023**
**£**
4,908
-
4,908
7,002
10,331
1,072
1,617
20,022
8,447
916
9,363
12
11
315
338
-
-
34,631
783
366
1,149
1,149
-
10,929
599
11,528
11,528|**2023**
**£**
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-|**Total funds**
**2023**
**£**
4,908
-
4,908
7,002
10,331
1,072
1,617
20,022
8,447
916
9,363
12
11
315
338
-
-
34,631
783
366
1,149
1,149
-
10,929
599
11,528
11,528|**Total funds**
**2022**
**£**
8,147
38,306|
|---|---|---|---|---|
|||||46,453|
|||||10,633
6,928
755
1,692|
|||||20,008|
|||||6,113
196|
|||||6,309|
|||||232
-
-|
|||||232|
|||||16,000|
|||||16,000|
|||||89,002
986
19|
|||||1,005|
|||||1,005
230
12,115
346|
|||||12,691|
|||||12,691|
Page 20
## **Aston Manor Road Transport Museum Limited Detailed Statement of Financial Activities**
|Business mileage costs
reimbursed
Premises costs
Rent
Rates
Light, heat and power
Premises insurances
Premises repairs and
maintenance
General administrative costs,
including depreciation and
amortisation
Depreciation of Plant and
machinery
Depreciation of Fixtures, fittings
& equipment
Bank charges
General insurances
Software, IT support and related
costs
Stationery and printing
Sundry expenses
Telephone, fax and broadband
Legal and professional costs
Accountancy and bookkeeping
**Total of expenditure of other costs**
**Total expenditure**
Net gains on investments
**Net (expenditure)/income**
**Net (expenditure)/income before**
**other gains/(losses)**
**Other recognised gains and losses**
Gains on revaluation of fixed
assets
Other Gains
**Net movement in funds**
**Reconciliation of funds:**|-
-
32,000
5,310
1,925
2,093
340
41,668
162
-
117
471
3,598
168
784
1,361
1,016
7,677
720
720
50,065
62,742
-
(28,111)
(28,111)
7,000
-
(21,111)|-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-|-
-
32,000
5,310
1,925
2,093
340
41,668
162
-
117
471
3,598
168
784
1,361
1,016
7,677
720
720
50,065
62,742
-
(28,111)
(28,111)
7,000
-
(21,111)|278|
|---|---|---|---|---|
|||||278|
|||||32,935
1,816
1,873
1,363
1,839|
|||||39,826|
|||||185
-
193
325
3,094
168
-
728
1,690|
|||||6,383|
|||||720|
|||||720|
||||||
|||||47,207|
|||||60,903
-|
|||||28,099|
|||||28,099
16,500
-|
|||||44,599|
||||||
Page 21
**Aston Manor Road Transport Museum Limited Detailed Statement of Financial Activities**
|**Aston Manor Road Transport Museum Limited**
**Detailed Statement of Financial Activities**|||||
|---|---|---|---|---|
|Total funds brought forward
**Total funds carried forward**|217,518
196,407|871
871|218,389
197,278|173,790|
|||||218,389|
Page 22