## ’ ’ – TRUSTEES (DIRECTORS ) ANNUAL REPORT YEAR ENDING 31.3.2021
In accordance with the requirements of the Charity Commission we are providing details that extend the information available from the annual accounts prepared to the statutory requirements of Companies House.
The governing document for the Company is the Memorandum and Articles of Association. The Charity’s main function is to operate a commercial road transport museum. The premises that were moved into in late 2012 continue to see significant work done by a very willing band of volunteers, but that has to be tempered by the lack of a long-term lease which restricts security of tenure. The museum continues to open to the public 3 days per week throughout the year, though this review year has seen severe restrictions on opening due to the Covid pandemic. The downside of the building remains that access for double-deck buses is restricted and also for longer single-deckers as there are height restrictions and also the building is split into 3 sections. This has meant further vehicles are having to be stored at other premises at additional rental costs, but some smaller commercial vehicles and similar have been loaned to us, with the owners paying an appropriate rental charge.
The Museum’s policy is to exhibit commercial road transport vehicles constructed in part, or in whole, or else spending the bulk of their working lives in the West Midlands, together with commercial and passenger road transport related artefacts. Workshop facilities are relatively limited but some vehicle projects continue to move on with the assistance from a number of volunteers that have come from the local area. The policy continues to be to restore these to the most appropriate condition of their time in service, e.g.some buses can be restored to original condition and appearance, but others will be kept in as withdrawn condition. This applies to the commercial vehicles in the collection as well.
Where major items, such as a new vehicle exhibit, are to be considered, then this will take place at the regular board (committee) meetings, held, normally, on a monthly basis. Items that are of a greater urgency either dealt with by the Directors’ present on site on working days, or else by telephoning or emailing around to obtain a consensus. With the issues of meeting in person because of pandemic restrictions, the use of _Zoom_ for meetings has been initiated to ensure that regular meetings could continue to take place. The policy stated in the paragraph above has been constant for many years.
During the review year the Museum was open intermittently to the public owing to restrictions from Government and apart from Heritage Open Days in September, it was not felt practical to hold events owing to social distancing rules. This resulted in overall visitor numbers only reaching 1400 for the year, around a third of what would normally have been expected. In general, the trend has seen lower visitor numbers following the move from Birmingham; we continue to look for additional ideas to bring the museum to a wider audience. Pressure on funds continues, the HLF Resilient Heritage scheme was finally completed and although some potential ideas came forward for small projects to improve funding, the overall result was not as positive as initially hoped for. Indeed, the museum was actually indebted to the funding schemes that the Government initiated to protect businesses forced to close and also to the NLHF who provided emergency funding to those organisations previously funded by it. This has secured the museum’s short-term future but the underlying problem of continuing to be liable for a significant rent continues. Dialogue continues with the local authority, Walsall MBC, as well as an off-shoot, One Walsall, in an endeavour to find a permanent solution. With a paucity of attractions within the Borough there is clearly a desire to try to retain our museum but it is unlikely that direct funding will be available to cover the ongoing short-fall. While day to day costs have tended to stabilise, we continue to use ongoing cashflow projections which are compared to actual costs to try to ensure that the museum is run as efficiently as it can be, financially. This is not an easy exercise while restrictions on opening continue.
The trustee situation has stabilised with no changes, we acknowledge the need to strengthen the Board in certain areas, though the right candidates have yet to be found.
The assets of the Company, apart from cash and stock for the in-house Museum shop, are mainly made up of vehicles, many of which were donated. All Museum owned vehicles available for the free services provided on event days are maintained to Class V MOT standard, where required by law. We do not hold an operator’s licence, although we have continued to review this, we have continued our policy of operating Museum vehicles on a free to board basis. The valuation of all Museum owned vehicles is reviewed annually by the
Directors’ who place a consensus valuation on each vehicle, this being at our accountant’s recommendation.
The continuing financial uncertainty has meant that we continue to not have a specific Charity reserve, although there are available funds in the vehicle restoration fund that could be used to move museum assets to more suitable premises, should that need arise. We do not receive any Local Authority funding but we continue to receive significant moral support that will be utilised in funding bids to other organisations if at all practical.
Additional monies continue to be used towards vehicle renovation, some of which are longterm, and some of these projects are being supported from members / friends. Donations for the use of our vehicles for other purposes are normally requested and the funds raised are used for the renovation work or for general museum fundraising. They could not be used to offset the operational costs of the vehicles.
Membership of the Museum is solely of the Company and membership total remains around 100, though there continues to be a slight decline year on year. The Museum also has a support base for vehicle owners’ where additional accommodation is available and these owners are also members of the Museum Company. This will ensure that a potential source of new trustees/directors is always available to us. The trustees continue to review this to ensure continuity in the future.
R.H. Gray Financial Director 2021
7th June
## **Aston Manor Road Transport Museum Limited**
## **Charity No. 519216**
**Company No. 02114878**
**Trustees' Report and Unaudited Accounts**
**31 March 2021**
**Aston Manor Road Transport Museum Limited Contents**
||Pages|
|---|---|
|Trustees' Annual Report|2 to 5|
|Independent Examiner's Report|6|
|Statement of Financial Activities|7|
|Summary Income and Expenditure Account|8|
|Balance Sheet|9|
|Statement of Cash flows|10|
|Notes to the Accounts|11 to 19|
|Detailed Statement of Financial Activities|20 to 22|
Page 1
**Aston Manor Road Transport Museum Limited Trustees Annual Report**
The Trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the unaudited financial statements of the charity for the year ended 31 March 2021.
## **REFERENCE AND ADMINISTRATIVE DETAILS**
## **Company No. 02114878**
## **Charity No. 519216**
## **Registered Office**
4 Baxter Court 96 School Road Moseley Birmingham West Midlands B13 9TP
## **Directors and Trustees**
The Directors of the charitable company are its Trustees for the purposes of charity law. The following Directors and Trustees served during the year:
G. Adkins A. Beattie A.L. Bishop M.J. Fisher R.H. Gray
## **Company Secretary**
A.L. Bishop
## **Accountants**
Ian Richmond Limited Church Cottage Church Road Tettenhall West Midlands WV6 9AJ
## **OBJECTIVES AND ACTIVITIES**
Page 2
**Aston Manor Road Transport Museum Limited Trustees Annual Report**
The Charity’s main function is to operate a commercial road transport museum. The premises that were moved into in late 2012 continue to see significant work done by a very willing band of volunteers, but that has to be tempered by the lack of a long-term lease which restricts security of tenure. The museum continues to open to the public three days per week throughout the year, though this review year has seen severe restrictions on opening due to the Covid-19 pandemic. The downside of the building remains that access for double-deck buses is restricted and also for longer single-deckers as there are height restrictions and also the building is split into three sections. This has meant further vehicles are having to be stored at other premises at additional rental costs, but some smaller commercial vehicles and similar have been loaned to us, with the owners paying an appropriate rental charge.
The Museum’s policy is to exhibit commercial road transport vehicles constructed in part, or in whole, or else spending the bulk of their working lives in the West Midlands, together with commercial and passenger road transport related artefacts. Workshop facilities are relatively limited but some vehicle projects continue to move on with the assistance from a number of volunteers that have come from the local area. The policy continues to be to restore these to the most appropriate condition of their time in service, e.g. some buses can be restored to original condition and appearance, but others will be kept in as withdrawn condition. This applies to the commercial vehicles in the collection as well.
Where major items, such as a new vehicle exhibit, are to be considered, then this will take place at the regular board (committee) meetings, held, normally, on a monthly basis. Items that are of a greater urgency either dealt with by the Directors’ present on site on working days, or else by telephoning or emailing around to obtain a consensus. With the issues of meeting in person because of pandemic restrictions, the use of Zoom for meetings has been initiated to ensure that regular meetings could continue to take place. The policy stated in the paragraph above has been constant for many years.
## **ACHIEVEMENTS AND PERFORMANCE**
During the review year the Museum was open intermittently to the public owing to restrictions from Government and apart from Heritage Open Days in September, it was not felt practical to hold events owing to social distancing rules. This resulted in overall visitor numbers only reaching 1,400 for the year, around a third of what would normally have been expected. In general the trend has seen lower visitor numbers following the move from Birmingham; we continue to look for additional ideas to bring the museum to a wider audience. Pressure on funds continues, the HLF Resilient Heritage scheme was finally completed and although some potential ideas came forward for small projects to improve funding, the overall result was not as positive as initially hoped for. Indeed, the museum was actually indebted to the funding schemes that the Government initiated to protect businesses forced to close and also to the NLHF who provided emergency funding to those organisations previously funded by it. This has secured the museum’s short-term future but the underlying problem of continuing to be liable for a significant rent continues. Dialogue continues with the local authority, Walsall MBC, as well as an off-shoot, One Walsall, in an endeavour to find a permanent solution. With a paucity of attractions within the Borough there is clearly a desire to try to retain our museum but it is unlikely that direct funding will be available to cover the ongoing short-fall. While day-to-day costs have tended to stabilise, we continue to use ongoing cashflow projections which are compared to actual costs to try to ensure that the museum is run as efficiently as it can be, financially. This is not an easy exercise while restrictions on opening continue.
Page 3
**Aston Manor Road Transport Museum Limited Trustees Annual Report**
The trustee situation has stabilised with no changes, we acknowledge the need to strengthen the Board in certain areas, though the right candidates have yet to be found.
The trustee situation weakened again but the previous EGM which allowed variations to be made to the Articles of Association to vary the numbers that would make up a quorum at Board meetings, meant that there was no issue with continuing to run smoothly, though this remains as a useful contingency if there was a need to downsize the organisation in the future.
## **FINANCIAL REVIEW**
The assets of the Company, apart from cash and stock for the in-house Museum shop, are mainly made up of vehicles, many of which were donated. All Museum owned vehicles available for the free services provided on event days are maintained to Class V MOT standard, where required by law. We do not hold an operator’s licence, although we have continued to review this, we have continued our policy of operating Museum vehicles on a free to board basis. The valuation of all Museum owned vehicles is reviewed annually by the Directors’ who place a consensus valuation on each vehicle, this being at our accountant’s recommendation. The continuing financial uncertainty has meant that we continue to not have a specific Charity reserve, although there are available funds in the vehicle restoration fund that could be used to move museum assets to more suitable premises, should that need arise. We do not receive any Local Authority funding but we continue to receive significant moral support that will be utilised in funding bids to other organisations if at all practical.
## **PLANS FOR FUTURE PERIODS**
Additional monies continue to be used towards vehicle renovation, some of which are long-term, and some of these projects are being supported from members / friends. Donations for the use of our vehicles for other purposes are normally requested and the funds raised are used for the renovation work or for general museum fundraising. They could not be used to offset the operational costs of the vehicles.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
The nature of the governing document and how the charity is constituted is covered by the Company Memorandum and Articles of Association which is available from Companies House.
The methods adopted for the recruitment and appointment of new trustees is based on membership. Membership of the Museum is solely of the Company and membership total remains around 100, though there continues to be a slight decline year on year. The Museum also has a support base for vehicle owners’ where additional accommodation is available and these owners are also members of the Museum Company. This will ensure that a potential source of new trustees/directors is always available to us. The trustees continue to review this to ensure continuity in the future.
The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006. The Trustees are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.
The above report has been prepared in accordance with the provisions applicable to companies subject to the small companies regime as set out in Part 15 of the Companies Act 2006 and in accordance with the Charities SORP (FRS 102).
Signed on behalf of the board
A.L. Bishop
Page 4
**Aston Manor Road Transport Museum Limited Trustees Annual Report**
Company Secretary 31 March 2021
Page 5
**Aston Manor Road Transport Museum Limited Independent Examiners Report**
## **Independent Examiner's Report to the trustees of Aston Manor Road Transport Museum Limited**
I report to the charity trustees on my examination of the accounts of Aston Manor Road Transport Museum Limited for the year ended 31 March 2021 which comprise the Statement of Financial Activities, the Summary Income and Expenditure Account, the Balance Sheet, the Statement of Cash Flows and the related notes.
## **Responsibilities and basis of report**
As the trustees of the charity (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act.
Having satisfied myself that the accounts of the charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **Independent examiner's statement**
I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that:
- accounting records were not kept in accordance with section 386 of the 2006 Act ; or
- the accounts do not accord with those records; or
- the accounts do not comply with the accounting requirements under section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination; or
- the accounts have not been prepared in accordance with the Charities SORP (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Ian Richmond ICAEW Ian Richmond Limited Church Cottage Church Road Tettenhall West Midlands WV6 9AJ 31 March 2021
Page 6
**Aston Manor Road Transport Museum Limited Statement of Financial Activities**
## **for the year ended 31 March 2021**
|**Notes**
**Income and endowments**
**from:**
Donations and legacies
4
Charitable activities
5
Other trading activities
6
Investments
7
Other
8
**Total**
**Expenditure on:**
Raising funds
9
Charitable activities
10
Other
11
**Total**
Net gains on investments
**Net income/(expenditure)**
Transfers between funds
**Net income/(expenditure)**
**before other gains/(losses)**
**Other gains and losses**
Gains on revaluation of
fixed assets
**Net movement in funds**
**Reconciliation of funds:**
Total funds brought forward
**Total funds carried forward**|**Unrestricte**
**d funds**
**2021**
**£**
5,307
9,413
1,203
236
65,500|**Restricted**
**funds**
**2021**
**£**
-
-
-
-
3,500|**Total funds**
**2021**
**£**
5,307
9,413
1,203
236
69,000|**Total funds**
**2020**
**£**
20,705
20,490
6,119
232
-|
|---|---|---|---|---|
||81,659
948
8,469
31,014|3,500
-
-
5,380|85,159
948
8,469
36,394|47,546
452
11,373
60,302|
||40,431
-|5,380
-|45,811
-|72,127
-|
||41,228
-|(1,880)
-|39,348
-|(24,581)
-|
||41,228
22,500|(1,880)
-|39,348
22,500|(24,581)
17,601|
||63,728
110,062|(1,880)
1,880|61,848
111,942|(6,980)
118,922|
||173,790|-|173,790|111,942|
Page 7
**Aston Manor Road Transport Museum Limited Summary Income and Expenditure Account**
## **for the year ended 31 March 2021**
|Income
Interest and investment income
**Gross income for the year**
Expenditure
Depreciation and charges for
impairment of fixed assets
**Total expenditure for the year**
Net income/(expenditure) before tax
for the year
**Net income /(expenditure )for the year**|**2021**
**£**
84,923
236
85,159
45,811
-
45,811
39,348
39,348|**2020**
**£**
47,314
232|
|---|---|---|
|||47,546|
|||74,127
(2,000)|
|||72,127|
|||(24,581)|
|||(24,581)|
Page 8
**Aston Manor Road Transport Museum Limited Balance Sheet**
## **at 31 March 2021**
|**Company No.**
**02114878**
**Notes**
**2021**
**£**
**Fixed assets**
Tangible assets
13
118,560
118,560
**Current assets**
Stocks
14
990
Debtors
15
4,399
Cash at bank and in hand
59,946
65,335
**Creditors:**Amount falling due within one year
16
(10,105)
**Net current assets**
55,230
**Total assets less current liabilities**
173,790
**Net assets excluding pension asset or liability**
173,790
**Total net assets**
173,790
**The funds of the charity**
**Restricted funds**
17
Restricted income funds
-
-
**Unrestricted funds**
17
General funds
55,720
55,720
**Reserves**
17
Revaluation reserve
118,070
118,070
**Total funds**
173,790|**2020**
**£**
96,060|
|---|---|
||96,060
1,764
2,196
22,216|
||26,176
(10,294)|
||15,882
111,942|
||111,942|
||111,942|
||1,880|
||1,880
14,492|
||14,492
95,570|
||95,570|
||111,942|
These accounts have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.
For the year ended 31 March 2021 the company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies.
The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.
The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.
Approved by the board on 31 March 2021
And signed on its behalf by:
R.H. Gray Trustee
31 March 2021
Page 9
**Aston Manor Road Transport Museum Limited Statement of Cash flows for the year ended 31 March 2021**
|**Cash flows from operating activities**
**Net income/(expenditure) per Statement of Financial Activities**
**Adjustments for:**
Profit on disposal of tangible fixed assets
Dividends, interest and rents from investments
Decrease/(Increase) in stocks
(Increase)/Decrease in trade and other receivables
(Decrease)/Increase in trade and other payables
**Net cash used in operating activities**
**Cash flows from investing activities**
Dividends, interest and rents from investments
**Net cash from investing activities**
**Net cash from financing activities**
**Net increase/(decrease) in cash and cash equivalents**
**Cash and cash equivalents at the beginning of the year**
**Cash and cash equivalents at the end of the year**
**Components of cash and cash equivalents**
Cash and bank balances|**2021**
**£**
61,848
-
(69,236)
774
(2,203)
(189)
(9,006)
69,236
69,236
-
60,230
22,216
82,446
59,946
59,946|**2020**
**£**
(6,980)
(2,000)
(232)
(457)
829
333|
|---|---|---|
|||(8,507)
232|
|||2,232|
||||
|||-|
||||
|||(6,275)|
|||46,092|
|||39,817|
||||
|||22,216|
||||
|||22,216|
Page 10
**Aston Manor Road Transport Museum Limited Notes to the Accounts**
## **for the year ended 31 March 2021**
- 1 **Accounting policies**
## **Basis of preparation**
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
## **Change in basis of accounting or to previous accounts**
There has been no change to the accounting policies (valuation rules and method of accounting) since last year and no changes have been made to accounts for previous years.
## **Fund accounting**
- Unrestricted funds These are available for use at the discretion of the trustees in furtherance of the general objects of the charity.
- Designated funds These are unrestricted funds earmarked by the trustees for particular purposes. Revaluation funds These are unrestricted funds which include a revaluation reserve representing the restatement of investment assets at their market values.
- Restricted funds These are available for use subject to restrictions imposed by the donor or through terms of an appeal.
## **Income**
- Recognition of Income is included in the Statement of Financial Activities (SoFA) when the charity income becomes entitled to, and virtually certain to receive, the income and the amount of the income can be measured with sufficient reliability.
- Income with related Where income has related expenditure the income and related expenditure is expenditure reported gross in the SoFA. Donations and Voluntary income received by way of grants, donations and gifts is included in the legacies the SoFA when receivable and only when the Charity has unconditional entitlement to the income.
- Tax reclaims on Income from tax reclaims is included in the SoFA at the same time as the donations and gifts gift/donation to which it relates. Donated services These are only included in income (with an equivalent amount in expenditure) and facilities where the benefit to the Charity is reasonably quantifiable, measurable and material.
Volunteer help The value of any volunteer help received is not included in the accounts. Investment income This is included in the accounts when receivable. Gains/(losses) on This includes any gain or loss resulting from revaluing investments to market value revaluation of fixed at the end of the year. assets Gains/(losses) on This includes any gain or loss on the sale of investments. investment assets
Page 11
**Aston Manor Road Transport Museum Limited Notes to the Accounts**
## **Expenditure**
- Recognition of Expenditure is recognised on an accruals basis. Expenditure includes any VAT which expenditure cannot be fully recovered, and is reported as part of the expenditure to which it relates.
- Expenditure on These comprise the costs associated with attracting voluntary income, fundraising raising funds trading costs and investment management costs. Expenditure on These comprise the costs incurred by the Charity in the delivery of its activities and charitable activities services in the furtherance of its objects, including the making of grants and governance costs.
- Grants payable All grant expenditure is accounted for on an actual paid basis plus an accrual for grants that have been approved by the trustees at the end of the year but not yet paid.
- Governance costs These include those costs associated with meeting the constitutional and statutory requirements of the Charity, including any audit/independent examination fees, costs linked to the strategic management of the Charity, together with a share of other administration costs.
- Other expenditure These are support costs not allocated to a particular activity.
## **Taxation**
The charity is exempt from corporation tax on its charitable activities.
## **Tangible fixed assets and depreciation**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life:
Plant and machinery 10% straight line Fixtures, fittings & 20-33% straight line equipment
The directors have revalued the museum exhibits on an adjusted market valuation having taken into account that as a charity it can only dispose of these assets for scrap or to another like-minded charitable body. The valuation takes into account the stage of restoration the assets are currently at. In the past external costs of restoration have been charged to profit.
## **Freehold investment property**
Investment properties are measured initially at cost and subsequently at fair value at each balance sheet date and are not depreciated. All gains or losses are taken to the Statement of Financial Activities as they arise.
## **Stocks**
Stock is included at the lower of cost or net realisable value. Donated items of stock are recognised at fair value which is the amount the charity would have been willing to pay for the items on the open market.
## **Trade and other debtors**
Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
Page 12
**Aston Manor Road Transport Museum Limited Notes to the Accounts**
## **Cash and cash equivalents**
Cash and cash equivalents comprise cash at bank and on hand, demand deposits with banks and other short-term highly liquid investments with original maturities of three months or less and bank overdrafts. In the statement of financial position, bank overdrafts are shown within borrowings or current liabilities. In the Statement of Cash Flows, cash and cash equivalents are shown net of bank overdrafts that are repayable on demand and form an integral part of the company's cash management.
## **Trade and other creditors**
Short term creditors are measured at the transaction price. Other creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.
## **Research and development**
Expenditure on research and development is written off in the year in which it is incurred.
## **Foreign currencies**
Monetary assets and liabilities denominated in currencies other than the functional currency of the charity are translated at the rates of exchange prevailing at the end of the reporting period. Transactions in currencies other than the functional currency of the charity are recorded at the rate of exchange on the date that the transaction occurred.
All exchange differences are are taken into account in arriving at net income/expenditure.
## **Leased assets**
Where the charity enters into a lease which entails taking substantially all the risks and rewards of ownership of an asset, the lease is treated as a finance lease.
Leases which do not transfer substantially all the risks and rewards of ownership to charity are classified as operating leases.
Assets held under finance leases are initially recognised as assets of the charity at their fair value at the inception of the lease or, if lower, at the present value of the minimum lease payments. The corresponding liability to the lessor is included in the balance sheet date as a finance lease obligation. Lease payments are apportioned between finance expenses and reduction of the lease obligation so as to achieve a constant rate of interest on the remaining balance of the liability. Finance expenses are recognised immediately, unless they are directly attributable to qualifying assets, in which case they are capitalised in accordance with the charity's policy on borrowing costs.
Assets held under finance leases are depreciated in the same way as owned assets.
Operating lease payments are recognised as an expense on a straight-line basis over the lease term. In the event that lease incentives are received to enter into operating leases, such incentives are recognised as a liability. The aggregate benefit of incentives is recognised as a reduction of rental expense on a straight-line basis.
## **Pension costs**
The charity operates a defined contribution plan for its employees. A defined contribution plan is a pension plan under which the company pays fixed contributions into a separate entity. Once the contributions have been paid the company has no further payments obligations. The contributions are recognised as expenses when they fall due. Amounts not paid are shown in accruals in the balance sheet. The assets of the plan are held separately from the company in independently administered funds.
Page 13
**Aston Manor Road Transport Museum Limited Notes to the Accounts**
## **Receipt of donated goods, facilities and services**
All donated goods, facilities and services received are recognised within incoming resources and expenditure at an estimate of the value to the charity.
## 2 **Company status**
The company is a private company limited by guarantee and consequently does not have share capital.
## 3 **Statement of Financial Activities - prior year**
|**Income and endowments from:**
Donations and legacies
Charitable activities
Other trading activities
Investments
**Total**
**Expenditure on:**
Raising funds
Charitable activities
Other
**Total**
**Net income**
**Net income before other**
**gains/(losses)**
**Other gains and losses:**
Gains on revaluation of fixed assets
**Net movement in funds**
**Reconciliation of funds:**
Total funds brought forward
**Total funds carried forward**
4
**Income from donations and legacies**|**Unrestricted**
**funds**
**2020**
**£**
20,705
20,490
6,119
232
47,546
452
11,373
52,759
64,584
(17,038)
(17,038)
17,601
563
109,499
110,062
**Unrestricted**
**£**
5,307
5,307|**Restricted**
**funds**
**2020**
**£**
-
-
-
-
-
-
-
7,543
7,543
(7,543)
(7,543)
-
(7,543)
9,423
1,880
**Total**
**2021**
**£**
5,307
5,307|**Total funds**
**2020**
**£**
20,705
20,490
6,119
232|
|---|---|---|---|
||||47,546
452
11,373
60,302|
||||72,127|
||||(24,581)|
||||(24,581)
17,601|
||||(6,980)
118,922|
||||111,942|
||||**Total**
**2020**
**£**
20,705|
||||20,705|
Page 14
**Aston Manor Road Transport Museum Limited Notes to the Accounts**
## 5 **Income from charitable activities**
|Vehicle rental
Museum entry
Membership subscriptions
Fundraising
6
**Income from other trading activities**
Shop
Cafeteria
7
**Income from investments**
Bank interest
8
**Other income**
Grants - restricted
Covid Emergency Funding
Walsall Covid support
9
**Expenditure on raising funds**
_Fundraising trading costs_
Shop
Cafeteria|**Unrestricted**
**£**
-
25,000
40,500
65,500|**Unrestricted**
**£**
6,067
875
1,425
1,046
9,413
**Unrestricted**
**£**
1,143
60
1,203
**Unrestricted**
**£**
236
236
**Restricted**
**£**
3,500
-
-
3,500|**Total**
**2021**
**£**
6,067
875
1,425
1,046
9,413
**Total**
**2021**
**£**
1,143
60
1,203
**Total**
**2021**
**£**
236
236
**Total**
**2021**
**£**
3,500
25,000
40,500
69,000|**Total**
**2020**
**£**
6,335
9,848
2,365
1,942|
|---|---|---|---|---|
|||||20,490|
|||||**Total**
**2020**
**£**
5,727
392|
|||||6,119|
|||||**Total**
**2020**
**£**
232|
|||||232|
|||||**Total**
**2020**
**£**
-
-
-|
|||||-|
||||||
|||**Unrestricted**
**£**
835
113
948|**Total**
**2021**
**£**
835
113
948|**Total**
**2020**
**£**
106
346|
|||||452|
Page 15
**Aston Manor Road Transport Museum Limited Notes to the Accounts**
## 10 **Expenditure on charitable activities**
|_Expenditure on charitable_
_activities_
Museum entry
Membership subscriptions
Fundraising
_Governance costs_
11 **Other expenditure**
Premises costs
Amortisation, depreciation,
impairment, profit/loss on
disposal of fixed assets
General administrative costs
Legal and professional costs
12 **Staff costs**
No employee received emoluments in excess
13 **Tangible fixed assets**
**Cost or revaluation**
At 1 April 2020
Transfers
At 31 March 2021
**Depreciation and**
**impairment**
At 1 April 2020
At 31 March 2021
**Net book values**
At 31 March 2021
At 31 March 2020|**Unrestricted**
**£**
26,373
-
3,921
720
31,014
of £60,000.
**Plant and**
**machinery**
**£**
403
-
403
380
380
23
23|**Unrestricted**
**£**
8,046
122
301
8,469
**Restricted**
**£**
200
-
1,407
3,773
5,380
**Fixtures,**
**fittings &**
**equipment**
**£**
95,901
22,500
118,401
-
-
118,401
95,901|**Total**
**2021**
**£**
8,046
122
301
8,469
**Total**
**2021**
**£**
26,573
-
5,328
4,493
36,394
**TFA 4**
**£**
2,763
-
2,763
2,627
2,627
136
136|**Total**
**2020**
**£**
10,437
197
739|
|---|---|---|---|---|
|||||11,373|
|||||**Total**
**2020**
**£**
42,476
(2,000)
5,123
14,703|
|||||60,302|
|||||**Total**
**£**
99,067
22,500|
|||||121,567|
|||||3,007|
|||||3,007|
|||||118,560|
|||||96,060|
Page 16
## **Aston Manor Road Transport Museum Limited Notes to the Accounts**
## 14 **Stocks**
|14 **Stocks**|||
|---|---|---|
|Finished goods
**Carrying value analysed by activities**
Shop
Cafeteria
15 **Debtors**
Trade debtors
Prepayments and accrued income
16 **Creditors:**
amounts falling due within one year
Accruals and deferred income|**2021**
**£**
990
990
**2021**
**£**
960
30
990
**2021**
**£**
280
4,119
4,399
**2021**
**£**
10,105
10,105|**2020**
**£**
1,764|
|||1,764|
|||**2020**
**£**
204
1,560|
|||1,764|
|||**2020**
**£**
343
1,853|
|||2,196|
|||**2020**
**£**
10,294|
|||10,294|
Page 17
**Aston Manor Road Transport Museum Limited Notes to the Accounts**
## 17 **Movement in funds**
|**Restricted funds:**
**Restricted income funds:**
Bus restoration general
_Total_
**Unrestricted funds:**
**General funds**
**Revaluation Reserves:**
Revaluation fund
_Total revaluation reserves_
**Total funds**|**At 1 April**
**2020**
1,880
1,880
14,492
95,570
95,570
111,942|**Incoming**
**resources**
**(including**
**other**
**gains/losses**
**)**
**£**
3,500
3,500
81,659
22,500
22,500
107,659|**Resources**
**expended**
**£**
(5,380)
(5,380)
(40,431)
(45,811)|**At 31**
**March**
**2021**
**£**
-|
|---|---|---|---|---|
|||||-|
|||||55,720
118,070|
|||||118,070|
||||||
|||||173,790|
Purposes and restrictions in relation to the funds: Revaluation reserves Represent the amount by which investments exceed their historical cost.
Restricted funds: Bus restoration general Donations received for the general restoration of buses
## 18 **Analysis of net assets between funds**
|Fixed assets
Net current assets
**Reconciliation of net debt**
Cash and cash equivalents
Net debt|**Unrestricted**
**funds**
**£**
118,560
49,825
168,385
**At 1 April**
**2020**
**£**|**Restricted**
**funds**
**£**
-
5,405
5,405
**Cash flows**
**£**|**Total**
**£**
118,560
55,230|
|---|---|---|---|
||||173,790|
||||**At 31**
**March**
**2021**
**£**|
||22,216|37,730|59,946|
||22,216
22,216|37,730
37,730|59,946|
||||59,946|
## 19 **Reconciliation of net debt**
Page 18
**Aston Manor Road Transport Museum Limited Notes to the Accounts**
- 20 **Related party disclosures**
## _**Controlling party**_
There is no controlling party
Page 19
**Aston Manor Road Transport Museum Limited Detailed Statement of Financial Activities**
## **for the year ended 31 March 2021**
|**Income and endowments from:**
Donations and legacies
Charitable activities
Vehicle rental
Museum entry
Membership subscriptions
Fundraising
Other trading activities
Shop
Cafeteria
Investments
Bank interest
Other
Grants - restricted
Covid Emergency Funding
Walsall Covid support
**Total income and endowments**
**Expenditure on:**
Costs of other trading activities
Shop
Cafeteria
**Total of expenditure on raising**
**funds**
Charitable activities
Museum entry
Membership subscriptions
Fundraising
**Total of expenditure on charitable**
**activities**|**Unrestricte**
**d funds**
**2021**
**£**
5,307
5,307
6,067
875
1,425
1,046
9,413
1,143
60
1,203
236
236
-
25,000
40,500
65,500
81,659
835
113
948
948
8,046
122
301
8,469
8,469|**Restricted**
**funds**
**2021**
**£**
-
-
-
-
-
-
-
-
-
-
-
-
3,500
-
-
3,500
3,500
-
-
-
-
-
-
-
-
-|**Total funds**
**2021**
**£**
5,307
5,307
6,067
875
1,425
1,046
9,413
1,143
60
1,203
236
236
3,500
25,000
40,500
69,000
85,159
835
113
948
948
8,046
122
301
8,469
8,469|**Total funds**
**2020**
**£**
20,705|
|---|---|---|---|---|
|||||20,705|
|||||6,335
9,848
2,365
1,942|
|||||20,490|
|||||5,727
392|
|||||6,119|
|||||232|
|||||232|
|||||-
-
-|
|||||-|
|||||47,546
106
346|
|||||452|
|||||452
10,437
197
739|
|||||11,373|
|||||11,373|
Premises costs
Page 20
## **Aston Manor Road Transport Museum Limited Detailed Statement of Financial Activities**
|Rent
Rates
Light, heat and power
Premises insurances
Premises repairs and
maintenance
General administrative costs,
including depreciation and
amortisation
Depreciation of Plant and
machinery
Depreciation of Fixtures, fittings
& equipment
Loss on disposal of tangible fixed
assets
Bank charges
General insurances
Postage and couriers
Software, IT support and related
costs
Stationery and printing
Sundry expenses
Telephone, fax and broadband
Legal and professional costs
Accountancy and bookkeeping
Other legal and professional
costs
**Total of expenditure of other costs**
**Total expenditure**
Net gains on investments
**Net income/(expenditure)**
**Net income/(expenditure) before**
**other gains/(losses)**
**Other recognised gains and losses**
Gains on revaluation of fixed
assets
Other Gains
**Net movement in funds**
**Reconciliation of funds:**|33,903
(10,239)
1,130
1,266
313
26,373
-
-
-
213
1,512
34
168
62
1,093
839
3,921
720
-
720
31,014
40,431
-
41,228
41,228
22,500
-
63,728|-
-
-
200
-
200
-
-
-
-
1,000
-
-
-
-
407
1,407
-
3,773
3,773
5,380
5,380
-
(1,880)
(1,880)
-
-
(1,880)|33,903
(10,239)
1,130
1,466
313
26,573
-
-
-
213
2,512
34
168
62
1,093
1,246
5,328
720
3,773
4,493
36,394
45,811
-
39,348
39,348
22,500
-
61,848|32,000
6,190
2,275
1,749
262|
|---|---|---|---|---|
|||||42,476|
|||||-
-
(2,000)
297
2,839
-
168
-
604
1,215|
|||||3,123|
|||||750
13,953|
|||||14,703|
||||||
|||||60,302|
|||||72,127
-|
|||||(24,581)|
|||||(24,581)
17,601
-|
|||||(6,980)|
||||||
Page 21
**Aston Manor Road Transport Museum Limited Detailed Statement of Financial Activities**
|**Aston Manor Road Transport Museum Limited**
**Detailed Statement of Financial Activities**|||||
|---|---|---|---|---|
|Total funds brought forward
**Total funds carried forward**|110,062
173,790|1,880
-|111,942
173,790|118,922|
|||||111,942|
Page 22
## **Aston Manor Road Transport Museum Limited**
## **Charity No. 519216**
**Company No. 02114878**
**Trustees' Report and Unaudited Accounts**
**31 March 2021**
**Aston Manor Road Transport Museum Limited Contents**
||Pages|
|---|---|
|Trustees' Annual Report|2 to 5|
|Independent Examiner's Report|6|
|Statement of Financial Activities|7|
|Summary Income and Expenditure Account|8|
|Balance Sheet|9|
|Statement of Cash flows|10|
|Notes to the Accounts|11 to 19|
|Detailed Statement of Financial Activities|20 to 22|
Page 1
**Aston Manor Road Transport Museum Limited Trustees Annual Report**
The Trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the unaudited financial statements of the charity for the year ended 31 March 2021.
## **REFERENCE AND ADMINISTRATIVE DETAILS**
## **Company No. 02114878**
## **Charity No. 519216**
## **Registered Office**
4 Baxter Court 96 School Road Moseley Birmingham West Midlands B13 9TP
## **Directors and Trustees**
The Directors of the charitable company are its Trustees for the purposes of charity law. The following Directors and Trustees served during the year:
G. Adkins A. Beattie A.L. Bishop M.J. Fisher R.H. Gray
## **Company Secretary**
A.L. Bishop
## **Accountants**
Ian Richmond Limited Church Cottage Church Road Tettenhall West Midlands WV6 9AJ
## **OBJECTIVES AND ACTIVITIES**
Page 2
**Aston Manor Road Transport Museum Limited Trustees Annual Report**
The Charity’s main function is to operate a commercial road transport museum. The premises that were moved into in late 2012 continue to see significant work done by a very willing band of volunteers, but that has to be tempered by the lack of a long-term lease which restricts security of tenure. The museum continues to open to the public three days per week throughout the year, though this review year has seen severe restrictions on opening due to the Covid-19 pandemic. The downside of the building remains that access for double-deck buses is restricted and also for longer single-deckers as there are height restrictions and also the building is split into three sections. This has meant further vehicles are having to be stored at other premises at additional rental costs, but some smaller commercial vehicles and similar have been loaned to us, with the owners paying an appropriate rental charge.
The Museum’s policy is to exhibit commercial road transport vehicles constructed in part, or in whole, or else spending the bulk of their working lives in the West Midlands, together with commercial and passenger road transport related artefacts. Workshop facilities are relatively limited but some vehicle projects continue to move on with the assistance from a number of volunteers that have come from the local area. The policy continues to be to restore these to the most appropriate condition of their time in service, e.g. some buses can be restored to original condition and appearance, but others will be kept in as withdrawn condition. This applies to the commercial vehicles in the collection as well.
Where major items, such as a new vehicle exhibit, are to be considered, then this will take place at the regular board (committee) meetings, held, normally, on a monthly basis. Items that are of a greater urgency either dealt with by the Directors’ present on site on working days, or else by telephoning or emailing around to obtain a consensus. With the issues of meeting in person because of pandemic restrictions, the use of Zoom for meetings has been initiated to ensure that regular meetings could continue to take place. The policy stated in the paragraph above has been constant for many years.
## **ACHIEVEMENTS AND PERFORMANCE**
During the review year the Museum was open intermittently to the public owing to restrictions from Government and apart from Heritage Open Days in September, it was not felt practical to hold events owing to social distancing rules. This resulted in overall visitor numbers only reaching 1,400 for the year, around a third of what would normally have been expected. In general the trend has seen lower visitor numbers following the move from Birmingham; we continue to look for additional ideas to bring the museum to a wider audience. Pressure on funds continues, the HLF Resilient Heritage scheme was finally completed and although some potential ideas came forward for small projects to improve funding, the overall result was not as positive as initially hoped for. Indeed, the museum was actually indebted to the funding schemes that the Government initiated to protect businesses forced to close and also to the NLHF who provided emergency funding to those organisations previously funded by it. This has secured the museum’s short-term future but the underlying problem of continuing to be liable for a significant rent continues. Dialogue continues with the local authority, Walsall MBC, as well as an off-shoot, One Walsall, in an endeavour to find a permanent solution. With a paucity of attractions within the Borough there is clearly a desire to try to retain our museum but it is unlikely that direct funding will be available to cover the ongoing short-fall. While day-to-day costs have tended to stabilise, we continue to use ongoing cashflow projections which are compared to actual costs to try to ensure that the museum is run as efficiently as it can be, financially. This is not an easy exercise while restrictions on opening continue.
Page 3
**Aston Manor Road Transport Museum Limited Trustees Annual Report**
The trustee situation has stabilised with no changes, we acknowledge the need to strengthen the Board in certain areas, though the right candidates have yet to be found.
The trustee situation weakened again but the previous EGM which allowed variations to be made to the Articles of Association to vary the numbers that would make up a quorum at Board meetings, meant that there was no issue with continuing to run smoothly, though this remains as a useful contingency if there was a need to downsize the organisation in the future.
## **FINANCIAL REVIEW**
The assets of the Company, apart from cash and stock for the in-house Museum shop, are mainly made up of vehicles, many of which were donated. All Museum owned vehicles available for the free services provided on event days are maintained to Class V MOT standard, where required by law. We do not hold an operator’s licence, although we have continued to review this, we have continued our policy of operating Museum vehicles on a free to board basis. The valuation of all Museum owned vehicles is reviewed annually by the Directors’ who place a consensus valuation on each vehicle, this being at our accountant’s recommendation. The continuing financial uncertainty has meant that we continue to not have a specific Charity reserve, although there are available funds in the vehicle restoration fund that could be used to move museum assets to more suitable premises, should that need arise. We do not receive any Local Authority funding but we continue to receive significant moral support that will be utilised in funding bids to other organisations if at all practical.
## **PLANS FOR FUTURE PERIODS**
Additional monies continue to be used towards vehicle renovation, some of which are long-term, and some of these projects are being supported from members / friends. Donations for the use of our vehicles for other purposes are normally requested and the funds raised are used for the renovation work or for general museum fundraising. They could not be used to offset the operational costs of the vehicles.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
The nature of the governing document and how the charity is constituted is covered by the Company Memorandum and Articles of Association which is available from Companies House.
The methods adopted for the recruitment and appointment of new trustees is based on membership. Membership of the Museum is solely of the Company and membership total remains around 100, though there continues to be a slight decline year on year. The Museum also has a support base for vehicle owners’ where additional accommodation is available and these owners are also members of the Museum Company. This will ensure that a potential source of new trustees/directors is always available to us. The trustees continue to review this to ensure continuity in the future.
The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006. The Trustees are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.
The above report has been prepared in accordance with the provisions applicable to companies subject to the small companies regime as set out in Part 15 of the Companies Act 2006 and in accordance with the Charities SORP (FRS 102).
Signed on behalf of the board
A.L. Bishop
Page 4
**Aston Manor Road Transport Museum Limited Trustees Annual Report**
Company Secretary 31 March 2021
Page 5
**Aston Manor Road Transport Museum Limited Independent Examiners Report**
## **Independent Examiner's Report to the trustees of Aston Manor Road Transport Museum Limited**
I report to the charity trustees on my examination of the accounts of Aston Manor Road Transport Museum Limited for the year ended 31 March 2021 which comprise the Statement of Financial Activities, the Summary Income and Expenditure Account, the Balance Sheet, the Statement of Cash Flows and the related notes.
## **Responsibilities and basis of report**
As the trustees of the charity (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act.
Having satisfied myself that the accounts of the charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **Independent examiner's statement**
I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that:
- accounting records were not kept in accordance with section 386 of the 2006 Act ; or
- the accounts do not accord with those records; or
- the accounts do not comply with the accounting requirements under section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination; or
- the accounts have not been prepared in accordance with the Charities SORP (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Ian Richmond ICAEW Ian Richmond Limited Church Cottage Church Road Tettenhall West Midlands WV6 9AJ 31 March 2021
Page 6
**Aston Manor Road Transport Museum Limited Statement of Financial Activities**
## **for the year ended 31 March 2021**
|**Notes**
**Income and endowments**
**from:**
Donations and legacies
4
Charitable activities
5
Other trading activities
6
Investments
7
Other
8
**Total**
**Expenditure on:**
Raising funds
9
Charitable activities
10
Other
11
**Total**
Net gains on investments
**Net income/(expenditure)**
Transfers between funds
**Net income/(expenditure)**
**before other gains/(losses)**
**Other gains and losses**
Gains on revaluation of
fixed assets
**Net movement in funds**
**Reconciliation of funds:**
Total funds brought forward
**Total funds carried forward**|**Unrestricte**
**d funds**
**2021**
**£**
5,307
9,413
1,203
236
65,500|**Restricted**
**funds**
**2021**
**£**
-
-
-
-
3,500|**Total funds**
**2021**
**£**
5,307
9,413
1,203
236
69,000|**Total funds**
**2020**
**£**
20,705
20,490
6,119
232
-|
|---|---|---|---|---|
||81,659
948
8,469
31,014|3,500
-
-
5,380|85,159
948
8,469
36,394|47,546
452
11,373
60,302|
||40,431
-|5,380
-|45,811
-|72,127
-|
||41,228
-|(1,880)
-|39,348
-|(24,581)
-|
||41,228
22,500|(1,880)
-|39,348
22,500|(24,581)
17,601|
||63,728
110,062|(1,880)
1,880|61,848
111,942|(6,980)
118,922|
||173,790|-|173,790|111,942|
Page 7
**Aston Manor Road Transport Museum Limited Summary Income and Expenditure Account**
## **for the year ended 31 March 2021**
|Income
Interest and investment income
**Gross income for the year**
Expenditure
Depreciation and charges for
impairment of fixed assets
**Total expenditure for the year**
Net income/(expenditure) before tax
for the year
**Net income /(expenditure )for the year**|**2021**
**£**
84,923
236
85,159
45,811
-
45,811
39,348
39,348|**2020**
**£**
47,314
232|
|---|---|---|
|||47,546|
|||74,127
(2,000)|
|||72,127|
|||(24,581)|
|||(24,581)|
Page 8
**Aston Manor Road Transport Museum Limited Balance Sheet**
## **at 31 March 2021**
|**Company No.**
**02114878**
**Notes**
**2021**
**£**
**Fixed assets**
Tangible assets
13
118,560
118,560
**Current assets**
Stocks
14
990
Debtors
15
4,399
Cash at bank and in hand
59,946
65,335
**Creditors:**Amount falling due within one year
16
(10,105)
**Net current assets**
55,230
**Total assets less current liabilities**
173,790
**Net assets excluding pension asset or liability**
173,790
**Total net assets**
173,790
**The funds of the charity**
**Restricted funds**
17
Restricted income funds
-
-
**Unrestricted funds**
17
General funds
55,720
55,720
**Reserves**
17
Revaluation reserve
118,070
118,070
**Total funds**
173,790|**2020**
**£**
96,060|
|---|---|
||96,060
1,764
2,196
22,216|
||26,176
(10,294)|
||15,882
111,942|
||111,942|
||111,942|
||1,880|
||1,880
14,492|
||14,492
95,570|
||95,570|
||111,942|
These accounts have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.
For the year ended 31 March 2021 the company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies.
The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.
The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.
Approved by the board on 31 March 2021
And signed on its behalf by:
R.H. Gray Trustee
31 March 2021
Page 9
**Aston Manor Road Transport Museum Limited Statement of Cash flows for the year ended 31 March 2021**
|**Cash flows from operating activities**
**Net income/(expenditure) per Statement of Financial Activities**
**Adjustments for:**
Profit on disposal of tangible fixed assets
Dividends, interest and rents from investments
Decrease/(Increase) in stocks
(Increase)/Decrease in trade and other receivables
(Decrease)/Increase in trade and other payables
**Net cash used in operating activities**
**Cash flows from investing activities**
Dividends, interest and rents from investments
**Net cash from investing activities**
**Net cash from financing activities**
**Net increase/(decrease) in cash and cash equivalents**
**Cash and cash equivalents at the beginning of the year**
**Cash and cash equivalents at the end of the year**
**Components of cash and cash equivalents**
Cash and bank balances|**2021**
**£**
61,848
-
(69,236)
774
(2,203)
(189)
(9,006)
69,236
69,236
-
60,230
22,216
82,446
59,946
59,946|**2020**
**£**
(6,980)
(2,000)
(232)
(457)
829
333|
|---|---|---|
|||(8,507)
232|
|||2,232|
||||
|||-|
||||
|||(6,275)|
|||46,092|
|||39,817|
||||
|||22,216|
||||
|||22,216|
Page 10
**Aston Manor Road Transport Museum Limited Notes to the Accounts**
## **for the year ended 31 March 2021**
- 1 **Accounting policies**
## **Basis of preparation**
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
## **Change in basis of accounting or to previous accounts**
There has been no change to the accounting policies (valuation rules and method of accounting) since last year and no changes have been made to accounts for previous years.
## **Fund accounting**
- Unrestricted funds These are available for use at the discretion of the trustees in furtherance of the general objects of the charity.
- Designated funds These are unrestricted funds earmarked by the trustees for particular purposes. Revaluation funds These are unrestricted funds which include a revaluation reserve representing the restatement of investment assets at their market values.
- Restricted funds These are available for use subject to restrictions imposed by the donor or through terms of an appeal.
## **Income**
- Recognition of Income is included in the Statement of Financial Activities (SoFA) when the charity income becomes entitled to, and virtually certain to receive, the income and the amount of the income can be measured with sufficient reliability.
- Income with related Where income has related expenditure the income and related expenditure is expenditure reported gross in the SoFA. Donations and Voluntary income received by way of grants, donations and gifts is included in the legacies the SoFA when receivable and only when the Charity has unconditional entitlement to the income.
- Tax reclaims on Income from tax reclaims is included in the SoFA at the same time as the donations and gifts gift/donation to which it relates. Donated services These are only included in income (with an equivalent amount in expenditure) and facilities where the benefit to the Charity is reasonably quantifiable, measurable and material.
Volunteer help The value of any volunteer help received is not included in the accounts. Investment income This is included in the accounts when receivable. Gains/(losses) on This includes any gain or loss resulting from revaluing investments to market value revaluation of fixed at the end of the year. assets Gains/(losses) on This includes any gain or loss on the sale of investments. investment assets
Page 11
**Aston Manor Road Transport Museum Limited Notes to the Accounts**
## **Expenditure**
- Recognition of Expenditure is recognised on an accruals basis. Expenditure includes any VAT which expenditure cannot be fully recovered, and is reported as part of the expenditure to which it relates.
- Expenditure on These comprise the costs associated with attracting voluntary income, fundraising raising funds trading costs and investment management costs. Expenditure on These comprise the costs incurred by the Charity in the delivery of its activities and charitable activities services in the furtherance of its objects, including the making of grants and governance costs.
- Grants payable All grant expenditure is accounted for on an actual paid basis plus an accrual for grants that have been approved by the trustees at the end of the year but not yet paid.
- Governance costs These include those costs associated with meeting the constitutional and statutory requirements of the Charity, including any audit/independent examination fees, costs linked to the strategic management of the Charity, together with a share of other administration costs.
- Other expenditure These are support costs not allocated to a particular activity.
## **Taxation**
The charity is exempt from corporation tax on its charitable activities.
## **Tangible fixed assets and depreciation**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life:
Plant and machinery 10% straight line Fixtures, fittings & 20-33% straight line equipment
The directors have revalued the museum exhibits on an adjusted market valuation having taken into account that as a charity it can only dispose of these assets for scrap or to another like-minded charitable body. The valuation takes into account the stage of restoration the assets are currently at. In the past external costs of restoration have been charged to profit.
## **Freehold investment property**
Investment properties are measured initially at cost and subsequently at fair value at each balance sheet date and are not depreciated. All gains or losses are taken to the Statement of Financial Activities as they arise.
## **Stocks**
Stock is included at the lower of cost or net realisable value. Donated items of stock are recognised at fair value which is the amount the charity would have been willing to pay for the items on the open market.
## **Trade and other debtors**
Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
Page 12
**Aston Manor Road Transport Museum Limited Notes to the Accounts**
## **Cash and cash equivalents**
Cash and cash equivalents comprise cash at bank and on hand, demand deposits with banks and other short-term highly liquid investments with original maturities of three months or less and bank overdrafts. In the statement of financial position, bank overdrafts are shown within borrowings or current liabilities. In the Statement of Cash Flows, cash and cash equivalents are shown net of bank overdrafts that are repayable on demand and form an integral part of the company's cash management.
## **Trade and other creditors**
Short term creditors are measured at the transaction price. Other creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.
## **Research and development**
Expenditure on research and development is written off in the year in which it is incurred.
## **Foreign currencies**
Monetary assets and liabilities denominated in currencies other than the functional currency of the charity are translated at the rates of exchange prevailing at the end of the reporting period. Transactions in currencies other than the functional currency of the charity are recorded at the rate of exchange on the date that the transaction occurred.
All exchange differences are are taken into account in arriving at net income/expenditure.
## **Leased assets**
Where the charity enters into a lease which entails taking substantially all the risks and rewards of ownership of an asset, the lease is treated as a finance lease.
Leases which do not transfer substantially all the risks and rewards of ownership to charity are classified as operating leases.
Assets held under finance leases are initially recognised as assets of the charity at their fair value at the inception of the lease or, if lower, at the present value of the minimum lease payments. The corresponding liability to the lessor is included in the balance sheet date as a finance lease obligation. Lease payments are apportioned between finance expenses and reduction of the lease obligation so as to achieve a constant rate of interest on the remaining balance of the liability. Finance expenses are recognised immediately, unless they are directly attributable to qualifying assets, in which case they are capitalised in accordance with the charity's policy on borrowing costs.
Assets held under finance leases are depreciated in the same way as owned assets.
Operating lease payments are recognised as an expense on a straight-line basis over the lease term. In the event that lease incentives are received to enter into operating leases, such incentives are recognised as a liability. The aggregate benefit of incentives is recognised as a reduction of rental expense on a straight-line basis.
## **Pension costs**
The charity operates a defined contribution plan for its employees. A defined contribution plan is a pension plan under which the company pays fixed contributions into a separate entity. Once the contributions have been paid the company has no further payments obligations. The contributions are recognised as expenses when they fall due. Amounts not paid are shown in accruals in the balance sheet. The assets of the plan are held separately from the company in independently administered funds.
Page 13
**Aston Manor Road Transport Museum Limited Notes to the Accounts**
## **Receipt of donated goods, facilities and services**
All donated goods, facilities and services received are recognised within incoming resources and expenditure at an estimate of the value to the charity.
## 2 **Company status**
The company is a private company limited by guarantee and consequently does not have share capital.
## 3 **Statement of Financial Activities - prior year**
|**Income and endowments from:**
Donations and legacies
Charitable activities
Other trading activities
Investments
**Total**
**Expenditure on:**
Raising funds
Charitable activities
Other
**Total**
**Net income**
**Net income before other**
**gains/(losses)**
**Other gains and losses:**
Gains on revaluation of fixed assets
**Net movement in funds**
**Reconciliation of funds:**
Total funds brought forward
**Total funds carried forward**
4
**Income from donations and legacies**|**Unrestricted**
**funds**
**2020**
**£**
20,705
20,490
6,119
232
47,546
452
11,373
52,759
64,584
(17,038)
(17,038)
17,601
563
109,499
110,062
**Unrestricted**
**£**
5,307
5,307|**Restricted**
**funds**
**2020**
**£**
-
-
-
-
-
-
-
7,543
7,543
(7,543)
(7,543)
-
(7,543)
9,423
1,880
**Total**
**2021**
**£**
5,307
5,307|**Total funds**
**2020**
**£**
20,705
20,490
6,119
232|
|---|---|---|---|
||||47,546
452
11,373
60,302|
||||72,127|
||||(24,581)|
||||(24,581)
17,601|
||||(6,980)
118,922|
||||111,942|
||||**Total**
**2020**
**£**
20,705|
||||20,705|
Page 14
**Aston Manor Road Transport Museum Limited Notes to the Accounts**
## 5 **Income from charitable activities**
|Vehicle rental
Museum entry
Membership subscriptions
Fundraising
6
**Income from other trading activities**
Shop
Cafeteria
7
**Income from investments**
Bank interest
8
**Other income**
Grants - restricted
Covid Emergency Funding
Walsall Covid support
9
**Expenditure on raising funds**
_Fundraising trading costs_
Shop
Cafeteria|**Unrestricted**
**£**
-
25,000
40,500
65,500|**Unrestricted**
**£**
6,067
875
1,425
1,046
9,413
**Unrestricted**
**£**
1,143
60
1,203
**Unrestricted**
**£**
236
236
**Restricted**
**£**
3,500
-
-
3,500|**Total**
**2021**
**£**
6,067
875
1,425
1,046
9,413
**Total**
**2021**
**£**
1,143
60
1,203
**Total**
**2021**
**£**
236
236
**Total**
**2021**
**£**
3,500
25,000
40,500
69,000|**Total**
**2020**
**£**
6,335
9,848
2,365
1,942|
|---|---|---|---|---|
|||||20,490|
|||||**Total**
**2020**
**£**
5,727
392|
|||||6,119|
|||||**Total**
**2020**
**£**
232|
|||||232|
|||||**Total**
**2020**
**£**
-
-
-|
|||||-|
||||||
|||**Unrestricted**
**£**
835
113
948|**Total**
**2021**
**£**
835
113
948|**Total**
**2020**
**£**
106
346|
|||||452|
Page 15
**Aston Manor Road Transport Museum Limited Notes to the Accounts**
## 10 **Expenditure on charitable activities**
|_Expenditure on charitable_
_activities_
Museum entry
Membership subscriptions
Fundraising
_Governance costs_
11 **Other expenditure**
Premises costs
Amortisation, depreciation,
impairment, profit/loss on
disposal of fixed assets
General administrative costs
Legal and professional costs
12 **Staff costs**
No employee received emoluments in excess
13 **Tangible fixed assets**
**Cost or revaluation**
At 1 April 2020
Transfers
At 31 March 2021
**Depreciation and**
**impairment**
At 1 April 2020
At 31 March 2021
**Net book values**
At 31 March 2021
At 31 March 2020|**Unrestricted**
**£**
26,373
-
3,921
720
31,014
of £60,000.
**Plant and**
**machinery**
**£**
403
-
403
380
380
23
23|**Unrestricted**
**£**
8,046
122
301
8,469
**Restricted**
**£**
200
-
1,407
3,773
5,380
**Fixtures,**
**fittings &**
**equipment**
**£**
95,901
22,500
118,401
-
-
118,401
95,901|**Total**
**2021**
**£**
8,046
122
301
8,469
**Total**
**2021**
**£**
26,573
-
5,328
4,493
36,394
**TFA 4**
**£**
2,763
-
2,763
2,627
2,627
136
136|**Total**
**2020**
**£**
10,437
197
739|
|---|---|---|---|---|
|||||11,373|
|||||**Total**
**2020**
**£**
42,476
(2,000)
5,123
14,703|
|||||60,302|
|||||**Total**
**£**
99,067
22,500|
|||||121,567|
|||||3,007|
|||||3,007|
|||||118,560|
|||||96,060|
Page 16
## **Aston Manor Road Transport Museum Limited Notes to the Accounts**
## 14 **Stocks**
|14 **Stocks**|||
|---|---|---|
|Finished goods
**Carrying value analysed by activities**
Shop
Cafeteria
15 **Debtors**
Trade debtors
Prepayments and accrued income
16 **Creditors:**
amounts falling due within one year
Accruals and deferred income|**2021**
**£**
990
990
**2021**
**£**
960
30
990
**2021**
**£**
280
4,119
4,399
**2021**
**£**
10,105
10,105|**2020**
**£**
1,764|
|||1,764|
|||**2020**
**£**
204
1,560|
|||1,764|
|||**2020**
**£**
343
1,853|
|||2,196|
|||**2020**
**£**
10,294|
|||10,294|
Page 17
**Aston Manor Road Transport Museum Limited Notes to the Accounts**
## 17 **Movement in funds**
|**Restricted funds:**
**Restricted income funds:**
Bus restoration general
_Total_
**Unrestricted funds:**
**General funds**
**Revaluation Reserves:**
Revaluation fund
_Total revaluation reserves_
**Total funds**|**At 1 April**
**2020**
1,880
1,880
14,492
95,570
95,570
111,942|**Incoming**
**resources**
**(including**
**other**
**gains/losses**
**)**
**£**
3,500
3,500
81,659
22,500
22,500
107,659|**Resources**
**expended**
**£**
(5,380)
(5,380)
(40,431)
(45,811)|**At 31**
**March**
**2021**
**£**
-|
|---|---|---|---|---|
|||||-|
|||||55,720
118,070|
|||||118,070|
||||||
|||||173,790|
Purposes and restrictions in relation to the funds: Revaluation reserves Represent the amount by which investments exceed their historical cost.
Restricted funds: Bus restoration general Donations received for the general restoration of buses
## 18 **Analysis of net assets between funds**
|Fixed assets
Net current assets
**Reconciliation of net debt**
Cash and cash equivalents
Net debt|**Unrestricted**
**funds**
**£**
118,560
49,825
168,385
**At 1 April**
**2020**
**£**|**Restricted**
**funds**
**£**
-
5,405
5,405
**Cash flows**
**£**|**Total**
**£**
118,560
55,230|
|---|---|---|---|
||||173,790|
||||**At 31**
**March**
**2021**
**£**|
||22,216|37,730|59,946|
||22,216
22,216|37,730
37,730|59,946|
||||59,946|
## 19 **Reconciliation of net debt**
Page 18
**Aston Manor Road Transport Museum Limited Notes to the Accounts**
- 20 **Related party disclosures**
## _**Controlling party**_
There is no controlling party
Page 19
**Aston Manor Road Transport Museum Limited Detailed Statement of Financial Activities**
## **for the year ended 31 March 2021**
|**Income and endowments from:**
Donations and legacies
Charitable activities
Vehicle rental
Museum entry
Membership subscriptions
Fundraising
Other trading activities
Shop
Cafeteria
Investments
Bank interest
Other
Grants - restricted
Covid Emergency Funding
Walsall Covid support
**Total income and endowments**
**Expenditure on:**
Costs of other trading activities
Shop
Cafeteria
**Total of expenditure on raising**
**funds**
Charitable activities
Museum entry
Membership subscriptions
Fundraising
**Total of expenditure on charitable**
**activities**|**Unrestricte**
**d funds**
**2021**
**£**
5,307
5,307
6,067
875
1,425
1,046
9,413
1,143
60
1,203
236
236
-
25,000
40,500
65,500
81,659
835
113
948
948
8,046
122
301
8,469
8,469|**Restricted**
**funds**
**2021**
**£**
-
-
-
-
-
-
-
-
-
-
-
-
3,500
-
-
3,500
3,500
-
-
-
-
-
-
-
-
-|**Total funds**
**2021**
**£**
5,307
5,307
6,067
875
1,425
1,046
9,413
1,143
60
1,203
236
236
3,500
25,000
40,500
69,000
85,159
835
113
948
948
8,046
122
301
8,469
8,469|**Total funds**
**2020**
**£**
20,705|
|---|---|---|---|---|
|||||20,705|
|||||6,335
9,848
2,365
1,942|
|||||20,490|
|||||5,727
392|
|||||6,119|
|||||232|
|||||232|
|||||-
-
-|
|||||-|
|||||47,546
106
346|
|||||452|
|||||452
10,437
197
739|
|||||11,373|
|||||11,373|
Premises costs
Page 20
## **Aston Manor Road Transport Museum Limited Detailed Statement of Financial Activities**
|Rent
Rates
Light, heat and power
Premises insurances
Premises repairs and
maintenance
General administrative costs,
including depreciation and
amortisation
Depreciation of Plant and
machinery
Depreciation of Fixtures, fittings
& equipment
Loss on disposal of tangible fixed
assets
Bank charges
General insurances
Postage and couriers
Software, IT support and related
costs
Stationery and printing
Sundry expenses
Telephone, fax and broadband
Legal and professional costs
Accountancy and bookkeeping
Other legal and professional
costs
**Total of expenditure of other costs**
**Total expenditure**
Net gains on investments
**Net income/(expenditure)**
**Net income/(expenditure) before**
**other gains/(losses)**
**Other recognised gains and losses**
Gains on revaluation of fixed
assets
Other Gains
**Net movement in funds**
**Reconciliation of funds:**|33,903
(10,239)
1,130
1,266
313
26,373
-
-
-
213
1,512
34
168
62
1,093
839
3,921
720
-
720
31,014
40,431
-
41,228
41,228
22,500
-
63,728|-
-
-
200
-
200
-
-
-
-
1,000
-
-
-
-
407
1,407
-
3,773
3,773
5,380
5,380
-
(1,880)
(1,880)
-
-
(1,880)|33,903
(10,239)
1,130
1,466
313
26,573
-
-
-
213
2,512
34
168
62
1,093
1,246
5,328
720
3,773
4,493
36,394
45,811
-
39,348
39,348
22,500
-
61,848|32,000
6,190
2,275
1,749
262|
|---|---|---|---|---|
|||||42,476|
|||||-
-
(2,000)
297
2,839
-
168
-
604
1,215|
|||||3,123|
|||||750
13,953|
|||||14,703|
||||||
|||||60,302|
|||||72,127
-|
|||||(24,581)|
|||||(24,581)
17,601
-|
|||||(6,980)|
||||||
Page 21
**Aston Manor Road Transport Museum Limited Detailed Statement of Financial Activities**
|**Aston Manor Road Transport Museum Limited**
**Detailed Statement of Financial Activities**|||||
|---|---|---|---|---|
|Total funds brought forward
**Total funds carried forward**|110,062
173,790|1,880
-|111,942
173,790|118,922|
|||||111,942|
Page 22