## **1st Nuneaton (Attleborough)** ## **Annual General Meeting 21[st] June 2025** ## **Present** Adam Barrett, Chair Steven Haynes , Acting GVL George Reubens, Treasurer Dennis White, Acting Secretary Plus other committee members, leaders and parents **Apologies:** Viv Cruickshank, Richard Dovestone ## **Minutes** The minutes of the AGM held on the 15[th] June 2024 were approved as a correct record. Proposed: Julie Tarka Seconded: Katie Rathbone ## **Chairman’s Report** Adam Barrett, Chair of the Group Executive Committee, welcomed everyone as members of the Group Scout Council which consists of Board of Trustees members, Leaders and Parents. He stated that we will miss Mick and Barbara Judd who have stepped down from their roles as Group Volunteer Leader and Explorer Leader respectively after over 40 years’ service to this Group. They are currently on a long Barge trip around the country. He explained the rules of management and the need for an Annual General Meeting. The Board has to ensure that the Group is properly funded and managed within the rules of the Association and Charity Commission. As a registered charity the Group is legally obliged to hold an AGM annually to demonstrate transparency The Board is looking for a replacement Group Volunteer Leader and Steven Haynes, the District Volunteer Leader is occupying that role until such appointment is made. We are currently evolving and the Board is looking at new fund raising opportunities, updating the Website and maintaining the HQ which is so important to enable our Leaders to run the level of programmes which they do. We are currently changing the patio area at the back to enable better storage of key equipment and more flexibility for use of space. Page **1** of **6** ## **Acting Group Volunteer Leader Report.** Steven Haynes stated that he was reporting in respect of both of his roles as Acting Group Volunteer Leader and District Volunteer Leader. The Group had attended the St. Georges Day event and participated in all of the activities. The Group were awarded the Dave Mein Development Trophy for its progress over the last twelve months. Over 100 from the Group attended the District Camp at Willesley. A range of activities have been undertaken on Section nights and all have had at least one Night Away event. Many badges have been awarded and thanks to the well planned activities of the Leaders. The Board of Trustees has transformed to the new structure and responsibilities which has included new training and function allocation. He also thanked Mick Judd for his role and stressed that a replacement is required quickly if possible. He thanked the Leaders and the Board of Trustees for their excellent support. ## **Treasurer Report** George Reubens submitted the independently verified accounts for the financial year from May 2024 to April 2025 see **Appendix 1** . Income was £31,000 of which approximately one third goes to the Scout Association for membership, one third to the Board of Trustees to manage the HQ and one third to the Sections to run their programmes. There have been some HQ upgrades such as the carpeting of the Boardroom to enable Squirrels to manage their programme safely. Also a Curtain to protect the HQ from the use of the Air Rifles has been installed. He also mentioned that he has negotiated a new Electricity supplier which will reduce the current bill of over £2600 substantially. ## **Election of Board of Trustees** Adam Barrett reported that there is no need to elect the current members of the Board as the are elected for three years. Page **2** of **6** However Chris Quinney and Sarah Brinkworth have stepped down due to other commitments. Simon Talbot has now joined the Board. The meeting agreed to this appointment. ## **Meeting Closure** The Chair thanked the Trustees, Steven Haynes and all of the Leaders and helpers for their excellent service. He then formally closed the AGM and invited the following item to occur. ## **Presentations** Darren Flanagan was presented with his 20 year Service Award. **Questions** There were no questions from those attending. The Chair closed the meeting. Page **3** of **6** Appendix 1 Board of Trustees - Financial Statement 1 st Nuneaton Scout Group For the period ended 31 March 2025 ,i[OtI IAttlf'6 Preparetl on 30 April 2025 For management use only Table of Contents Statement of Acttwty........................................................................................................................................ Statement of Finan￿al Posiuon....................................................................................................................... Page4of6 Statement of Activty INCCWE Bank 1rtor8st Bonfirg Nwjht Suii Grll AKI Grants HQ Him 407.89 1.170.47 5.551. Sut6criOKJns and [>L￿al Donations 1.445. 21298.C 22.743.Q) ,932.96 .932.98 TOTAL EXPENOITURES Group Ath"vrty o)sts SKD'on costs 134_11 9.170.20 9J04.31 Bank charges Suls G￿lthYn Charyes Totsl Bank aTrJ 08b* coslj C￿p Capitat*)n Group AGM. & B•J)0s HQ Fx3hb8s & &J'kJiThJ cc6ts HO Buikliry Iwr HQ &JibJirMJ UF4(88p HO Claanirg Costs HQ FirB & S￿Irity Total HQ 087.9) 910.91 1.798.41 8.840.C 341.95 801.23 1230.92 1256.15 501.74 3.Th1.04 224.87 750.C¥) Equwwrt Rern & Raws 381. On&n• So)ut 261.CQ 1C(I.CKI 742.60 1217.44 (r￿tI 2.662.12 Watw charg88 518.35 3.TJ423 31,343.54 410.58 NET OPEfiAT1￿ INCOME NET INCOMEIIEXPENDITURE) £410.58 Page5of6 Statement of Financial Position FIXED ASS F￿ad Assot CASH AT BANK AND IN HAND 01. 1* Ny￿atOn . Grwp Bank Accw 02. 1* Nunealon . Group ReseNe 03. 1st Nunealon - Nknnday Beav￿5 04. 1st Nun8aton - Thursday Beavors 05. 1st Nun8aton . Friday Baavors . 1st Nun8aton . ktr>nday C 07. 1* Nuneaton . Thursday Cut 08. 1st Nunealon - FrKJay Cu 09. 1st Nuneaton . Tuesday SaKts 10. 1* Nun8alon . W•Yn8sday Scouts 11. 1st Nun8aton . T¢Aal C*th at bank arKI In haTh NET CURRENT ASSETS 1.083.55 15.640.48 152.66 111.06 180.07 459.22 475.98 39).55 336.41 16120 19,420.91 19,420.91 CREDITORS. AMOUNTS F￿NG tMJE I*IITHIN ONE YEAR Trad• Cra￿(￿3 CrathtOf5 TOW Cro¢*or 192.02 192.02 Tclal CrndhNs: amounts laliyj kn witran )•¥ NET CURRENT A&SETS ILIABILITIESI TOTAL ASSETS LESS CURRENT LIABILtTIES TOTAL NET ASSETS ILIABILITIESI 192.02 19228.89 19228.89 £19228.89 CHAFIITY FUNDS OpeniNJ Bdanc8 Equty ReLw'nod EamirvJs SU￿u￿(D81￿1) Tclal CPMrty tWKts 22.18020 .2.540.73 410.58 t19228.89 Page6of6