## **1st Nuneaton (Attleborough)** ## **Annual General Meeting 15[th] June 2024** ## **Present** Adam Barret, Chair Mick Judd, GSL George Reubens, Treasurer Dennis White, Secretary Plus other committee members, leaders and parents ## **Apologies:** Dean Ballard, Kate Rathbone ## **Minutes** The minutes of the AGM held on the 20[th] September 2023 were approved as a correct record. Proposed: Adam Barett Seconded: Barbara Judd ## **Chairman’s Report** Adam Barret, Chair of the Group Executive Committee, welcomed everyone as members of the Group Scout Council which consists of Group Executive members, Leaders and Parents. The District Lead Volunteer, Steven Haynes, was welcomed. Adam explained that the Group Executive Committee will now become a Board of Trustees under new rules. This meeting will need to approve all of the members. He explained the rules of management and the need for an Annual General Meeting. The Board has to ensure that the Group is properly funded and managed within the rules of the Association. As a registered charity the Group is legally obliged to hold an AGM annually to demonstrate transparency The Group have adopted the new constitution which was circulated to the Group Scout Council. Adam submitted this new constitution for approval. It was seconded by Chris Quinney and agreed by the meeting. The new format of holding this meeting on a Saturday and running a Barbecue and some games to make it an afternoon out was explained. The Board of Trustees meet once a month and the Group is always looking for more parents to join us. So please discuss with Board members if you wish to join us. ## **GSL Report.** Mick Judd, Group Scout Leader, stated that the Group numbers remained stable with just two less than last year. These figures always vary during the year. We have Page **1** of **7** had to cap our Beaver and Cub numbers to deal with a bulge in Scout numbers. Explorer numbers, which are now 23 plus Leaders, presents problems of suitable location. We have now introduced Squirrels to the Group. Thanks to the efforts of Viv Cruickshank it has progressed very well. Also thanks to the Group Executive Committee for supporting this move. We are building a new Leader team. Dan and Emma have started training and there is a possibility of a third starting. A big thanks to Viv Cruickshank who manages the waiting list and is having to divert applicants to other Groups to try and ensure they do not miss out on this experience. This has helped fill another Group which has had difficulties with membership. By the end of October all of our members will have been offered at least one overnight experience. Most will have had two nights. He outlined the District events which had enabled these targets and thanked the District Commissioner, Steven Haynes, for running these events. He thanked Adam Barret and the Group Executive Team for their ongoing support which keeps the Group legal, insured and financially sound. The Leaders, who are all volunteers, strive to provide an exciting, fun and rewarding programme for the children. We always need new volunteers so he asked parents to consider assisting. Training is provided free of charge and it is a good addition to a CV. The group is well equipped and has a well qualified leader base which is continually being added to. All Leaders need mandatory training covering child protection, safeguarding, safety and General Data Protection Regulation. He thanked the outgoing Group Executive members and the Leader Team for their tremendous effort over the last year. ## **Treasurer Report** George Reubens submitted the audited accounts for the financial year from May 2023 to April 2024 see **Appendix 1** . He explained the new layout which clarified some of the headings. He explained the expenditure on building maintenance. The front entrance wall was repaired, the alarm system was upgraded and the new lock on the front gate accounted for £2450. They were all necessary to comply with our leasehold responsibilities and insurance requirements. Page **2** of **7** ## **Election of Board of Trustees** The rules for the new Board require this meeting to agree the maximum number of members. It was recommended that it should be 10. This was put to the meeting and seconded by Viv Cruickshank. Also a Quorum has to be set. It was recommended that 60% should be the required level to make decisions. This was put to the meeting and seconded by Anya Reubens. Adam Barrett proposed that Liz Dickinson be accepted as the Auditor of the accounts. This was agreed by the meeting. Mick Judd explained that the current Group Executive members had agreed to stand in the new Board of Trustees. Also Kate Rathbone and Richard Doveston have asked to join. These were all agreed as Board of Trustees members. Mick asked that Adam Barrett be accepted as the Chair and George Reubens as Treasurer. These were agreed by the meeting. ## **District Commissioner** Steven Haynes stated that 1[st] Nuneaton were the largest Group in the District and the do a fantastic job. The Leaders are well trained and they all, participate in District events. He thanked Mick Judd for his support in the District. He recommended that parents consider joining them particularly as Leaders. ## **Meeting Closure** The Chairman formally closed the AGM and invited the following items to occur. ## **Presentations** Ben Waite was presented with is 5 year Service Award. Richard Goode, who retired as Treasurer last year, was presented belatedly with his 25 year Service Award. ## **Questions** There were no questions from those attending. The Chair closed the meeting. Page **3** of **7** Appendix 1 Financial Statement 1 st Nuneaton Scout Group For the period ended 31 March 2024 057 IAriii'6 Pr&par&a by George Reubens (Group Treasurer) Prepared on 14 June 2024 For AGM use thy Page4of7 B8lan(* Sheet.........................--.-.._. Page5of7 PIofft and L¢)$8 INCOME 1￿.54 109.87 4.760.64 Bonfire &rFkn G*ftA Ha Hir8 1,610.Crt) 20.773.83 TOTAL EXPENDITUFIES 7,99).CQ 8ank aThJ Dirrfa DqLii ¢osis Bank char9es Subs c￿l•ction Charpas 880.30 Cwtion Gr(yJp Awarts & Ha Facilths & Buihjing HQ Buiklry Insurance HQ &ukJiro UF**ep HO Cl8aniNJ C HQ Fire & Security 7.620.25 1¥J.IX) 1,332.98 1.384.82 1.637.11 Now Equiwnèni R8rrt & Ratss 479.32 937.75 178.80 261.LTh) 780.00 Wgbsite Costs Utilibes 1.972.49 Water dwru8s NET OrEoit,, NET INCOME !EXPE%DITUREI Page6of7 BalanceSh88t FIXFD ASSET CASkl A T AN) IN YAN9 16,ICQ.54 CFtEDITORS.. AMOUNTS FALLING DUE WITHIN ONE YEAR Cr•*tOf5 92.94 NET CURRENT ASSETS ILIA8.LITIESI TOTAL ASSETS LESS CURRENT LIABILITIES TOTAL NET ASSETS ILIABILITIESI C>lAqITI' 11 IWJS i)￿1r￿j Bal￿ Equty 19.483.32 ,4￿$.20 SurF&@IDgftI11 414 Page7of7 ## Management Report 1st Nuneaton Scout Group For the period ended 31 March 2024 Prepared on 3 June 2024 For management use only ## **Table of Contents** Profit and Loss ................................................................................................................................................3 Balance Sheet .................................................................................................................................................4 2/4 ## **Profit and Loss** April 2023 - March 2024 ||**Total**| |---|---| |INCOME|| |Bank Interest Received|100.54| |Bonfire Night Surplus|109.87| |Gift Aid|4,760.64| |HQ Hire|540.00| |Subscriptions and Donations|| |Donations|1,610.00| |Subscriptions|20,773.83| |**Total Subscriptions and Donations**|**22,383.83**| |**Total Income**|**27,894.88**| |TOTAL|**27,894.88**| |EXPENDITURES|| |Activity Costs|| |Section activitycosts|7,950.00| |**Total Activity Costs**|**7,950.00**| |Bank and Direct Debit costs|| |Bank charges|600.00| |Subs Collection Charges|880.30| |**Total Bank and Direct Debit costs**|**1,480.30**| |Capitation|7,620.25| |Group Awards & Badges|123.00| |HQ Facilities & Building costs|| |HQ Building Insurance|768.27| |HQ Building Upkeep|1,332.98| |HQ Cleaning Costs|1,384.82| |HQ Fire & Security|1,637.11| |**Total HQ Facilities & Building costs**|**5,123.18**| |New Activity Equipment|479.32| |Rent & Rates|937.75| |Software fees|| |Accounts Software|178.80| |Online Scout Manager|261.00| |Website Costs|780.00| |**Total Software fees**|**1,219.80**| |Utilities|| |Electricity|1,972.49| |Telephone and Broadband|483.84| |Water charges|555.48| |**Total Utilities**|**3,011.81**| |**Total Expenditures**|**27,945.41**| |NET OPERATING INCOME|**-50.53**| |NET INCOME/(EXPENDITURE)|**£ -50.53**| 3/4 1st Nuneaton Scout Group ## **Balance Sheet** As of March 31, 2024 |**Balance Sheet**
As of March 31, 2024|| |---|---| ||**Total**| |FIXED ASSET|| |**Total Fixed Asset**|| |CASH AT BANK AND IN HAND|| |1st Nuneaton Bank Account|934.99| |Reserve Account|16,100.54| |**Total Cash at bank and in hand**|**17,035.53**| |NET CURRENT ASSETS|**17,035.53**| |CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR|| |**Trade Creditors**|| |Creditors|92.94| |**Total Trade Creditors**|**92.94**| |**Total Creditors: amounts falling due within oneyear**|**92.94**| |NET CURRENT ASSETS(LIABILITIES)|**16,942.59**| |TOTAL ASSETS LESS CURRENT LIABILITIES|**16,942.59**| |TOTAL NET ASSETS (LIABILITIES)|**£16,942.59**| |CHARITY FUNDS|| |Opening Balance Equity|19,483.32| |Retained Earnings|-2,490.20| |Surplus/(Deficit)|-50.53| |**Total Charity funds**|**£16,942.59**| 4/4 1st Nuneaton Scout Group ## _Independent Report to the Trustees of_ ## _1[st] Nuneaton Scout Group_ _I report on the accounts of the Group for the year ended 31[st] March 2024_ _As the Group trustees you are responsible for the preparation of the accounts; you consider that neither the audit nor independent examination requirements of the Charities Act 2011 apply. It is my responsibility without carrying out an audit or full independent examination that the accounts presented to me by Mr George Reubens (Group Treasurer) and to report to you._ _In accordance with the directions given in the Group constitution, I have reviewed the records and the accounts set out on Management Report 1st Nuneaton Scout Group for the period ended 31 March 2024_ _In my opinion the accounts are in accordance with the records produced to me and comply with the constitution._ _Name: Mrs Liz Dickinson Address: 74 Marsdale Drive Nuneaton CV10 7RU Date: 8[th] June 2024_