## **EAST VALE**
## **COMMUNITY**
## **TRANSPORT**
**Registered charity 519130**
## **ANNUAL REPORT AND ACCOUNTS 2020**
**Providing Community Transport for all in the East Vale of Glamorgan**
## **MANAGEMENT COMMITTEE**
CHAIR Brenda Gibbins SECRETARY Richard Partridge TREASURER Philip Gibbins COMMITTEE M/s. Chris Harper Alun Harper Nicholas Morgan Patrick O'Neill Kate Weston
HON. ACCOUNTANT Ian Walker
**CO-ORDINATOR:** Steve Thomas
Registered Office:
**West House Cottage Stanwell Road Penarth Vale of Glamorgan CF64 2EZ Tel: 029 2070 5138**
## **EVCT ANNUAL REPORT 2019-20**
EVCT was established in 1986. Its aims and objective are:
1. To provide or assist in the provision of , and to run and maintain, community transport beneficiall to the communities of the East Vale of Glamorgan.
2. To ensure that our service is available to all sections of the community with priority being given to older and disabled people. In this context the term 'older' refers to anyone over the age of 60 years.
The year 2020, with the arrival of the Covid 19 pandemic, gave us many challenges from the time of Lockdown in March, but we were still in existence by December. Steve Thomas, our new Co-ordinator started with us on 2 January following the resignation of James Plumb who needed to return to full-time employment. We were sorry to lose James but very fortunate to recruit Steve, who has extensive experience of the third sector. We have almost a full complement of trustees since Alun Harper (former Co-ordinator) joined us and Bill Stoker re-joined the Board.
We are sad to report the sudden death on Christmas Day 2020 of Keith Crabtree who had driven for us for many years as well as helping out in the office at times. He was very popular with various groups and undertook many journeys weekly.
Our volunteer drivers are crucial to the charity, and we are very grateful to Neil Lovering, Allan Haskins, Mike Gooding, Geoff Cooke and Bill Stoker for all the time they give to getting people out and about, as well as monitoring the condition of the buses and collecting data for funding purposes. Geoff Cooke kindly agreed to undergo the DVLA medical test to allow him to continue to drive minibuses once he had turned 70. Only drivers with DI on their licence are eliglble to drive a minibus. Unless an extensive procedure including an expensive medical is undergone, drivers over 70 do not qualify for D!. In Geoff's case, Llandough Community Council were prepared to meet the cost and Geoff's GP gave a discount on the usual price of £100 +. EVCT faces a further problem with the D1, as drivers who passed their test after 1997 do not have D1 either.
We are also most grateful to Ian Walker who continued to give his services as Honorary Accountant.
EVCT continues to benefit from advice and services provided by Glamorgan Voluntary Services (GVS) and the Community Transport Association (CTA). The latter organisation has been very helpful during the pandemic. Their weekly online seminars have been particularly helpful, allowing representatives of CT groups, large and small, the chance to seek help and discuss problems. GVS as ever, gave local information and directed us to grant aid for personal protection
## equipment etc.
For Covid protection, Steve was active in acquiring PPE and organised having perspex screens fitted in the buses to separate drivers from passengers. He wrote, and modified as needed, risk assessments for use of both the buses and the office space. He worked mostly from home. Since Carers' Trust, from whom we rent office space, were also working from home, he rarely encountered others in the office. We were happy to abide with the Trust's careful precautions for use of the whole building.
Membership appeared to be remaining steady at the start of the year, and we planned to recruit more organisations and individuals. We also started to advertise for volunteer passenger assistants to assist on journeys where passengers are picked up from their homes. Covid made those aims impossible, with social distancing and the majority of our clients vulnerable and shielding. When restrictions eased, the Llandough shopping trips were resumed for a short period but many potential passengers were unwilling to go out at all. Steve is preparing to collaborate with an NHS Wales scheme to offer individuals and couples access to vaccination centres. Inevitably what would have been our 13[th] Christmas Lights tour did not take place. Registered users numbered 22. We made 4010 passenger journeys in 2020, covering 10,130 kilometres, compared with 4010 journeys and 10130 kilometres in 2019.
During the Spring, we took advantage of the government Furlough Scheme to retain Steve in post as Co-ordinator and administrative work was overseen by trustees who learnt to meet on Zoom. As restrictions eased, we accepted Steve's offer to return to work on reduced hours, mostly from home, while the demand for service was so uncertain. Drivers and Steve gave the minibuses runs to keep the batteries charged. For a period during Lockdown, the buses were registered “off road” to save on the licence charge.
The trustees decided that it was certainly not a propitious time to buy a new minibus so Don Read's bequest was placed in a savings account offered by our bankers, CAF, through Shawbrook Bank. Discussion has started on what our next vehicle should be: electric or hybrid, minibus or smaller wheelchair accessible vehicle (WAV).
Core funding for 2020, as usual, was received from the Vale of Glamorgan Council under the auspices of South East Wales Bus Funding Project Board. Funding from the Monmouthshire Council Bus Services Support Grant (BSSG) as actual rebate was also received. Money remaining from our Strong Communities grant was used to create a new website www,eastvalecommunitytransport.org through the services of Emma Cahill of Socially Aware. She has also advised on social media but the charity badly needs a volunteer to address regular use of social media.
We end the year is an uncertain position. Currently the buses are licenced and serviced in the hope that we can get back to business but we shall need to review the situation shortly.
Finally the trustees reiterate their thanks to our volunteer drivers who help to
improve the quality of life for those without ready access to transport.
The trustees declare that they have approved the report above.
Signed on behalf of the charity's trustees
Brenda Gibbins Chairperson 27 October 2021
Income Expenditure Report
East Vale Community Trust
|Grants and Donations
Membership Fees
**REVENUES**
Bank Charges
Insurance
Motor Expenses
Printing, Postage and Stationary
Professional Fees
Telephone
Sundry Expenses
Wages and Salaries
**OVERHEADS**
Interest Received
**OTHER INCOME**
**TOTAL SURPLUS**|**2019 / £**
53,487
8,810
**62,297**
55
917
8,434
118
112
2,297
365
10,203
**22,501**
50
**50**
**39,846**|**2020 / £**
27,017
3,123
**30,140**
62
956
5,563
112
332
690
1,617
9,886
**19,216**
50
**50**
**10,973**|**2020 / £**
27,017
3,123
**30,140**
62
956
5,563
112
332
690
1,617
9,886
**19,216**
50
**50**
**10,973**|
|---|---|---|---|
||55
917
8,434
118
112
2,297
365
10,203|62
956
5,563
112
332
690
1,617
9,886||
||50|50||
|||||
||||**10,973**|
Damian Evans 08/02/2022 13:08
\\ee-dc01\Company\Cardiff Clients\1. CURRENT\Trusts & Charities\EVCT\EVCT TB 2020 12 31 v2
EvansEntwistle
CHARTERED MANAGEMENT ACCOUNTANTS & TAX ADVISORS
Independent Examlnerfs Report to the Trustees of Vale CommunltyTransport
Charity No 519130
I report on the accounts of East Vale Communlty Transyt for the year ended 31 December 2020
RESPEcllvE RESPONSIBIUTIES OF TRUSTEE AND EXAMINER
The Trustees (who are also the director5 of the company for the purpose of company law} are
responslble for the preparation of the accounts. The Charity's Trustees consider that an audit Is not
required for this period urKler $145 of the Charitbes Art 2011 (the 2011 Artl, and that an independent
examlnation is needed.
Having satisfied myself that the charity is not sublect to audit under company law and is ellglble for
Independent examlnation, it is my responsibiltty to:
examine the accounts under $145 of the 2011 ACL"
to follow the ProdureS laid down in the General Directions given bythe Charbty Commission
under $145(51 of the 2011 Act. and
to state whether particular matters have come to my attention
BASIS OF INDEPENDENT EXAMINER'S REPORT
My examination was carried out in accordance with the General Directlons glven by the Charty
Commission. My examlnation includes a review of the acmunting remrd5 kept by the charity and a
comparison of the accounts presented with these records. It also includes a consideration of any
unusual items or disclosures in the accounts. and the seeking of explanations from you as Trustees
concerning any such matters. The procedures undertaken do not provide all the evidence that would
be required In an audit and consequently, no opinion is given as to whether the accounts present a
'true and fair vlew, and the report is limited to those matters set out in the statement below.
INDEPENDENT EXAM114ER'S STATEMEKr
In connertion wlth my examination, no rnatter has come to my attentn.
Newport Offic•
Ve•t8 HOWJE. 9A PLYt RoBd,
M*sglas Re1 Park. Mf20 2WS
01633 250530
Penarth Offic•
Vi118 House. 7 Herbert Terracé
Penaflh. Vale ol Glamorgan CF64 2AH
029 2071 3800
8ri5101 Office
432 Gloucester Road
Horfiell. Bii3tol 8S7 BTX
0117 ¥d47 767
mai1Oevansenlwislle.co.uk
evan$enlwisiiè.co.uk
Accountancy I Corporate Finance l Taxation l Business Advisory I Private Clients
cimA
rrQislered ln Enthno and Wale& 5077485. VAI Re8151ralion 307 1128 42
which give me reasonable cause to believe that. in any material respect, the requirements
to keep accountln8 records in accordano with s386 and s387 of the Companie5 Act
21J)6 and
to prepare accounts which accord wlth the accounting records. comply with the
accounting requirements of the Companies Art 2(M)6 and with the methods and principles of
the Statement of Recommended Prartice- Accountin8 and Reportin8 by Charities (revised
2CL)51 have not been met,. or
to which, in my opinion, attention should be drawn in order to enable a proper understanding
of the accounts to be reached.
EsqUa Group of CMipanies
Registered in England arnl Wales
Registration number 5077485
Regislered offK*.' Villa Fkwse
7 Hert)ert Tefface. Penarth CF64 2AH
On behalf of Evan5 EntWIse