2024-09-30-accounts - Hatfield Woodhouse Village Hall And Old Folks Centre

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Hatfield Woodhouse Village Hall and Old Peoples Centre

Chairman’s Annual Report to the AGM

2023-2024

As ever a warm welcome to those present for tonight’s annual general meeting. As I sat to write this report it struck me that I made a mistake last year in the number of reports I had presented. This is now my 10[th] annual report on the state of the village hall.

I am very happy to report another successful village hall year. This is down to the exceedingly hard work and long hours put in by the committee. As previously said, it is not my place to steel the thunder of other committee members who rightly present their achievements and frustrations this evening. Rather it is my duty as Chairman to lay before you the highlights and successes of the village hall, the committee’s efforts to maintain and better the fabric and provisions of the hall and of course enlighten you as to potential threats on the horizon.

As ever the first major event of the village hall year was another very successful and entertaining annual Christmas concert by Hatfield and Askern Brass band. A most welcome well attended start to the Christmas season. The festivities continued with the Phoenix Groups annual Pantomime, ‘The Wizard of OZ’ This was a wonderful, colourful, heart warming spectacle which really brightened the short winter days. It had an extended run which proved worth the effort.

The run up to the pantomime had seen problems occur with the stage lighting. Rapid help from Fowlers electrical saw a temporary solution put in place to allow the production to go ahead. Unfortunately, the definitive rectification by a professional stage lighting company indicated that a full rewiring of the lighting board was required to bring it up to standard. This allowed the setup to be improved dividing the lighting into 3 separate circuits such that loss of any one would not mean the loss of a show and its income. The mobile lighting rig also underwent testing and remedial work, PAT testing and LOLER testing. All of this was a considerable investment and the ongoing testing will be so. However, this has future proofed the set up for decades to come.

The first quarter of the year also saw the WiFi provision, finally after much work and wasted time, by committee members, commissioned and fully up and running!

James hard work paid off and he managed, again after much frustration, to have the extra battery storage installed, the export meter problems rectified and the export tariff put in place. This was no mean feat and many thanks are due to him for this.

We are still in the process of monitoring the hall sewage system [ watch this space].

Unfortunately, the Games club had to cease due to parents not supervising their children and thus putting Sally and James in an untenable position. Thanks again to them for all their hard work.

The beginning of summer saw the Phoenix Group present another summer show,’ Meet me at the Jukebox’ featuring 50’s and Sixties music. It was a great success! Thank you to our new producer, this was her first show.

On another high note. The Village Events Committee held a fantastic Summer fair at the hall and grounds. The village hall in the past held such an event but since before Covid-19 has been unable to do so due to the small number of active committee members. We as a committee were thrilled to see this task picked up by the hardworking members of the Events Committee and to see such a fantastic village event. We sincerely hope that this will be an annual village event.

We are still awaiting quotes for the final upgrade of the heating control [ our previous ideas have been superseded] and the long saga of the failed overhead gas heater is hopefully coming to an end.

The hall is in full swing as we approach another festive season and I am conscious of how long this report is becoming. I could go on and on as to how much the members of the committee have done to better the facilities, fabric and provision of the hall. As chairman I am very lucky to have such a hard-working committee to provide wise council

I, once again, am very happy to report that the village hall remains an excellent village facility, up to date and in great shape to provide a first-class safe space for the village, the wider environs, and all groups who use the hall.

Ian R. Weeks

Chairman Hatfield Woodhouse Village Hall

Revenue Account for the Financial Year to 30 September 2024

Revenue Account for the Financial Year	to 30 September 2024	to 30 September 2024
	2023/24		2022/23
	Receipt	Payment	Receipt	Payment
	s	s	s	s
	£	£	£	£
Fund Raising			-
Grants and Donations
Connectvity Grant VDA	500		1500
DMBC			13500
Vulcan Renewables	2200		3000
Hatfield Woodhouse Phoenix	9000		7200
South Yorkshire Council	7350		5000
Voluntary Action Doncaster			750
Rank Foundation			850
Donation			-
Hirings	21957		21321
	41007		53121
Expentiture
Interest & Dividends			-
Insurance		3929		3792
Light & Heat		6559		8917
Water Rates		302		187
Waste Disposal Costs		3396		3673
Cleaning Costs		5192		5527
Games Equipment		1036		500
Maintenance/Electrical Expenditure		18150		6497
Miscellaneous items		880		710
Subscriptions		1301
Deposit Refunds		670
		41416		29803
Surplus/(Deficit)		-409		23318
	41007	41007	53121	53121

I confirm that the attached Revenue Account & Balance Sheet for the Financial Year to 30 September 2024 are in agreement with the accounting records and information supplied by Hatfield Woodhouse Village Hall and Old Folks’ Centre

Nicola Blake

Nicola Blake, Bookkeeper

24.10.2024

HATFIELD WOODHOUSE VILLAGE HALL AND OLD FOLKS' CENTRE

Registered Charity No. 519079

Balance Sheet for the Financial Year to 30 September 2024
	2024	2023
	£	£
Fund Account
Balance brough forward 01/10/2023	954720	931402
Surplus/(Deficit) for the year	-409	23318
Balance carried forward 30/09/2023	954311	954720
Represented by:
Building and Equpment Costs
Balance brough forward 01/10/2023	909028	888628
Additional expenditure		20400
	909028	909028
Funds available
Co-Operative Community Directplus Accounts	45283	45692
Net assets at 30/09/2024	954311	954720
	0	0