Hatfield Woodhouse Village Hall and Old People5 Centre
The Phoenix Centre
Chainnan's Report for the year 201￿2020
{normally presented to the Public Annual General meeting but due to the present
ernergen￿ wlll be presented to the public when restrictions allow]
Another year in the life of the village hall has passed and to say it has been
extraordinary V￿uld be an understatement. As I write thisthe hall, ivs hirers and society in
general are taking yet again cautious steps towards normality and a life beyond the covid-19
pandemic
As the village hall year 5tart5 With our AGM in November, 201￿2020 started
normally enough with our annual pre-christmas Brass band concert. As usual a bright
upliftin& and successful start to the festive season. This was followed by the new year
Pantomime by the Phoenix group. This year they 'wowed' the public with, Rumpelstiltskin,.
Our regular hirers and the youth organisations commenced the year and the hall was fully
utilised and vibrant. All this came to an end with arrival of the SARS COVID-19 virus on our
shores and the subsequent imposition of national lockdown. The hall went into hibemation:
This however did not stop the need for regular rnaintenance nor deaning. The opportunity
was taken during the lockdown to go through the hall for a major clean, thank you Colin and
Elaine. The emergency systems and the water infrastrurture were maintained.
The Preparations to make the hall Covid Secure were carried out in anticipation of
reopening. This and the interpretation of the at times vague and ever<hanging regulations
proved quite onerous burden.
New sanitising stations, slgnage and markings were installed Duringthls a failed emergency
light was identified and replaced. This in turn revealed that the emergency lighting outside
the lift on the upper floor did not meet present regulations. A new light was fitted and the
opportunity taken to improve the lighting in the access tothe sound and lighting gallery the
upstairs room. This has proved successful and may very well provide the template for
upgrading the rest of the rooms. However, that is for another day.
The institution of a Coved Secure on&way system in the hall highlighted the poor lighting
OLrtside the back door. This wa5 urgently rectified so as to allow the one-way system without
placing the public in danger.

As summer arrived all our hirers started to gradually return having completed their own risk
assessments and followed their own professional bodies guidan￿. Leasing with them
certainly identified the ambigutties and difficulties in the regulations.
The unrformed groups started their returns using the field and then progressed to indoor
meetings. Our dancers returned. I must at this point pay tribute to all our hirers for their
diligence and rigour in on observing the myriad of regulations associated with a safe return
Unfortunately. all these preparations eventually eame to nought as we progressed into
variou5 tier5 of restrictions such that by the end of November 2020 we were back in
hibernation.
On the carpark front, l am happy to report that the extension resurfacing was completed
in late 2019. Unfortunately. due to the emergency we were unable to complete the tree
planting required duringthe winter Season and this ha5 had to be postponed till the next
bare rooted planting season.
The developers have started on the new housing development and are utilising access
across the carpark. We are assured that this will be restored to 'as is..
Financially we have obviously completely lost our income stream during the lockdown
and associated tier restrictions but have been fortunate to be eligible for a 5UPPQrt grant
from government via Doncaster council. This has proved a great boon as preparation costs
for Coved Secure status, signage, sanitary stations and consumables, has been not
unsubstantial.
I should liketo take this opportunityto fomially record our sadness at the passing of
our longstanding secretary, Edith Mitchell. Edith was a stalvlart of both the village and the
committee. Her name cannot be spoken of more highly. Her service to the village, the
school and the village hall an example of civic service to which we can only aspire. l am sure
that we as a committee will. at the first opportunity. make our admiration more
permanently re￿rded.
Likewise. our longstandinL hardworking treasurer Roy Thomas took a well-deserved
retirement from the post. We a5 a committee, let alone the village in general are greatly
indebted to him for his years of service and his unfailing good stewardship of the village hall
resour￿5. We wish him a happy retirementfrorn his onerous duties.
The committee is pleased to welcome on board John Reeves as our new Treasurer. I can
honestly Say that he volunteered his servi￿5 and acumen and a shot gun was nowhere near
himl
A big thank you is also due, personally, from meto all the ¢ommtttee members who whilst
unable to meet In person have been available, to bounce ideas and problems off a give me
sound advice.

In summary, whi15t an extraordinary year, the Willage Hall has weathered it well and has
been upgrade if anythingto meetthe challenges of the comingyears. Whilst we have to be
aware the it is likely that some of our hirers May not retum and our income will most
probably be less than before. certainly in the short to medium tem. We are in a good
position, financially and in terms of fabric of our facility to bounce back as society its self
does.
lan R. Weeks
Chairnian

HATFIELD WOODHOUSE VILLAGE HALL AND OLD FOLKS. CENTRE
Reg15ter8d Chartty $19079
Revenue kcount for the Flnan lal Year to 30
bw 2020
2019r20
20fW19
Fund Raising
Grants and Donations
Haffiekl Council
DMBC
Robert Forster Chanty
Yorkshire Radio FrieThts
Donation
Hirings
Woodhouse Phoenix
Interest and Dividen
Insurance
Light & Heat
Water Rates
Waste Disposal Costs
creaning costs
Treasurerfs and committ￿ Member Expenses
Car pafk extensic
1.500
25.000
200
13.393
5.500
76
45
26.358
124
3.140
4.050
140
3.079
4,145
213
120
4.469
150
10,800
4.441
23
19,467
1.759
Planning
MaintenanceEWrical ExperKlriure
MiscelL4neous items
254
6,325
1, 18T
15,172
2.049
(Der￿ltYsurF1uS for the year
(4.5721
3.825
45,669
45,669
34,567
34.56T
I cornlnn that the attached Revenue Account and Balance Sheet for the Financial Year
to 30 September 2020 are in agreement wrth the accounts.ng records and th)rmation
supplied by Haffield Woodhouse Village Hall and Old F￿ks. Cth.
S D Boyall. FCCA
16 April 2021

HATFIELD WOODHOUSE VILLAGE HALL AND OLD FOLKS. CENTRE
Rg9istsred Charfty No. 519079
Balance sheel for the Financial Year to 30
nber 2020
2020
2019
Fund Account
Balance brought foThRrd 1110r2019
IDeficrtySurplu5 for the year
920,783
{4.572}
916.958
3,825
Ba￿nce carried forward 30llJr2fY20
916,211
920,783
Represented by:
Buildin
andE
ment Costs
Balan￿ brought forward 1110r2019
Addib"onal expendi￿re
847,553
847.553
847,553
847,553
Funds available
HSBC Current Account
HSBC Money Manager Account
Monies owed to Roy Thomas
31.041
38,064
1447)
5,242
67.988
Net assets at 3019r20
916.211
920,783