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← Friends Of Lancashire Archives

2025-06-30-accounts

Friends of Lancashire Archives

Registered Charity Number 518611

Receipts and Payments Account for year ended 30 June 2025

2024-25 2024-25 2023-24
See note Unresiiced
Funds		 Restricted Funds Total Total
£ £ £ £
Receipts
Subscriptions 4 1,613 1,613 1,623
Donations& Legacies 5 2,920 23,410 26,330 550
GiftAid Reclaimed 6 575 575 -
EventsandWorkshops 7 991 991 422
SalesofBooks, Maps, etc. 17 17 33
Interest Received 8 9,232 1,770 11,002 6,430
Other items - - -
Total Receipts £15,348 £25,180 £40,528 £9,058
Payments
Projects&Grants 9 45,116 7,889 53,005 42,039
Events&Workshop Costs 7 900 900 70
Printing, Postage&Stationery 10 802 802 379
BankCharges 4 4 4
Insurance& membership costs 11 682 682 848
Equipment 12 135 135 0
Total Payments £47,639 £7,889 £55,528 £43,340
Net Receipts/(Payments) -£32,291 £17,291 -£15,000 £34,282
Funds as at 1 July 2024
AtBank (Current A/c) 3,234 3,234 33,397
Deposit/SavingsAccounts 196,575 29,866 226,441 230,560
Total broughtforward £199,809 £29,866 £229,675 £263,957
Surplus/(Deficit) foryear -32,291 17,291 -15,000 -34,282
TotalCashFunds £167,518 £47,157 £214,675 £229,675

Friends of Lancashire Archives

Registered Charity Number 518611

Statement of Assets and Liabilities at 30 June 2025

Bank Balances maturitydate 30June2024
Cooperative CurrentA/c: InstAccess 0.00% 1,173 3,234
PayPal 0.00% 44 44
Ecology BS: InstantAccess 1.85% 1,391 1,391
Skipton BS: General: InstantAccess 2.90%** 0 30,000
Skipton BS: Clarets: InstantAccess 2.90%** 0 28,054
Saffron BS:General: InstantAccess 3.85%** 21,650 (6)
Saffron BS: Clarets: InstantAccess 3.85%** 45,344 0
RBSPremiuma/c 0.00% 0 ()
UnitedTrustBank: 100day 3.90%** 54,073 75,952
Camb.&Counties Bank: 1 YrBond 5.00% 24/02/2025 0 30,000
Camb.&Counties Bank: 1 YrBond 4.65%** 24/02/2026 30,000
HampshireTrustBank: 2 YrBond
Redwood Bank: 2YrBond
Camb.&Counties Bank: 2 YrBond		 4.20%
4.70%
4.20%**		 June2025
19/03/2026
28/06/2027		 0
26,000
35,000		 35,000
26,000
0
TOTAL £214,675 £229,675

Signed on behalf of the Trustees by: Chairman

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Treasurer
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Date

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Date
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Friends of Lancashire Archives

Registered Charity Number 518611

Notes to the Financial Statements for the year ended 30th June 2025

Notes

1 Basis of Accounting

The Trustees consider it appropriate to continue accounting on a Receipts and Payments basis. No significant stocks, or debtors existed at the year end. Creditor: Lancashire County Council £3,300 approx.: Claret salaries - one month to year end.

2 Cash Funds

Our deposit accounts continue to be managed to maximise interest income whilst not exposing funds to risk, and to be

consistent with the stated objectives and best interests of the Friends.

Our bank and building society accounts are each covered by the £85,000 FSCS guarantee. Interest earned on all term accounts is paid on an annual basis: the figure shown in these accounts is the amount received in the financial year.

3 Payments to Trustees

4 Subscriptions

Subscription income was essentially the same as last year, as reported by the Membership Secretary.

There were some duplicated subscription payments. Such duplicated payments were refunded, except where the members requested they be treated as a Donation.

5 Donations & Legacies

6 Gift Aid reclaimed

7 Events & Workshops

Comprises: £38 Ecology Building Society; £3,121 United Trust Bank; £1,470 Hampshire Trust Bank; £1,508 Cambridge & Counties Bank; Skipton (General) £1,873; Skipton (Clarets) £1,770; Redwood Bank £1,222.:

Friends of Lancashire Archives

Registered Charity Number 518611

9 Projects & Grants

£53,005, comprising: Clarets Collected

£18,133

£7,889 from Restricted

£10,244 from Friends committed funds

Collections Asst £10,786 KELP £13,338 Caribbean Carnival £10,000 purchase:J Peel docs £748

£10,786

SUMMARY: CLARETS

Inception 2023 to 30 June 2025 receipts payments balance Restricted £55,280 £9,935 £45,345 donations, interest, SpaceHive Committed £20,000 £20,000 0 by FLA £75,280 £29,935 £45,345

10 Printing, Postage & Stationery

Additional costs due to increased number of mailings about events; bulk purchase of stamps. Includes £156 annual Zoom subscription.

11 Insurance, Membership costs

BALH £90 LLHF £8 Community Sites: website maintenance £432 : Trustee Liability Insurance premium £152

12 Equipment

Purchase of microphone £40, SumUp terminal £95.

13 Movements on Restricted Funds

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||||| |---|---|---|---| |Clarets|Sound|Archive|Total| |Balance as at 1st July 2024|28,054|1,812|29,866| |Donations|received|25,180|25,180| |Expenditure|7,889|7,889| |nner| |Balance|enero|ong| |as at 30th June 2025|£45,345|£1,812|£47,157| |nt|ace|te|atictel bac|

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end. Pjn/16Aug25

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. Ss. Ready
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FRIENDS OF LANCASHIRE ARCHIVES Charity Number 518611
INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF FRIENDS OF
LANCASHIRE ARCHIVES
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TheRespectivecharity’sResponsibilitiestrustees are responsibleof trusteesfor theandpreparat exam i onnerof the Receipts and Payments accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the 201! Act) and that an independent examination is needed. it is my responsibilityto: * examine the accounts under section 145 of the 2011 Act, ° to follow the procedures laid down in the general Directions given by the Charity Commission under section 145 (5)(b) of the 2011 Act, and * to state whether particular matters have come to my attention. Basis of independent Examiner's Report MyCharityexamination was carried out in accordancewith general Directions givenby the by the charityCommission. and a comparisonAn examinationof the includes aaccounts presentedreview of thewith accountingthose records.recordstt kept also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the starement below,

independent examiner's statement

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In connection with my examination no matter has come to my attention
|. which gives me reasonable cause to believe that in, any material respect, the
requirements:
» + to keep accounting records in accordance with section 130 of the 2011 Act: and
® to prepare accounts which accord with the accounting records and comply with
havethenotaccountingbeen met; requirements or of the 2011 Act
2. to which, in my opinion, attention should be drawn in order to enable a proper
. understandingof the accounts to be reached.
Nome Borothy Laver
Quolificction BLA. A.C.A.
Address 19 The Pastures
Grimsargh
Preston
PR2 S5]W
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4a. Friends of Lancashire Archives Trustee’s Annual Report 2024-25

Structure & management

Friends of Lancashire Archives was formed as an association in 1986 and is governed by a Constitution, revised and adopted on 24 September 2012 and updated in September 2022. Trustees are appointed by election by the members at the Annual General Meeting and serve a maximum continuous term of six years.

Objectives

The objectives of the Association are to educate the public and advance the archival heritage of the county of Lancashire for the benefit of the people of that county and elsewhere and for future generations by the promotion, support, assistance and improvement of Lancashire Archives.

Structure of the Friends of Lancashire Archives Committee

Friends of Lancashire Archives (FLA) is run by an Executive Committee consisting of a maximum of 9 Trustees. The Executive Committee must have a Chair, Vice-Chair, Secretary and Treasurer. Five further Trustees may be appointed. These are known as Ordinary members. The Committee may also co-opt a further four additional members who can assist the Committee. These members are not Trustees. This gives a maximum total Committee Membership of 13 members. All members stand down at the Annual General Meeting. Those available for re-election are shown below:-

The Executive Committee of the Friends of Lancashire Archives 2024-25

Chair — Ismail Ravat - available for re-election Vice Chair — Vacant Secretary - Lesley Lovelady — available for re-election Treasurer — Sam Riches — post vacant from September 2025 2025Membership Secretary - Acting - Lesley Lovelady— post vacant from September Sue Latimer — Communications Officer — available for re-election Keith Vernon — available for re-election Andrew Walmsley — available for re-election Jacquie Crosby — available for re-election

Co-opted Additional Committee Members

Peter Newsham (co-opted October 2024) — available for election to full committee membership Mark Waddington (co-opted March 2025) — available for election to full committee membership

Activities and People

Since 1990, FLA has disbursed a total of £395,080 in direct support of the service now known as Lancashire Archives and Local History [LALH]. In 2024-25 the total expenditure in support of LALH was £53,005. Within this total, we contributed £10,786 to the final phase of the cataloguing project ‘Inside the Box’, made a contribution of £13,338 towards the Keeping East Lancashire in the Picture project fand £18,133 to Clarets Collected. We provided funding of £10,000 to the successful

‘Caribbean Carnival’ exhibition and funded the purchase at auction (£748) of the Jonathan Peel diaries. FLA also supported some LALH events at Bow Lane by providing our Café Archive service.

At the end of June 2025, the Association had a membership of 157, a reduction of 2 since 2024. The FLA Committee is giving attention to the need to widen awareness of and participation in our work, and we hope to be able to improve communications with our members in the coming year.

Finances

As in recent years, income in 2024-25 has primarily been interest received on our bank balances, totalling £11,002. The Committee considers that the substantial financial commitments made (as detailed above) are consistent with the Association's objectives, and well within the Association’s resources. The availability of funds is actively managed to ensure these costs are met ina timely manner.

Reserves Policy: |t remains the policy of the Friends to maintain unrestricted funds, which are free reserves of the charity, at a level that provides sufficient income to cover grants payable and administration costs and to respond to emergency applications for funding by Lancashire Archives. The Friends may permit funds to be held in savings and investments which may yield lower financial returns which, in the opinion of the Executive Committee, more closely align to the Friends’s stated ethical objectives and are in its best interests.

Income: Apart from annual membership subscriptions, the principal source of funds during 2024-25 has been interest received on bank accounts and bonds totalling £11,002. Donations of £26330 were received, primarily (£23,410) for the ‘Clarets’ projects, but also including £2,703 towards a project in the St Helens area.

Expenditure: All expenditure in the year has been in support of our objectives, providing support to Lancashire Archives and Local History in advancing the archival heritage of the county. Please see the Treasurer’s report and accounts, attached for full information.

Declaration The Trustees declare that they have approved the above report.

Signed on behalf of the Trustees.

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Ismail Ravat (Chair)