2025-03-31-accounts - Medway Centre Community Association

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MEDWAY CENTRE COMMUNITY ASSOCIATION

TRUSTEE ACCOUNT REPORT FOR YEAR TO 31[ST] MARCH 2025

Our third “post-Covid” year has been much more normal and the Centre is busy as ever.

April saw our usual bookings for Easter Craft Fair, Five Rhythms Dance and Whiskey Tasting events, the Oxfam Jazz Breakfast and a new Diabetes group arrived. In May we hosted the Rotary Quiz night, a performance of “Hobson Choice” by High Tor Players and all our regular groups. We had the team from CMC Aluminium come in to start on the renovation of the external kitchen door and the windows in Large Room 1 and the Kitchen thanks to a grant from the UK Shared Prosperity Fund.

June saw the Matlock Gilbert and Sullivan performance of “Patience”, fundraising events for Oxfam and the British Legion celebration of the 80[th] Anniversary of D-Day. In July we hosted the Oxfam Open Gardens Café, the Bakewell Youth Theatre’s (BYT) Showcase and some private parties as well as regular events like the Meg Laird Lecture, Whisky Tasting and Craft Fair. In July we celebrated our 25[th] Anniversary and hosted over 100 people for an Afternoon Tea which was really well received. Over the summer Peak Performance presented their bi-annual show and BYT performed a stage version of “Gregory’Girl”. The Pamela Bilik Youth Theatre came back for their usual week of rehearsals and performances and the U3A held another Meg Laird Lecture along with an inaugural Hats Off Wine Tasting which was a great success as well as various anniversary celebrations for individuals. A very successful Fundraising Concert for Ashgate Hospice arranged by Richard Hildebrand kickstarted the autumn and was followed by a Mah Jong day tournament and the Olde House Museum history events which were very popular. We also welcomed the Chatsworth Players for their performance of “Our Country’s Good”.

2025 started slowly with some loss of business due to snow conditions but the Centre was otherwise busy with our regular programme. Bakewell Youth Theatre went all out with a magnificent production of “Beauty and the Beast” and the Rotary Club returned for another Quiz Night.

The Infant School cancelled their contract due to falling admissions for the New Year from September 2024. This impacted our Lettings income but we have managed to end the year with a reasonable result of income being down by 0.5% on last year. We raised over £3.5k with our Adopt a Seat campaign including Gift Aid and received a £1k grant from the Derbyshire Freemasons Community Awards. We also received a legacy from the collection at the funeral of Rene Howard which was also put towards the purchase of new chairs.

I must of course mention Janet Challenger and Peter Buchan who have continued to make jams for us to sell and the total foyer sales of books and jam were over £1.2k for the year. The Feed in Tariff payments from our solar panels raised over £1.2k and the simple act of putting reserves into the Access account has raised netted £2.3k.

Expenses were up but for good reason. The employment of a handyperson was well worth the cost of £1.7k and the purchase of a new printer for £400 was necessary. The 25[th] Anniversary event promotional items cost £1.4k but as mentioned earlier it was a very well received event. As ever, thanks go to all of the Committee for their commitment to the Centre and thanks to Margie and Sue for all their efforts.

Nic Wilson

Chairman

MEDWAY CENTRE COMMUNITY ASSOCIATION

FINANCIAL STATEMENTS

FOR

31 MARCH 2025

Charity Number 518564

MEDWAY CENTRE COMMUNITY ASSOCIATION

FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2025

Contents	Page
Members of the board and professional adviser	1
Trustees’ annual report	2-4
Independent examiner’s report	5
Statement of financial activities	6
Balance Sheet	7
Notes to the financial statements	8-15

MEDWAY CENTRE COMMUNITY ASSOCIATION

FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2025

The board of trustees

Mr. N. Wilson (Chair) Mrs. J. Challenger Mrs. S. Sidebottom Mr. C. Blackshaw Mrs. D Furness Mrs. G. Roberts Mr. D. Rawson Mrs. D. Bradwell

Committee Member Mrs. S. Stones

Registered office Medway Centre New Street Bakewell Derbyshire DE45 1GT

Independent Examiner Mark Newey ACMA Derby Community Accountancy Service Babington Lodge 128 Green Lane Derby DE1 1RY

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MEDWAY CENTRE COMMUNITY ASSOCIATION

FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2025

TRUSTEES’ ANNUAL REPORT

The trustees have pleasure in presenting their report and the examined financial statements of the charity for the year ended 31 March 2025.

OBJECTIVES AND ACTIVITIES

A) To promote the benefit of the inhabitants of the area without distinction of sex or of political, religious or other opinions by associating the local authorities, voluntary organisations and inhabitants in a common effort to advance education and to provide facilities in the interests of social welfare and leisure time occupation with the object of improving the conditions of life for the said inhabitants.

B) To establish or to secure the establishment of a community centre and to maintain and manage or to co-operate with any local statutory authority on the maintenance and management of such a centre for activities promoted by the Association and its constituent bodies.

SUMMARY OF THE MAIN ACTIVITIES UNDERTAKEN FOR THE PUBLIC BENEFIT IN RELATION TO THESE OBJECTS

In planning our activities for the year we kept in mind the Charity Commissions guidance on public benefit at our trustees meetings. Medway Centre Community Association is open to all individuals irrespective of race, gender or other personal circumstances.

Review of the Year’s developments activities and achievements

Our third “post-Covid” year has been much more normal and the Centre is busy as ever.

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MEDWAY CENTRE COMMUNITY ASSOCIATION

FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2025

TRUSTEES’ ANNUAL REPORT

Nic Wilson

Chairman

FINANCIAL REVIEW

RESERVES

The Association aims to have reserves to cover current operating costs.

STATUS AND ADMINISTRATION

Governing document

Medway Centre Community Association is a registered charity, 518564. The charity's governing document is a constitution adopted on 19 May 1986 as amended on 20 October 2003 and 20 October 2008. The charity's registered office is, Medway Centre, New Street, Bakewell, DE45 1GT.

Induction and training of trustees

The Charity undertakes, when the need arises, a skills audit to determine the requirements of the trustee body. If a skill shortage is identified, approaches are made to specific people identified as having these skills

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MEDWAY CENTRE COMMUNITY ASSOCIATION

FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2025

TRUSTEES’ ANNUAL REPORT

Risk management policy

The trustees examine the major risks that the charity faces each financial year when preparing and updating the strategic plan. The charity has developed systems to monitor and control these risks to mitigate any impact that they may have on the charity in the future.

Independent Examiner

Mark Newey ACMA of Derby Community Accountancy Service and will be in office as independent examiner for the ensuing year.

Registered office: Medway Centre New Street Bakewell DE45 1GT

Signed on behalf of the trustees

N. Wilson Chair

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MEDWAY CENTRE COMMUNITY ASSOCIATION

FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2025

Independent Examiner's Report to the Trustees of Medway Centre Community Association

I report on the accounts of the charity for the year ended 31 March 2025 which are set out on pages 6 to 15 .

Respective responsibilities of the trustees and examiner

As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with section 130 of the Act or
the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Mark Newey ACMA Date Derby Community Accountancy Service Babington Lodge 128 Green Lane Derby DE1 1RY

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MEDWAY CENTRE COMMUNITY ASSOCIATION

STATEMENT OF FINANCIAL ACTIVITY

YEAR ENDED MARCH 31[st] 2025

				Total Funds	Total Funds
				Year to 31	Year to 31
		Unrestricted	Restricted	Mar 2025	Mar 2024
		Funds	Funds
	Note	£	£	£	£
Income from:
Donations	3	1,066	-	1,066	755
Charitable activities	4	50,013	1,000	51,013	58,698
Other income	-	-	-	-	-
Investment income	5	2,296	-	2,296	897
		-------------------------------------	-------------------------------------	-------------------------------------	--------------------------------
Total incoming resources		53,375	1,000	54,375	60,350
		-------------------------------------	-------------------------------------	-------------------------------------	--------------------------------
Expenditure on:
Raising funds		-	-	-	-
Charitable activities		61,402	-	61,402	59,379
		--------------------------------	-------------------------------------	-------------------------------------	-----------------------------------
Total resources expended	6	61,402	-	61,402	59,379
		--------------------------------	-------------------------------------	-------------------------------------	---------------------------------
Net incoming/(outgoing)
resources before transfers		(8,027)	1,000	(7,027)	971
Transfer between funds		4,324	(4,324)	-	-
		--------------------------------	---------------------------	--------------------------------	---------------------------
Net incoming/(outgoing)
resources for the year		(3,703)	(3,324)	(7,027)	971
Balances brought forward		301,950	4,324	306,274	305,303
		--------------------------------	--------------------------------	--------------------------------	--------------------------------
Balances carried forward		298,247	1,000	299,247	306,274
		================================	===========================	================================	================================

The charity has no recognised gains or losses other than the results for the year as set out above.

All of the activities of the charity are classed as continuing.

The notes on pages 8 to 15 form part of these financial statements.

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MEDWAY CENTRE COMMUNITY ASSOCIATION

BALANCE SHEET

31 MARCH 2025

		2025		2024
	Note	£	£	£	£
Fixed assets
Tangible assets	9		190,940		186,329
Current assets
Cash at bank and in hand		103,254		117,583
Debtors	10	5,967		5,455
		--------------------------------		---------------------------
		109,221		123,038
Creditors: amounts falling due
within one year	11	914		3,093
		--------------------------------		--------------------------------
Net current assets			108,307		119,945
			--------------------------------		--------------------------------
Total assets less current liabilities			299,247		306,274
			---------------------------		--------------------------------
Net assets/(liabilities)			299,247		306,274
			===========================		================================
Funds
Restricted	12		1,000		4,324
General Reserves	12		298,247		301,950
			---------------------------		--------------------------------
TOTAL FUNDS			299,247		306,274
			===========================		================================

The financial statements were approved by the members of the committee on the and signed on their behalf by:

N. Wilson Chair

The notes on pages 8 to 15 form part of these financial statements.

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MEDWAY CENTRE COMMUNITY ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2025

1. Accounting policies

The principal accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements are as follows:

Charity information

Medway Centre Community Association is a registered charity. The charity’s registered office is Medway Centre, New Street, Bakewell, DE45 1GT. At the end of the year there were 8 Trustees.

1.1 Accounting convention

These accounts have been prepared in accordance with FRS 102, “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”), “Accounting and Reporting by Charities” the Statement of Recommended Practice for charities applying FRS 102, the Companies Act 2006 and UK Generally Accepted Accounting Practice as it applies from 1 January 2015. The charity is a Public Benefit Entity as defined by FRS 102.

The accounts are prepared in Sterling which is the functional currency of the charity. Monetary amounts in these financial statements to the nearest £.

The accounts have been prepared on historical cost convention apart from freehold property that is carried at market value. The principal accounting policies adopted are set out below.

These are accounts for the year ended 31 March 2025 are the first accounts of Medway Centre Community Association prepared in accordance with FRS 102, The Financial Reporting Standard applicable in the UK and Republic of Ireland.

1.2 Going concern

At the time of approving the accounts, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the Trustees continue to adopt the going concern basis of accounting in preparing the accounts.

1.3 Charitable Funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Designated funds are unrestricted funds earmarked by the trustees for particular purposes.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

1.4 Incoming resources

All incoming resources are included in the SOFA when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. Gifts in kind have been included at market value of gifts received and in assets acquired. No amounts are included in the financial statements for services donated by volunteers.

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MEDWAY CENTRE COMMUNITY ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2025

1.5 Resources expended

All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs relating to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with use of the resources. Fund-raising costs are those incurred in seeking voluntary contributions and do not include the costs of disseminating information in the support of the charitable activities.

1.6 Debtors

Trade and other debtors are recognised at the settlement amount due after any trade discounts offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

1.7 Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other shortterm liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

1.8 Creditors and provisions

Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

1.9 Financial instruments

The charity has no financial assets and financial liabilities of a kind that qualify as basic financial instruments.

1.10 Employee benefits

The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.

Termination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.

1.11 Taxation

The charity is exempt from tax on income and gains falling with section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects.

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MEDWAY CENTRE COMMUNITY ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2025

1.12 Depreciation

Individual fixed assets costing £1,000 or more are capitalised at cost and are depreciated over their estimated useful economic lives on a straight line basis as follows:-

Asset category	Annual rate
Buildings	2%
Computers	33.33%
Other Powered Equipment	15%
Furniture	10%

2. Critical accounting estimates and judgements

In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimated and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

3. Voluntary income

			Total Funds
	Unrestricted	Restricted	Year to 31	Period to 31
	Funds	Funds	Mar 2025	Mar 2024
	£	£	£	£
Donations from individuals	1,066	-	1,066	755
	--------------------------------	-------------------------------------	-------------------------------------	--------------------------------
	1,066	-	1,066	755
	================================	=====================================	=====================================	=============================

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MEDWAY CENTRE COMMUNITY ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2025

4. Charitable Activities

			Total Funds	Total Funds
	Unrestricted	Restricted	Year to 31	Year to 31
	Funds	Funds	Mar 2025	Mar 2024
	£	£	£	£
Grants
Derbyshire Masons	-	1,000	1,000	-
UK Shared Prosperity Fund	-	-	-	6,284
Foundation Derbyshire	-	-	-	2,500
Other Charitable Activity
Room Lettings	43,127	-	43,127	43,328
Feed in Tariff income	1,042	-	1,042	1,362
Fundraising Events	5,492	-	5,492	4,915
Sundry	352	-	352	309
	--------------------------------	-------------------------------------	-------------------------------------	--------------------------------
	50,013	1,000	51,013	58,698
	================================	=====================================	=====================================	=============================

5 Interest receivable

	Year to	Period to
	31 Mar	31 Mar
	2025	2024
	£	£
Bank interest receivable	2,296 ================	897 ================

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MEDWAY CENTRE COMMUNITY ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2025

6. Total resources expended

Staff costs Fees Printing & publications Lease/rent Insurance Telephone Office Stationery Maintenance and security costs Utilities Administrative expenses Depreciation Accountancy fees Sundry	Total Funds Year to 31 Mar 2025 £ 29,857 119 - 150 1,844 1,144 2,501 4,724 7,742 634 11,980 520 187 61,402	Total Funds Year to 31 Mar 2024 £ 28,232 658 - 150 1,563 1,265 1,045 5,040 9,698 346 10,862 520 - 59,379

Expenditure on charitable activities was £61,402 (2024: £59,379) of which £0 was restricted (2024 £2,500)

7. Net (expenditure)/income

Net (expenditure)/income
	Year to	Year to
	31 Mar	31 Mar
	2025	2024
	£	£
Independent examiner’s Fees	520	520
Depreciation	11,980 ===========================	10,862 ===========================

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MEDWAY CENTRE COMMUNITY ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2025

8. Trustees and key management personnel

During the year trustees did not receive remuneration for their roles as trustees

The key management personnel of the charity consist of the trustees, the centre management team.

The aggregate payroll costs were:

	Year to	Period to
	31 Mar	31 Mar
	2025	2024
	£	£
Wages and salaries	28,985	27,464
National Insurance	-	-
Pension	872	768
	--------------------------------	--------------------------------
	29,857 ================================	28,232 ================================

No employee earned more than £60,000 per annum. No trustees were reimbursed for expenditure.

Particulars of employees:

The average number of staff employed by the charity during the financial year amounted to:

	Year to	Year to
	31 Mar	31 Mar
	2025	2024
	No	No
Direct Charitable Staff	3	3
Administration	-	-
	___	___
	3	3
	================	================

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MEDWAY CENTRE COMMUNITY ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2025

9. Tangible fixed assets

9.	Tangible fixed assets
		Equipment	Building	Total
		£	£	£
	Cost
	At 31 March 2024	103,696	274,929	378,625
	Additions	8,736	7,855	16,591
	Disposals	-	-	-
		--------------------------------	---------------------------	--------------------------------
	At 31 March 2025	112,432	282,784	395,216
		================================	===========================	================================
	Depreciation
	At 31 March 2024	76,661	115,635	192,296
	Depreciation on Disposal	-	-	-
	Charge for the year	6,280	5,700	11,980
		---------------------------	-----------------------------	---------------------------
	At 31 March 2025	82,941	121,335	204,276
		===========================	=========================	===========================
	Net book value
	At 31 March 2025	29,491	161,449	190,940
		===========================	===========================	================================
	At 31 March 2024	27,035	159,294	186,329
		================================	===========================	================================
10.	Debtors:
		2025		2024
		£		£
	Trade debtors	3,912		4,279
	Prepayments	2,055		1,176
		--------------------------------		--------------------------------
		5,967		5,455
		================================		================================
11.	Creditors:
		2025		2024
		£		£
	Trade creditors	207		1,714
	Ground Rent	150		150
	HM Revenue and Customs	557		1,229
		--------------------------------		--------------------------------
		914		3,093
		================================		================================

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MEDWAY CENTRE COMMUNITY ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2025

12. Statement of funds

Statement of funds
					At
	At 1 April				31March
	2024	Incoming	Outgoing	Transfers	2025
		£	£	£	£
General reserve	301,950	53,375	(61,402)	4,324	298,247
	-------------------------------------	-------------------------------------	-------------------------------------	-------------------------------------	-------------------------------------
Total unrestricted funds	301,950	53,375	(61,402)	4,324	298,247
UK Shared Prosperity Fund	4,324	-	-	(4,324)	-
Derbyshire Masons	-	1,000	-	-	1,000
	-------------------------------------	-------------------------------------	-------------------------------------	-------------------------------------	-------------------------------------
Total restricted funds	4,324	1,000	-	(4,324)	1,000
	-------------------------------------	-------------------------------------	-------------------------------------	-------------------------------------	-------------------------------------
Total funds	306,274	54,375	(61,402)	-	299,247
	-------------------------------------	=====================================	====================================	-------------------------------------	-------------------------------------

Restricted Funds

The UK Shared Prosperity Fund money was spent on new furniture. The Derbyshire Masons money is to be spent on chairs.

13. Analysis of net assets

Analysis of net assets
	Tangible	Other net
	fixed assets	assets	Total
Unrestricted funds
	£	£	£
General Funds	190,940	107,307	298,247
Designated Funds	-	-	-
Restricted funds	-	-	-
Derbyshire Masons	-	1,000	1,000
	______	______	______
	190,940	108,307	299,247
	====================================	====================================	====================================

14. Related party transactions

The charity had no related party transactions that required disclosure.

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MEDWAY CENTRE COMMUNITY ASSOCIATION

FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2025

Independent Examiner's Report to the Trustees of Medway Centre Community Association I report on the accounts of the charity for the year ended 31 March 2025 which are set out on pages 6 to 15.

Respective responsibilities of the trustees and examiner

As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

Independent examiner’s statement

| have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: ® accounting records were not kept in accordance with section 130 of the Act or e the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Mark Newey ACMA Derby Community Accountancy Service Babington Lodge 128 Green Lane Derby DEI IRY

Date