Chairs Report 2022-2023
This report highlights the work of the hall committee members over the last year. It also outlines the increasing pressure facing the hall in the provision of the areas only public toilets and concludes with offering priorities for the work of the committee in 2023-2024.
In the year 2022 to 2023 we have benefitted from five new members of the committee who have all made valued contributions. Our Treasurer Gail and Secretary Annie deserve particular recognition for the way they have taken on their responsibilities and their successful work recruiting new 200 Club members and bringing its records up to date. Their skills don’t end there and along with Julia our Bookings Secretary, have repainted the hall skirting boards.
The hall also gained from Reverend Liz Bramley joining the committee and we welcome this link with the Beacon’s Benefice and their support for the work of the Hall. Similarly, the Hall has benefited from Dawn Goodwin’s presence on the committee and her unstinting support in planning, promoting and running community events. Alongside, new committee member Linda Windham has been equally supportive and has taken on responsibility for monthly health and safety checks and reporting.
Meanwhile our long-standing committee members have continued to work hard. Anne Jeans has worked tirelessly in collecting, counting and banking cash donations and income from the showers and the bikehub. Anne has also maintained the planters providing a welcome at the hall footpath entrance. Rhiannon’s commitment to ensuring the hall actively reaches out to individuals and communities has ensured that we have offered local people social opportunities as well as providing a meeting place for Ukrainian refugees, their hosts and supporters to meet with elected officials. Our bookings secretary Julia has continued to manage booking enquiries and hall diary working closely with Shirley and Gail to manage hall hire and income. Shirley Hemmings our caretaker and committee member along with cleaners Steph Griffiths and Tanya Williams have continued to maintain high standards of cleanliness in the hall and its facilities.
All in all, the breadth of skills and interests of the hall’s committee members and cleaners has resulted in a very effective team successfully upholding their roles as trustees, providers of facilities, organisers and indeed clearer uppers of events.
The Hall continues to benefit from a wide network of supporters. The 200 Club now has around 140 members making a welcome contribution to the costs of the hall’s upkeep. On a more practical and day to day basis we are indebted to the expertise and generosity of time and skills of local builders JL Stephens, electrician Andrew Skyrme, electric vehicle expert Arvydas, and of course our rapid response team Nick Wilson and Russell Jones who have bailed us out with resolving day to day operational problems more times than I think any of us would have liked. We also continue to benefit from reliable support for our events from local people and groups too many mention here and who I am loathed to name for fearing of missing anyone out as our Fireworks and Bonfire night alone relies on around 30 volunteers and the support of Talybont Market, Dyfed Powys Police and St John’s Ambulance.
Community engagement
The hall has continued to provide a meeting place for community interest groups and classes. This includes being the venue for the annual village show along with Community Council meetings, Talybont Energy Group, the Women’s Institute (WI), Tea and Chat, Usk Valley Gardening Association, family church services and it is a regular rehearsal space for Gwent Chamber Orchestra.
It is increasingly recognised as a high-quality venue for professional meetings and has been regularly used by Bannau Byrcheniog, Welsh Water and forestry groups for events and meetings.
The Hall has also been pleased to play a small role through support for Ukrainian refugees through providing a meeting venue and in January we hosted a Ukrainian Christmas event with a Ceilidh all arranged by the committee’s own Rhiannon Davies and supported by committee members and Talybont’s WI.
In the Spring of 2022, a Big Lottery community grant along with a donation from Beacons Benefice meant that the Hall was at the forefront of the village’s celebrations to mark Queen Elizabeth II platinum jubilee celebrations. Events and activities included:
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bunting making day
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free red, white and blue petunias for residents in the Talybont on Usk Community Council area
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a sing a long film night
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a children’s craft day
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a community picnic, with bouncy castles, crazy golf, children’s races afternoon tea
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a subsidised band night with Big Mac’s Wholly Soul Band
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the purchase of a community bench located outside the Canol Pentre bungalows
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the purchase of a locally made sign to mark Cui Parc’s jubilee wood area.
Following a suspension during the pandemic, our Fireworks and Bonfire night returned on 5 November and was a resounding success attracting hundreds of local residents.
Talybont Flicks, a monthly film night run by Clare Wright with the Committee’s own Rhiannon Davies continues to provide a valued social evening while raising funds for the hall.
Environmental sustainability
The hall continues to benefit from the Feed in Tariff solar panels and air source heat pump system. Over the last year we have visited by three other regional village halls wishing to become more environmentally friendly and are interested in seeing what has been achieved at Henderson Hall by Talybont Energy Group.
That said, there are now some signs of aging. Our electric vehicle charging station is now dated and there have been a number of occasions this year when it has not worked, and the purchase price of tokens has had to be returned.
Additionally, the pump in the bikehub rainwater harvester tank which that supplies grey water to two of the three public toilets stops working with high usage meaning there is no water in the two toilets.
Hall hire and running costs
Post pandemic, it seems that the large sporting events that may have previously used the hall have moved to Gilestone farm, and this has adversely affected hall income from large events. However, despite a drop in big ticket large event bookings, we have seen overall income from hall hire increase and this is due to increases in bookings for regular community and one-off bookings.
Price increases have been kept to a minimum this year in recognition of the pressure the increases in the cost-of-living places on individuals and groups,. To cover costs and ensure some profit, the price for electric vehicle charging point tokens has increased. Additionally,
fees for groups using the hall for overnight accommodation have increased given their draw on the hall’s utilities.
The hall’s website has been updated and it continues to provide a portal for hall bookings and information. A safeguarding policy has been created and added to hall hirers terms and conditions.
Financially, significant expenditure this year has included re-decorating the hall, replacing the faulty external bikehub lighting and purchasing new AV equipment. The demand on the hall’s reserves is great and increasingly pressing capital expenditure demands excluding those associated with the external public toilets include replacement chairs, front gates, boiler room doors, and small meeting room floor. The Hall changing rooms are also require much needed updating.
With running costs of circa £20k the hall’s upkeep is supported through fundraising and income generation along with a longstanding annual grant from the community council of £1200. As with Henderson Hall Trustees before us, our challenge has been to navigate the need for significant income generation with the ensuring the hall is able to meet the needs of individuals and groups in the local community. The unprecedented increases in costs including utilities and those associated with increasing usage of the toilets have brought to the fore the need for increased external support not least to ensure the costs of provision of the areas only public toilet facilities can be covered so hall funds can be rightfully used for the hall’s upkeep.
priorities for 2023 to 2024
We look forward to continued success in 2023 to 2024 where priorities include:
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➢ reaching out to the Community and County Council to secure ongoing financial support and commitment to an agreed sustainability plan for the ongoing provision of public toilets
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➢ agreeing capital expenditure priorities
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➢ identifying opportunities for grant funding
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➢ delivering PAVO supported projects
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➢ planning community and fundraising events
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➢ identifying and securing grant support including for an electric vehicle fast charger
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➢ encouraging the establishment of new community groups
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➢ seeking to increase large event bookings through an increased presence on social media.
As ever, this work and the reach of the hall and its facilities are reliant on the time and effort of committee members and hall supporters and as Chair I am hugely grateful to all the people identified above and others, I have doubtless but inadvertently, missed who supported the achievements in 2022 to 2023. This report demonstrates how people leading busy lives with competing priorities have nonetheless found the time to ensure the Henderson Hall has maintained and grown as a valued community hub offering high quality facilities to local people and visitors and on a personal note I can say it has been a pleasure working with all concerned.
Kirsten Jones
25 May 2023
Henderson Hall Trust Fund 2022 to 2023
| INCOME | 2022-2023 | Total | 2021-2022 | Total |
|---|---|---|---|---|
| Grants & Donations | £ 5,209.25 | £ 9,702.27 | ||
| ToU CommunityCouncil | £ 1,416.67 | £ 1,500.00 | ||
| Grants | £ 3,742.58 | £ 8,002.27 | ||
| Donations | £ 50.00 | £ 200.00 | ||
| Fundraising & Events | £30,173.93 | £ 23,785.08 | ||
| 200 Club | £ 2,320.00 | £ 1,280.00 | ||
| Membership | £ 1,960.00 | £ 1,280.00 | ||
| Gift Aid | £ 360.00 | £ - | ||
| Jubilee | £ 2,891.70 | £ - | ||
| Jubilee Income | £ 2,891.70 | £ - | ||
| Fundraising | £ 12,204.73 | £ 12,882.13 | ||
| Bonfire income | £ 4,818.31 | £ 4,663.90 | ||
| Cashless donation | £ 74.93 | £ 361.48 | ||
| Cash income(honestyboxes/ showers/ bike-hub) | £ 6,438.00 | £ 7,428.66 | ||
| Donations | - | £ 200.00 | ||
| EasyFundraising | £ 185.37 | £ 78.71 | ||
| Film Night | £ 346.93 | £ 118.00 | ||
| Tea & Chat | £ 302.00 | |||
| Recycling | £ 39.19 | £ 31.38 | ||
| Maintenance | £ 0.00 | £ 253.67 | ||
| General Maintenance | - | £ 253.67 |
| Hall Hire(Inc. community groups) | £ 12,757.50 | £ 9,369.28 | ||
|---|---|---|---|---|
| Car Parking | £ 740.00 | £ 170.00 | ||
| Communityrelated | £ 7,930.00 | £ 5,983.00 | ||
| Large or corporate event | £ 4,087.50 | £ 3,171.28 | ||
| Irregular Hall Hire | - | £ 45.00 | ||
| Banking | £ 408.41 | £ - | ||
| Interest received | £ 303.51 | £ - | ||
| Banking compensation | £ 100.00 | |||
| ‘Sumup’ setup | £ 4.90 | |||
| Utilities | £ 3,059.17 | £ 2,812.96 | ||
| Car Charge Tokens | £ 175.50 | £ 180.00 | ||
| Water Refund | £ 90.00 | £ - | ||
| Solar Panel FITS Income | £ 2,793.67 | £ 2,632.96 | ||
| TOTAL INCOME | £ 38,850.76 | £ 36,300.31 |
| EXPENDITURE | 2022-2023 | Total | 2021-2022 | Total |
|---|---|---|---|---|
| Fundraising & Events | -£14,438.98 | -£ 3,857.09 | ||
| 200 Club | -£ 413.86 | -£ 365.00 | ||
| Expenses(printing&postage) | -£ 53.86 | £ - | ||
| Winner Payments | -£ 340.00 | -£ 365.00 | ||
| Licence | -£ 20.00 | |||
| Fundraising | -£ 12,297.62 | -£ 3,492.09 | ||
| Bonfire cost | -£ 3707.21 | -£ 2,463.10 | ||
| Cash donation | -£ 5.09 | -£ 28.99 | ||
| Tea & Chat | -£ 200.00 | |||
| Cashless donations(signage) | -£ 6.00 | |||
| Jubilee | -£ 8,379.32 | |||
| donation to DEC | - | -£ 1,000.00 | ||
| Hall Hire | -£ 1,727.50 | -£ 725.00 | ||
| Additional Car Parking | -£ 420.00 | -£ 85.00 | ||
| Bond Refunds | -£ 1062.50 | -£ 520.00 | ||
| Cancellation Refund | -£ 245.00 | -£ 120.00 | ||
| Capital Purchase / Grant | -£ 6,967.33 | |||
| IT equipment | -£ 1,133.00 | |||
| AV equipment | -£ 5,834.33 | |||
| Insurances | -£ 1,081.93 | -£ 1,096.54 | ||
| Public LiabilityInsurance | -£ 1,081.93 | -£ 1,034.54 | ||
| TENS Licences | -£ 42.00 |
| Gambling (PCC) | -£ 20.00 | |||
|---|---|---|---|---|
| Licences/Contracts | -£ 2,629.04 | -£871.00 | ||
| Air conditioning | -£ 936.00 | |||
| Boiler | -£ 114.00 | |||
| Film Night | -£ 149.00 | |||
| PPL PRS (Music & Film) | -£ 581.04 | -£271.00 | ||
| Security/Fire Alarm | -£ 622.00 | |||
| TOU Tourism | -£ 25.00 | |||
| Website Support | -£ 202.00 | --£600.00 | ||
| Labour | -£ 5,635.00 | -£ 4,183.75 | ||
| Caretaking | -£ 1,675.00 | -£ 1,325.00 | ||
| Cleaning | -£ 3,960.00 | -£ 2,858.75 | ||
| Maintenance | -£ 6,667.76 | -£ 11,560.81 | ||
| Fire Extinguishers | -£ 99.07 | |||
| replacement curtains | -£ 6,251.66 | |||
| Window cleaning | -£ 240.00 | -£ 70.00 | ||
| Signs | -£ 139.08 | £ - | ||
| Miscellaneous | -£ 155.16 | £ - | ||
| Decorator | -£ 3,429.00 | £ - | ||
| Consumables | -£ 40.00 | £ - | ||
| Consumables-toilets | -£ 702.47 | £ - | ||
| General Maintenance | -£1,962.05 | -£ 1,178.20 | ||
| Grounds Maintenance | -£ 650.00 | |||
| Other Cleaning | -£ 538.29 | |||
| SecuritySystems | -£ 2,773.59 |
| Miscellaneous | -£ 774.54 | -£ 695.87 | ||
| Cash donation | -£ 2.00 | |||
| Cleaning | -£ 69.21 | |||
| Consumables | -£ 25.52 | -£ 93.83 | ||
| Car Parking | -£ 30.99 | |||
| Gift | -£ 20.00 | |||
| Toilets | -£ 13.00 | |||
| Miscellaneous | -£ 478.12 | |||
| Membership | -£ 25.00 | |||
| Sundry Expense | -£ 454.84 | |||
| Kids’ Xmas Party | -£ 257.90 | £ - | ||
| Publicity | - | -£112.00 | ||
| Website | -£ 112.00 | |||
| Utilities | -£ 5,272.00 | -£ 4,612.11 | ||
| Broadband | -£ 433.02 | -£ 361.89 | ||
| Electricity | -£ 2,991.18 | -£ 1,663.27 | ||
| Gas | -£ 1,370.63 | -£ 1,996.25 | ||
| Cleaning | -£ 237.70 | |||
| Sanitary Care | -£ 261.17 | £ - | ||
| Water | -£ 216.00 | -£ 353.00 | ||
| TOTAL EXPENDITURE | -£ 43,466.58 | -£ 27,714.17 | ||
| Net (Deficiency) / Gain | (-£ 4,615.82) | £ 8,586.14 |
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