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← The Little Theatre Donnington Society

2025-03-31-accounts

THE LITTLE THEATRE DONNINGTON

TRUSTEES’ ANNUAL REPORT AND ACCOUNTS

FOR THE YEAR ENDED 31 MARCH 2025

REGISTERED CHARITY NUMBER: 518484

The Little Theatre Donnington Society (hereafter known as the Little Theatre) is a registered charity. The object of the charity is to promote the education of the public in the arts and in particular in music and drama.

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Contents Page
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Contents Page
Report of the Trustees 1-5
Legal and Administrative Information 6
Report of the Independent Examiner 7
Receipts and Payments Account 8
Statement of Assets and Liabilities 9
Notes to the Accounts 10-11

REPORT OF THE TRUSTEES OF THE LITTLE THEATRE

The Charity Trustees present their report together with the financial statements of the charity for the year ended 31st March 2025. The financial statements comply with both the Charity’s Constitution and the Charities Act 2011.

Objectives and Activities

The objects of the Society shall be to promote the education of the public in the arts and in particular in music and drama.

In furtherance of the above, but not further or otherwise the Society shall have power:

(1) to present, promote, organise, provide, manage and produce plays, drama, comedies, operettas, concerts, ballets, pantomimes, and other public performances on premises occupied by the Society or elsewhere

Public Benefit

The trustees continue to give regard to the Charity Commission’s general guidance on public benefit (Charities and Public Benefit) in the relation to the charitable purpose of the charity. In the opinion of the trustees, the objectives of the charity as detailed above fall within the remit of ‘for public benefit’.

In addition to a facility open to all who wish to benefit from being involved in the arts and theatre, we continued to offer a cost effective, varied programme of performances for the local population.

Membership

Membership of the Little Theatre is open to any member of the public, aged 10 and above, who wishes to join and who is prepared to pay an agreed membership fee and abide by the rules of the Society. As at 31[st] March 2025, the Little Theatre had

Achievements and Performance

Shows

This year we performed two plays, a musical, a Pantomime and a concert. These were

1

The Contribution towards running costs made for each performance is shown below.

SHOW
Billy Liar
Showtime Serenade
A Bunch of Amateurs
Wizard of Oz
Rapunzel		 Receipts
Payments
Contribution
£
£
£
3,745
996
2,749
703
355
348
2,521
950
1,571
14,207
8,672
5,535
9,735
3,207
6,528
30,912
14,180
16,732

Social Events

In addition to the productions, 5 social events were held for members their friends and Family; this included a ball to celebrate our 70[th] Anniversary that raised £670 through a raffl ~~e,~~ a fish and chip supper, a society Photo, a baby shower and a Christmas Fair.

The Theatre

Maintenance at the theatre continued, this included installing a new drink making area in the makeup room, the carpark in front of the theatre has been redone and new lights have been purchased for the Auditorium.

Plans for Future Periods

We have the following shows planned for the coming year:

Financial Review

We started the financial year in a very healthy position, with an opening balance of £33,546. During the course of the year, our receipts totaled £39,806 and our payments £36,833. £564 of these payments was spend on the maintenance mentioned above and £2,250 related to the 70 Anniversary Ball.

2

The Theatre continues to be a recipient for the Twincl Lottery run by Telford and Wrekin Council and received £1,255 from lottery tickets purchased. We have also registered for Easy Fundraising and this year we have seen donations from them of £184.

The Theatre has been lucky enough in 2024/25 to have received a donation of £500 from Gaming rules!, a YouTube channel who provide how to play videos and reviews for board games as well as put on board game conventions. The owner receives add money on the YouTube channel monthly and always donates this to a charity. We were lucky enough to receive that money in December 2024

Reserves Policy

With regard to reserves, we aim to maintain a level commensurate with the running of the Theatre for 12 months including enhancement expenditure and maintenance.

The trustees continue to review the charity’s requirements for reserves in light of the main risk to the organisation, a reduction of income. At the end of March 2025, the charity’s total reserves were £36,518, £34,394 of which is unrestricted. Against the unrestricted spend of £35,755, the level of free reserves available to the charity is equivalent to just over 11.5 months running costs (excluding restricted funds) meaning this year our reserves are £1,361 lower than they should be. This is mainly due to increase show license fees compared to the previous year and increased spend on Social events mainly the 70[th] anniversary ball which will be a one off.

The following mitigations should prevent the society from dipping further into reserves in 2025/26:

However the trustees cannot be complacent and need to monitor the spend closely over the next year to ensure reserves do not need to be used.

The financial strategy is to maintain the level of the reserves by continually reviewing overheads and ensuring an adequate level of income is maintained through membership, charitable donations, show and bar revenue and fundraising activities.

Investment Policy

The Trustees and Management Committee have taken a low risk approach to investment, and maintain all the Society’s liquid assets in a bank account.

Structure, Governance and Management

The Structure of the Little Theatre

The Trustees delegate the running of the Little Theatre to a committee which runs the affairs of the charity. The committee meet on a monthly basis to discuss all aspects of the Little Theatre, including its finances, its productions, its maintenance, its fundraising and its membership. Committee members are nominated from within the membership and appointed at the AGM.

3

Governing Document

The Little Theatre is an unincorporated registered charity based in Donnington in Shropshire. It is governed by a Constitution adopted on 21[st] October 1986 and was entered on the Register of Charities by the Charity Commission of England and Wales on 17[th] February 1987. The constitution was amended on 24[th] February 1988 and 23[rd] May 2017 and is currently being reviewed again by the committee.

Organisational Structure

The charity has a Board of Trustees consisting of at least 4 but no more than 10 individuals. The board consists of a president, a chair, a treasurer, a secretary and up to 6 elected trustees. The charity trustees are responsible for the strategic direction and policy of the charity.

Appointment of Trustees

All Trustees are required to be members of the Theatre prior to being recruited as a charity trustee. At the AGM in July 2019, it was agreed that all trustees would be made up of members of the Little theatre committee. All Committee members are appointed or reelected at the AGM by the current membership in attendance and are then appointed as Trustees.

Recruitment and Trustee Induction and Training

Whilst there is no formal induction process in place, trustees for The Little Theatre upon appointment are encouraged to read through the literature available on the Charity commission website to ensure they know their responsibilities. Existing trustee will discuss the following aspects of the organisation with potential new trustees and answer any questions arising.

In addition to the above, a copy of the latest Annual Report is given to all new trustees along with a charity trustee role description, a copy of the constitution, the Charity Commission’s Trustee Handbook, the organisation’s main policy documents and the latest financial statement.

Trustee training is provided as and when required.

Risk Management

The trustees review its key risks during the course of the year and established a risk register of the major risks to which the charity may be exposed and systems have been established to mitigate any identified risks. The risk of not being able to adequately fund the charity is the biggest risk which is why the trustees try to maintain a minimum level of unrestricted equivalent to 12 months expenditure as a contingency for emergencies

4

Procedures are in place to ensure compliance with Health and Safety for all visitors whilst visiting the theatre. Disclosure and Barring checks are made on all potential new volunteers where appropriate. General Data Protection Regulations, Vulnerable Adults and Child Protection policies are adhered to.

Responsibilities of the Trustees

The trustees must hold a minimum of nine meetings a year, there must be a quorum of two elected Officers and 3 elected Executive Committee members present at each (all of which are Trustees for the Theatre).

Charity law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of its financial position at the end of that year. In preparing these financial statements the Trustees are required to:

The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charity (Accounts Reports) Regulations 2008. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Acknowledgements

Little Theatre Donnington would like to thank all of their members, volunteers and supporters for the skills, commitment and time that they have contributed throughout the year. Without your support we simply would not be able to do the work we do.

The Trustee Annual Report was approved by the Board of Trustees on the 6[th] June 2025 and were signed on their behalf by

………………………………………………….… ………………………………………………. Mr Stephen Oliver-Davies, Chair Mrs Sarah Bishop, Treasurer

5

LEGAL AND ADMINISTRATIVE INFORMATION

Charity Name: The Little Theatre Donnington Charity Status: Unincorporated Registered Charity Number: 518484 Registered Office and The Little Theatre Operational Address: Wellington Road Donnington Shropshire TF2 8AW Telephone Number: 07971993802 Email Address: thelittletheatredonnington@gmail.com Website: www.thelittletheatredonnington.co.uk Charity Trustees: Chair Mr Stephen Oliver-Davies Secretary Mr Dale Pritchard Treasurer Mrs Sarah Bishop Trustees Mrs Carol Robertson Miss Vicki Stevens Miss Leigh Kendal Miss Annika Dixon Mrs Kimberley Roberts (was Cassells) Mrs Amanda Nicolle (Co-opted by the committee in February 2025) President: Mr Cyril Cox Independent Examiner: Bev Richardson M.A.A.T Charity AID Accountancy Services Woodland Lodge Dunston Business Village Stafford Road Dunston Staffordshire ST18 9AB Bank: Lloyds Bank 113 The Border Telford Shopping Centre Telford Shropshire TF3 4AE

6

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF THE LITTLE THEATRE, DONNINGTON

I report on the financial statements of The Little Theatre, Donnington for the year ended 31 March 2025 which are set out on pages 8 to 11.

Respective responsibilities of trustees and examiner

The charity’s trustees are responsible for the preparation of the financial statements. The charity’s trustees consider that an audit is not required for this year (under Section 144(2) of the Charities Act 2011 (‘the 2011 Act’) and that an independent examination is required.

It is my responsibility to:

Basis of independent examiner’s report

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention:

have not been met; or

Bev Richardson M.A.A.T.

Date: 6[th] June 2025

On Behalf of Charity AID Accountancy Services Woodland Lodge Dunston Business Village Stafford Road, Dunston Staffordshire ST18 9AB

7

THE LITTLE THEATRE DONNINGTON

Receipts and Payments Account for the period 1[st] April 2024 – 31[st] March 2025

Notes
RECEIPTS
Grants & Donations
1
Membership
2
Charitable Activities
3
Generating Income
4
Investment Income
5
Other Income
6
PAYMENTS
Generating Income
7
Charity Running Costs
8
Charitable Activities
9
Maintenance
10
Governance
11
Other Expenditure
12
ASSETS &
INVESTMENTS
Fixed Assets
13
Investments
TOTAL PAYMENTS
Net incoming resources
Transfer between funds
Cash Funds from Last year
TOTAL CASH FUNDS		 Unrestricted
Restricted
2025
2024
£
£
£
£
461
526
987
1,435
4,349
0
4,349
2,866
22,988
740
23,728
18,045
10,743
0
10,743
7,990
0
0
0
0
0
0
0
0
38,541
1,266
39,807
30,337
5,241
0
5,241
2,791
11,847
0
11,847
11,771
12,245
897
13,142
10,322
5,737
183
5,920
5,031
200
0
200
366
485
0
485
276
35,755
1,080
36,835
30,558
0
0
0
2,049
0
0
0
0
0
0
0
2,049
35,755
1,080
36,835
32,607
2,786
186
2,972
(2,269)
0
0
0
0
31,608
1,938
33,546
35,815
34,394
2,124
36,518
33,564

8

THE LITTLE THEATRE DONNINGTON

Statement of Assets and Liabilities as at 31[st] March 2025

ASSETS AND LIABILITIES Unrestricted Restricted Total
CASH FUNDS
Petty Cash (General) 400 0 400
Petty Cash (Bar) 100 0 100
Lloyds Bank 33,894 2,124 36,018
OTHER MONETARY ASSETS 0 0 0
INVESTMENT ASSETS 0 0 0
ASSETS RETAINED FOR THE
CHARITIES OWN USE
Fixtures, Fittings, Equipment 1,639 0 1,639
Sound System 2,008 0 2,008
Bar Stock 440 0 440
LIABILITIES
Independent
Examination 200 0 200
Subscribers Advanced tickets sales 819 0 819

The financial statements were approved by the Board of Trustees on 6[th] June 2025 and were signed on their behalf by

………………………………………………….… Mr Stephen Oliver-Davies, Chair

………………………………………………. Mrs Sarah Bishop, Treasurer

9

Notes to the Accounts

1
Grants & Donations
Grants
Donations
2
Membership
Membership
Subscribers
Socials
3
Charitable Activities
Box office
Programmes
Calendars
Pianist Fund
Branded clothing
4
Generating Income
Raffles
Refreshments & Bar Sales
Advertising
Sale of Scripts
Theatre Hire
Twincl Lottery
Amazon Smile
Give as you live
Easy Fundraising
5
Investment Interest
Building Society Interest
6
Other Income
Miscellaneous
7
Cost of generating Funds
Refreshments & Bar Stock
Raffles
Socials		 Unrestricted
Restricted
2025
2024
£
£
£
£
0
0
500
461
526
987
935
461
526
987
1,435
1,795
0
1,795
1,095
819
0
819
772
1,735
0
1,735
1,000
4,349
0
4,349
2,866
21,709
0
21,709
16,129
810
0
810
950
0
0
0
20
0
740
740
385
469
0
469
562
22,988
740
23,728
18,045
1,944
0
1,944
1,088
6,465
0
6,465
4,942
310
0
310
300
5
0
5
0
580
0
580
50
1,255
0
1,255
1,463
0
0
0
71
0
0
0
0
184
0
184
77
10,743
0
10,743
7,990
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
2,939
0
2,939
2,393
51
0
51
93
2,251
0
2,251
305
5,241
0
5,241
2,791

10

Notes to the Accounts continued

8
Charity Running costs
Insurance
Telephone
Postage, Stationery, Printing
Rent
Water Rates
Electricity
IT/Website
Electrical Equipment
Other Equipment
Publicity
9
Charitable Activities
Programmes & Posters
Calendars
Scripts
Costumes, Props, Materials
Theatre & Bar Staff Hire
Licences & Rental Fees
Technical Fund
Musician Fees
Performing rights
Branded Clothing
Misc. Show Expenses
10
Maintenance
Fire & Safety Inspection
General Maintenance
Cleaning & Hygiene
Refurbishment
11
Governance
Independent Examination
Trustee Expenses
12
Other
Miscellaneous
13
Fixed Assets
Emergency Exit signs		 2,741
0
2,741
2,697
0
0
0
0
244
0
244
236
3,000
0
3,000
3,000
871
0
871
267
3,675
0
3,675
4,195
903
0
903
759
56
0
56
385
83
0
83
145
274
0
274
87
11,847
0
11,847
11,771
584
0
584
910
0
0
0
0
1,200
0
1,200
1,046
1,559
0
1,559
2,137
225
0
225
0
4,265
0
4,265
2,666
362
157
519
0
1,885
740
2,625
1,843
205
0
205
379
570
0
570
388
1,390
0
1,390
952
12,245
897
13,142
10,322
1,964
0
1,964
1,327
2,417
67
2,484
1,991
909
0
909
845
447
116
563
868
5,737
183
5,920
5,031
200
0
200
250
0
0
0
116
200
0
200
366
485
0
485
276
485
0
485
276
0
0
0
2,049
0
0
0
2,049

11