## **THE LITTLE THEATRE DONNINGTON**
## **TRUSTEES’ ANNUAL REPORT AND ACCOUNTS**
## **FOR THE YEAR ENDED 31 MARCH 2023**
**REGISTERED CHARITY NUMBER: 518484**
The Little Theatre Donnington Society (hereafter known as the Little Theatre) is a registered charity. The object of the charity is to promote the education of the public in the arts and in particular in music and drama.
|**Contents**
**Report of the Trustees**
**Legal and Administrative Information**
**Report of the Independent Examiner**
**Receipts and Payments Account**
**Statement of Assets and Liabilities**
**Notes to the Accounts**|**Page**
**1-5**
**6**
**7**
**8**
**9**
**10-11**|
|---|---|
## **REPORT OF THE TRUSTEES OF THE LITTLE THEATRE**
The Charity Trustees present their report together with the financial statements of the charity for the year ended 31st March 2023. The financial statements comply with both the Charity’s Constitution and the Charities Act 2011.
## **Objectives and Activities**
The objects of the Society shall be to promote the education of the public in the arts and in particular in music and drama.
In furtherance of the above, but not further or otherwise the Society shall have power:
(1) to present, promote, organise, provide, manage and produce plays, drama, comedies, operettas, concerts, ballets, pantomimes, and other public performances on premises occupied by the Society or elsewhere
- (2) to rent or lease property for use by the Society for the above object
- (3) to do all such lawful things as shall further the above object
## **Public Benefit**
The trustees continue to give regard to the Charity Commission’s general guidance on public benefit (Charities and Public Benefit) in the relation to the charitable purpose of the charity. In the opinion of the trustees, the objectives of the charity as detailed above fall within the remit of ‘for public benefit’.
In addition to a facility open to all who wish to benefit from being involved in the arts and theatre, we continued to offer a cost effective, varied programme of performances for the local population.
## **Membership**
Membership of the Little Theatre is open to any member of the public, aged 10 and above, who wishes to join and who is prepared to pay an agreed membership fee and abide by the rules of the Society. As at 31[st] March 2023, the Little Theatre had
- 1 President
- 5 Life members
- 70 Adult members
- 2 Volunteers
## **Achievements and Performance**
## **Shows**
This has been our first full year of shows since we reopened after Covid, we performed two plays, a musical and a Pantomime. These were
- **Deadly Nightcap:** a play. Show dates 7[th] – 9[th] April 2022 A total of 240 individuals attended these performances
- **The Cripple of Inishmaan:** a Play. Show dates 22[nd] – 24[th] September 2022 A total of 191 individuals attended the performances
1
- **Calendar Girls the Musical:** a Musical. Show dates 3[rd] – 5[th] November 2022 A total of 701 individuals attended the performances
- **Peter Pan:** a Pantomime. Show dates 21[st] – 29[th] January 2022 A total of 1163 individuals attended the performances
The Surplus/deficit made for each performance is shown below.
||**Receipts**|**Payments**|**Surplus**|
|---|---|---|---|
|**SHOW**|**£**|**£**|**£**|
|Deadly nightcap|2,230|454|1,777|
|The Cripple of Innishmaan|1,806|948|859|
|Calendar Girls the musical*|10,462|4,826|5,636|
|Peter Pan|10,716|4,188|6,528|
||**25,215**|**10,416**|**14,800**|
*During Calendar Girls the cast and crew kindly posed for some calendars, the profit made from the sale of these calendars was £547.94, £273.97 (50%) has been kept by ourselves and £273.97 (50%) is to be donated to Leukaemia UK, the whole of the £547.94 is included in the above figures.
## **Social Events**
In addition to the productions, 4 social events were held for members and their friends, a Karaoke night, a fish and chip supper, a curry and quiz night and a Christmas party.
## **The Theatre**
Maintenance at the theatre continued, this included a new alarm system a new sound system, work to fix the water to allow for hot water in the toilets, repairs to pipework in the stage/makeup room area after some frozen pipes burst and roof repairs.
## **Plans for Future Periods**
We have the following shows planned for the coming year:
- Waiting for God: A play. Show Dates: 27th – 29th April 2023
- Habeas Corpus: A Play. Show Dates: 21[st] – 23[rd] September 2023
- Hello Dolly: A Musical. Show Dates: 26[th] – 28[th] October 2023
- Pantomime: TBC. Show Dates: January 2024
Due to the increased cost of license fees and the increased ticket prices for the 2023/24 performances, some work has been done this year to look at and revise budgets for shows going forward to ensure we are able to put on the standard of performances we strive to achieve, as well as being able to cover the theatre running costs and allow for improvements to be made.
2
## **Financial Review**
We started the financial year in a very healthy position, with an opening balance of £35,684. During the course of the year, our receipts totaled £30,549 and our payments £30,418. £4,210 of these payments was spend on the maintenance mentioned above.
The Theatre continues to be a recipient for the Twincl Lottery run by Telford and Wrekin Council and received £1,459 from lottery tickets purchased. We have also registered for Give as you live, Easy Fundraising and Amazon Smile, this year we have received £106 from Amazon Smile however we have been informed Amazon Smile has been closed therefore we will not be receiving anything more going forward.
The Theatre has been lucky enough in 2022/23 to have been able to qualify for a grant from Telford and Wrekin Council of £1,000 earmarked to help with works we plan to do to the carpark.
## **Reserves Policy**
With regard to reserves, we aim to maintain a level commensurate with the running of the Theatre for 12 months including enhancement expenditure and maintenance.
The trustees continue to review the charity’s requirements for reserves in light of the main risk to the organisation, a reduction of income. At the end of March 2023, the total charity’s reserves were £35,815, £34,103 of which is unrestricted. Although the level of free reserves available to the charity is equivalent to 14 months running costs based on this year’s expenditure, the Trustees cannot be complacent.
As the Theatre is now back open to the public and audience number have been at a similar level to before the pandemic started, it is expected that we will not need to use our reserves to get us through this next financial year.
The financial strategy is to maintain the level of the reserves by continually reviewing overheads and ensuring an adequate level of income is maintained through membership, charitable donations, show and bar revenue and fundraising activities.
## **Investment Policy**
The Trustees and Management Committee have taken a low risk approach to investment, and maintain all the Society’s liquid assets in a bank account.
## **Structure, Governance and Management**
## **The Structure of the Little Theatre**
The Trustees delegate the running of the Little Theatre to a committee which runs the affairs of the charity. The committee meet on a monthly basis to discuss all aspects of the Little Theatre, including its finances, its productions, its maintenance, its fundraising and its membership. Committee members are nominated from within the membership and appointed at the AGM.
## **Governing Document**
The Little Theatre is an unincorporated registered charity based in Donnington in Shropshire. It is governed by a Constitution adopted on 21[st] October 1986 and was entered
3
on the Register of Charities by the Charity Commission of England and Wales on 17[th] February 1987. The constitution was amended on 24[th] February 1988 and 23[rd] May 2017
## **Organisational Structure**
The charity has a Board of Trustees consisting of at least 4 but no more than 10 individuals. The board consists of a president, a chair, a treasurer, a secretary and up to 6 elected trustees. The charity trustees are responsible for the strategic direction and policy of the charity.
## **Appointment of Trustees**
All Trustees are required to be members of the Theatre prior to being recruited as a charity trustee. At the AGM in July 2019, it was agreed that all trustees would be made up of members of the Little theatre committee. All Committee members are appointed or reelected at the AGM by the current membership in attendance and are then appointed as Trustees.
## **Recruitment and Trustee Induction and Training**
Whilst there is no formal induction process in place, trustees for The Little Theatre upon appointment are encouraged to read through the literature available on the Charity commission website to ensure they know their responsibilities. Existing trustee will discuss the following aspects of the organisation with potential new trustees and answer any questions arising.
- The role, responsibility and obligations of the charity trustees
- The main documents which set out the operational framework for the charity
- The current financial position as set out in the latest published accounts
- Future plans and objectives of the charity
In addition to the above, a copy of the latest Annual Report is given to all new trustees along with a charity trustee role description, a copy of the constitution, the Charity Commission’s Trustee Handbook, the organisation’s main policy documents and the latest financial statement.
Trustee training is provided as and when required.
## **Risk Management**
The trustees review its key risks during the course of the year and established a risk register of the major risks to which the charity may be exposed and systems have been established to mitigate any identified risks. The risk of not being able to adequately fund the charity is the biggest risk which is why the trustees try to maintain a minimum level of unrestricted equivalent to 12 months expenditure as a contingency for emergencies
Procedures are in place to ensure compliance with Health and Safety for all visitors whilst visiting the theatre. Disclosure and Barring checks are made on all potential new volunteers where appropriate. General Data Protection Regulations, Vulnerable Adults and Child Protection policies are adhered to.
4
## **Responsibilities of the Trustees**
The trustees must hold a minimum of nine meetings a year, there must be a quorum of two elected Officers and 3 elected Executive Committee members present at each (all of which are Trustees for the Theatre).
Charity law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of its financial position at the end of that year. In preparing these financial statements the Trustees are required to:
- Select suitable accounting policies and apply them consistently;
- Make judgments and estimates that are reasonable and prudent
- State whether applicable accounting standards and statements of recommended
- practice have been followed, subject to any departures disclosed and explained in the financial statements; and
- Prepare the financial statements on a going concern basis unless it is appropriate to
- presume that the charity will not continue in existence.
The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charity (Accounts Reports) Regulations 2008. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
## **Acknowledgements**
Little Theatre Donnington would like to thank all of their members, volunteers and supporters for the skills, commitment and time that they have contributed throughout the year. Without your support we simply would not be able to do the work we do.
**The Trustee Annual Report was approved by the Board of Trustees on the 16[th] June 2023 and were signed on their behalf by**
………………………………………………….… Mr Stephen Oliver-Davies, Chair
……………………………………………….
Mrs Sarah Bishop, Treasurer
5
## **LEGAL AND ADMINISTRATIVE INFORMATION**
Charity Name: The Little Theatre Donnington Charity Status: Unincorporated Registered Charity Number: 518484 Registered Office and The Little Theatre Operational Address: Wellington Road Donnington Shropshire TF2 8AW Telephone Number: 07971993802 Email Address: thelittletheatredonnington@gmail.com Website: www.thelittletheatredonnington.co.uk **Charity Trustees:** Chair Mr Stephen Oliver-Davies Secretary Mr Dale Pritchard Treasurer Mrs Sarah Bishop Trustees Miss Nina Aver (Stepped down July 2022) Mrs Carol Robertson Miss Kimberley Cassells (Stepped down July 2022) Miss Claire Anne Hall (Stepped down July 2022) Miss Jessica May Bracken Miss Vicki Stevens (Appointed July 2022) Miss Leigh Kendal (Appointed July 2022) Miss Annika Dixon (Appointed July 2022) Ms Joanne Petford (Appointed July 2022) **President:** Mr Cyril Cox **Independent Examiner:** Bev Richardson M.A.A.T Charity AID Accountancy Services Woodland Lodge Dunston Business Village Stafford Road Dunston Staffordshire ST18 9AB **Bank:** Lloyds Bank 113 The Border Telford Shopping Centre Telford Shropshire TF3 4AE
6
## **INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF THE LITTLE THEATRE, DONNINGTON**
I report on the financial statements of The Little Theatre, Donnington for the year ended 31 March 2023 which are set out on pages 8 to 11.
## **Respective responsibilities of trustees and examiner**
The charity’s trustees are responsible for the preparation of the financial statements. The charity’s trustees consider that an audit is not required for this year (under Section 144(2) of the Charities Act 2011 (‘the 2011 Act’) and that an independent examination is required.
It is my responsibility to:
- Examine the accounts under Section 145 of the 2011 Act 2011
- To follow the procedures laid down in the General Directions given by the Charity Commission (under Section 145(5)(b) of the 2011 Act); and
- To state whether any particular matters have come to my attention.
## **Basis of independent examiner’s report**
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
## **Independent examiner’s statement**
In connection with my examination, no matter has come to my attention:
- (1) Which gives me reasonable cause to believe that, in any material respect, the requirements
- To keep accounting records in accordance with Section 130 of the 2011 Act; and
- To prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act
have not been met; or
- (2) To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Bev Richardson M.A.A.T.
Date: 16[th] June 2023
On Behalf of Charity AID Accountancy Services Woodland Lodge Dunston Business Village Stafford Road, Dunston Staffordshire ST18 9AB
7
## **THE LITTLE THEATRE DONNINGTON**
## **Receipts and Payments Account for the period 1[st] April 2022 – 31[st] March 2023**
|**Notes**
**RECEIPTS**
Grants & Donations
1
Membership
2
Charitable Activities
3
Generating Income
4
Investment Income
5
Other Income
6
**PAYMENTS**
Generating Income
7
Charity Running Costs
8
Charitable Activities
9
Maintenance
10
Governance
11
Other Expenditure
12
**ASSETS &**
**INVESTMENTS**
Fixed Assets
13
Investments
**TOTAL PAYMENTS**
Net incoming resources
Transfer between funds
Cash Funds from Last year
**TOTAL CASH FUNDS**|**Unrestricted Restricted**
**2023**
**2022**
£
£
£
£
422
1,000
1,422
8,548
1,956
0
1,956
855
18,278
714
18,992
9,308
8,179
0
8,179
4,523
0
0
0
0
0
0
0
50|
|---|---|
||28,835
1,714
30,549
23,285|
||2,785
0
2,785
1,689
8,749
0
8,749
8,652
9,951
440
10,391
3,976
4,641
0
4,641
16,607
496
0
496
250
9
0
9
82|
||26,631
440
27,071
31,255|
||3,347
0
3,347
0
0
0
0
0|
||3,347
0
3,347
0|
|||
||29,978
440
30,418
31,255|
|||
||(1,143)
1,274
131
(7,971)|
|||
||0
0
0
0|
||35,246
438
35,684
43,655|
||34,103
1,712
35,815
35,684|
8
## **THE LITTLE THEATRE DONNINGTON**
## **Statement of Assets and Liabilities as at 31[st] March 2023**
|**ASSETS AND LIABILITIES**|**Unrestricted**|**Restricted**|**Total**|
|---|---|---|---|
|**CASH FUNDS**||||
|Petty Cash (General)|302|0|302|
|Petty Cash (Bar)|100|0|100|
|Lloyds Bank|33,701|1,712|35,413|
|**OTHER MONETARY ASSETS**|0|0|0|
|**INVESTMENT ASSETS**|0|0|0|
|**ASSETS RETAINED FOR THE**||||
|**CHARITIES OWN USE**||||
|Fixtures, Fittings, Equipment|1,000|0|1,000|
|Sound System|3,347|0|3,347|
|Bar Stock|530|0|530|
|**LIABILITIES**||||
|Independent||||
|Examination|250|0|250|
|Subscribers Advanced tickets sales|667|0|667|
|Donation to Leukemia UK|0|274|274|
**The financial statements were approved by the Board of Trustees on 16[th] June 2023 and were signed on their behalf by**
………………………………………………….… Mr Stephen Oliver-Davies, Chair
……………………………………………….
Mrs Sarah Bishop, Treasurer
9
## **Notes to the Accounts**
|**1 Grants & Donations**
Grants
Donations
**2 Membership**
Membership
Subscribers
Socials
**3 Charitable Activities**
Box office
Programmes
Calendars
Pianist Fund
**4 Generating Income**
Raffles
Refreshments & Bar Sales
Advertising
Sale of Scripts
Theatre Hire
Twincl Lottery
Amazon Smile
Give as you live
Easy Fundraising
**5 Investment Interest**
Building Society Interest
**6 Other Income**
Miscellaneous
**7 Cost of generating Funds**
Refreshments & Bar Stock
Raffles
Socials|**Unrestricted**
**Restricted**
**2023**
**2022**
**£**
**£**
**£**
**£**
0
1,000
1,000
8,280
422
0
422
268|
|---|---|
||**422**
**1,000**
**1,422**
**8,548**|
||1,220
0
1,220
590
667
0
667
265
69
0
69
0|
||**1,956**
**0**
**1,956**
**855**|
||17,140
0
17,140
8,923
642
0
642
145
496
274
770
0
0
440
440
240|
||**18,278**
**714**
**18,992**
**9,308**|
||1,047
0
1,047
496
5,516
0
5,516
2,508
0
0
0
0
1
0
1
0
50
0
50
0
1,459
0
1,459
1,445
106
0
106
75
0
0
0
0
0
0
0
0|
||**8,179**
**0**
**8,179**
**4,523**|
||0
0
0
0|
||**0**
**0**
**0**
**0**|
||0
0
0
50|
||**0**
**0**
**0**
**50**|
||2,614
0
2,614
1,650
171
0
171
40
0
0
0
0|
||**2,785**
**0**
**2,785**
**1,689**|
10
## **Notes to the Accounts continued**
|**8 Charity Running costs**
Insurance
Telephone
Postage, Stationery, Printing
Rent
Water Rates
Electricity
IT/Website
Electrical Equipment
Other Equipment
Publicity
**9 Charitable Activities**
Programmes & Posters
Calendars
Scripts
Costumes, Props, Materials
Theatre & Bar Staff Hire
Licences & Rental Fees
Technical Fund
Musician Fees
Performing rights
Misc. Show Expenses
**10 Maintenance**
Fire & Safety Inspection
General Maintenance
Cleaning & Hygiene
Refurbishment
**11 Governance**
Independent Examination
Trustee Expenses
**12 Other**
Miscellaneous
**13 Fixed Assets**
Sound System|2,378
0
2,378
2,378
0
0
0
0
327
0
327
203
3,000
0
3,000
3,000
192
0
192
202
531
0
531
2,598
1,009
0
1,009
89
374
0
374
99
938
0
938
83
0
0
0
0|
|---|---|
||**8,749**
**0**
**8,749**
**8,652**|
||1,000
0
1,000
241
262
0
262
0
433
0
433
40
1,504
0
1,504
789
29
0
29
0
3,634
0
3,634
1,091
47
0
47
10
1,600
440
2,040
540
370
0
370
1,061
1,072
0
1,072
204|
||**9,951**
**440**
**10,391**
**3,976**|
||1,210
0
1,210
1,261
2,089
0
2,089
2,285
478
0
478
84
864
0
864
12,977|
||**4,641**
**0**
**4,641**
**16,607**|
||250
0
250
250
246
0
246
0|
||**496**
**0**
**496**
**250**|
||9
0
9
82|
||**9**
**0**
**9**
**82**|
||3,347
0
3,347
0|
||**3,347**
**0**
**3,347**
**0**|
11