Accounts 2023 AGM.qxp_Layout 1  15/12/2023  11:43  Page 1 

## **BURWARTON AND DISTRICT AGRICULTURAL SOCIETY LTD** 

Company Registration no. 2088026        Registered Charity no. 518459 **The Show Office, Burwarton, Bridgnorth, WV16 6QJ** 

_President_ Viscount Boyne DL _Vice President_ Don Rankin 

**NOTICE IS HEREBY GIVEN** that the ANNUAL GENERAL MEETING OF THE COMPANY will be held on MONDAY 29 JANUARY 2024 at 7.30pm in THE CLEOBURY NORTH VILLAGE HALL WV16 6RP. 

## **AGENDA** 

1. Apologies 

2. To approve the Minutes of the Annual General Meeting held on 23 January 2023. 

3. Matters arising from the Minutes. 

4. Chairman’s Report 

5. To receive and adopt the Directors’ Report and Statement of Accounts for 2023. 

6. To elect Officers of the Company for the year. 

7. To appoint Reporting Accountants to the Company 

8. To elect a Committee of Management for the year. _(Nominations for election must be lodged in writing with the Secretary at the Show Office at least seven clear days before the date of this meeting and be made only with the Nominee’s consent)_ 

9. Other relevant business 

By Order of the Board 

GLENYS ALLEN, Company Secretary 31 December 2023 

**On completion of the meeting, presentations will be given by Clive Roads, Partner, McCartneys LLP “My life as an Auctioneer” and Dan Link, Brown Clee Young Farmers “The Three Peaks Challenge”** 

1 



Accounts 2023 AGM.qxp_Layout 1  15/12/2023  11:43  Page 2 

## **CHAIRMAN’S REPORT 2023** 

“So, the end is nigh!” At the forthcoming AGM I shall be finishing my four-year stint as Chairman of Burwarton Show. It has been a very enjoyable experience and certainly different to what I was expecting when I was first elected. To have two shows cancelled in a row was something that the Society has never experienced before, but thanks to the hard work of the Show Manager, Glenys Allen, and the ever-reliable Committee, the show has survived COVID and we are in a good position to move forward again. 

The run up to the 2023 show was blighted by the rain that affected so many of us during the summer, making decision-making difficult. Ron Evans and the showground team had to work hard to make it possible for the show to go ahead. We even had to hold the Stewards Evening on the Sunday in the Shed due to rainwater in the Members Marquee! Marvellously, the showground team had this fixed by the time the gates opened to the public. 

True to form, Show Day was very successful. Despite being very wet underfoot early on, it dried well during the sunny afternoon. It makes our efforts so worthwhile when speaking to people who have never been to the Burwarton Show before saying “What a great show it was and they would definitely be back again”. 

We were honoured to host the Highland Cattle Society National Show and their entry of over 50 cattle was a sight to behold. Ben Atkinson’s Action Horses were the main ring entertainment and mesmerised the crowds; well worth the wait after cancelling last year. 

In November we held the Chairman’s Dinner at Ludlow Racecourse which was a well supported evening with 250 tickets sold. The guest speaker, Mr Ben Briggs of the Farmers Guardian, gave a very humorous and entertaining speech, followed by dancing to Tom Whiteman’s Disco – a good time was had by all. 

My sincere thanks go to the President, Lord Boyne, and Vice President, Don Rankin. Special thanks to Dave Green who always keeps the showground in such wonderful condition; this year he has had his work cut out to repair the damage caused by the wet conditions. I would also like to thank members, Committee members, stewards, sponsors and exhibitors for their continued support, without you willingly giving your time there would be no show. 

I hope to see you all at the AGM, where I will be presenting Life Memberships to three unsung heroes of the Society. Do come along for an informative and enjoyable evening. 

With best wishes for 2024. 


Alan Watkins Chairman 

2 



Accounts 2023 AGM.qxp_Layout 1  15/12/2023  11:43  Page 3 

||**CHARITABLE GRANTS**|
|---|---|
|The Burwarton and District Agricultural Society Limited has limited funds available||
|to make grants to assist in the furtherance of any of the following objects of the||
|Society:||
|1.|The improvement of livestock, the advancement of breeding and the|
||prevention and eradication of animal diseases.|
|2.|The advancement of science and research in connection with agriculture|
||and rural industries.|
|3.|The development and improvement of crops and prevention and eradication|
||of plant diseases and pests.|
|4.|The development and improvement of agricultural machinery and equipment.|
|5.|The holding of demonstrations and lectures on modern agricultural methods|
||and processes.|
|6.|The promotion of agricultural education and training.|
|7.|The encouragement of Young Farmers Clubs and of activities related to|
||agriculture by other youth organisations.|
|8.|The encouragement of rural crafts and industries of interest to the farming|
||community.|
|9.|The promotion of co-operation between farmers and other land users with|
||special reference to conservation.|
|10.|The promotion of co-operation between rural and urban communities.|
|Application for grants to assist projects that further any of the above objects should||
|be made in writing to The Secretary of the Society at The Show Office, Burwarton,||
|Bridgnorth, Shropshire WV16 6QJ, by**14 February.**||



3 



Accounts 2023 AGM.qxp_Layout 1  15/12/2023  11:43  Page 5 

## **BURWARTON & DISTRICT AGRICULTURAL SOCIETY LIMITED (A COMPANY LIMITED BY GUARANTEE) REPORT OF THE DIRECTORS AND TRUSTEES FOR THE YEAR END 30th SEPTEMBER 2023** 

The trustees, who are also directors of the charity for the purposes of the Companies Act, submit their annual report and the unaudited financial statements for the year ended 30th September 2023. The trustees have adopted the provisions of the Statements of Recommended Practice (SORP) "Accounting and Reporting by Charities" issued in 2019 in preparing the annual report and financial statements of the charity. 

## **Directors and Trustees** 

The Directors who served during the year were as follows: A Watkins M Clack 

## **Structure, Governance and Management** 

The Company is governed by its Articles of Association and has a Committee of Management. The Committee of Management consists of 5 Officers (of which 2 are Directors), and 40 members of the Society who are elected each year at the Annual General Meeting. They are assisted by many members of the Society whose help on the Show Day cannot be evaluated financially. 

## **Statement of Directors' Responsibilities** 

The Directors are responsible for preparing the Annual Report and the financial statements in accordance with applicable law and regulations.  Company and charity law requires the Directors to prepare financial statements for each financial year which give a true and fair view of the company's financial activities during the year and of its financial position at the end of the year. In preparing these financial statements the Directors are required to 

- select suitable accounting policies and apply them consistently; 

- make judgements and estimates that are reasonable and prudent; 

- prepare the financial statements on a going concern basis unless it is inappropriate to presume that the company will continue in operation. 

The Directors are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the company and to enable them to ensure that the financial statements comply with Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. 

## **Internal Control and Risk Management** 

The Board reviews the effectiveness of all material internal controls, including operational, financial and compliance controls and risk management systems. 

The internal control systems are designed to meet the Show's particular needs and the risks to which it is exposed, to manage those risks and to provide reasonable assurance against misstatement or loss. 

## **Statement of Disclosure of Information to Independent Examiners** 

We, the directors of the company who held office at the date of approval of these Financial Statements as set out above, each confirm so far as we are aware, that: 

- there is no relevant information of which the company's independent examiners are unaware, and 

- we have taken all the steps that we ought to have taken as directors in order to make ourselves aware of any relevant information and to establish that the company's independent examiners are aware of that information. 

## **Objectives and Activities** 

The company's principal activity is the holding of agricultural shows for the general encouragement and promotion of agriculture for public benefit. 

## **Achievements and Performance** 

The results for the year are set out in the attached statement of financial activities. 

## **Financial Review** 

In accordance with previous years, the accumulated reserves are retained to meet any shortfall in future shows, and to guarantee expenditure committed to prior to each show. 

An independent book-keeper 'Robins Resources' maintain the financial records of the company, in conjunction with the Show Manager. 

## **Independent Examiners** 

A resolution for appointment of independent examiners of the charity will be put to members at the forthcoming Annual General Meeting. 

By Order of the Board GLENYS ALLEN, Company Secretary 

28 November 2023 

4 



Accounts 2023 AGM.qxp_Layout 1  15/12/2023  11:43  Page 6 

## **INDEPENDENT EXAMINERS’ REPORT TO THE MEMBERS OF BURWARTON AND DISTRICT AGRICULTURAL SOCIETY LIMITED** 

The Committee has requested that the historical layout and format are maintained for the benefit of members and as such do not comply with the provisions of Statements of Recommended Practice (2019) as published by the Charity Commissioners. A statutory version of these accounts to meet new SORP FRS 102 is available at the Show Office. The report on these accounts states that: 

We have examined the financial statements of Burwarton & District Agricultural Society Limited for the year ended 30th September 2023, which comprises Statement of Financial Activities, Balance Sheet, the related notes and a Profit and Loss Account. These financial statements have been prepared under the historic cost convention and the accounting policies set out therein. 

## **Respective responsibilities of Trustees and Independent Examiner** 

The Trustees (who are also the Directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The Trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 and that an independent examination is needed. 

Having satisfied ourselves that the charity is not subject to audit under company law and is eligible for independent examination, it is our responsibility to: 

- a) examine the accounts under section 145 of the 2011 Act; 

- b) follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and 

- c) state whether particular matters have come to our attention. 

## **Basis of Opinion** 

We conducted our examination in accordance with the Statement of Recommended Practice (2005) for Independent Examiners. The examination includes, on a test basis, amounts and disclosures in the financial statements, also an assessment of the significant estimates and judgements made by the Directors in the preparation of the financial statements, and of whether the accounting policies are appropriate to the Company's circumstances, consistently applied and adequately disclosed. 

We planned and performed our examination so as to make such limited enquiries of the officers of the Company as we considered necessary for the purposes of this report. These procedures provide only the assurance expressed in our opinion. 

## **Opinion** 

In our opinion: 

- a The accounts are in agreement with those accounting records kept by the company under section 386 of the Companies Act 2006; 

- b Having regard only to, and on the basis of, the information contained in those accounting records: 

   - i. the accounts have been drawn up in a manner consistent with the accounting requirements specified in section 396(3) of the Act; and 

   - ii. the company satisfied the conditions for exemption from an audit of the accounts for the year specified in section 477(4) of the Act and did not, at any time within that year, fall within any of the categories of companies not entitled to the exemption specified in section 382 (1) to (6). 

- c. We confirm that the accounts in this report are an extract and correspond with the Statutory Accounts. 

Silver & Co Reporting Accountants, Accountants, Taxation & Business Advisors. 

28 November, 2023 

The Hollies, 16, St. John Street, Bridgnorth, Shropshire WV15 6AG 

5 



Accounts 2023 AGM.qxp_Layout 1  15/12/2023  11:43  Page 7 

## **BURWARTON & DISTRICT AGRICULTURAL SOCIETY LIMITED (A COMPANY LIMITED BY GUARANTEE)** 

## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30th SEPTEMBER 2023** 

|||**Unrestricted **|**Restricted**|**2023**|**2022**|
|---|---|---|---|---|---|
||**Note**|**Funds**|**Funds**|||
|||**£**|**£**|**£**|**£**|
|**Incoming Resources**||||||
|Members Subscriptions||47,126|-|47,126|46,518|
|Income from Agricultural Show||251,318|-|251,318|258,709|
|Donations||3,933|-|3,933|4,306|
|Grants and Covid Support|P&L||-|||
|Investment Income||9,812|-|9,812|9,814|
|Total Incoming Resources||312,189|-|312,189|319,347|
|**Resources Expended**||||||
|Agricultural Show Expenditure|2|277,920|-|277,920|281,964|
|Other Expenditure:-||||||
|Fundraising & Publicity||20,581|-|20,581|9,353|
|Management & Administration|3|14,823|-|14,823|11,767|
|Total Resources Expended||313,324|-|313,324|303,084|
|||(1,135)|-|(1,135)|16,263|
|Add: Profit on Sale of Asset||-|-|-|-|
|Net Incoming Resources||(1,135)|-|(1,135)|16,263|
|Less: Society Charitable Grants & Donations||(3,900)|-|(3,900)|(2,600)|
|Net Increase/(Decrease) in Funds||(5,035)|-|(5,035)|13,663|
|Society Fund Balances Brought Forward||||||
|At 1st October 2022||302,632|815|303,447|289,784|
|Society Fund Balances Carried Forward||||||
|At 30th September 2023||297,597|815|298,412|303,447|



All amounts above are derived from continuing operations and the trust has no recognised gains or losses other than those passing through the Statement of Financial Activities. 

The annexed notes on pages 8-10 form part of these financial statements 

6 



Accounts 2023 AGM.qxp_Layout 1  15/12/2023  11:43  Page 8 

## **BURWARTON & DISTRICT AGRICULTURAL SOCIETY LIMITED (A COMPANY LIMITED BY GUARANTEE)** 

## **BALANCE SHEET AS AT 30th SEPTEMBER 2023** 

|**Note**<br>**Fixed Assets**<br>Tangible Fixed Assets<br>6<br>Investments<br>7<br>**Current Assets**<br>Stock<br>8<br>Debtors<br>9<br>Cash at Bank and in hand<br>**Creditors**<br>Amounts falling due within one year<br>10<br>**Net Current Assets**<br>**Net Assets**<br>**Capital and Reserves**<br>Called up Share Capital<br>Restricted Funds<br>11<br>Unrestricted Funds<br>12<br>**Total Funds**|**£**<br>671<br>3,964<br>84,983<br>89,618<br>(5,367)|**2023**<br>**£**<br>19,161<br>195,000<br>214,161<br>84,251<br>298,412<br>815<br>297,597<br>298,412|**£**<br>671<br>1,196<br>110,036<br>111,903<br>(14,968)|**2022**<br>**£**<br>11,512<br>195,000|
|---|---|---|---|---|
|||||206,512<br>96,935|
|||||303,447|
|||||815<br>302,632|
|||||303,447|



1. The Directors are satisfied that the company was entitled to exemption under subsection (1) of 477(2) of the companies Act 2006 and that no member or members have requested an audit pursuant to section 476 of the companies act 2006. 

2. The Directors acknowledge their responsibility for: 

   - i. ensuring that the company keeps accounting records which comply with section 386; and 

   - ii. preparing accounts which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its profit or loss for the financial year in accordance with the requirements of section 393, and which otherwise comply with requirements of this Act relating to accounts, so far as applicable to the company. 

3. These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime. 


A Watkins, Director 

Signed for and on behalf of the Board of Directors on 28 November 2023. The annexed notes on pages 8 - 10 form part of these financial statements. 

7 



Accounts 2023 AGM.qxp_Layout 1  15/12/2023  11:43  Page 9 

## **BURWARTON & DISTRICT AGRICULTURAL SOCIETY LIMITED (A COMPANY LIMITED BY GUARANTEE) NOTES ON THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30th SEPTEMBER 2023** 

## 1. **Accounting Policies** 

- (a) Basis of preparation of financial statements 

The financial statements have been prepared under the historical cost convention and in accordance with the Statement of Recommended Practice (SORP) "Accounting and Reporting by Charities" issued by the Charity Commission in 2019 and applicable accounting standards.  The financial statements have also been prepared in accordance with the Financial Reporting Standard for Smaller Entities 2015. 

The principal accounting policies adopted in the preparation of the financial statements are set out below and have remained unchanged from the previous year, and have also been consistently applied within the same accounts. This report is not in accordance with SORP FRS 102, please see independent examiner's report page 5. 

## (b) **Company Status** 

The charity is a company limited by guarantee. The members of the company are the trustees named on page 4. In the event of the charity being wound up, six subscribers to the Memorandum and Articles of Association have undertaken, in accordance with Clause 7 thereof, to pay the amount not exceeding £2 each. 

- (c) **Fund Accounting** 

General funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes. Designated funds comprise unrestricted funds that have been set aside by the trustees for particular purposes. The aim and use of each designated fund is set out on the notes to the financial statements. Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The cost of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements. Investment income and gains are allocated to the appropriate fund. 

## (d) **Incoming Resources** 

All incoming resources are included in the SOFA when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. No amounts are included in the financial statements for services donated by volunteers. 

## (e) **Resources Expended** 

All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with use of the resources. 

- (f) **Tangible Fixed Assets and Depreciation** 

Depreciation has been computed to write off the cost of tangible fixed assets over their expected useful lives using the following rates: 

|using the following rates:||
|---|---|
|Office Fixtures|-  20% straight line|
|Exhibition and Storage Shed|-  10% straight line|
|Long Term Site Improvements|-  20% straight line|
|Challenge Cups|-  no depreciation charge|
|Equipment|-  10% on net book value|
|Equipment - Crowd Control Barriers|-  16.67% straight line|
|Show Office|-  5% straight line|



- (g) **Fixed Asset Investments** 

These are valued at cost at the Balance Sheet date. 

- (h) **Stocks** 

Stocks have been valued at the lower of cost and net realisable value. 

- (i) **Members Subscriptions** 

Members Subscriptions relate to subscriptions during the year and are the amounts actually received in the year. 

|2.<br>**Show Expenditure**<br>Showground Expenses<br>Showday Expenses<br>Entertainment<br>Judges' Expenses<br>Trophies & Engraving<br>Prizes & Carcase Payments<br>Depreciation<br>Proportion of Management and Administration Expenses - Note 3|**2023**<br>**£**<br>3,097<br>174,174<br>10,003<br>8,774<br>1,143<br>19,817<br>1,622<br>59,290<br>277,920|**2022**<br>**£**<br>9,944<br>169,389<br>10,881<br>8,010<br>5,673<br>29,782<br>1,218<br>47,067|
|---|---|---|
|||281,964|



8 



Accounts 2023 AGM.qxp_Layout 1  15/12/2023  11:43  Page 10 

|3.<br>**Management & Administration**<br>**2023**<br>**2022**<br>**£**<br>**£**<br>**£**<br>**£**<br>Salaries & Secretarial Assistance<br>41,587<br>32,179<br>Officers' and Committee Expenses<br>2,919<br>845<br>General Office Expenditure<br>3,561<br>4,602<br>Printing<br>8,601<br>9,215<br>Accountancy & Professional Fees<br>3,460<br>3,423<br>Sundry Expenses<br>-<br>-<br>Bank Charges<br>8,476<br>4,079<br>Insurance<br>5,509<br>4,491<br>74,113<br>58,834<br>Proportion allocated to direct Show Expenditure 80%<br>(59,290)<br>(47,067)<br>14,823<br>11,767<br>4.<br>**Staff Costs**<br>The average number of persons employed by the company, including directors, during the year was as follows:<br>**2023**<br>**2022**<br>**Number**<br>**Number**<br>Management Administration - Full Time<br>1<br>1<br>- Part Time<br>2<br>2<br>The aggregate payroll costs of these persons were as follows:<br>**2023**<br>**2022**<br>**£**<br>**£**<br>Wages and Salaries<br>41,587<br>32,179<br>5.<br>**Tax on Profit**<br>As a charity the Society has claimed exemption from corporation tax.<br>6.<br>**Tangible Fixed Assets**<br>**£**<br>**£**<br>**£**<br>**£**<br>**£**<br>**£**<br>Cost at 1st October 2022<br>60,403<br>815<br>62,687<br>11,078<br>2,078<br>137,061<br>Additions<br>9,271<br>-<br>-<br>-<br>-<br>9,271<br>Disposals<br>-<br>-<br>-<br>-<br>-<br>-<br>At 30th September 2023<br>69,674<br>815<br>62,687<br>11,078<br>2,078<br>146,332<br>Depreciation<br>At 1st October 2022<br>59,940<br>-<br>52,453<br>11,078<br>2,078<br>125,549<br>Charge for the year<br>516<br>-<br>1,106<br>-<br>-<br>1,622<br>Eliminated on Disposal<br>-<br>-<br>-<br>-<br>-<br>-<br>At 30th September 2023<br>60,456<br>-<br>53,559<br>11,078<br>2,078<br>127,171<br>Net Book Value:<br>At 30th September 2023<br>9,218<br>815<br>9,128<br>-<br>-<br>19,161<br>At 30th September 2022<br>463<br>815<br>10,234<br>-<br>-<br>11,512<br>**STORAGE SHED &**<br>**SHOWGROUND**<br>**IMPROVEMNETS**<br>**CHALLENGE**<br>**CUPS**<br>**EQUIPMENT**<br>**SHOW**<br>**OFFICE**<br>**OFFICE**<br>**FIXTURES**<br>**TOTAL**|3.<br>**Management & Administration**<br>**2023**<br>**2022**<br>**£**<br>**£**<br>**£**<br>**£**<br>Salaries & Secretarial Assistance<br>41,587<br>32,179<br>Officers' and Committee Expenses<br>2,919<br>845<br>General Office Expenditure<br>3,561<br>4,602<br>Printing<br>8,601<br>9,215<br>Accountancy & Professional Fees<br>3,460<br>3,423<br>Sundry Expenses<br>-<br>-<br>Bank Charges<br>8,476<br>4,079<br>Insurance<br>5,509<br>4,491<br>74,113<br>58,834<br>Proportion allocated to direct Show Expenditure 80%<br>(59,290)<br>(47,067)<br>14,823<br>11,767<br>4.<br>**Staff Costs**<br>The average number of persons employed by the company, including directors, during the year was as follows:<br>**2023**<br>**2022**<br>**Number**<br>**Number**<br>Management Administration - Full Time<br>1<br>1<br>- Part Time<br>2<br>2<br>The aggregate payroll costs of these persons were as follows:<br>**2023**<br>**2022**<br>**£**<br>**£**<br>Wages and Salaries<br>41,587<br>32,179<br>5.<br>**Tax on Profit**<br>As a charity the Society has claimed exemption from corporation tax.<br>6.<br>**Tangible Fixed Assets**<br>**£**<br>**£**<br>**£**<br>**£**<br>**£**<br>**£**<br>Cost at 1st October 2022<br>60,403<br>815<br>62,687<br>11,078<br>2,078<br>137,061<br>Additions<br>9,271<br>-<br>-<br>-<br>-<br>9,271<br>Disposals<br>-<br>-<br>-<br>-<br>-<br>-<br>At 30th September 2023<br>69,674<br>815<br>62,687<br>11,078<br>2,078<br>146,332<br>Depreciation<br>At 1st October 2022<br>59,940<br>-<br>52,453<br>11,078<br>2,078<br>125,549<br>Charge for the year<br>516<br>-<br>1,106<br>-<br>-<br>1,622<br>Eliminated on Disposal<br>-<br>-<br>-<br>-<br>-<br>-<br>At 30th September 2023<br>60,456<br>-<br>53,559<br>11,078<br>2,078<br>127,171<br>Net Book Value:<br>At 30th September 2023<br>9,218<br>815<br>9,128<br>-<br>-<br>19,161<br>At 30th September 2022<br>463<br>815<br>10,234<br>-<br>-<br>11,512<br>**STORAGE SHED &**<br>**SHOWGROUND**<br>**IMPROVEMNETS**<br>**CHALLENGE**<br>**CUPS**<br>**EQUIPMENT**<br>**SHOW**<br>**OFFICE**<br>**OFFICE**<br>**FIXTURES**<br>**TOTAL**|3.<br>**Management & Administration**<br>**2023**<br>**2022**<br>**£**<br>**£**<br>**£**<br>**£**<br>Salaries & Secretarial Assistance<br>41,587<br>32,179<br>Officers' and Committee Expenses<br>2,919<br>845<br>General Office Expenditure<br>3,561<br>4,602<br>Printing<br>8,601<br>9,215<br>Accountancy & Professional Fees<br>3,460<br>3,423<br>Sundry Expenses<br>-<br>-<br>Bank Charges<br>8,476<br>4,079<br>Insurance<br>5,509<br>4,491<br>74,113<br>58,834<br>Proportion allocated to direct Show Expenditure 80%<br>(59,290)<br>(47,067)<br>14,823<br>11,767<br>4.<br>**Staff Costs**<br>The average number of persons employed by the company, including directors, during the year was as follows:<br>**2023**<br>**2022**<br>**Number**<br>**Number**<br>Management Administration - Full Time<br>1<br>1<br>- Part Time<br>2<br>2<br>The aggregate payroll costs of these persons were as follows:<br>**2023**<br>**2022**<br>**£**<br>**£**<br>Wages and Salaries<br>41,587<br>32,179<br>5.<br>**Tax on Profit**<br>As a charity the Society has claimed exemption from corporation tax.<br>6.<br>**Tangible Fixed Assets**<br>**£**<br>**£**<br>**£**<br>**£**<br>**£**<br>**£**<br>Cost at 1st October 2022<br>60,403<br>815<br>62,687<br>11,078<br>2,078<br>137,061<br>Additions<br>9,271<br>-<br>-<br>-<br>-<br>9,271<br>Disposals<br>-<br>-<br>-<br>-<br>-<br>-<br>At 30th September 2023<br>69,674<br>815<br>62,687<br>11,078<br>2,078<br>146,332<br>Depreciation<br>At 1st October 2022<br>59,940<br>-<br>52,453<br>11,078<br>2,078<br>125,549<br>Charge for the year<br>516<br>-<br>1,106<br>-<br>-<br>1,622<br>Eliminated on Disposal<br>-<br>-<br>-<br>-<br>-<br>-<br>At 30th September 2023<br>60,456<br>-<br>53,559<br>11,078<br>2,078<br>127,171<br>Net Book Value:<br>At 30th September 2023<br>9,218<br>815<br>9,128<br>-<br>-<br>19,161<br>At 30th September 2022<br>463<br>815<br>10,234<br>-<br>-<br>11,512<br>**STORAGE SHED &**<br>**SHOWGROUND**<br>**IMPROVEMNETS**<br>**CHALLENGE**<br>**CUPS**<br>**EQUIPMENT**<br>**SHOW**<br>**OFFICE**<br>**OFFICE**<br>**FIXTURES**<br>**TOTAL**|**2022**<br>**£**<br>58,834<br>(47,067)|
|---|---|---|---|
||||11,767|
||||**2022**<br>**£**<br>32,179|
||||**£**<br>137,061<br>9,271<br>-<br>**TOTAL**|
||69,674<br>815<br>62,687|11,078<br>2,078|146,332|
||59,940<br>-<br>52,453<br>516<br>-<br>1,106<br>-<br>-<br>-|11,078<br>2,078<br>-<br>-<br>-<br>-|125,549<br>1,622<br>-|
||60,456<br>-<br>53,559|11,078<br>2,078|127,171|
||9,218<br>815<br>9,128|-<br>-|19,161|
||463<br>815<br>10,234|-<br>-|11,512|



9 



Accounts 2023 AGM.qxp_Layout 1  15/12/2023  11:43  Page 11 

|7.|**Investments**|**2023**|**2022**|
|---|---|---|---|
|||**£**|**£**|
||Cost brought Forward at 1st October 2022|195,000|195,000|
||Additions in year|-|-|
||Disposals in year|-|-|
||Revaluation surplus|136,714|129,624|
||Valuation at 30th September 2023|331,714|324,624|
|8.|**Stocks**|**2023**|**2022**|
|||**£**|**£**|
||Consumables|671|671|
|9.|**Debtors - All Receivable Within One Year**|**2023**|**2022**|
|||**£**|**£**|
||Trade Debtors and Payments in Advance|3,964|1,196|
|10.|**Creditors - Amounts Falling Due Within One Year**|**2023**|**2022**|
|||**£**|**£**|
||Trade Creditors|840|1,943|
||Other taxes & social security costs|2,647|12,025|
||Accruals|1,880|1,000|
|||5,367|14,968|
|11.|**Restricted Funds**|**2023**|**2022**|
|||**£**|**£**|
||Restricted Funds at 1.10.22|815|815|
||Restricted Funds at 30.9.23|815|815|
||This represents the value of the various cups and permanent prizes held by winners on an annual basis and originally|||
||donated for that restricted purpose.|||
|12.|**Unrestricted Funds**|**2023**|**2022**|
|||**£**|**£**|
||Unrestricted Funds at 1.10.22|302,632|288,969|
||Surplus/(Deficit) of Income over Expenditure|(5,035)|13,663|
||Unrestricted Funds at 30.9.23|297,597|302,632|



13. **Capital Commitments** 

There were no commitments for capital expenditure either authorised or contracted for at the end of the year. 

14. **Political and Charitable Donations** 

The following donations were made during the year: 

   - £400 J. Barnes Seat Contribution. £250 C. Talbot. £250 L. Raybould. £500 Brown Clee Young Farmers. £400 Brown Clee FC. 

   - £150 R. Price. £500 Church Stretton Accordian Band. £400 63 Squadron RAFAC. £600 Clee Hill Rugby Club. £300 Bridgnorth Lions. 

   - £3,900 

15. **Related Party Transactions** 

There were no related party transactions in the year. 

10 



Accounts 2023 AGM.qxp_Layout 1  15/12/2023  11:43  Page 12 

## **BURWARTON & DISTRICT AGRICULTURAL SOCIETY LIMITED (A COMPANY LIMITED BY GUARANTEE)** 

**PROFIT AND LOSS ACCOUNT FOR THE YEAR ENDED 30th SEPTEMBER 2023** 

|**Income**<br>**£**<br>Members Subscriptions<br>Gate Receipts and Pre-Show Ticket Sales<br>Catalogue Sales<br>Trade Stands<br>Craft & Demonstrations<br>Conservation<br>Food Hall<br>Shopping Arcade<br>Sponsorship<br>Donations<br>Catering Concessions<br>Entry Fees & Carcase Sales & Guest Badges<br>Lunch Sales<br>**Less: Expenses**<br>Showground Expenses<br>3,097<br>Showday Expenses<br>174,174<br>Entertainment<br>10,003<br>Judges' Expenses<br>8,774<br>Rosettes, Badges & Numbers<br>4,780<br>Trophies & Engraving<br>1,143<br>Printing<br>8,601<br>Publicity & Advertising<br>8,384<br>Prizes & Carcase Payments<br>19,817<br>Sundry Expenses & Affiliation Fees<br>1,141<br>Office Rent, Rates & Electricity<br>2,396<br>Office Repairs & Renewals<br>1,166<br>Stationery & Office Supplies<br>1,255<br>Postage<br>3,737<br>Telephone & Fax<br>1,283<br>Manager's Remuneration<br>31,863<br>Secretarial Assistance<br>9,724<br>Officers & Committee Expenses<br>2,919<br>Insurance<br>5,509<br>Accountancy & Professional Fees<br>3,460<br>Bank Charges<br>973<br>E ticket and card machines<br>7,503<br>Depreciation of Fixed Assets<br>**Net Profit/(Loss) from show**<br>**Dividends From Society Fixed Asset Investment**<br>**Interest Received**<br>**Profit on Sale of Asset**<br>**Charitable Grants and Donations from the Society**<br>**Retained Profit/(Loss) For The Year Carried Forward**|**2023**<br>**£**<br>**£**<br>47,126<br>135,915<br>2,072<br>42,438<br>1,460<br>275<br>3,440<br>4,580<br>29,330<br>3,933<br>23,208<br>8,567<br>33<br>302,377<br>9,944<br>169,389<br>10,881<br>8,010<br>3,926<br>1,367<br>9,215<br>9,353<br>20,567<br>3,265<br>2,328<br>2,274<br>1,577<br>3,832<br>921<br>26,535<br>5,644<br>845<br>4,491<br>3,423<br>1,538<br>2,541<br>311,702<br>(9,325)<br>(1,622)<br>(10,947)<br>9,812<br>-<br>-<br>(1,135)<br>(3,900)<br>(5,035)|**2022**<br>**£**<br>46,518<br>154,336<br>1,846<br>38,369<br>1,735<br>330<br>3,370<br>4,190<br>24,883<br>4,306<br>22,050<br>7,724<br>(124)|
|---|---|---|
|||309,533<br>301,866|
|||7,667<br>(1,218)|
|||6,449<br>9,814<br>-<br>-|
|||16,263<br>(2,600)|
|||13,663|



11 



Accounts 2023 AGM.qxp_Layout 1  15/12/2023  11:43  Page 13 

## **BURWARTON and DISTRICT AGRICULTURAL SOCIETY** 

## **SPONSORSHIP OPPORTUNITIES** 

The success and viability of Burwarton Show is largely as a result of the support it receives from its many and varied sponsors. As a business or an individual, you can be part of Burwarton Show and enjoy the benefits that sponsorship brings, including the opportunity to raise public awareness of your products and services to our thousands of visitors on Show Day and via our website and social media. 

Sponsors will enjoy free admission to the Show, use of the Member’s Pavilion facilities and covered grandstand seating. Additional benefits include acknowledgement in Show publications, prize giving and photo opportunities. Light refreshments are available in the ringside Sponsor’s Hospitality marquee from 3pm onwards, giving an opportunity to meet Show officials and fellow sponsors. 

## **Sponsorship packages for 2024** 

|**Bronze package                                £100+**|**Bronze package                                £100+**|**Silver package                                  £250+**|**Silver package                                  £250+**|
|---|---|---|---|
|•|Two Sponsor badges|•|Three Sponsor badges|
|•|One Member parking pass|•|One Member parking pass|
|•|Sponsorship of a competition class|•|Sponsorship of competition class(es) and|
||||presentation of the rosettes|
|||•|Company banner displayed on the|
||||Showground|
|**Gold package                                   £600+**||**Platinum package                            £1000+**||
|•|Four Sponsor badges|•|Six Sponsor badges|
|•|Two Sponsor parking passes|•|Three Sponsor parking passes|
|•|Four lunch tickets in Members’ Pavilion|•|Six lunch tickets in Members’ Pavilion|
|•|Sponsorship of competition class(es) and|•|Sponsorship of competition class(es) and|
||presentation of the rosettes||presentation of the rosettes|
|•|Company banner displayed in the Main Ring|•|Company banner displayed in the Main Ring &|
|•|Website and social media promotions||appropriate Livestock area|
|•|Main Ring PA promotion|•|Company logo & link on Show Home page|
|||•|Social media promotions|
|||•|Main Ring PA promotion|



## **VOLUNTEERS** 

There are plenty of opportunities for volunteers at Burwarton Show. You don’t have to be a ‘country person’ to get involved. All stints are approximately two hours and your Steward’s badge entitles free entry into the Showground. There is a stewards meeting on the Sunday before the Show. Examples of tasks to ensure that the Show Day runs smoothly are: 

## **Before the Show** 

- setting up of fences, furniture, livestock rings, marking out Tradestand areas, installing signs and banners, fetching and carrying and being generally useful. 

|**On Show Day**|**On Show Day**|||||
|---|---|---|---|---|---|
|•|Car Park stewards|•|Gate stewards|•|Members information|
|•|Livestock Stewards|•|Ticket booth stewards|•|Children’s Play Area|
|•|Horse stewards|•|Merchandise sales|||



**To volunteer please call the Show Office on 01746 787535. To discuss Sponsorship opportunities please call Richard Yates on 07974 785837.** 

12 



Accounts 2023 AGM.qxp_Layout 1  15/12/2023  11:43  Page 14 

## **DIRECT DEBIT** 

## **QUICK - SIMPLE - NO LAST MINUTE PANIC FOR SOCIETY MEMBERSHIP** 

A large number of our members already pay by Direct Debit and no longer have to think about renewing their annual membership as this is done automatically year on year. Members paying by this method also enjoy the pre-1st May reduced subscription rate even though membership fees will not be collected from bank accounts until 20 May 2024. 

If you haven’t yet signed up to Direct Debit and would like to do so for 2024, please complete the Direct Debit form on page 15 and the enclosed membership form and mail it to The Show Office, Burwarton, Bridgnorth, Shropshire WV16 6QJ by 31 March 2024 at the very latest. Please ensure that all the requested information is provided clearly, including the full mailing address of your bank. 

**It is essential that members paying by direct debit advise the Show Manager of any change to their membership requirements or address by 31 March absolute latest for collection amounts to be amended accordingly.** 

## **Burwarton Show Ticket Rates for 2024** 

## **TICKETS ON-LINE FOR 2024** 

## **www.burwwartonshow.co.uk** 

BOOK EARLY AND SAVE MONEY **Until 30 April       1 May-30 July     31 July-3 Aug** Adults                            £20.00                  £22.00                 £24.00 Junior (12-16 years)      £10.00                  £11.00                 £12.00 Children 11 years and under FREE. (must be accompanied by a paying adult) 

13 



Accounts 2023 AGM.qxp_Layout 1  15/12/2023  11:43  Page 15 

## **BURWARTON & DISTRICT AGRICULTURAL SOCIETY** 

## **ANNUAL MEMBERSHIP SUBSCRIPTIONS** 

Membership is an expression of interest in and support for the aims and objectives of the Burwarton & District Agricultural Society, and includes the right to attend, take part in and vote at the Annual General Meeting. Members are admitted free of charge to the annual Show and the Members’ facilities on production of their Membership badge. The Society will make NO REFUND of Membership subscriptions in the event of a Show being cancelled for whatever reason. 

Members’ forward parking will be available until 11.30am or until filled 

## **Society Membership subscriptions for 2024** 

||**Direct Debit &**|**1 May – 12 July**|
|---|---|---|
||**Pre 1 May 2024**|**2024**|
|**DOUBLE MEMBERSHIP**|||
|**Two adult members**|£55|£75|
|(includes Disabled)|||
|**SINGLE MEMBERSHIP**|||
|**One adult member**|£28|£38|
|(includes Disabled)|||
|**JUNIOR MEMBERSHIP**|||
|**One Junior member**|£12|£12|
|12–16 years of age|||
|**CHILD MEMBERSHIP**|||
|**One Child member**|£5|£5|
|5-11 years of age|||



## **CLOSING DATE FOR MEMBERSHIP SUBSCRIPTIONS IS FRIDAY 12 JULY 2024** 

Any late applications will incur a £10 admin fee and will have to be collected from the Show Office 

## *** Buy online at:  www.burwartonshow.co.uk *** 

or 

Complete and return Direct Debit mandate (opposite page) by 30 April 2024 

or 

Call the Show Office to order and pay by card 01746 787535 

## **NOTE: All Membership packs will be mailed in July 2024** 

## **DISABLED MEMBERS** 

Limited reserved parking will be available for registered disabled members provided prior application is made to the Show Manager. A limited number of mobility scooters will be available for hire direct from Event Mobility. To make your reservation please either book on-line at www.eventmobility.org.uk or telephone 01386 725391 to request an advance booking form for completion and return direct to Event Mobility. 

Please book early to avoid disappointment. 

Please note that mobility scooters **MUST** be collected from the Event Mobility stand located adjacent to the Dining entrance to the Members’ pavilion. 

## **CHANGE OF ADDRESS** 

It is essential that Members advise the Show Manager of any change of membership requirement or address during the year 

14 



Accounts 2023 AGM.qxp_Layout 1  15/12/2023  11:43  Page 16 

## **BURWARTON & DISTRICT AGRICULTUAL SOCIETY** 

## Instruction to your bank or building society to pay by Direct Debit 


**----- Start of picture text -----**<br>
Please fill in the whole form using a ball point pen and send it to:<br>**----- End of picture text -----**<br>


The Secretary Burwarton & District Agricultural Society The Show Office Burwarton Bridgnorth Shropshire WV16 6QJ 

**Name(s) of account holder(s)** 


**----- Start of picture text -----**<br>
Bank/building society account number<br>Branch sort code<br>Name and full postal address of your bank or building society<br>To :The Manage r Ban/kbnidliugs oeic yt<br>Address<br>Poctsode<br>**----- End of picture text -----**<br>



**----- Start of picture text -----**<br>
Service user number<br>6     8     9     0     2     1<br>Reference<br>(To be completed by the Society)<br>**----- End of picture text -----**<br>


## **Instruction to your bank or building society** 

Please pay Burwarton & District Agricultural Society Direct Debits from the account detailed in this Instruction subject to the safeguards assured by the Direct Debit Guarantee. I understand that this Instruction may remain with Burwarton & District Agricultural Society and, if so, details will be passed electronically to my bank/building society. 


**----- Start of picture text -----**<br>
Signature(s)<br>Date<br>**----- End of picture text -----**<br>


Banks and building societies may not accept Direct Debit Instructions for some types of account 

DDI2 

This guarantee should be detached and retained by the payer. 

## The Direct Debit Guarantee 

This Guarantee is offered by all banks and building societies that accept instructions to pay Direct Debits 

- If there are any changes to the amount, date or frequency of your Direct Debit Burwarton & District Agricultural Society will notify you 28 working days in advance of your account being debited or as otherwise agreed. If you request Burwarton & District Agricultural Society to collect a payment, confirmation of the amount and date will be given to you at the time of the request. 

- If an error is made in the payment of your Direct Debit, by Burwarton & District Agricultural Society or your bank or building society, you are entitled to a full and immediate refund of the amount paid from your bank or building society If you receive a refund you are not entitled to, you must pay it back when Burwarton & District Agricultural Society asks you to 

- You can cancel a Direct Debit at any time by simply contacting your bank or building society. Written confirmation may be required. Please also notify us. 




Accounts 2023 AGM.qxp_Layout 1  15/12/2023  11:43  Page 17 

16