Charity registration number 518451
Company registration number 02048091 (England and Wales)
WHITBY AREA DEVELOPMENT TRUST
ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2024
WHITBY AREA DEVELOPMENT TRUST
CONTENTS
| Page | |
|---|---|
| Legal and administrative information | 1 |
| Trustees report | 2 - 6 |
| Independent examiner's report | 7 |
| Statement of financial activities | 8 |
| Statement of financial position | 9 |
| Notes to the financial statements | 10 - 21 |
WHITBY AREA DEVELOPMENT TRUST
LEGAL AND ADMINISTRATIVE INFORMATION
| Trustees | Sir Frederick Strickland-Constable | |
|---|---|---|
| Niall Carson | ||
| John McEachen | ||
| Les Overton | (Resigned 14 April 2024) | |
| Susan Boyce | ||
| Malcolm Watt | ||
| Doreen Watt | ||
| Secretary | Celia Imogen | |
| Key management personnel | Celia Imogen | |
| Charity number | 518451 | |
| Company number | 02048091 | |
| Registered office & principal address | The Coliseum Centre | |
| Victoria Place | ||
| Whitby | ||
| YO21 1EZ | ||
| Independent examiner | Frances Howard FCA | |
| Fortus Limited | ||
| Business Advisors and Accountants | ||
| Equinox House | ||
| Clifton Park | ||
| Shipton Road | ||
| York | ||
| YO30 5PA | ||
| Bankers | Unity Bank Plc | |
| Nine Brindley Place | ||
| 4 Cozells Square | ||
| Birmingham | ||
| B1 2HB |
- 1 -
WHITBY AREA DEVELOPMENT TRUST
TRUSTEES REPORT (INCLUDING DIRECTORS' REPORT) FOR THE YEAR ENDED 31 DECEMBER 2024
The Trustees present their report and the unaudited financial statements of the charity for the year ended 31 December 2024.
The financial statements have been prepared in accordance with the accounting policies set out in notes to the accounts and comply with the charity’s governing document, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published in October 2019."
The legal and administrative information page forms part of this report.
Introduction
As a multi-purpose ‘community anchor’ charity, most of the needs to be addressed arise from the isolated rural nature of the charity’s area of operation. It is very sparsely populated with only 25,000 inhabitants: half in Whitby town and half scattered across several hundred square miles of the northern half of the North York Moors National Park, around the Esk valley. There are no remaining local bus services in much of the National Park area served, compounding the usual rural difficulties of access to education, work and services. Over a third of all residents are age 60 or above and a third of households have a single occupant. A high proportion of the community is at significant risk of social exclusion.
The Whitby travel-to-work area is characterised by high levels of self-employment; one-person businesses; working from or at home; and a few small employers. The existing enterprise profile is unlikely to generate significant job growth. In comparison with national and regional averages, the area served has a high proportion of the working age population with no or few educational qualifications; and a high proportion of low income households. The very strong demand for second / holiday homes in the area, together with very limited new housing development within the National Park, results in severe problems of housing affordability and availability.
History of the Charity
Mission: “ Helping people to help themselves and each other ”
Originally known as Whitby Network, the charity has been serving the local community since 1984, starting with an Advice Centre and evolving to meet a wide range of community needs. In 1998 it purchased the redundant Coliseum cinema building, which is centrally situated next to the bus and train stations in Whitby. The Coliseum was converted to a community centre, which also incorporates selfcontained residential accommodation for adults with learning difficulties. The Coliseum Centre offers a variety of high quality office space, meeting, lecture and assembly rooms, together with the community café, theatre, and internet café.
The charity became the Whitby Area Development Trust in 2011, when Whitby Network merged with the Whitby Area Community Development Trust, a company limited by guarantee formed in 2007. The Community Development Trust had a greater focus on environmental and sustainability issues across the Whitby Area and a wider community involvement from the rural areas. Accordingly, the merged charity secured the approval of the Charity Commission, to adopt new objects covering rural and urban regeneration.
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's governing document, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published in October 2019".
The legal and administrative information page forms part of this report.
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WHITBY AREA DEVELOPMENT TRUST
TRUSTEES REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024
Objectives and activities
The promotion for the benefit of the public of urban or rural regeneration in areas of social and economic deprivation (and in particular in the Whitby district and surrounding area) by all or any of the following means:
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a. the relief of financial hardship; b. the relief of unemployment; c. the advancement of education, training or retraining, particularly among unemployed people, and providing unemployed people with work experience;
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d. the creation of training and employment opportunities by the provision of workspace, buildings, and/or land for use on favourable terms;
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e. the provision of housing for those who are in conditions of need and the improvement of housing in the public sector or in charitable ownership provided that such power shall not extend to relieving any local authorities or other bodies of a statutory duty to provide or improve housing;
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f. the maintenance, improvement or provision of public amenities;
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g. the preservation of buildings or sites of historic or architectural importance;
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h. the provision of recreational facilities for the public at large or those who by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances, have need of such facilities;
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i. the protection or conservation of the environment;
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j. the provision of public health facilities and childcare:
such other means as may from time to time be determined by the trustees.
Achievements and performance
Every year Whitby Area Development Trust (The Trust) is faced with different and sometimes difficult challenges; despite this we continue to strive to serve our community’s varied needs and remain a welcoming venue to everyone. During 2024 our main challenges were the increasing cost of living and significant maintenance work on the building while also investing heavily in infrastructure improvements to help future-proof the charity.
Through our dedicated team of workers, we have continued the important work of supporting the community and reaffirming the commitment to our strategic themes.
After 18 years as a member of the Board, Les Overton stepped down as the Chair and as a trustee. His wisdom and balanced support at Board level will be much missed. We warmly wish him well in all his future endeavours.
Volunteers
On behalf of the Board of Trustees I would like to express our gratitude and thanks to all the volunteers, service users and supporters, whose assistance, talents and enthusiasm are truly appreciated. Over 50 volunteers participate in the organisation, all of them making a valuable contribution to the community. In return The Trust provides a safe, supportive and inclusive environment for all volunteer opportunities.
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WHITBY AREA DEVELOPMENT TRUST
TRUSTEES REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024
Review of the charity’s usual areas of activity:
Whitby Area Development Trust owns and runs The Coliseum, Whitby, a renovated cinema, now the town’s community and arts centre, situated in the heart of the town.
Community services
Fully serviced office space and meeting rooms are available on a session hire basis, and various community spaces are available to enable services and support organisations in the area to maintain local involvement.
The building is used regularly by a wide variety of local, not-for-profit organisations and statutory services, and the Trust continues to promote the venue for the community uses at affordable rates. The Access requirements throughout the building have been reviewed and improved.
Long-term tenancies are available, and the Trust is currently landlord to three local charities, whose offices are based in the building. Commercial lettings are also available.
We continue to provide practical support and from time to time act as custodian trustees for local groups and newly emerging projects. In 2024 The Trust supported and assisted two local groups.
Supported living services
The Trust provides supported residential accommodation within the Coliseum for eleven adults with care and support needs. Accommodation is provided in three self-contained apartments: the Penthouse, the Crow’s Nest and the Quarterdeck. The apartments provide the opportunity for enhanced support with a high-quality standard of living. The Trust contracts Creative Support, a provident society, to provide 24-hour personalised support for tenants.
During the year we continued to upgrade facilities and improve energy options to maintain the best possible standard of accommodation across all three areas mentioned above.
The service focuses on promoting well-being and greater independence, enabling users to progress through recognising and building on their strengths, coping abilities and social networking.
We encourage our tenants to participate in the social, cultural and educational opportunities on offer in The Coliseum Centre and in the wider area.
The Network Shop
Situated in Whitby town centre, the shop sells donated items of used and preloved furniture and household goods. It differs from most charity shops in that it is not intended as a fund-raising service, but simply as a charitable activity. The shop provides high-quality furniture and goods at an affordable price with the aim of assisting low-income families to meet their household needs. All upholstered items must bear the Fire Safety regulation labels, and all electrical goods are PAT tested before sale. The service also has the environmental aim of re-using discarded furnishings which would otherwise be sent to landfills.
The shop is staffed entirely by our dedicated volunteers. Participating with experienced volunteers enables those unfamiliar with the sales environment to enhance their customer service skills and basic operating practices, which has in the past helped some volunteers to progress to paid employment. Other ongoing benefits are the social contact, the feeling of self-worth and self-respect gained by being a valued member of the shop’s team.
Arts and Culture
Our annual programme aims to provide entertainment as well as promoting health and well-being in the community. Our users can participate in or simply enjoy a range of events.
“Thursday at the Coliseum” is a weekly arts and events project with the aim of helping people combat loneliness and isolation and promoting social engagement while also providing opportunities for volunteering. Matinee and evening performances offer a wide variety of community cinema screenings, including, NT Live, Exhibition on Screen and Rural Arts live theatre touring shows. The Trust continues to expand its services with monthly dementia-friendly film screenings and other popular arts events.
During 2024, the Trust began to work in collaboration with Whitby School to offer regular schools matinees, supporting and enhancing the curriculum through screening exceptional and inspirational works.
Also in 2024, the Trust began a weekly “Singing for the Brain” session under contract to the Alzheimer’s Society. The session is part of the Trust’s wider support for people living with dementia and their carers including hosting Whitby Dementia Friendly Community, made up of seven local organisations who campaign to improve services.
The annual Events programme included comedy performances, festival programmes and a wide range of presentations and celebration events by local groups and individuals. The theatre venue hosts regular meetings of local societies and organisations. There is a licensed café bar available when appropriate, and a regular community pizzeria evening.
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WHITBY AREA DEVELOPMENT TRUST
TRUSTEES REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024
The Walled Garden
The Trust runs the Walled Garden Whitby. There the aim is to enhance well-being through contact with nature in a safe and supportive environment and for vulnerable adults to engage in meaningful outdoor activities. Volunteers and service users can self-refer, alternatively the Trust accepts referrals from statutory services including Tees, Esk & Wear Valley NHS Foundation Trust.
Based in a beautiful, neglected garden on the outskirts of Whitby, the project offers people the opportunity to learn about, grow and harvest a wide range of fruit, vegetables and cut flowers; to be part of the gradual renovation and management of the neglected heritage orchard; develop gardening knowledge, understanding and skills; promote wildlife and conservation; to participate in well-being activities; and to use the garden as a wild working space.
There are two sessions a week, and we host regular event days, family days and group presentations. The project works in partnership with Whitby Naturalists’ Club to promote environmental conservation. In 2024, the project began to work in collaboration with the Northern Fruit Group to develop in our users the skills to manage the heritage orchard.
The Coliseum is used as an administrative centre by the garden volunteers and service users together with their Steering Group for planning, events and social gatherings throughout the year.
The Whitby Area Development Trust would like to express their gratitude and thanks to all our supporters, volunteers and service users. Your assistance, talents and enthusiasm are truly appreciated.
Financial review
Total income in the year was £233,104 (2023: £246,764). Total expenditure was £241,706 (2023: £246,234) which left a deficit of £8,602 (2023: surplus £530). The unrestricted deficit was £4,430 (2023: surplus £6,628).
Policy on Investments
The charity has no investments.
Policy on Reserves
There were no free reserves (general funds less fixed assets less commitments) at 31 December 2024 -£21,507, (2023: -£7,311), so the situation has deteriorated. Free reserves before lease commitments are £40,618 (2023: £60,122) which would be the equivalent of 2 months’ normal operating expenditure. With these reserves and rent being a reasonable amount per year, this should safeguard its continued operation.
Risk Management
The Trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
The effects of rising costs and inflationary pressures have been felt across all areas of operations and presented a challenging financial environment.
Trustees continues consider that infections post Covid pandemic poses the most significant risk to the charity, given that the Coliseum Centre is a public venue and a very high proportion of our users are elderly. Most of our residential tenants are vulnerable adults requiring 24-hour attended care. Health & Safety infection precautions remain top priority for the foreseeable future.
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WHITBY AREA DEVELOPMENT TRUST
TRUSTEES REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024
Structure, governance and management
Name: The name of the organisation became the Whitby Area Development Trust on 16th March 2011. It was formed by merger of the Whitby Resource Centre, a registered charity (known under the name “Whitby Network”) with the Whitby Area Community Development Trust, a private company limited by guarantee.
Legal Status: The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006 . The charity became a private company limited by guarantee ( Company number 02048091 ) (England & Wales) on 9 August 1986 and was registered with the Charity Commission ( Charity no. 518451 ) on 12 February 1987.
Governing Documents : Memorandum and Articles of Association incorporated 9th August 1986, as amended by special resolutions passed on the 23[rd] October 2009 and 16[th] December 2010. Charity and company name amended by Certificate of Incorporation issued 16[th ] March 2011.
Organisation: Day-to-day management of the charity is delegated to Celia Imogen , the Coliseum Manager, who is the Chief Executive Officer and Company Secretary.
The organisation is independent of any other charity or organisation and has no branches. It retains a wholly-owned subsidiary trading company which has been dormant since 2003. The charity rents shop premises in Whitby and owns the freehold of the Coliseum Centre building, which provides office, residential and community space. Serviced office space in the Coliseum Centre is available for rent by not-for-profit organisations whose activities promote and complement the objects of the charity. The charity leases a one acre walled garden and orchard which operates as well - being project.
VAT registration: Registration No: 602231600
Company Secretary: Celia Imogen, appointed 01.01.22
Key Management Personnel: The Charities’ Key Management Personnel consist of the Trustees & company secretary.
Trustee Meetings: There were 7 full Trustee meetings during 2024.
Trustee Selection: Recruitment and appointment of new trustees: the Board identifies specific skill or representation gaps in the current board, then attempts to fill them from the local community by word of mouth; by inviting Coliseum Centre users to register such an interest; and by advertising in the newsletter of Community First Yorkshire. After eligibility checks, potential Trustees attend as nonvoters for several meetings before being invited to stand for election on a vote of the existing Trustees.
Trustee Training: New trustees are provided with an induction pack, which includes job descriptions of the various trustee roles and Charity Commission publications on the Duties of Trustees, etc. Trustees are expected to attend training courses and other training events offered locally by Community First Yorkshire and regionally by Locality (formerly bassac).
Funds held as custodian trustee
The charity has acted as custodian trustee and as at the reporting date hold £1,298 in cash funds on behalf of Whitby Community Network, a local not-for-profit organisation that works towards advancing the community within the Whitby area.
The trustees report was approved by the Board of Trustees.
John McEachen Trustees
2 September 2025
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WHITBY AREA DEVELOPMENT TRUST
INDEPENDENT EXAMINER'S REPORT
TO THE TRUSTEES OF WHITBY AREA DEVELOPMENT TRUST
I report to the trustees on my examination of the financial statements of Whitby Area Development Trust (the charity) for the year ended 31 December 2024.
Responsibilities and basis of report
As the trustees of the charity (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (the 2006 Act).
Having satisfied myself that the financial statements of the charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity’s financial statements carried out under section 145 of the Charities Act 2011 (the 2011 Act). In carrying out my examination I have followed all the applicable directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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1 accounting records were not kept in respect of the charity as required by section 386 of the 2006 Act; or
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2 the financial statements do not accord with those records; or
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3 the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
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4 the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
Frances Howard FCA
Fortus Limited Business Advisors and Accountants
Equinox House Clifton Park Shipton Road YO30 5PA York
Dated: 16 September 2025
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WHITBY AREA DEVELOPMENT TRUST
STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 31 DECEMBER 2024
| Unrestricted Restricted funds funds 2024 2024 Notes £ £ Income and endowments Donations and legacies 3 667 - Charitable activities 4 231,009 1,409 Other income 5 19 - Total income 231,695 1,409 Expenditure Charitable activities 6 235,617 5,586 Other 10 503 - Total expenditure 236,120 5,586 Net (outgoing)/incoming resources before transfers (4,425) (4,177) Gross transfers between funds (5) 5 Net (expenditure)/income for the year/ Net movement in funds (4,430) (4,172) Fund balances at 1 January 2024 1,053,450 8,437 Fund balances at 31 December 2024 1,049,020 4,265 |
Total Unrestricted Restricted funds funds 2024 2023 2023 £ £ £ 667 1,084 - 232,418 194,670 11,250 19 39,760 - 233,104 235,514 11,250 241,203 228,886 17,348 503 - - 241,706 228,886 17,348 (8,602) 6,628 (6,098) - - - (8,602) 6,628 (6,098) 1,061,887 1,046,822 14,535 1,053,285 1,053,450 8,437 |
Total 2023 £ 1,084 205,920 39,760 |
|---|---|---|
| 246,764 | ||
| 246,234 | ||
| - | ||
| 246,234 | ||
| 530 - |
||
| 530 1,061,357 |
||
| 1,061,887 |
The statement of financial activities includes all gains and losses recognised in the year.
All income and expenditure derive from continuing activities.
The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.
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WHITBY AREA DEVELOPMENT TRUST
STATEMENT OF FINANCIAL POSITION
AS AT 31 DECEMBER 2024
| 2024 | 2023 | ||||||
|---|---|---|---|---|---|---|---|
| Notes | £ | £ | £ | £ | |||
| Fixed assets | |||||||
| Tangible assets | 11 | 1,008,792 | 993,913 | ||||
| Current assets | |||||||
| Stocks | 981 | 1,000 | |||||
| Debtors | 12 | 15,605 | 11,507 | ||||
| Cash at bank and in hand | 40,952 | 78,604 | |||||
| 57,538 | 91,111 | ||||||
| Creditors: amounts falling due within one year | 13 | (13,045) | (23,137) | ||||
| Net current assets | 44,493 | 67,974 | |||||
| Total assets less current liabilities | 1,053,285 | 1,061,887 | |||||
| Income funds | |||||||
| Restricted funds | 15 | 4,265 | 8,437 | ||||
| Unrestricted funds | |||||||
| General unrestricted funds | 758,913 | 763,343 | |||||
| Revaluation reserve | 290,107 | 290,107 | |||||
| 1,049,020 | 1,053,450 | ||||||
| 1,053,285 | 1,061,887 |
The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 December 2024.
The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements.
The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476.
These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.
The financial statements were approved by the Trustees on 2 September 2025
John McEachen Trustee
Company registration number 02048091
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WHITBY AREA DEVELOPMENT TRUST
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2024
1 Accounting policies
Charity information
Whitby Area Development Trust is a private company limited by guarantee incorporated in England and Wales. The registered office is The Coliseum Centre, Victoria Place, Whitby, YO21 1EZ.
1.1 Accounting convention
The financial statements have been prepared in accordance with the charity's governing document, the Companies Act 2006, FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”) and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019). The charity is a Public Benefit Entity as defined by FRS 102.
The charity has taken advantage of the provisions in the SORP for charities not to prepare a Statement of Cash Flows.
The financial statements are prepared in sterling, which is the functional currency of the charity.
The financial statements have been prepared under the historical cost convention, modified to include certain items at fair value. The principal accounting policies adopted are set out below.
These financial statements present the financial position of the parent charity and not that of the group. Group accounts have not been prepared as the group is a small group.
1.2 Going concern
At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. The trustees continue to adopt the going concern basis of accounting in preparing the financial statements.
1.3 Charitable funds
Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.
Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.
1.4 Income
Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.
Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.
1.5 Expenditure
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably.
Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset’s use.
Allocations of shared support costs are made consistently on the following basis:
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Property-related costs such as utilities, maintenance services, reception and security staffing costs are allocated in proportion to the floor space occupied.
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Finance, IT and Human Resources costs are allocated according to the staffing time required for each activity area, taking into account each area’s volunteer and staff headcount; payroll, invoicing and cash handling requirements, etc.
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Finance charges and loan repayments are borne by individual activity areas where applicable.
-
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WHITBY AREA DEVELOPMENT TRUST
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024
1 Accounting policies
(Continued)
1.6 Tangible fixed assets
Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.
Expenditure on fixed assets costing more than £500 is capitalised. Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:
Freehold land and buildings Nil for Coliseum & straight line over 10 years for remaining Plant and equipment Straight line over 10 years Fixtures and fittings Straight line over 10 years Computers Straight line over 4 years
The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.
1.7 Impairment of fixed assets
At each reporting end date, the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).
1.8 Stocks
Stocks are stated at the lower of cost and estimated selling price less costs to complete and sell.
Net realisable value is the estimated selling price less all estimated costs of completion and costs to be incurred in marketing, selling and distribution.
1.9 Cash and cash equivalents
Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.
1.10 Financial instruments
The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.
Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument.
Basic financial assets
Basic financial assets, which include debtors and cash and bank balances, are measured at transaction price.
Basic financial liabilities
Basic financial liabilities, including creditors and bank loans are recognised at transaction price.
1.11 Employee benefits
The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.
Termination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.
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WHITBY AREA DEVELOPMENT TRUST
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024
2 Critical accounting estimates and judgements
In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.
The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.
Shared support costs are allocated across expenditure and the basis can be seen in the expenditure accounting policy.
3 Donations and legacies
| Unrestricted | Unrestricted | |
|---|---|---|
| funds | funds | |
| 2024 | 2023 | |
| £ | £ | |
| Donations and gifts | 667 | 1,084 |
4 Charitable activities
| Coliseum Services Wellbeing & Support Arts & Culture Community Services Restricted Income 2024 2024 2024 2024 2024 £ £ £ £ £ Grants 300 - - - 1,409 Donated goods 16,494 - - - - Internet café - - - 460 - Room rentals - - - 29,964 - Café bar - - 11,480 - - Rental income - 144,056 - 28,255 - 16,794 144,056 11,480 58,679 1,409 Analysis by fund Unrestricted funds 16,794 144,056 11,480 58,679 - Restricted funds - - - - 1,409 16,794 144,056 11,480 58,679 1,409 |
Total 2024 £ 1,709 16,494 460 29,964 11,480 172,311 |
|---|---|
| 232,418 | |
| 231,009 1,409 |
|
| 232,418 |
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WHITBY AREA DEVELOPMENT TRUST
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024
4 Charitable activities
(Continued)
For the year ended 31 December 2023
| Coliseum Services Wellbeing & Support Recycling Restricted Income £ £ £ £ Grants - - - 11,250 Donated goods - - 17,597 - Internet café 737 - - - Room rentals 25,296 - - - Events - - - - Café bar 11,310 - - - Rental income - 139,730 - - 37,343 139,730 17,597 11,250 Analysis by fund Unrestricted funds 37,343 139,730 17,597 - Endowment funds - designated - - - - Restricted funds - - - 11,250 37,343 139,730 17,597 11,250 |
Total 2023 £ 11,250 17,597 737 25,296 - 11,310 139,730 |
|---|---|
| 205,920 | |
| 194,670 - 11,250 |
|
| 205,920 |
5 Other income
Other income
| Unrestricted | Unrestricted |
|---|---|
| funds | funds |
| 2024 | 2023 |
| £ | £ |
| 19 | 39,760 |
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WHITBY AREA DEVELOPMENT TRUST
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2024
6 Charitable activities
| Coliseum Services Wellbeing & Support Arts & Culture Community Services Other charitable expenditure Restricted expenditure 2024 2024 2024 2024 2024 2024 £ £ £ £ £ £ Staff and volunteer costs 8,109 2,241 1,108 1,384 277 - Direct costs - - 1,260 548 - 5,436 Office costs 833 - 7,076 - 658 - Premises costs 50,722 1,378 - 15,451 11,445 - Depreciation 2,265 2,248 - - - - Travel 3,522 - - - - - 65,451 5,867 9,444 17,383 12,380 5,436 Share of support costs (see note 7) 119,035 326 73 1,808 310 - Share of governance costs (see note 7) 3,690 - - - - - 188,176 6,193 9,517 19,191 12,690 5,436 Analysis by fund Unrestricted funds 187,981 6,193 9,517 19,191 12,690 45 Restricted funds 195 - - - - 5,391 188,176 6,193 9,517 19,191 12,690 5,436 |
Total 2024 £ 13,119 7,244 8,567 78,996 4,513 3,522 115,961 121,552 3,690 241,203 235,617 5,586 241,203 |
Total 2023 £ 12,562 19,899 3,984 82,786 4,613 2,755 |
|---|---|---|
| 126,599 117,396 2,239 |
||
| 246,234 | ||
| 228,886 17,348 |
||
| 246,234 |
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WHITBY AREA DEVELOPMENT TRUST
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024
6 Charitable activities
(Continued)
For the year ended 31 December 2023
| Coliseum Services Wellbeing & Support Recycling Other charitable expenditure Restricted expenditure £ £ £ £ £ Staff and volunteer costs 8,166 - 4,396 - - Direct costs 2,746 - - - 17,153 Office costs 120 - 100 3,764 - Premises costs 12,418 52,569 16,557 1,242 - Depreciation 2,365 2,248 - - - Travel 2,755 - - - - 28,570 54,817 21,053 5,006 17,153 Share of support costs (see note 7) 41,406 65,067 5,915 5,008 - Share of governance costs (see note 7) 784 1,232 111 112 - 70,760 121,116 27,079 10,126 17,153 Analysis by fund Unrestricted funds 70,565 121,116 27,079 10,126 - Restricted funds 195 - - - 17,153 70,760 121,116 27,079 10,126 17,153 7 Support costs Support costs Governance costs 2024 Support costs Governance costs £ £ £ £ £ Staff costs 118,322 - 118,322 112,405 - Printing, postage and stationery 1,363 - 1,363 1,786 - IT costs 1,521 - 1,521 2,409 - Bank charges 273 - 273 384 - Advertising 73 - 73 412 - Accountancy fees - 3,690 3,690 - 2,239 121,552 3,690 125,242 117,396 2,239 Analysed between Charitable activities 121,552 3,690 125,242 117,396 2,239 |
Total 2023 £ 12,562 19,899 3,984 82,786 4,613 2,755 |
|---|---|
| 126,599 117,396 2,239 |
|
| 246,234 | |
| 228,886 17,348 |
|
| 246,234 | |
| 2023 £ 112,405 1,786 2,409 384 412 2,239 |
|
| 119,635 | |
| 119,635 |
Included in accountancy are the fees for the independent examination £965 (2023: £910),
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WHITBY AREA DEVELOPMENT TRUST
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024
8 Trustees
None of the trustees (or any persons connected with them) received any remuneration or benefits from the charity during either year.
9 Employees
The average monthly number of employees during the year was:
| Employees The average monthly number of employees during the year was: |
||
|---|---|---|
| Employment costs Wages and salaries Social security costs Other pension costs |
2024 Number 5 2024 £ 120,609 5,368 4,265 130,242 |
2023 Number 5 |
| 2023 £ 115,348 4,642 4,025 |
||
| 124,015 |
There were no employees during the current or prior year, whose annual remuneration was more than £60,000.
10 Other
| Unrestricted funds 2024 £ Net loss on disposal of tangible fixed assets 503 503 |
Total 2023 £ - |
|---|---|
| - |
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WHITBY AREA DEVELOPMENT TRUST
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2024
11 Tangible fixed assets
| Freehold land and buildings Assets under construction Plant and equipment Fixtures and fittings Computers £ £ £ £ £ Cost or valuation At 1 January 2024 996,393 - 17,342 103,770 12,112 Additions - 19,896 - - - Disposals - - (1,005) (1,783) - At 31 December 2024 996,393 19,896 16,337 101,987 12,112 Depreciation At 1 January 2024 12,462 - 10,816 100,315 12,112 Depreciation charged in the year 2,439 - 1,331 744 - Eliminated in respect of disposals - - (503) (1,783) - At 31 December 2024 14,901 - 11,644 99,276 12,112 Carrying amount At 31 December 2024 981,492 19,896 4,693 2,711 - At 31 December 2023 983,932 - 6,526 3,455 - |
Total £ 1,129,617 19,896 (2,788) 1,146,725 135,705 4,514 (2,286) 137,933 1,008,792 993,913 |
|---|---|
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WHITBY AREA DEVELOPMENT TRUST
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024
11 Tangible fixed assets
(Continued)
Land and buildings with a carrying amount of £900,000 were revalued in November 2016 by BHD Partnership Ltd, independent valuers not connected with the charity on the basis of market value. The valuation conforms to International Valuation Standards and was based on recent market transactions on arm's length terms for similar properties.
12 Debtors
| Debtors | ||
|---|---|---|
| Amounts falling due within one year: Trade debtors Prepayments and accrued income |
2024 £ 14,881 724 15,605 |
2023 £ 11,185 322 |
| 11,507 |
13 Creditors: amounts falling due within one year
| Creditors: amounts falling due within one year | ||
|---|---|---|
| Notes Trade creditors Other taxation and social security Accruals Deferred income 14 |
2024 £ 3,219 3,226 4,914 1,686 13,045 |
2023 £ 2,597 12,695 5,020 2,825 |
| 23,137 |
14 Deferred income
| Opening balance Amount released to income in the year Amounts deferred in the year |
2024 £ 2,825 (2,825) 1,686 1,686 |
2023 £ 1,750 (1,794) 2,825 |
|---|---|---|
| 2,825 |
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WHITBY AREA DEVELOPMENT TRUST
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024
15 Restricted funds
The income funds of the charity include restricted funds comprising the following unexpended balances of donations and grants held on trust for specific purposes:
| Movement in funds | Movement in funds | ||||
|---|---|---|---|---|---|
| Balance at | Income | Expenditure | Transfers | Balance at | |
| 1 January 2024 | 31 December | ||||
| 2024 | |||||
| £ | £ | £ | £ | £ | |
| Projection equipment | 586 | - | (195) | - | 391 |
| Larpool | 4,331 | - | (4,336) | 5 | - |
| Thursday at the Coliseum | 520 | 244 | - | - | 764 |
| Whitby wardrobe | 500 | - | (597) | - | (97) |
| Singing for the brain | 2,500 | - | (458) | - | 2,042 |
| Whitby school cinema project | - | 1,165 | - | - | 1,165 |
| 8,437 | 1,409 | (5,586) | 5 | 4,265 | |
| Movement in funds | |||||
| Balance at | Income | Expenditure | Transfers | Balance at | |
| 1 January 2023 | 31 December | ||||
| 2023 | |||||
| £ | £ | £ | £ | £ | |
| Projection equipment | 781 | - | (195) | - | 586 |
| Social inclusion events | 250 | - | (250) | - | - |
| Pilates class | 270 | - | (270) | - | - |
| Larpool | 10,746 | 4,700 | (11,115) | - | 4,331 |
| Thursday at the Coliseum | 2,488 | 3,300 | (5,268) | - | 520 |
| Online mapping platform | - | 250 | (250) | - | - |
| Whitby wardrobe | - | 500 | - | - | 500 |
| Singing for the brain | - | 2,500 | - | - | 2,500 |
| 14,535 | 11,250 | (17,348) | - | 8,437 |
Projection equipment fund:- represents monies donated by the British Film Institute spent on projection equipment and capitalised in fixed assets, the expenditure above is that of the respective depreciation.
Social inclusion events fund (2023 only):- represents monies donated by Whitby Co-op to be spent on the promotion of social inclusivity in the local area.
The Pilates class fund (2023 only):- represents monies received from participants of the pilates class.
The Larpool fund:- represents monies received from the Normandy Charitable Trust for expenditure on the Larpool Walled Garden development, creating environmentally sustainable outdoor work opportunities for disadvantaged groups. The transfer represents overspending covered by general funds.
Thursday at the Coliseum fund:- represents monies received from NYCC Stronger Communities and the Normanby Charities Trust for providing weekly cultural performances and events.
Online mapping platform (2023 only) is from Whitby Community network, a local community group for a online mapping project. We accepted the grant from Councillor Locality on their behalf.
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WHITBY AREA DEVELOPMENT TRUST
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024
15 Restricted funds
(Continued)
Whitby wardrobe is from another local community group we supported who provide free recycled and preloved clothing at a fortnightly drop in session and was award by Councillor locality. There is more income due in 2025 that will eliminate the overdrawn fund balance.
Singing for the brain - sessions will be run but under contract with Alzheimer's Society. Sessions started in 2024.
Whitby School Cinema project fund is a collaboration with the local secondary school to host film matinees to support and enhance the curriculum by screening exceptional and inspirational work. These are a mix of National Theatre Live, Exhibition on Screen and foreign language films. The funding pays for the distributor's costs.
16 Analysis of net assets between funds
| Unrestricted funds Restricted funds 2024 2024 £ £ Fund balances at 31 December 2024 are represented by: Tangible assets 1,008,402 390 Current assets/(liabilities) 40,618 3,875 1,049,020 4,265 Unrestricted funds Restricted funds 2023 2023 £ £ Fund balances at 31 December 2023 are represented by: Tangible assets 993,324 589 Current assets/(liabilities) 60,126 7,848 1,053,450 8,437 |
Total 2024 £ 1,008,792 44,493 |
|---|---|
| 1,053,285 | |
| Total 2023 £ 993,913 67,974 |
|
| 1,061,887 |
17 Operating lease commitments
At the reporting end date the charity had outstanding commitments for future minimum lease payments under operating leases, which fall due as follows:
| Within one year Between two and five years In over five years |
2024 £ 10,500 42,000 9,625 62,125 |
2023 £ 9,750 39,000 18,687 |
|---|---|---|
| 67,437 |
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WHITBY AREA DEVELOPMENT TRUST
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024
18 Related party transactions
There were no disclosable related party transactions during the year (2023 - none).
Remuneration of key management personnel
The remuneration of key management personnel is as follows.
| 2024 | 2023 | |
|---|---|---|
| £ | £ | |
| Remuneration | 43,887 | 36,594 |
19 Subsidiaries
The Coliseum Trading Company Limited (Company number 03733657) is a wholly-owned trading subsidiary, first registered on 16 March 1999. The Company has been dormant since 2003.
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